[Type the document title]

Rachana M. kapadia
210-08-14-8556-2111 Page 1

REFERANCES MATERIALS:
o Dr.C.B.Gupta
-Organisation and Management- fifth edition
-Sultan Chand & Sons.

o http://pmbook.ce.cmu.edu/04_Labor,_Material,_And_Equipment_Utilization.
html
o http://psychology.about.com/od/theoriesofpersonality/a/hierarchyneeds.htm

















[Type the document title]

Rachana M. kapadia
210-08-14-8556-2111 Page 2
























Introduction and various reasons associated to the problem:
As a project manager first I need to identify the problem, than to work upon the
possible solution to achieve the result.
The following things should be the reasons for suffering the productivity and target
time:-
Site condition:
o Site is in remote place so completely unknown in terms of surprises the site
may go to offer.
o Existing site condition. As the task is tunneling, site must be hilly or
mountainous terrain.
o Site may have existing vegetation and wild life as well.
o Site is 3 km away from locality means almost in too isolation no basic
facilities available.
o Remote area and travelling time to nearest place is 2 days.
Work condition and environment:
o Man is the social animal. Human mind works on comfort level, which may
difficult to describe and surly to vary from each individuals.
o Here isolation of site may affect the productivity of project.
[Type the document title]

Rachana M. kapadia
210-08-14-8556-2111 Page 3

o Human works for motives, which keep one working and striving high.
o If satisfaction does not come from one or other way frustration may arise
and thats the drawback of individual and later on of a team.
This motivation cycle can be explained like this:






o Dangerous and hazardous work environment
o The project is tunneling work, so due do explosives there must be dangerous
Gases like shulphur oxide, etc, mainly this gases will cause the lungs
problems. This would lead to the health issues.
o Absenteeism due to sickness, quarrels, drinking etc.

All the issues and conditions mentioned above are in the root of
unhealthy environment created on site.
Due to this the productivity of project and targeted time line is
affected and that is ultimately a loss of all.


The following ways I will handle to tackle the situation for increase
the output of the work:-
o Giving the Training and well awareness on HSE (health safety
environment) procedures to all category of employees.
o All employees must know the hazards on site and prevention
Measurements, this should be given by conducting HSE program regularly.
o Providing proper PPEs (Personnel protective equipments) to minimize
The hazards and follow the Housekeeping rules.
o These should minimize the absenteeism due to sickness against the
hazards.
o To minimize the absenteeism due to quarrel and drinking, I recommend
that company should implement and follow the strict rules against drinkers
and quarrelling peoples on site (example: warning letter and termination
letter).
Motives (Need-of
individuals /of
team/expectation to the
some extents)

Behavior (Attitudes
towards situation- search
of alternatives)

Goals (targets-promises
happiness or satisfaction if
completed perfectly-e.g.
promotions)

Tension reduction (ready
for new tasks, motivated
for new challenges)

[Type the document title]

Rachana M. kapadia
210-08-14-8556-2111 Page 4

o Remote area and travelling distance are the major cause to suffer the
output.
o So site accommodation should be with all facilities like medical with at
least one male nurse and needed medicines, recreation areas for mental
refreshment of employees and providing hygienic food.
o All above will definitely reduce the absenteeism, and to increase the
outputs, further
o I will plan like identifying the jobs, by identifying the team leaders, by
segregating the activities, by giving right job for the right crew, and
monitoring all.
o I would suggest to management to increase the man force on site as
supplementary persons to the tasks.








a. Provide basic welfare facilities
You must provide a safe and healthy environment for all your employees. This
includes toilets, washing facilities and drinking water, and appropriate lighting
and temperature.
b. Provide free health and safety training and supervision
Everyone who works for you, including self-employed people, needs to know
how to work safely and without risks to health. So you need to train them and
supervise their work.
c. Consult your workers
Consultation means discussing health and safety with your workers allowing
them to raise concerns and influence decisions.
2. Write your health and safety policy
Your health and safety policy sets out the arrangements you have put in place for
managing health and safety in your business. It is a unique document that says who
does what, when and how.
3. Assess the risks
Decide what could harm people and what precautions to take. This is your risk
assessment. You must act on the findings of your risk assessment, by putting
sensible controls in place to prevent accidents and ill health and making sure they
are followed.
[Type the document title]

Rachana M. kapadia
210-08-14-8556-2111 Page 5

4. Take out Employer's Liability Compulsory Insurance
Employer's Liability Compulsory Insurance covers you against claims from employees
who are injured or become ill as a result of their work.
5. Appoint a competent person
The law says you must appoint a competent person to help you meet your health
and safety duties. This does not have to be an external consultant.






















