Generated by Jive on 2014-10-07+02:00

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How to Broadcast a BEx Report through E-
mail.
This is a step by step guide on how to broadcast a BEx report to the E-mail of specific users.
1) Open the BEx query in BEx Query Designer.
2) Go to Menu Query->Publish-> and Click on BEx Broadcaster
3) Internet Explorer (or any default browser) window will open with a login screen for the SAP NetWeaver
Portal

How to Broadcast a BEx Report through E-mail.
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4) Login using the BW login credentials of the User using which you want the BEx report to be broadcasted.
5) You will see a screen as below which shows the list of available broadcast settings for the particular query:
6) Click on Create New Setting button.
7) There will be four tabs
How to Broadcast a BEx Report through E-mail.
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a. Recipient(s)
b. Texts
c. General Precalculation
d. Filter Navigation

Recipients
You have different options for entering recipients:
User:
Users in Roles:
Note: If an e-mail address for a user that you have specified under User or User in Role has not been
maintained in user maintenance, the user will not receive the distributed file as an e-mail. Instead the user gets
a message in the Business Workplace (transaction SO01).
E-Mail Addresses:
Authorized User:
Language:
User-specific: If you schedule the broadcast setting in the background (for example for a specific
time), then you can generate the document user specifically. The system generates the document
for each of the specified recipients with their personal settings (date format, language) and data
authorizations. Recipients that are only specified with e-mail addresses are excluded from this. For
this recipient, the system generates the document with the settings for the authorized user.

Texts - Here you can make the following entries:
Subject:
Importance:
Contents:
General Precalculation
Variable Assignment: You can create values for the variables for the query that are ready for
input or you can specify the Web application. The query or Web application is then precalculated
with these variable values. You are able to select an existing variant for the query. The query is
precalculated with the values of the variant.
Filter Navigation
How to Broadcast a BEx Report through E-mail.
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On the Filter Navigation tab page you can specify characteristics or a control query so that the system
precalculates several documents with different filter settings from the same query or Web application. These
filter values provide you with a navigation option in the precalculated document. You can select the filter values
using dropdown boxes in the navigation block.
You can make the following settings:
No Filtering: The system precalculates an unfiltered document.
Filtering Using Selected Characteristics: The system precalculates several documents with
various filter settings according to your chosen settings. Highlight the desired characteristic and
specify the desired filter value using Create Filter Values. You can specify a maximum of two
characteristics.
Filtering Using Control Query: The system precalculates several documents with various filter
settings. The filters correspond to the characteristic combinations of the control query that you
specified. Specify the desired control query in the Control Query field either manually or using
Selection.

8) Give a description for the broadcast setting
9) Select the Distribution type. In our case it would be Broadcast Email.
10) Select the output format. We will select XML (MS Excel) which is the Microsoft Excel Format.
11) We can enable the As ZIP file checkbox to send the file as a zipped attachment to the recipients
email.
12) Recipients: Specify the email addresses of the users to whom you want the report to be broadcasted in
the Email Addresses field.
How to Broadcast a BEx Report through E-mail.
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13) Texts: Specify the Email Subject and the Email Contents. The subject and contents
specified here will be reflected in the Subject and contents of the email delivered to the recipient.
How to Broadcast a BEx Report through E-mail.
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14) General Precalculation: If the query has any input variables, you will have to create a variable
assignment and assign values for the variable. The broadcasted report will be precalculated for the variable
values which you assign in this tab.

How to Broadcast a BEx Report through E-mail.
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Select VAR_01 as shown in the below screenshot and click on Create.

You will see the variable screen where you have to assign values for the variables and click on ok. (Sample
variable assignment shown below)

How to Broadcast a BEx Report through E-mail.
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15) The Filter Navigation tab is used to apply filters (if any) to the query before precalculating and broadcasting
the query. We can leave it blank if no filters are to be applied before broadcasting.
16) Now save the broadcast setting by giving a technical name.
17) The next step is to schedule the broadcast after specifying the recipients, the contents of the email, and
the variable assignment. Click on the Schedule button. Enable the Create New Scheduling check
box, and select the time to schedule the broadcast and click Transfer.

Scheduling the Broadcasts Automatically:
The scheduling of broadcasts can be automated with the help of a program and through process chains.
Create a process chain and include the ABAP program RSRD_BROADCAST_BATCH. This program can
be used to schedule the broadcasts in the background without any use intervention.
Create a variant for this program and give the technical name of the Broadcast setting for the selection variable
S_SETTNG (Broadcast Setting).
Now schedule the process chain at the particular time (may be periodic) at which you want the broadcast to be
sent.
How to Broadcast a BEx Report through E-mail.
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