Hazard Management

1. PURPOSE
This procedure outlines the process to be followed to identify hazards within
the workplace, assess and control risks, and evaluate the effectiveness of
control measures. Hazard Management is a fundamental principle of the
Occupational Health, Safety and Welfare Regulations, 1995, and approved
Codes of Practice.
2. SCOPE
This procedure applies to all SAAS staff and worksites
3. RESPONSIBILITES
Hazard Management Procedure Version 1.0 Page 1 of 9
CEO/Executive
Directors
Ensure systems are in place for hazard
identification, risk assessment, and appropriate risk
control.
Ensure resources are made available to address
hazards
Managers
(including
Supervisors and
Team Leaders)
Ensure staff are aware of their responsibilities and
are provided with adequate information, instruction
and training
Co-ordinate hazard identification, risk assessment
and control principles to proposed new purchases,
systems of work or changes to the workplace in
consultation with staff
Implement appropriate risk controls
Advise staff of outcomes of risk assessments and
actions proposed and taken
Monitor progress and evaluate the effectiveness of
control measures
Liaise with Health and Safety Representatives
(HSRs) on hazard management issues, including
reports and assessments
Employees
Report identified hazards to their supervisor using
the OH&S Hazard Reporting Procedure.
Eliminate or control any immediate hazards if
practicable
Participate in hazard assessments as requested
Follow reasonable instruction to control risks
Health and Safety
Liaise with management when a hazard has been
identified by the workgroup
Document No:
PRO-OHSW-032
Effecti ve Date:
17-J un-10
Next Review Date:
J un-10
Approval Authority:
Executive Management Team
The controlled and most up-to-date version of this document is available on SAASNet
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Document No:
PRO-OHSW-032
Effecti ve Date:
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Executive Management Team
The controlled and most up-to-date version of this document is available on SAASNet
Representatives
(HSR)
Are encouraged to participate in the implementation
of hazard management systems by Managers
Encourage staff to report hazards
OHS Committees
Monitor the implementation of Hazard Management
systems
Monitor reports and review outcomes using
statistics
Provide recommendations for improvement to
Management
OHS&E Unit Maintain statistics on Hazard Management
activities and monitor implementation and
progress of action plans
Provide advice on hazard assessments as required
Monitor the application of agreed actions
Monitor the implementation of Hazard
Management systems
Contractors and
Sub- Contractors
Report any identified hazards associated with
tasks undertaken on behalf of SAAS
Carry out risk assessments and ensure appropriate
control measures are implemented
Report any unsafe situation, unsafe plant and
equipment owned by SAAS, to the responsible
Manager
4. PROCEDURE
4.1 Hazard Management Stages
Various jobs will involve more than one type of hazard management eg: Plant
requiring substances to be used may require a job safety analysis, plant
assessment and substance assessment.
The stages involved in effective Hazard Management are:
Hazard Identification
Risk Assessment
Risk Control
Monitor and Review
The process requires the evaluation of the effectiveness of control measures.
Further or alternative measures will need to be implemented if the existing
controls are ineffective.

4.2 Hazard Identification
Hazard identification is carried out using a variety of methods including, but
not exclusive to, the following:
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Consultation Consultation between Management/Supervisors, HSRs
and staff can assist to identify both potential and existing hazards in the
workplace.
Worksite inspections - as per the procedure Workplace Inspection
PRO-OHSW-009.
Incident Investigation as per the Incident Reporting, Investigation and
Recording Procedure PRO-OHSW-007.
Hazard reports as per the Hazard Reporting Procedure PRO-OHSW-
020.
J ob Safety Analysis The hazards associated with a job or proposed
change to work practice are identified, assessed, and controlled by
breaking down the job into steps and analysing each step.
Plant and Equipment assessments as per the Plant and Equipment
Safety Procedure PRO-OHSW-010.
Hazardous Substance assessments all substances introduced into
SAAS must be risk assessed as per Hazardous Substances Procedure
PRO-OHSW-008.
Manual Handling assessments as per Manual Handling Procedure
PRO-OHSW-022.
Statistical Information statistics can provide information on emerging
trends and hazardous tasks that need to be risk assessed.

