You are on page 1of 19

Essar Telecom

Kenya
User Manual
Funds Management
Version No.: 1.0
Essar Information Technology Ltd.
Essar Technopark, Old Swan Mill Compond,
L!S Marg, Krla "#$, Mm%ai & '((()(
EITL*ETKL*Temp*(+ ,ersion+.(
-age + of +.
/ser of this docment is responsi%le to se only the crrent 0ersion a0aila%le on EITL
1MS Ser0er. This docment is meant for restricted internal circlation. 2o part of this
docment shall %e reprodced, stored in retrie0al system or transmitted in any form or %y
any means & recording, photocopying, electronic and mechanical withot prior permission
of EITL Management.

Essar Telecom
Kenya
1. Table of Contents
A. Table of Contents 2
B. Document Release istor! "
C. Circulation Details #
1.0 $ntroduction %
2.0 Master Data Maintainance &
2.1: Create Commitement $tem &
2.2: Create Commitement $tem 'ctual (
2.": Create Fund Center )
".0 Transaction *
".1: +nter ,riginal -udget *
".2 Release +ntered -udget 10
".": +nter .u//lement -udget 11
".": Release .u//lement -udget 12
".": +nter Return -udget 1"
".#: Release Return -udget 1#
".%: F$ Transaction 0'ctual 1osting2 1%
EITL*ETKL*Temp*(+ ,ersion+.(
-age 3 of +.

Essar Telecom
Kenya
2. Document Release istor!
.l. No. Version
Number
Release Date 1re/ared -! Re3ie4ed
-!
'//ro3ed
-!
Reasons for
Ne4
Release
+ +.( (+.(+.3(++ 2andkmar
-anchal
2.4
EITL*ETKL*Temp*(+ ,ersion+.(
-age 5 of +.

Essar Telecom
Kenya
". Circulation Details
4 soft copy of this 0ersion of the docment is a0aila%le to all EITL mem%ers on the EITL 1MS
Ser0er "and*or EITL intranet, in ftre$ with appropriate access control.
6owe0er, two controlled hard copies of this docment, dly signed and dated, shall %e
a0aila%le as detailed %elow7
Co/!
No.
Designation of Co/! older 5ocation of t6e Co/!
+ CEO CEO8s Office, Mm%ai
3 M9 M98s Office, Mm%ai
EITL*ETKL*Temp*(+ ,ersion+.(
-age ' of +.

Essar Telecom
Kenya
1.0 $ntroduction
The operational e:penditre %dgeting can %e controlled sing ;nds Management. The
prpose of ;nds Management is7
To %dget all e:penses for indi0idal areas of responsi%ility
To control ftre fnds transactions in accordance with the distri%ted %dget.
To stop the %dget %eing e:ceeded.
EITL*ETKL*Temp*(+ ,ersion+.(
-age < of +.

Essar Telecom
Kenya
2.0 Master Data Maintainance
2.1: Create Commitement $tem
.'1 +CC menu
4cconting*-%lic Sector Management*Master =ata*4ccont
4ssignment Elements*Commitment Item
Transaction code ;MCI4
Create the Statistical Commitement Item and assign to >L accont if yo do not want to keep
the track the %dget of !dget.
This commitement item is to %e sed for statistical prpose and will not record the %dget.
EITL*ETKL*Temp*(+ ,ersion+.(
-age ? of +.

Essar Telecom
Kenya
2.2: Create Commitement $tem 'ctual
.'1 +CC menu
4cconting*-%lic Sector Management*Master =ata*4ccont
4ssignment Elements*Commitment Item
Transaction code ;MCI4
Create the Commitement Item and assign to >L accont if yo want to keep the track the
%dget of !dget.
This commitement item is to %e sed for actal posting and will not record the %dget.
Creation of commitement item is totally %ased on %siness re@irement, if the %siness need to
%e control the %dget for %ased on the grop of the >L 4ccont like
<5(3(((+ A 9E-4I9S 42= M4I2TE242CE A !L=> A 2O2 -L42T
<5(3(((3 A 9E-4I9SA!/IL=I2>SA>/EST 6O/SE
<5(3(((' A 9E-4I9S B M4I2TE242CE A ;/92IT/9E B ;ICT/9ES
<5(3(((< A 9E-4I9S B M4I2TE242CE & ,E6ICLES
EITL*ETKL*Temp*(+ ,ersion+.(
-age ) of +.

Essar Telecom
Kenya
;or the a%o0e >L accont yo can create one single Committement item called D9E-4I9S
42= M4I2T4I242CEE and can control the %dget for the grop of >L accont. O9 else yo
Can create the commitment item e@al to >L accont to control the %dget %ased on indi0idal
>L head
Financial Transaction
Mapping the ;inancial Transaction to the committement item
"0 is sed for those >L which is 9e0ene, E:penditre, 4sset, In0entory or stocks natre.
#0 is sed for those >L which is >oods 9eceipt and >oods isse natre
%0 is sed for those >L which is Clearing natre
&0 is sed for those >L which is 9ecei0a%le and -aya%lenatre
(0 is sed for those >L which is Cstomer Clearing natre
)0 is sed for those >L which is !ank Clearing natre
*0 is sed for those >L which is Cash 6olding natre
2.": Create Fund Center
.'1 +CC menu
4cconting*-%lic Sector Management*Master =ata*4ccont
4ssignment Elements*;nd Center
Transaction code ;MS4 & Create
Like Committement item yo can create the fnd center as shown a%o0e, here yo can create
the fnd center %ased on the cost center, as per the %siness re@irement yo can also create
a single fnd center for the grop of cost centers.
EITL*ETKL*Temp*(+ ,ersion+.(
-age F of +.

