Control Matrix Revenue Process

What Could Go Wrong

(WCGW)?
The Customer Application Form is reviewed by the BU
Manager against the supporting documents and signs on the
CAF.
The Credit Limit assigned by the BU Manager is reviewed and
approved by the Vice President.
The details of the CAF against the details in SAP is reviewed
and signed the CAF as evidence of review by the Accounting
Manager.
SAP automatically assigns the customer number in
sequence.
SAP performs mandatory field checking.
The details of the CAF against the details in SAP is reviewed
and signed the CAF as evidence of review by the Accounting
Manager.
C. Incomplete customer may be
setup in SAP.
N/A No Control
A. Invalid/ Unauthorized Sales
Order may be set up in SAP.
Completeness:
Cash
Completeness:
Accounts
Receivable
SAP performs automatic assignment on the sales order
number.
CUSTOMER MASTER FILE MAINTENANCE
SYSTEM: SAP
SYSTEM: SAP
A. Invalid/Unauthorize customer
may be setup in SAP.
Completeness:
Cash
Completeness:
Accounts
Receivable
B. Inaccurate customer may be
setup in SAP.
Valuation:
Accounts
Receivable
Valuation:
Cash
Sales Order Processing
FS Assertion Controls
SAP performs mandatory field checking on PO number,
customer name, delivery date and quantity.
SAP automatically computes total net price.
C. Incomplete Sales Order may be
set up in SAP.
N/A No Control
SYSTEM: SAP
The details in the delivery documents is matched with the
actual quantity to be loaded in the truck or delivery van by the
Logistics Manager.
SAP prevents creation of delivery document without
reference to an order.
SAP blocks the delivery of sales order if the sales order is
tagged as blocked for delivery.
SAP prevents delivery of expired batch of materials or
materials that are still under quality inspection.
The Warehouse clerk who is in custody will pick the goods in
the warehouse based on a picking list generated with the
delivery document.
Only the Warehouse supervisor has access to modify and
post delivery documents.
The guard on duty will check the delivery documents and
quality certificate signed by the quality manager before he
allows the shipping of the inventory outside the company
premises.
Delivery Receipt Processing
B. Inaccurate Sales Order may be
set up in SAP.
Valuation:
Accounts
Receivable
Valuation:
Cash
A. Invalid/ Unauthorized Delivery
Receipt may be processed in SAP.
Existence:
Inventory
Occurence:
Accounts
Receivable
SAP automatically reduces the inventory balance of the
materials.
SAP automatically posts accounting entries in the general
ledger.
The details in the delivery documents is matched with the
actual quantity to be loaded in the truck or delivery van by the
Logistics Manager.
The guard on duty will check the delivery documents and
quality certificate signed by the quality manager before he
allows the shipping of the inventory outside the company
premises.
C. Incomplete Delivery Receipt
may be processed in SAP.
Completeness:
Cash
Completeness:
Accounts
Receivable
The guard on duty will check the delivery documents and
quality certificate signed by the quality manager before he
allows the shipping of the inventory outside the company
premises.
SYSTEM: SAP
The printed Sales Invoice will be reviewed and signed by the
Accounting Manager.
SAP automatically creates sales invoice daily.
SL-GL reconciliation performed by the AR Accountant is
reviewed by the Accounting Manager on a monthly basis.
SL-GL reconciliation performed by the AR Accountant is
reviewed by the Accounting Manager on a monthly basis.
SAP automatically creates the journal entry.
Sales Invoice Processing
B. Inaccurate Sales Invoice may
be processed in SAP.
Valuation:
Cash
Valuation:
Cash Clearing
B. Inaccurate Delivery Receipt
may be processed in SAP.
Valuation:
Accounts
Receivable
Valuation:
Inventory
Existence:
Cash
Occurence:
Cash Clearing
A. Invalid/ Unauthorized Sales
Invoice may be processed in SAP.
SAP copies all details in the delivery documents that were
previously posted to the sales Invoice without manual
intervention.
C. Incomplete Sales Invoice may
be processed in SAP.
Completeness:
Cash
Completeness:
Cash Clearing
SAP automatically creates sales invoice daily.
SYSTEM: SAP
The daily cash collection report is reviewed by the Treasury
Manager on a daily basis.
A bank reconciliation is performed for all bank accounts at
the end of the month.
SAP automatically creates an accounting entry for cash
clearing.
The daily cash collection report is reviewed by the Treasury
Manager on a daily basis.
A bank reconciliation is performed for all bank accounts at
the end of the month.
A bank reconciliation is performed for all bank accounts at
the end of the month.
The daily cash collection report is reviewed by the Treasury
Manager on a daily basis.
B. Inaccurate Sales Invoice may
be processed in SAP.
Valuation:
Cash
Valuation:
Cash Clearing
Completeness:
Cash
Completeness:
Cash Clearing
C. Incomplete Collections may be
processed in SAP.
Collection
B. Inaccurate Collections may be
processed in SAP.
Valuation:
Cash
Valuation:
Cash Clearing
Existence:
Cash
Occurence:
Cash Clearing
A. Invalid/ Unauthorized
Collections may be processed in
SAP.
COMMENTS
Manual Control BU Manager
Manual Control Vice President
IT Dependent Manual Control Accounting Manager
Application Control SAP
Application Control SAP
IT Dependent Manual Control Accounting Manager
N/A N/A
Application Control SAP
CUSTOMER MASTER FILE MAINTENANCE
SYSTEM: SAP
SYSTEM: SAP
Sales Order Processing
Control Type Performed by
Application Control SAP
Application Control SAP
N/A N/A
IT Dependent Manual Control Logistics Manager
Application Control SAP
Application Control SAP
Application Control SAP
IT Dependent Manual Control Warehouse Clerk
Application Control SAP
IT Dependent Manual Control Guard on Duty
Delivery Receipt Processing
Application Control SAP
Application Control SAP
IT Dependent Manual Control Logistics Manager
IT Dependent Manual Control Guard on Duty
IT Dependent Manual Control Guard on Duty
Manual Control Accounting Manager
Application Control SAP
IT Dependent Manual Control Accounting Manager
IT Dependent Manual Control Accounting Manager
Application Control SAP
Sales Invoice Processing
Application Control SAP
Application Control SAP
IT Dependent Manual Control Treasury Manager
IT Dependent Manual Control Accountant
Application Control SAP
IT Dependent Manual Control Treasury Manager
IT Dependent Manual Control Accountant
IT Dependent Manual Control Accountant
IT Dependent Manual Control Treasury Manager
Collection
Effective
Effective
Effective
Effective
Effective
Effective
N/A
Effective
CUSTOMER MASTER FILE MAINTENANCE
SYSTEM: SAP
SYSTEM: SAP
Sales Order Processing
Remarks
Operating
Efectiveness
Design Evaluation
Effective
Effective
N/A
Effective
Effective
Effective
Effective
Effective
Effective
Effective
Delivery Receipt Processing
Effective
Effective
Effective
Effective
Effective
Effective
Effective
Effective
Effective
Effective
Sales Invoice Processing
Effective
Effective
Effective
Effective
Effective
Effective
Effective
Effective
Effective
Collection