Page 4 - 1

248638193.xls.ms_office
EDITING IN EXCEL
Christy
4:15
10/23/14
ENGINEERING with the SPREADSHEET
Copyright 2006 American Society of Civil Engineers
A B C D E F G H I J K L M N
SUBSCRIPTING AND SUPERSCRIPTING
Step 1 a11 Super and subscripting are done with editing in the cell. Input the character with the
super/subscripted characters and add a blank space by hitting the spacebar.
Step 2 While in the edit mode, highlight the characters to be subscripted (in this case)
and right-click the mouse button.
row 20
Step 3
Choose Format Cells
row 30
Step 4
row 40
Highlight Subscript with your cursor and click
the left mouse button
row 50
a
11
This is the result -- the row becomes deeper automatically
Figure 4-1 The pull down menu for super and subscripting.
row 60
row 70
4
Page 4 - 2

248638193.xls.ms_office
EDITING IN EXCEL
Christy
4:15
10/23/14
ENGINEERING with the SPREADSHEET
Copyright 2006 American Society of Civil Engineers
A B C D E F G H I J K L M N
4
EDITING SUPER/SUBSCRIPTS AND OTHER CHARACTERS
To change a
11
to a
12
do the following:
Copy the character to the next cell and edit the sub/superscript. Hit Edit [F2] and then
highlight the character with your cursor. Type in the new character (over the top of the
old character) and hit [Return].
a
11 The notation to be edited
Step 1
row 80
Step 2 the space beyond the character (space bar)
cursor mark
Step 3 highlight the character to be replaced
row 90
Step 4
this is the replacement character
the edit cell will look like this during the replacement process
a
12
a
12 this is the finished product
Figure 4-2 Changing super and sub scripting. row 100
FORMATTING ENGLISH CHARACTERS TO GREEK MATH CHARACTERS
To change a to a:
a
12 Put your cursor on the cell to be reformatted. In the edit bar, highlight the "a"
as shown above and click the right mouse button to display the drop down menu.
In Font: scroll down the to font set that you need
and highlight the font with a left click. Then click
OK. row 110
If the character prints too lightly, try making it bold
or choose another character font.
Greek letters can be found in the "Symbols" file.
row 120
Math and Greek letters can also be generated with the
Windows character map. See the explanation below.
a
12 this is the finished product NOTE: SymbolSH will print a darker a. The font can
Figure 4-3 Formatting for Greek symbols. also be selected in the tool bar on the upper
left hand side of the screen worksheet.
Page 4 - 3

248638193.xls.ms_office
EDITING IN EXCEL
Christy
4:15
10/23/14
ENGINEERING with the SPREADSHEET
Copyright 2006 American Society of Civil Engineers
A B C D E F G H I J K L M N
4
MAKE YOUR OWN MATH OPERATORS
People unfamiliar with spreadsheets are sometimes puzzled by spreadsheet notation. An example of this is:
2^0.5 = 1.41 This is a simple relationship showing that square root of 2 is 1.41
Making the square root bracket is done as follows:
In the Drawing toolbar, double left click on the line symbol.
row 140
Figure 4-4 Choose "line" from the drawing toolbar.
Draw in this symbol as shown. To "Group" the lines, hold down the shift key and left click
on each line. Hold your pointer on one of the highlighted lines and then right click to get
the drop down menu. Left click to "Group" the lines.
row 150
Figure 4-5 Layout the figure with individual lines. row 160
To get this.
row 170
Figure 4-6 Grouping lines to create a figure.
Reduce the size of your symbol to fit your needs.
Add a horizontal line of the needed length.
2 = 1.41 row 180
Figure 4-7 Re-size the large figure to suit your needs.
By the way -- for the "is-less-than-or-equal-to" symbol, simply underline the < or >. In a spreadsheet formula this 1 <= 2
looks like this 1 < 2. You can also get these symbols from the symbols chapter.
Be sure to check your printout -- what you see is not always what you get.
This symbol was drawn in Excel
See the Symbols Chapter of this manual for other methods
row 190
Page 4 - 4

