B-1 Buildings & Service Maintenance

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B-1 Buildings & Service Maintenance


SAFETY, HEALTH AND ENVIRONMENTAL POLICY: B-1
DATE OF ISSUE: AUGUST 1994
. BUILDINGS AND SERVICES MAINTENANCE
1. Introduction
It is widely recognised that buildings are assets which must be maintained to ensure
their value is not eroded.
However, there are also basic statutory requirements that buildings should be kept
safe for their occupants and for those who visit or pass buildings. There are also
specific legal requirement to ensure health and safety in respect of issues such as
fire, pressure vessels, boilers, lifts and hoists and so forth.
Minimum standards of cleaning are also given in legislation, but are included in this
policy.
The Estates Service is generally responsible for arranging maintenance and their
procedures are set out in the Estates Service Code. This also covers liaison between
Estates Service and client Schools and Services: for details of these liaison
procedure see SHE Policy P-2 "Permits to Work".

2. University Policy
a) Buildings and Services Maintenance
It is University of Sunderland policy that buildings and their services are maintained
in accordance with and to the standard specified in the schedule in Appendix 1 of this
policy.
b) Portable Electrical Equipment
The Estates Service, in addition to the maintenance and inspection of their own
equipment, also inspect and maintain a limited quantity of other portable electrical
equipment.
School and Services not covered by the Estates Service must make arrangements to
appoint portable appliance tester in accordance with SHE Policy E-3 "Maintenance of
Portable and Transportable Electrical Equipment".
c) Fire Safety Log Books
Irrespective of any other records kept, all relevant maintenance and inspection must
be recorded in the Fire Safety Log Book kept in each building.
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Appendix 1
Defined Areas of Responsibility Undertaken by Estates Services on Behalf of the
University of Sunderland
Summary
Estates Services areas of responsibility have been divided into three specific
groupings, to facilitate easier examination, as follows:
Building Fabric and External Works
All aspects of construction or maintenance relating to building structure, both
externally and internally, comprising roofs, walls, windows, doors, floors, finishings,
fire precautions and built-in fixtures.
Also, all grounds, gardens, paths, features, roads and associated drainage which lie
within University boundaries.
Electrical
Installation or maintenance of electrical services, including high and low voltage
installations, distribution of electrical power, lighting, fire alarms, emergency lighting
and Estates Services security installations/devices.
Mechanical
Installation or maintenance of mechanical services including hot and cold water
services, space heating systems, water and gas supplies and fittings, ventilation and
air conditioning systems, local exhaust ventilation and extract systems, pressure
vessels, sanitary accommodation, fire hose reels, hydrants and extinguishers.
Note
Areas of responsibility lie within defined University boundaries, or as contained within
current lease agreements.
The following pages highlight the detailed areas of Estates services responsibility
together with the relevant legislative guidance applicable to each installation or
service.

Appendix 1
Building Fabric and External Works
Brickwork
- Repairs BRE Digest 200
- Repointing
BRE Defect Action Sheet 70, 71
and 72
- Wall Tiles BRE Digest 329

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Concrete Repairs Best Trade Practice

Damp Proof Course BRE Defect Action Sheet 85
BRE Digest 245
BS6576

Drainage
- Plastic (Underground) BS5955
BS8301
Building Regulations 1985

Fencing and Gates BS1722

Fire Certificates Fire Precautions Act 1971

Fittings (Fixings) Best Trade Practice

Floor Coverings Best Trade Practice

Furniture Repairs Best Trade Practice

Glazing
- Putty BS544
- Glass BS952
- Double-glazing BS5713
BS6262

Grounds Maintenance
and Gardening
Pesticides and Herbicides
Regulations 1987

Gutters/Rainwater
- Cast Iron BS460
Pipes
- Aluminium BS2997
- Plastic BS4576
Building Regulations 1985

Ironmongery
- Push Bars BS5725
Repairs/Renewal
- Door Closers BS6459

Joinery Repairs
- Doors BS476
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Building Regulations 1985