GNPOC conducts business in a manner that does not harm people or the
environment
and facilitates this commitment through a Health, Safety and Environmental (HSE)
Management System which includes:
Measurable goals promoting continual improvement toward zero incidents
and the prevention of pollution.
Visible management commitment, effective communication and training to
ensure environmental protection, as well as the safety and health of our
employees and the community.
Line management accountability for HSE matters and the individual
contribution of all employees.
Recognition by all employees and contractors that safety and environmental
protection is a condition of employment and that they are responsible for their
safety and the safety of those around them.
Integration of HSE considerations, including identifying and controlling risks
and impacts into our business decisions, plans and operations.
[Type the document title]

Rachana M. kapadia
210-08-14-8556-2111 Page 6

Periodic audits and reviews of HSE systems and performance.
Compliance with applicable legislation, regulations and relevant industry
standards.
Providing appropriate resources to implement this policy, including making it
available to the public and employees.
Objective Means
To support HSE
Department.
Unlike larger organizations are unlikely to have access to
specialist HSEMS. The HSEMS will guide users to a wide range
of affordable information resources and services. The
information and activity provided will help HSE people comply
with regulation and run their safety activity more effectively.
Encourage safety
growth by supporting
the establishment.
Provide HSE department with the support and advice that
they need to establish successful safety campaign.
To exploit the
benefits of safety
activity.
Draw upon the combined strengths of the members of the HSE
department through strategic safety planning.
Safety Objectives
Promote workplace safety by education, information, instruction and training
Ensure that adequate instruction is given to employees in safe working
procedures and that they are informed of any hazard to their health which is
known to be associated with work, including off-campus activities in which
they are engaged
Ensure that situations or work practices which are unsafe or harmful are
reported immediately to the supervisor of the employee, so that corrective
action can be taken
Encourage each person in the GNPOC to regard accident prevention as an
individual responsibility
Require the head of departments to apply relevant Policies and Procedures of
the GNPOC, as published in the Environment Health and Safety Manual, to the
specific needs of the Department, including where staff are located at another
site in consultation with staff of the Risk Management Office and local staff
Establish procedures to check Health Safety and Environment (HSE) standards
in any other location or country that staff may be working
Require that every hazardous incident in the GNPOC is reported and, where
appropriate investigated, and ensure any action necessary to reduce further
risk is implemented
Establish procedures for the evacuation of buildings in the event of fire,
explosion or other emergencies and ensure those procedures are appropriately
tested
[Type the document title]

Rachana M. kapadia
210-08-14-8556-2111 Page 7

Solution
The proposed solution will be executed in two phases,
Phase I Without Approval Process Flow
Phase II With Approval Process Flow
There are two kinds of HSEMS users which will be useful for the proposed solution
for
GNPOC:
HSEMS Authority User:
HSEMS is managed back stage by an Authority User who is responsible for running
the
show throughout the GNPOC. This user has rights over and above the users and
sectored or location administrators (if any) in the GNPOC. The role of this user is to
enter the master data like ENRRI Parameters, Standards, Oil Fields which will be
useful to the general user to use the application.
Once the system is installed, either the network administrator or the system
administrator of GNPOC has to create the first user of HSEMS The Authority User.
This person would be responsible for carrying the system forward. This process
again is
accentuated with a user friendly wizard who asks you question specific to the role of
the first user (the authority user).
General User:
HSEMS run with unique user identification for each user. These users who assign
themselves a password and use HSEMS are the Users of the system. A user is
generally
created by an administrator who is also responsible for giving rights to the former
to
view and use HSEMS. The general users can be treated as HSE User.
As access to information is different for different people, HSEMS also has rights to
segregate people with. Users can have filtration of information by way of their
hierarchy set while constructing GNPOC in HSEMS. Also users may have different
rights
for information. HSEMS differentiates these accesses to information by providing
few
users with only view rights, few with both add & view and the rest with manage
rights. In other words, system can alienate information according to grades of an
employee in GNPOC.
In the proposed system every HSEMS user will be an authenticate users. They have
to
register with the system and the administrator will have to authenticate them. The
registered user will have two options in the system to get them authenticated. If
the
HSE user fills the form and click on submit, this will go to the admin for
authentication, but if the admin creates the portal user id then it doesnt requires
any
authentication.
[Type the document title]