4.3 Risk Assessment
Hazards identified require assessment to determine the level of risk. Risk
assessment is a process of gathering information and making decisions. It
must be carried out using a consultative approach, involving Management,
relevant HSR, and staff affected by decisions made.
Assessments are to be conducted when an actual or potential hazard is
identified:
4.3.1 Assess the risk by considering the following:
What could/did happen?
What could/did cause it to happen?
How likely is it to happen?
How much, how often and for how long employees are exposed?
What would be/are the consequences on SAAS, people, clients or
stakeholders?
How can it be prevented or minimise impact from happening again?
What can SAAS do in order to avoid/recover from the impact in a timely
manner?
Is there written information such as instructions, material safety data
sheets?
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The SAAS Risk Assessment Guidelines (appendix 1) included in assessment
forms will assist in the assessment of the risk and provide guidelines on
timeframes for implementation of controls.
4.3.2 Steps for conducting the risk assessment:
Risk assessments should be conducted in consultation with relevant HSRs
and staff.
Risk likelihood
Consider the most likely or probable exposure to the identified risk.
Table 1 Risk Likelihood Rating Table (appendix 1) provides descriptors
of likelihood categories.
Risk Consequence
Consider the most likely consequence of exposure to the risk. Table 2
Risk Consequence Rating Table (appendix 1) describes the impact of
each consequence category.

Risk Rating Matrix
The matrix determines the risk score based on the risk likelihood and
risk consequence (Table 3 Risk Rating Matrix table in appendix 1).
Risk Evaluation
The Risk Evaluation outlines the required action of the determined risk
score (Table 4 in appendixes 1).
4.3.3 Timeframe guidelines for corrective action
Risks need to be addressed in a timely manner. The risk rating will indicate
the urgency for controls to be in place. The action to be taken, by whom, and
by when is Identified in Table 4 Risk Evaluation Table.
Very High Urgent action required, at the time of hazard identification.
High Immediate. Within 48 hours
Significant Within 2 weeks
Medium Within 4 weeks
Low Within 3 months
Very Low Within 6 months, if action is required

4.4 Risk Control
When hazards have been identified and risks assessed, appropriate control
measures should be developed and implemented. The hierarchy of controls
must be used when considering risk control measures. Information on controls
can be found by:
Checking relevant Regulations, Approved codes of Practice, and
Standards.
Consulting staff who are exposed to the hazard
Seeking information from manufacturers or suppliers of the relevant
item. eg: plant, equipment, substance.
Obtaining advice from the OH&S Unit.
Obtaining advice from an expert in the subject.
4.4.1 Hierarchy of Controls
The following hierarchy of controls must be used to control any identified risk.
The control measures are represented by the most effective and ideal control
solution through to the least ideal and effective solution.
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Elimination is the most effective means of control as it removes the
hazard at its source. This can be achieved through good design of
plant, equipment and the workplace or provision of mechanical lifting
devices and good housekeeping procedures.

Substitution may be introduced where elimination is not practical or
possible. Substitution involves replacing one hazard with a less severe
hazard for example changing a harmful hazardous substance to a less
harmful one.

Engineering controls are more effective when implemented at the
design stage of a piece of plant or equipment or when developing new
work processes for example enclosing, or isolating, noisy equipment.

Administrative controls are a less effective method of controlling
hazards. They rely on the development and implementation of
procedures and practices. They rely on people to follow them.
Examples include reducing the period of exposure, developing
procedures and work instructions, and training. Training includes
induction for new staff or contractors plus ongoing training for staff that
are new to the job or location or when there are changes to workplace
equipment, process or procedures.

Personal Protective Equipment is the least effective method of
control. It does not remove or control hazards. Personal protective
equipment (PPE) should be used as additional protection when other
control measures do not provide sufficient exposure control. Where
PPE must be used, the employer must ensure that it is appropriate for
the job, fits the operator correctly, training is provided on its need and
use and cleaned and maintained regularly.

