SYSTEM ANALYSIS

System analysis focuses on specifying what the system or application required o

do. It allows individuals see logical elements (what the system should do) apart from the
physical component it uses (computers, terminals and storage system). It is the process
of gathering and interpreting facts, diagnosing problem and using the information to
recommend improvements to the system.
EXISI!" S#SE$%
he e&isting system is the manual system. he manual system is prone to error.
It is time consuming. It is very difficult for a person to produce report. here are
chances for changing the sales report and do malpracticing. his system involves a lot of
manual entries with the applications to perform the desired tas'.
he drawbac's of the e&isting system are
(ata maintenance adopted by the present system is not accurate
Inaccurate result in case of duplicating, delay and inconsistency in reporting
"enerating consolidated reports is more difficult in manual system and it may not be
consistent.
he transactions are very time consuming
here is no facility for the users to 'now whether the data is entered is valid or not.
his disadvantage is the ma)or cause of errors in transaction.
It is not user friendly
*+,*,SE( S#SE$%
he proposed system is designed to eliminate the drawbac's of the e&isting
system. It is designed by 'eeping in mind all the drawbac's of the present system in
order to provide a permanent solution to the problems. he primary aim of the new
system is to speedup transactions. he report is prepared for the sales done by the
representative and the distributor. he graphs are also drawn for showing the pictorail
representation of sales done by the representative and distributor for a month and year.
he bill is calculated at the time of sales and the information of sales is entered
into the representative and distributor table simultaneously. he representative code and
distributor code are validated and the process is proceeded. -ccuracy for all the data
entered is maintained in the proposed system through validation and verification from all
the files. .erification of representative code , distributor code, validation of records, etc
are performed with ma&imum accuracy. In short, efficiency is established. he
advantages of this system are
/ser friendliness is the 'eyword for all the new software in the mar'et. he proposed
system incorporates this concept into itself to guide the user.
-t every stage of data entry necessary comments and validatory messages are
provided to the user.
he comments and validatory messages provide a way to get away with the redundant
data.
he proposed system is also e&pected to reduce the amount of paper wor' involved.
he hard copies of only necessary documents need to be ta'en the rest can be
avoided