Rachana M. kapadia
210-08-14-8556-2111 Page 8

The first and the foremost thing which the system will be based on is the
organization
structure. The internal users are mapped to the respective reporting authority. We
assume here that the organization has the users who are reporting to their
reporting
authority. In actual case it may deviate from our proposed system.
The basic idea behind the proposed system is to centralize the HSE information for
the
safety process in the GNPOC. The system will be referred as HSEMS that automates
and facilitates GNPOCs safety activity processes. The primary functional areas in
the
HSEMS will be: filling of the SIIR form online, filling of the values for each ENRRI
parameters and for each oil fields etc. For each process flow the hierarchy will be
maintain as followed in the GNPOC HSE Department. This means that, a HSE user
will
initiate a process for SIIR application and this will go to his immediate supervisor.
The
supervisor approves it for the department head to do the necessary action. Then
the
form reaches to the head office from the field and finally goes to the HSEMS
authority
for publishing in the portal. The data captured by the HSE user in the system will
stored in a central location so that there will be a minimum risk of losing the data.
There will be a single point interaction with the data (Administrator).
Results
Seamless integration
Built on a highly scalable, web-enabled open architecture, the framework can
seamlessly Integrate uncoordinated employment processes on a single interface.
Effective process management
The framework provides an extremely flexible and customizable administration and
security system.
Approval Management
The framework provides customized approval process that span the entire spectrum
of
employment process management needs from structured to unstructured
workflows.
Increased competitiveness and productivity
This framework will increase GNPOC value and combine two of its main assets:
people
-knowledge worker and knowledgebase their information system.
Portal Administration
Enables you to create authenticated users and assign passwords and access rights
to
each user. It also allows the assignment of entering the master data. Supervisors,
Department Head approval rights and user approver Id's along with work flow
[Type the document title]

Rachana M. kapadia
210-08-14-8556-2111 Page 9

mechanism for controlling automated publishing of HSE on the portal with or
without
second party approval.





Practical Application of ERG Theory to change leadership and management
(1) Impact of change initiative programmed planning
At the planning stage of a change initiative, and especially when reviewing the full
impact of the change initiative on the people who will be affected by it, ERG theory
informs the stakeholder mapping and analysis process and influences the
communication strategy, as it focuses change leaders on the impacts of these 3
fundamental human needs.
(2) Leadership and communication
From a change management and change leadership perspective, understanding and
recognizing these needs can influence and shape a communication strategy and a
leadership style. For example, there will be circumstances where, in the interests of
business survival, recognition and growth needs are not going to be met as
existence needs are addressed - such as in major restructuring and business
turnarounds where redundancies and major change to working practices are
announced.
People are flexible and will adjust and accept this is if it is communicated honestly
and accurately and if leadership is acting effectively by addressing the emotional
dimension.
The framing or positioning of a situation by the change leader is extremely
important - especially in knowing how to focus and present a communication about
a difficult situation in such a way that it addresses Relatedness needs and Growth
needs wherever possible and appropriate.
I am not talking about "spin" deception or any other form of manipulation here,
rather I am referring to a leadership style that is based on the qualities and
characteristics of transformational leadership and primal leadership. A leadership
[Type the document title]

Rachana M. kapadia
210-08-14-8556-2111 Page 10

style that takes full and honest account of the impact of change on people and
especially acknowledges and leads them through the transitions that they have to
move through if the change is to be successful.
(3) Leadership skill
In my view, a key change leadership skill is knowing how to reframe a difficult
situation in such a way that even though there are [or could be] threats to
existence needs, people are motivated by addressing their relatedness and growth
needs. An obvious and extreme illustration of this is the wartime political leader of
military leader.
Longer term, it is [in my view] the responsibility of the change leader to create,
stimulate, sustain values and beliefs that will foster and engender relatedness and
growth as the norm, and to integrate them into the organisational culture.