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Hint: This document focuses on efficiently process manuscripts as handling editor in Editorial
Manager. However, it does not cover any other themes like “how to alter your password”. If
you are looking for special technical information please refer to the documentation which is
accessible online at the top of every Editorial Manager page (HELP menu).
Change History
17-April-2008 /nk Initial version
Table of Contents
1 Editorial Workflow
2 Editor Tour: Notification of a new manuscript and reviewer invitation
3 Reviewer Tour: What the reviewer is supposed to do
4 Editor Tour: Review evaluation and decision making
5 Reviewer and Author Reminders
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1 Editorial Workflow In Editorial Manager
(A4) Reviewer agrees and sends review back to Handling Editor within 21 days on first
submissions and revised submissions
NOTE: Review reminders will be sent by the editorial office.
(A5) Handling Editor will be informed automatically once all required reviews returned
(A6) Handling Editor makes decision
Accept without modification (ACCEPT)
Accept with modification (REVISE)
Reject but entertain resubmission (REJECT)
Reject (REJECT)
(A7) Handling Editor sends decision letter to Author
(A8) Post-decision tasks
If EJECT: Editorial Office sets Final Disposition to reject
If ACCEPT: Editorial Office sets Final Disposition to accept and releases manuscript
to Springer production department
(B1) Author submits revised manuscript to the editorial office within 30 days after decision
NOTE: Revision reminders will be sent by the editorial office.
(B2) Editorial Office checks-in manuscript and assigns it to the previous Handling Editor
(B3) Handling Editor assesses improvement and takes action as needed
Manuscript goes back to reviewers of the previous round => (A3)
Manuscript is decidable => (A6)
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2 Notification of a new manuscript and reviewer invitation
2-1
2-2
Go to
https://www.editorialmanager.
com/pawe
2-3 (optional)
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in for the first time you are
asked to check and confirm
your account information.
Finally click on
2-5
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can also view existing reviews here.
Send E-Mail send a so-called ad hoc E-Mail to inform the Editorial Office /
Managing Editor besides the regular workflow.
2-6
2-7
Option 1:
If you have to suggest an See chapter 3 “Handling Editor makes decision” for details.
immediate rejection without
inviting reviewers first then
go directly to Submit Editor’s
Decision and comments
2-8
Option 2:
Initiate the peer review
process by clicking on
Invite Reviewers . You will
come to the Reviewer
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Selection Summary page.
2-9a
2-9b
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Click on Save and Close to
save the changes and to come
back to the previous screen
(Reviewer Selection
Summary).
2-10
and click on
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2-11
Note:
If the person you are looking
for is not in the database, you
need to use the link Register
and Invite New Reviewer (see
2-17).
2-12
2-13
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Don’t forget to click on Save
if you want to keep your
changes otherwise click on
Cancel.
Click on
2-14
2-15
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2-16
2-17
2-18
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2-19
In a subsequent registration
form you are requested to give
the person a reviewer role.
Don’t forget to fill in the Title
field and to select the
Country.
2-20
2-21
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“Reviews in Progress /
Reviewers Invited – No
Response”.
WAITING FOR
RESPONSES
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3 What the reviewer is supposed to do
3-1
3-2
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is requested to state a reason
for declining to review. In this
case, an automatic notification
goes out to you.
3-3
3-4
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1 Recommendation
3 Reviewer Confidential
Comments and to Editor
3-5
3-6
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4 Review evaluation and decision-making
4-1
4-2
4-3
Click on
4-4
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Fill in the decision
recommendation form
4-5
4-6
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Only the comments to the
author will be placed into the
decision letter later on.
Click on Proceed
4-7
Click on
Submit Decision
4-8
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4-9
4-10
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released to the publisher by
the editorial office.
4-11
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5 Reviewer and Author Reminders
To avoid the delay of the editorial process, belated reviewers and authors can be reminded by
sending them appropriate reminder emails.
Since the Editorial Manager system is not designed to send reminders automatically, the
editorial office or the handling editors has to trigger the reminders manually by using the
built-in reminder reports.
There are three different situations in which you as the handling editor want to let send
reminders:
(1) Invited reviewers not responding to the invitation letter within a reasonable amount of
days.
The editorial office will not send reminders in the first place but will inform the handling
editors of missing responses. This might be subject to change.
(2) Assigned reviewers not sending back their reviews to the handling editor within the agreed
time frame (currently 21 days for new submissions and revised submissions, but these values
may be overwritten at the time of invitation).
The editorial office will send reminders on behalf of the handling editor.
This might be subject to change.
(3) Authors not submitting their revised version within the given time frame (currently 30
days for first and subsequent revisions, but these values may be overwritten at the time of
decision).
The editorial office will send reminders on behalf of the handling editor.
This might be subject to change.
Please contact the editorial office or the editor-in-chief if you have questions about the journal
reminder policies.
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