Indonesian Petroleum Association

GUIDELINES TO AUTHORS
2013 Edition for the 37
th
IPA Annual Convention & Exhibition


Introduction

Congratulations, your paper or poster has been selected to be presented at the 2013 Indonesian
Petroleum Association (IPA) Convention and will be published in the Convention Proceedings.
The Proceedings will be prepared in CD-ROM format and will also be available for purchase as a
hard copy volume (there will be two volumes).

As you are probably aware, in order to present at the IPA Convention you are required to submit
a paper for publication in the Proceedings. Since 1972, over 2,300 papers have been published
in Proceedings Volumes of IPA Annual Conventions and Regional Conferences. This body of
work is the most comprehensive documentation of petroleum-related geosciences; engineering;
community social responsibility (CSR); safety, healthy, and environment (SHE), and business
information from a single source in the entire Southeast Asia region. Your contribution to the
Proceedings of this year's IPA Annual Convention & Exhibition will add to this significant
collection of information.

The IPA Secretariat and members of the IPA Convention Technical Program Committee will work
with you to ensure that your manuscript meets the standards required for publication. The
guidelines below are intended to help you prepare your paper in the most effective way.

Authors are expected to take full responsibility for preparing their manuscripts to meet IPA
guidelines and standards with the active assistance from co-authors, peers, and "internal
mentors" within their own organisations. They should ensure that formats, figures, tables and
references follow the guidelines below. If English is not your first language, you should seek help
from a native English speaker to ensure that it reads well. It is expected that the paper will need
minimal editing once it reaches your assigned editor/mentor from the IPA Technical Program
Committee.

All oral and poster presenters are expected to submit manuscripts for publication. Oral
presenters are expected to submit full papers while poster presenters can choose between full
papers or extended abstracts.

Manuscript Submission Deadline

The deadline for submission of manuscript to the IPA Secretariat office is 25
th
February 2013
The manuscript will be required in both hard copy & digital (electronic) format. They should be
double spaced to facilitate editing by the editor/mentor assigned from the Technical Program
Committee.



What to submit

Submit both an electronic and a hard copy of your paper. Preferably papers should be submitted
by email as file attachments, addressed to the IPA email address given below, but may be
delivered on CD-ROM. The use of 3.5 floppy discs is not recommended. Please submit a
hard-copy as well. If file attachments are over 2MB in size, it is a good idea to compress (zip) the
files, or else submit the paper in segments as files attached to more than one email message. We
need you to provide us with digital graphics files for your figures as well as the hard copy prints.
Figures may be in black and white or full colour.

We stipulate that the text of your paper be prepared in Microsoft Word and that figures are
submitted as standard graphics files, which may include jpeg, tif, gif and other graphics formats
that are compatible with standard IBM PC publishing software packages. Ensure that the
resolution of the figures that you submit is sufficient for a high standard of publication. Please DO
NOT submit figures in the format of the original drafting software that created them (for instance
CorelDraw or PowerPoint). If your figures were originally prepared using a drafting package such
as CorelDraw, then please Save As or Export to any of the above mentioned graphics formats
prior to submitting the figures. Please submit the ORIGINAL graphics files and DO NOT
import or paste them into another package, such as Microsoft Office, prior to submission
as this reduces the resolution of the graphics. Other formats may be acceptable, but please
contact the IPA Secretariat if you have any questions. If you use Mac OS to prepare your paper,
please save your work in an IBM-compatible format.

Where to submit?

Submit your completed manuscript to the following address. Remember, you are required to submit
both an electronic and a hard copy of your text.

Technical Program Committee
37
th
(2013) IPA Annual Convention & Exhibition
c/o INDONESIAN PETROLEUM ASSOCIATION
Indonesia Stock Exchange Building (ISEB)
Tower II, 20
th
Floor (Suite 20)
Jl. Jend. Sudirman Kav. 52-53
Jakarta 12190, Indonesia

Phones:(62-21) 515-5959
Fax.: (62-21) 5140-2545/6
E-mail: tpc@ipa.or.id


PLEASE SCAN YOUR FILES FOR VIRUSES PRIOR TO SUBMISSION TO THE IPA





Organization of your paper

If you are unfamiliar with the IPA format for publication, it would be useful for you to review the
recent Proceedings Volumes or CD ROMs of the 35th & 36th Annual Conventions. This year's
format will be very similar to these. Note that Tables and Figures are not embedded in the
text, but follow at the end of the paper.