248638193.xls.ms_office
EDITING IN EXCEL
Christy
4:15
10/23/14
ENGINEERING with the SPREADSHEET
Copyright 2006 American Society of Civil Engineers
A B C D E F G H I J K L M N
4
ADJUSTABLE TEXT -- Text Justify
The text justify button in EXCEL justifies text along an even left side border.
This button must be obtained from: Tools
Customize...
Edit
Select Justify, right click and drag it up to the tool bar(s).
Justifying with this command will drop individual formatting.
row 200
To remove a button from a tool bar open Tools, Customize..., and then right click on the button and drag it back to
the Customize... popdown window.
Wrapping within Single and Merged Cells
Another method which is particularly useful in databases is the Wrap text command.
This can be done in a single cell which can be sorted in a database such as a phone list:
The quick
brown fox
jumped
over the
lazy dog's
back.
or in a group of merged cells which cannot be sorted in a database:
row 210
Choose Format, Cells..., Alignment from the tool bar or right click your mouse and choose Format Cells... from the popup menu.
You'll find Merge and Wrap text here under Alignment. Be sure that your pointer is over the box when you right click.
Adjustable / Referenced Text in a Drawing
The drawing to the right is an AutoCad 2000 3D view of a Simpson HD6A row 220
holddown. It was copied out of a view port in paper space and pasted with the
command: Paste Special, Picture (enhanced metafile).
From the drawing tool button pop down tool bar select the text box
Place the text box where you want it in the drawing. Then place
your pointer in the edit row just below the tool bars and type in
an equals = symbol. Then point to the text that will change --
in this case we call it Text_1 and it is located in column B.
Text_1 The quick brown fox row 230
The text box can be formatted to have no borders or background. The text
can be changed through user input or as the result of a calculation.
Text_2 jumped over the lazy dog's back.
multiply 12
by 2 row 240
to get 24
Figure 4-8 Drawing annotation. row 250
The quick brown fox jumped over
the lazy dog's back.
The quick
brown fox
jumped
over the
lazy dog's
back.
24
Page 4 - 5

248638193.xls.ms_office
EDITING IN EXCEL
Christy
4:15
10/23/14
ENGINEERING with the SPREADSHEET
Copyright 2006 American Society of Civil Engineers
A B C D E F G H I J K L M N
4
CONDITIONAL FORMATTING
Conditional formatting is a way to flag answers, make non-pertinent information fade into the background,
and to make tables easier to read.
For example, input 0's and negative or positive numbers into this table where the 0's are
simply place holders in a matrix:
due to unit displacement in coordinate
x
1
x
2
x
3
x
4
x
5
x
6
v
1
1 0 0 0 0 0
AB v
2
0 1 1 0 0 0 row 260
a = v
3
0 1 1 0 0 0
independent v
1
0 1 0 0 1 0
displacements BC v
2
1 1 1 1 0 1
of elements v
3
1 1 1 1 0 1
v
1
0 0 0 1 0 0
CD v
2
0 0 0 0 0 1
v
3
0 0 0 0 0 1
Figure 4-9 Flagging with conditional formatting.
In spreadsheet matrix math, an empty cell will cause the entire process to fail whereas a row 270
0 or a number will give a result (providing it is the right input).
To invoke conditional formatting, click on the Format menu item
Figure 4-10 Select Conditional Formatting from the Format
drop down menu.
to get: row 280
row 290
The above table was formatted like this:
You can have three conditional
formats. There are other examples
of conditional formatting throughout
this manual and disk.
row 300
Figure 4-11 The Conditional Formatting window.
row 310
Page 4 - 6

248638193.xls.ms_office
EDITING IN EXCEL
Christy
4:15
10/23/14
ENGINEERING with the SPREADSHEET
Copyright 2006 American Society of Civil Engineers
A B C D E F G H I J K L M N
4
FORMATTING A NEW SHEET OR TAB
Format a new sheet by double clicking the Format Painter button.
Click the top left corner of the rows and columns cell of the spreadsheet.
Double click or press [Escape] to turn the format painter button off.
row 320
Figure 4-12 Formatting a sheet
Within a sheet, single click the format painter button to copy a format to one with the Format button.
other cell. Double click the format painter button to format copy a format to
several cells.
THE TRACE COMMAND
The trace commands are used to determine what inputs an equation is using and what
other equations depend upon it.
Trace Precedents Trace Dependents
Remove All Arrows row 330
These commands can be taken
from the Tools Customize
Commands pulldown menu
and placed in the top menu row.
row 340
Precedent
Equation
Dependent
row 350
Figure 4-13 Click on the Trace Precedents button to locate inputs
to the formula and click on the Trace Dependents button to locate results.
row 360
Figure 4-14 Click on the Trace Dependents button again to locate
results of the results.
row 370