Essar Telecom
Kenya
".0 Transaction
".1: +nter ,riginal -udget
.'1 +CC menu
4cconting*-%lic Sector Management*Master =ata* !dgeting*
Create
Transaction code ;M!!C & Create
Enter the Original Budget for the Fund Center and Committement Item
-lease enter the Original !dget amont for particlar ;nd Center and Commitment Item and
S4,E yo will find the screen short as shown %elow.
EITL*ETKL*Temp*(+ ,ersion+.(
-age . of +.

Essar Telecom
Kenya
2ow check the %elow 9eport showing that the amont is pdated in fnd center D;I242CEE
and commitment item <5('(((+ from transaction code FMR17R87-UD9+T : -udget
,3er3ie4
-lease find the %elow screen yo are a%le to find the %dget amont <(,((( is showing in
crrent %dget %cket that means we ha0e Gst entered the %dget. Once yo release the
%dget it will start apper in consma%le %dget.
The transaction code to see the %elow report is FMR17R87-UDC,N : ,3er3ie4 of -udget
Consum/tion
".2 Release +ntered -udget
-lease 9elease the Original !dget amont for particlar ;nd Center and Commitment
Item and S4,E yo will find the screen short as shown %elow.
EITL*ETKL*Temp*(+ ,ersion+.(
-age +( of +.

Essar Telecom
Kenya
;M =ocment is posted as per a%o0e screen.
4nd go to report and check the 0ales 9elease its started showing in Consma%le !dget that
means yo can a%le to consmed the %dget p to <(,(((
".": +nter .u//lement -udget
-lease enter the Spplemented !dget amont for particlar ;nd Center and Commitment
Item and S4,E yo will find the screen short as shown %elow.
EITL*ETKL*Temp*(+ ,ersion+.(
-age ++ of +.

Essar Telecom
Kenya
2ow check the %elow 9eport showing that the spplement amont is pdated in fnd center
D;I242CEE and commitment item <5('(((+ from transaction code FMR17R87-UD9+T :
-udget ,3er3ie4
;rom the a%o0e screen 3<((( is pdated in spplement %dget, crrent %dget is showing
)<((( and original is <((((
The transaction code to see the %elow report is FMR17R87-UDC,N : ,3er3ie4 of -udget
Consum/tion
EITL*ETKL*Temp*(+ ,ersion+.(
-age +3 of +.

Essar Telecom
Kenya
;rom the a%o0e screen we can analyse the amont of spplemented %dget is still not showing
as consma%le %dget.
".": Release .u//lement -udget
-lease 9elease the Spplement !dget for particlar ;nd Center and Commitment
Item and S4,E yo will find the screen short as shown %elow.
4nd go to report and check the 0ales 9elease its started showing in Consma%le !dget that
means yo can a%le to consmed the %dget p to )<,(((
".": +nter Return -udget
-lease enter the 9etrn !dget amont for particlar ;nd Center and Commitment
Item and S4,E yo will find the screen short as shown %elow.
EITL*ETKL*Temp*(+ ,ersion+.(
-age +5 of +.

Essar Telecom
Kenya
2ow check the %elow 9eport showing that the 9etrn !dget amont is pdated in fnd center
D;I242CEE and commitment item <5('(((+ from transaction code FMR17R87-UD9+T :
-udget ,3er3ie4
The transaction code to see the %elow report is FMR17R87-UDC,N : ,3er3ie4 of -udget
Consum/tion
EITL*ETKL*Temp*(+ ,ersion+.(
-age +' of +.

Essar Telecom
Kenya
;rom the a%o0e screen we can analyse the amont of 9etrn %dget is still not reflected as
consma%le %dget, here the
.
".#: Release Return -udget
-lease 9elease the 9etrn !dget for particlar ;nd Center and Commitment
Item and S4,E yo will find the screen short as shown %elow.
4s per the a%o0e report check the 0ale, after release retrn of +(,(((. Consma%le !dget
gets redces from )<((( to ?<(((
EITL*ETKL*Temp*(+ ,ersion+.(
-age +< of +.

Essar Telecom
Kenya
".%: F$ Transaction 0'ctual 1osting2

4s per the consma%le %dget now yo can not a%le to post the ;I entry more than ?<(((.
Transaction code to post the ;I entry ";!<(,;!?($, ;!(+ or ;A(3
4s per the a%o0e screen, we are posting the amont in >L accont -rinting and Stationary
EITL*ETKL*Temp*(+ ,ersion+.(
-age +? of +.

Essar Telecom
Kenya
-lease find yo are sing the costcenter which is assign to D;I242CEE fnd center. 4s per or
earlier e:ercise we entered the %dget in D-rinting and Stationery Committement Item E and
D;inanceE ;nd Center
Simlate and S4,E
2ow yo go to 9eport ;M9-H9#H!/=CO2 A O0er0iew of !dget Consmption and check
the !alance a0aila%le in mentined Commitement Item and ;nd Centers
EITL*ETKL*Temp*(+ ,ersion+.(
-age +) of +.

Essar Telecom
Kenya
-lease find the a%o0e screen is showing the report Consma%le !dget is ?<((( ot of that
+(((( is consmed and now a0aila%le %alance is <<(((
2ow we will post the ;I entry which will %e more than a0aila%le !dget
4s per the a%o0e screen we are posting +((( more than a0aila%le %dget
EITL*ETKL*Temp*(+ ,ersion+.(
-age +F of +.

Essar Telecom
Kenya
Simlate and S4,E
-lease find the E99O9 a%o0e showing that the annal !dget e:ceeded %y +((( KES
EITL*ETKL*Temp*(+ ,ersion+.(
-age +. of +.