It is recommended that your paper be divided into at least six parts. The six parts would typically
comprise:

1. Title 4. Methods
2. Abstract 5. Results
3. Introduction 6. Conclusions

In addition to a Title, every paper must have an Abstract, Introduction and Conclusions section.
The abstract in your final manuscript will be the one that appears in the Convention Program
booklet. The abstract should be labelled as such, while other sections may have topical
(Introduction, Methods, etc.) or informational (describing contents of the section) headings.

A section titled Acknowledgements usually follows the conclusions. This is not mandatory, but
it provides the opportunity to cite assistance from others and support from your company and/or
MIGAS. See additional ideas below.

The paper should close with a References Cited section, unless your paper reports on work that
is entirely original and no previous work has been referenced in the text, tables, or figures.
Details of the format of reference citations in the text and the list of references in the References
Cited section are described below. It would be rare to not have references to cite.

The first page of every manuscript must start with the following:

PROCEEDINGS, INDONESIAN PETROLEUM ASSOCIATION
Thirty-seven Annual Convention & Exhibition, May 2013

Paper Title
Authors (and affiliations)

Title: your title should give enough information to excite the reader to read the abstract without
being too long. If you wish, you may slightly change the title from that submitted on the original
abstract, as long as the intended content of the paper does not vary significantly.

Abstract: all abstracts should be 200-300 words in length and limited to a maximum of 300
words. This size limitation will be strictly enforced to insure that each abstract will fit on a single
page in a pocket-size Program Guide that is prepared for convention attendees.

The abstract is normally the most widely read portion of any paper, and it should be able to stand
alone as a short version of the paper. An abstract should not be a description of the paper or just
a list of topics covered. The abstract should encourage the reader to see your presentation and
to read the rest of your paper. It should point out ways that the reader can use your conclusions.
Terms such as "is described", "is discussed" or "is shown" are not appropriate for an abstract.
The abstract should: (a) state the scope and principle objectives of the study, (b) briefly describe
the methods used, (c) summarize the results, and (d) state the principal conclusions.

Introduction: the introduction presents background and describes any previous work in your
area and/or any attempts to analyse your problem. It states what others have done, what you did
that was unique or different, and it ends with a statement of what the paper will show (what the
reader will get from reading the paper). The introduction differs from the abstract in providing
more background but not stating the full conclusions. The introduction should state the problem
that you wish to solve and how your approach differs from others.

Length of "full" paper: the length of an entire "full" paper is limited to a maximum of 15 pages,
including all text in final publication format (single spaced, double column format made by IPA
secretaries), figures and tables. One page in the publication contains 500 words, about double
the word count for the double-spaced version that you will submit to the IPA. For example, a
paper with 5000 words of text will produce about 20 pages of double-spaced copy for submission
to the IPA and about 10 pages in the published Proceedings. The author would have five pages
left for figures and tables in this example. The IPA recommends preparing no more than seven
pages of figures and tables for each paper. It is acceptable to have more than one figure or more
than one table per page. Oral presenters are expected to submit a full paper for publication.

Length of "extended abstract": Many posters are best published as an extended abstract,
but some may be better published as a full paper. Special oral presentations may also be
published as extended abstracts. The intended length of an extended abstract is a maximum of
4 pages of published text (2000 words, roughly 8 pages of double-spaced copy) and 4 pages of
figures and tables. Extended abstracts should be viewed as "mini-papers" with a similar
organization to a full paper.

Language: all papers must be prepared and presented in English. The American English
Websters dictionary will be the standard for American English, and the Shorter Oxford English
Dictionary, Fifth Edition for British English. Both forms of the language are acceptable. If
English is not your native language, please have a colleague or associate who is a native English
speaker thoroughly review your paper and work with you as necessary to ensure it "reads" well in
English.

Computer Software & Operating System: the preferred software for text preparation is
Microsoft Word, saved on a PC-compatible CD-ROM. Mac-formatted discs cannot be accepted
by the IPA. PLEASE SCAN YOUR DISC FOR VIRUSES PRIOR TO SUBMISSION TO THE
IPA.

Font Style and Size: the preferred font and point size is Times New Roman, 11. If this is not
possible, any commonly accepted font will work.

Margins: the preferred format is left and right justified, single spaced, with 1 inch margins at the
top, bottom, left and right. Please do not submit your manuscript in dual column format.
The IPA Secretariat will reformat your paper into dual-columns once editing is complete.