Short term strategies may need to be implemented to control risks whilst long
term strategies are explored. Examples of short term strategies would be:
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Locking plant until appropriate guarding can be fitted.
Turning off the water and placing do not use signage for a leaking toilet
until a plumber can attend.
4.5 Review
Any implemented control measure should be routinely evaluated to ensure
that it has been effective in eliminating or minimising the risk. This can be
done by:
Assessing the implemented control measure after a short time.
Routine inspections.
Assessing any new reports of risks associated with the original source
of the hazard.
If it is identified that the control measure has not been effective or has
introduced another hazard, another control measure must be developed and
implemented.
4.6 Action plans
Action plans will be developed by the relevant area to record hazards
identified, risk rating, actions to be taken, responsible person and
timeframe. The RTL/CTL or relevant line manager will be responsible
to ensure action plans are completed.
The action plan can be used to collate all OH&S actions within the area
to assist with reviews. The action plan template can be used for this
purpose (appendix 2).
The action plan will be available to staff and will be regularly reviewed
and updated in consultation with HSRs and staff. Information will be.
Progress of action plans will be discussed at team meetings.
4.7 Record Keeping
Risk assessments will be documented and kept by the relevant area,
and be available to all relevant staff.
Copies of the risk assessment will be forwarded to the OH&S Unit,
preferably in soft copy to be recorded.
5 DEFINITIONS
Hazard: a source or situation with a potential to harm people, the
environment, property, plant or equipment.
Risk: The likelihood and consequence of an occurrence causing injury or
harm.
Risk assessment: the process of evaluating the likelihood and
consequences of injury or illness arising from exposure to an identified
hazard.
Risk control: implementation of appropriate control measures to eliminate or
minimise the risk.
6. MONITORING AND EVALUATION
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This procedure will be monitored and evaluated by the internal auditing
system using the following measures:
The measures used for specific hazard management procedures, as
outlined in relevant documents.
Corrective action taken within the stated timeframes.
Department risk registers in place.
7. APPENDICES
Appendix 1 OH&S Risk Assessment Guidelines
8. REFERENCES/ASSOCIATED DOCUMENTS
Doc. Ref. Number Document Title or Information Source
PRO-OHSW-001 Roles and Responsibilities Procedure
PRO-OHSW-002 Contractor Management Procedure
PEO-OHSW-005 Manual Handling Procedure
PRO-OHSW-007 Incident Reporting, Investigation and Recording Procedure
PRO-OHSW-008 Hazardous Substances Procedure
PRO-OHSW-009 Workplace Inspection Procedure
PRO-OHSW-010 Plant and Equipment Safety Procedure
PRO-OHSW-020 Hazard Reporting Procedure
PRO-OHSW-023 Consultation Procedure
Form Action plan Template
9. VERSION CONTROL
Version Date Description Document Writer
Draft 0.1 12032010 Draft 1 J Jenke
Draft 0.2 230410 Draft 2 J Jenke
1.0 100617 Endorsed and Approved document J Jenke

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Document No:
PRO-OHSW-032
Effecti ve Date:
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Executive Management Team
The controlled and most up-to-date version of this document is available on SAASNet
Appendix 1
OH&S RISK ASSESSMENT GUIDELINES

TABLE 1: RISK LIKELIHOOD RATING TABLE

Likelihood Description
Almost certain The risk is expected to occur as a result of routine business operations
Likely The risk has a reasonable probability to occur as a result of routine business operations
Possible The risk may but is not reasonably expected to occur as a result of routine business
operations
Unlikely The risk may occur but only in exceptional or non routine circumstances
Rare The risk is not expected to occur in either routine or non routine circumstances


TABLE 2: RISK CONSEQUENCE RATING TABLE

Consequences

Description of Impacts
Severe
Serious consequences that threaten a number of SAAS critical operations.
Cost or resource implications that severely impact or are beyond SAAS capabilities.
One or more major assets destroyed.
Death of one or more employees and /or multiple and serious injuries and/or
permanent disabilities.
Government enquiry certain
Major
Significant consequences that threaten a number of SAAS key operations.
Cost or resource implications are beyond Regional or local capabilities. Some key
assets damaged and not operating.
One or more serious injuries resulting in some permanent/partial disability.
Adverse political and media reporting
Moderate
Consequences that would threaten some key aspects of SAAS operations.
Cost or resource implications are beyond local workgroup capabilities. One or more
assets damaged but still functioning.
Off site medical attention at a hospital/Doctors rooms and resulting in more than 3
days off work.
Adverse political and media reporting may occur
Minor
Consequences that would require local management intervention, but which can be
managed without additional resources or assistance.
Some budget implications or minor impact on SAAS operations. Minor asset
damaged.
Minor injuries requiring 3 days or less off work. Off site medical attention may be
required.
Insignificant
Low level consequences that can be managed by routine procedures.
Negligible implications for SAAS operations. Inconsequential asset damaged.
Injury requiring first aid only.





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Executive Management Team
The controlled and most up-to-date version of this document is available on SAASNet
TABLE 3: RISK RATING MATRIX

Likelihood Consequence
(of incident
or injury)
1
Insignificant
2
Minor
3
Moderate
4
Major
5
Severe
A. almost
certain
Low Medium Significant Very High
Very High
B. likely
Low Medium Significant High Very High
C. possible
Very Low Low Medium High High
D. unlikely
Very Low Low Medium Significant High
E. rare
Very Low Very Low Low Medium Significant


TABLE 4 RISK EVALUATION TABLE
Risk rating Required Action
Very High Urgent action required. Plan to be assigned to a Senior Manager for immediate action
by a General Manager.
High Immediate action required. Plan to be assigned to a Senior manager for immediate
action by a General Manager.
Significant Plan to be assigned to a middle manager by a Senior Manager.
Medium
Senior management to be advised. Plan to be assigned to a local/line manager. Mitigate
and then plan to manage the residual consequences of the risk.
Low Line/local manager may deal with the risk. Risk may be reduced or accepted without
further action but must be recorded.
Very Low Line manager and staff may deal with the risk. Risk may be accepted without further
action. Risk recorded for future reference.