Painting and Decorating BS6150
Factories Act 1961
Public Health Act 1961

Pest Control Public Health Act 1961

Plastering BRE Defect Action Sheet 86
BS1191


Roads and Paths

- Macadam BS4987
- Paving Flags BS368

Roof Repairs
- Slate BS5534
- Felt BS747 and CP144
- Asphalt CP144

Scaffolding BS1139
BS5973
BS5974

HSE Construction Summary
Sheets
HSE Guidance Note GS15

Signs BS5378
BS5499
Safety Sign Regulations 1980

Stone Repairs BS6270
BRE Digest 280

Tiling BS5385
Electrical
CCTV National Approval Council for
Security Systems (NACOSS)
Door Entry Systems NACOSS
Electrical Service Installations Department of Environment Standard
Specification Mechanical and Electrical No 1
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Emergency Lighting BS5266 and IEE Regulations
Energy Management Systems Manufacturers recommends and IEE
Regulations
Fire Alarm Systems BS5839 and IEE Regulations
High Voltage Switchgear and Northern Electric Supply Regulations
Transformers in Sub-Stations
Intruder Alarm Systems BS4737 and IEE Regulations
Lightning Conductors BS6651
Low Voltage Electrical Distribution IEE Regulations
Fixed Wiring in Buildings for Power
and Lighting and External Lighting
Portable Electrical Appliances Electricity at Work Regulations 1989
Petroleum Stores Petroleum (Consolidation) Act 1928

Mechanical

Asbestos - Removal and Encapsulation Control of Asbestos at Work
Regulations 1987, Amended 1993
All Works to be Carried Out be HSE
Approved Contractors
Drains and Drainage BS6700 Water Bylaws 1989
Connections/Distribution Building Regulations 1985
Cold Water Distribution - Tank and BS6700 The Model Water Bylaws 1986
Mains Fed - Systems up to Tap CIBSE Guide TM 13
Outlets
Fire Hose Reels BS5274
Fire Hydrants and Fire Extinguishers BS5306
Gas Fires and Internal Gas Supplies Gas Safety (Installation and Use)
Regulations 1984/1990
a. Distribution Pipework Upstream of Building Regulations Part J
Meter. BS5440
BS5871
CITB - ACOP Gas Safety
Domestic Gas Equipment CORGI Standards
b. Water Heaters and Cookers
c. Low Pressure Hot Water Gas Fired
Boiler Plant
Note:
National Gas Pipework installations
both internal and external to
buildings up to isolation valve, are
owned and maintained by British Gas
(Northern)
Heating Systems - Plant, The Pressure Systems and
Distribution Pipework, Valves and Transportable Containers Regulations
Controls and Water Pressure Booster 1989
Units
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Hot Water (Domestic) Generation BS6700 The Model Water Bylaws 1986
Plant Pumps and Distribution CIBSE Guide TM13
Pipework and Controls
Ladders and Steps - Estates Owned British Engines Insurance Co Standard
Only
Legionnaires Disease Issues on CIBSE Guide TM13 BS6700
Estates Plant Only
Lifting Tackle (Estates Owned) BS7255, 1989
Office, Shops and Railway Premises
Act (Hoists and Lifts) Regulation
1968
Factories Act 1961
Local Exhaust Ventilation Systems Health and Safety Guidance Note No 37
(fume Cabinets)/Dust Extracts etc COSHH Regulations
Mechanical Services Installations Department of Environment Standard
Specification Mechanical and
Electrical No 3
Kitchen Extract System Local Authority Environmental Health
Inspectorate
Pressure Vessels, Compressed Air Factories Act 1961 Health and Safety
Receivers and Associated Pipework Guidance Note PM5
and Fittings
Sanitary Accommodation - Wash Hand BS6700 Water Bylaws 1989
Basins, Toilets, Showers, Urinals,
Pipework and Fittings
Steam, Medium Pressure and Low Factories Act 1961 Section 32-34
Pressure Central Boiler Plant and Examination of Steam Boiler
Calorifiers and Auxiliary Control Regulations 1964
Systems NHS Guidance Note PM5
Swimming Pool Water Treatment Plant IEE Regulations
COSHH
Water Bylaws 1989
Public Health Act
Ventilation and Air Conditioning CIBSE Guide TM13
Plant and System IEE Regulations
HVAC Guide
General

Workmanship - All Trades BS8000