Headings: all headings should be left-justified, not centred. Papers should be organized with no
more than three levels of headings. For principal headings, use all capital letters. Leave one
blank line between the heading and text below, and two blank lines above the principal heading.
For second level headings, capitalize only the first word of the heading and proper nouns. For
third level headings, use a lower case letter followed by a period and then a label with only the
first letter of the first word capitalized. Examples of headings are shown below:



Text
(blank line)
(blank line)
PRINCIPAL HEADING
(blank line)
Text starts here.
(blank line)
Lower Rank Heading
(blank line)
Text starts here.
(blank line)
a. Next lower rank heading
(blank line)
Text starts here.

Once the manuscript is formatted properly according to the guidelines above, it should be
changed from single to double spacing to facilitate further editing by the editor/mentor that has
been assigned from the Technical Committee.

Abbreviations: for the sake of clarity in the paper, abbreviations should be avoided. If a word is
repeated many times (more than three or four times) it may be abbreviated if it is defined at its
first occurrence. For example:

Simultaneous Angle Dependent Inversion (SADI) transforms multiple partial stack seismic
data to rock property models of lithotype and porosity. SADI will then produce its initial
product of acoustic and shear impedance volumes.

In this example, SADI is used in place of Simultaneous Angle Dependent Inversion after it was
defined at the first occurrence. In this example it is assumed that SADI will be used many times
in the following paragraph, otherwise it would be spelled out and the abbreviation not used.

Highlighting: it is recommended that words and phrases be highlighted using italics. Please do
not use the underline or bold methods to stress a particular word or phrase.

References: the Proceedings of the IPA Convention form a body of technical reference that
follows guidelines common to all technical journals. References should be used extensively to
acknowledge previously published work in the area of study or to any method or fact first
published by another author. Examples are:


The sea level curve of Vail et al. (1977).
et al. is used for three or more authors.

Tectonic histories of the basin have been published by Smith and Aidlou (1987), Stewart
(1975), and Calib et al (1993).
and is used for two authors only.

Figure 2: Structure map (after Andrews, 1975)
This is used for a modification of work by another author.


Every reference in the text should have a full reference citation in the References Cited section.

Reference citations must be typed in alphabetical order (primary author's surname) and should
immediately follow at the end of the manuscript, on the same page if possible.

The References Cited section should not contain any references that are not mentioned in the
text. Please do not reference unpublished data such as internal company studies. The purpose
of references is to give credit where due and to provide the interested reader with a way to find
additional published material to read.

References should be in the following format:
Author's Surname, Initials, Year, Title: Publisher (Journal), Volume number, Page numbers.

Examples of References:

Connoly, P., 1999, Elastic Impedance, The Leading Edge, 4, 438-452.

Roberts, H.H., and Sydow, J., 1996, The Offshore Mahakam delta: Stratigraphic Response
of Late Pleistocene to Modern Sea Level Cycle: Proceedings of Indonesian Petroleum
Association, 25
th
Annual Convention, p. 147-161.

Hardage, B.A., Levey, R.A., Pendleton, V., Simmons, J., and Edson, R., 1996, 3-D Seismic
Imaging and Interpretation of Fluvially Deposited Thin-bed Reservoirs, in Weimer, P., and
Davis, T.L., eds., Applications of 3-D Seismic Data to Exploration and Production: American
Association of Petroleum Geologists Studies in Geology No. 42, Tulsa, p. 27-34.


All co-authors must be added after the first author (et al. is not acceptable in this list).

Footnotes: please do not use footnotes.

Formulae: a formula should not exceed 8.5 cm in length. For a complicated formula, simplify by
defining new variables to represent different parts of the formula, e.g. numerator and
denominator.
Examples of Formulae

A= V/W,
B= K/(1-W),
C= (K/F)/X
S = K + A / (B + C)

Guidelines for Units: the International System of Units or SI units (meter, kilogram, second)
has been adopted as the IPA standard. Exceptions to this rule will be allowed with permission of
the Editor when field measurements were obtained or equipment was specified with different
units. In such cases, the value in non-SI units should be followed in parentheses by its equivalent
in SI units, e.g. 7200 ft/s (2200 m/s). In practice, common oilfield and imperial units (e.g. barrel,
feet) are still in use and are allowed in IPA Publications.

Figures: figures may be published in black and white or colour. Colour pages cost
approximately four times that of black and white pages to print so the IPA requests that you only
submit those figures in colour that cannot be easily understood in black and white. Simple maps,
graphs, charts, etc should be in black and white while colour should be used to enhance
complicated maps, well log analysis, etc. and to show interpreted intervals on seismic data.
Photographs from field work, SEM, etc. should be submitted in original colour. Please note that
the original photographs must be submitted with the manuscript; photocopies of photographs are
not acceptable (if you still use conventional photographs, not the digital ones). All figures and
photographs must be submitted in final form. Two or more figures may be included on one page.
Figures should not be merged with text, but submitted on separate pages with empty area for the
IPA to add figure number and caption. Clarity of the data in the figures is of paramount
importance: extra care and attention should be given to this aspect of the paper.

