UNIVERSITY OF MAURTIUS

FACULTY OF ENGINEERING
DEPARTMENT OF CIVIL ENGINEERING


PROJECT MANAGEMENT ASSIGNMENT




LECTURER: Mr Nunkoo

NAME: Bhurtun Chnadradeep (0915389)









What is a Commencement Date as per FIDIC?
The Commencement Date is the start of the Time for Completion which is the
period within which the Contractor has agreed to construct the works. The
commencement date is a date specified in the contract on which the contractor
shall start the works agreed on in the contract. When the commencement date has
been determined the engineer should calculate the calendar date for completion.
Potential arguments can be avoided by agreeing the calendar date at the start of
the construction period. The commencement procedure starts with the issue of the
Letter of Acceptance.
The commencement date is fixed by the engineer, subject to the requirements of
Clause 8.1 as per FIDIC:
The commencement date shall be within 42 days after the contractor
receives the letter of acceptance, unless a different period is stated in the
particular conditions
The engineer shall give the contractor not less than 7 days notice of the
commencement date
Commencement date, except as otherwise specified in the Particular Conditions of
Contract, shall be the date at which the following precedent conditions have all
been fulfilled and the Engineers notification recording the agreement of both
Parties on such fulfilment and instructing to commence the Work is received by the
Contractor:
1. signature of the Contract Agreement by both Parties, and if required,
approval of the Contract by relevant authorities of the Country;
2. delivery to the Contractor of reasonable evidence of the Employers
Financial arrangements;
3. except if otherwise specified in the Contract Data, effective access to and
possession of the Site given to the Contractor together with such
permission(s) for the commencement of the Works;
4. receipt by the Contractor of the Advance Payment.
Difference between Tender and Tender Document?
A tender is a submission made by a prospective contractor in response to an
invitation to tender. It makes an offer for the supply of goods or services. The
tender is treated as an offer to do the work for a certain amount of money (firm
price), or a certain amount of profit (cost reimbursement or cost plus). The tender
which is submitted by the competing firms is generally based on a bill of quantities,
a bill of approximate quantities or other specifications which enable the tenders
attain higher levels of accuracy, the statement of work.

A tender document is a written invitation prepared to seek tenders or offers from
potential contractors. Tender documents also serve to inform the contractors about
the information required for the client to choose among them. Tender documents
may be prepared for a range of contracts such as equipment supply, service supply
and main construction contract. Generally, tendering refers to the construction
works, rather than consultancy services which are referred to as appointing.
Tender documents must contain all the provisions and information that tenderers
need to submit their tenders: the procedures to follow, the documents to provide,
cases of non-compliance, award criteria, etc. Ideally, tender documents should be
broken down into a series of packages each with its own design drawings and
specifications. This makes the tender easier to price for the contractor and easier
to compare with other tenderers for the client.
Issuing a tender document typically begins the tender process by which a business
selects qualified and interested contractors based on such things as their price,
availability and proposed delivery terms.



Tenders documents may include:
A letter of invitation to tender.
The form of tender
Instruction to tenders
Preliminaries: including pre-construction information and site waste
management plan
The form of contract, contract conditions and amendments
A tender pricing document
Design drawings
Specifications

Tender documents must contain all the provisions and information that tenderers
need to submit their tenders: the procedures to follow, the documents to provide,
cases of non-compliance, award criteria, etc. Ideally, tender documents should be
broken down into a series of packages each with its own design drawings and
specifications. This makes the tender easier to price for the contractor and easier
to compare with other tenderers for the client.
Copies of the tender documentation should be kept for records.