Figures must be numbered sequentially and should be arranged in the order that they are first
mentioned in the text. In other words, figure 9 should not be referred to in the text before figure 3.
All figures must be referred to in the text.

Figure captions should be submitted separate from the figures as a page in the text and on the
CD-ROM. These should be submitted double-spaced. The IPA secretaries will type them and
place on final figures after the editing process. A figure caption will generally be more than
"Figure 1. Structure maps". It should make the figure a stand-alone entity and should explain all
symbols and abbreviations used.

For example:

Figure 1: Structure Map of the Peutu Carbonate, North Sumatra Basin showing a broad,
deep Sag flanked by prospective highs. The contour interval is 20 ms. The dashed line is
the Rayeu Hinge which separates the basin from the platform. LSD is the Lho Sukon
Deep, which is the main source kitchen in the area.

Tables: there is no limit to the number of tables you can include in your paper except that the
total paper length cannot exceed 15 pages. Tables must be numbered sequentially and have an
appropriate table caption which follows the form used in the figures and is included in the figure
captions portion of the text.

Acknowledgements: generally, people other than your co-authors have helped you to
complete your paper. This is where you thank them. You may thank those who gave you the
incentive to do the study. You may wish to thank those who gave you the incentive to do the
study. You may also thank your company or MIGAS for allowing you to publish it

Biography: a short biography of each author should accompany the paper. Biographies should
be brief, concise and should discuss the author's education, professional affiliations, present
employment (previous employment may also be included if you wish), previous publications,
industry awards and recognition and other pertinent professional information. The biographies
should each be 40 to 120 words in length and should be submitted on a separate sheet of paper
with the manuscripts. The session chairs will use information from the biographies to introduce
speakers. It is also suggested to send a digital photograph of the presenter and be displayed at
the screen during the speaker's introduction. You may send the informal one in order to
familiarize with the audience.

Approvals and Copyright: please read carefully and sign the attached copyright declaration. It
is your responsibility to obtain all required or customary approvals from companies, government
agencies to present and publish the material.

Oral Presentations & Poster presentations: additional guidelines will be issued in March
2013 to assist you prepare your talk and/or poster for the Convention in May 2013. A Speakers
Presentation Skills Workshop and a Poster Preparation & Presentation Workshop will be held in
March or April.

Thank you for your participation in the 37
th
Annual IPA Convention and Exhibition. Please
contact the IPA if you have any question or need assistance.




**********
COPYRIGHT DECLARATION



I certify that I have obtained all customary permission to use any copyright material which
appears in my paper for the 37
th
IPA Annual Convention and Exhibition, and also permission from
any appropriate organization for the paper to be pre-printed and published in the proceedings of
this convention.

I understand that the copyright of this paper will rest with the Indonesian Petroleum Association.

I understand that if this paper has been published, in part or in whole, before the convention
specific permission from the previous organizer/publisher will be obtained and submitted to the
IPA Technical Program Committee.


SIGNATURE : ______________________________

DATE : ______________________________

NAME :
___________________________________________________________

COMPANY :
___________________________________________________________


___________________________________________________________

PAPER TITLE :
___________________________________________________________


___________________________________________________________


___________________________________________________________


___________________________________________________________

IPA PAPER NO. : ______________________________





Note : Please fill in this form and return to the IPA Secretariat with your full
manuscripts/extended abstracts



AUTHORS BIOGRAPHY


Name of Presenter :
____________________________________________________

Paper Title :
____________________________________________________

____________________________________________________

____________________________________________________

IPA Paper No. :
____________________________________________________

Educational Background :
____________________________________________________

____________________________________________________

____________________________________________________

____________________________________________________

Professional Affiliations :
____________________________________________________

____________________________________________________

____________________________________________________

Current Employment & Position :
____________________________________________________

____________________________________________________

Previous Employment (if applicable):
____________________________________________________

____________________________________________________








Previous Publications :
____________________________________________________

____________________________________________________



Professional Awards & Recognition :
____________________________________________

____________________________________________


Note : Please fill in this form and return to the IPA Secretariat with your full
manuscripts/extended abstracts.

Session chairs will use information from the biographies to introduce speakers. It is
also suggested to send a digital photograph of the presenter and be displayed at the
screen during the speaker's introduction.