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H A N D S - O N E X E R C I S E S
FEATURED SOFTWARE
Concordance
I. INTRODUCTIONREAD THIS!
Concordance is a powerful litigation support program. The Concordance trial version
is a full working version of the program. DO NOT INSTALL THIS PROGRAM
UNTIL TOLD TO DO SO BY YOUR INSTRUCTOR. When you are ready to
install the program, follow the instructions as described in Section III.
II. USING THE CONCORDANCE HANDS-ON EXERCISES
The Concordance Hands-On Exercises contain step-by-step instructions. Each exer-
cise builds on the previous one, so please complete the Hands-On Exercises in order.
Concordance comes with sample data, so you should be able to utilize many features
of the program.
III. INSTALLATION INSTRUCTIONS
You will download a 30-day trial from the Concordance website. You will need to
download the free trials for both Concordance 10 and Concordance Image 5 (two
separate installations are required). Go to http://www.lexisnexis.com/concordance-
downloads/ and click the link for the free trial. Follow the instructions provided on
the website to download the trial versions of Concordance and Concordance Image.
IV. INSTALLATION TECHNICAL SUPPORT
If you have problems installing the trial version of Concordance, support is available
from the manufacturer. Its website instructs users to contact concordancesales@
lexisnexis.com or call 800-421-8398.
Number Lesson Title Concepts Covered
BASIC LESSON
Lesson 1 Introduction to
Concordance: An Overview
Standard, View, and Redline toolbars; Browse, Table, Review, and
Edit views; searching for a record in Concordance (Simple Search
and Quick Search)
INTERMEDIATE LESSON
Lesson 2 Tags, Folders, and Printing Creating new tags and folders; tagging records and placing them
in a folder; printing a single record and a report in Concordance
ADVANCED LESSON
Lesson 3 Concordance Image Viewing options in Concordance Image; Standard, View, and
Redline toolbars; highlighting, redacting, magnifying, and
redlining images; printing redacted images in Concordance Image
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GETTING STARTED
Introduction
Throughout these exercises, information you need to enter into the program will be
designated in several different ways:
Keys to be pressed on the keyboard are designated in brackets, in all caps,
and in bold (e.g., press the [ENTER] key).
Movements with the mouse pointer (cursor) are designated in bold and italics
(e.g., point to File on the menu bar and click).
Words or letters that should be typed are designated in bold (e.g., type Training
Program).
Information that is or should be displayed on your computer screen is shown
in bold, with quotation marks (e.g., Press ENTER to continue.).
Specific menu items and commands are designated with an initial capital
letter (e.g., click Open).
OVERVIEW OF CONCORDANCE
Concordance is a powerful litigation support program. Concordance includes a num-
ber of features, which give you the ability to enter, organize, track, and search various
documents. In addition, Concordance can store document images and create and at-
tach electronic notes to transcripts and other electronic documents.
BASIC LESSON
LESSON 1: INTRODUCTION TO CONCORDANCE: AN
OVERVIEW
This lesson introduces you to Concordance litigation support programs. It explains
basic information about the Concordance interface.
1. Start Windows. Then, double-click the Concordance icon on the desktop
or click the Start button, point to Programs or All Programs, point to
the LexisNexis Folder, point to the Concordance folder, and then click on
Concordance 10. When you start Concordance, you will see the Concordance
review screen with the Workspace tab open (see Concordance Exhibit 1).
From this screen you can create a new case, open an existing case, and access
other options. When learning Concordance, it is easiest to start with a case
that already has documents entered into the program. Two sample cases come
with the trial version of Concordance (Cowco and Calfco). To add a case to
Concordance, click Open database. See Concordance Exhibit 1. In the Open
dialog box, click Desktop in the left pane. Then select Concordance 10 Data
folder and click Open; then select the Database folder and click Open. At
this time, we want to open the Cowco database, so select Cowco and click
Open. The Cowco database is now loaded into Concordance. Notice that there
are now two tabs in the review window (Workspace and Cowco) and that the
first Cowco document is now visible in the review window. See Concordance
Exhibit 2.
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2. At the top of the Concordance window is the Standard toolbar. See
Concordance Exhibit 2. You can change the view in the review screen by clicking
different icons. The default view is the Browse view. Notice that the Browse view
button is selected. Other views include Table view, Edit view, and Review view.
See Concordance Exhibit 2. It is also possible to see two views at the same time.
Click the Table view button. Now the review screen shows both the document
and a table view of all of the documents in this database. See Concordance
Exhibit 3. Clicking the Review button allows you to see the results of a search
query. Clicking the Edit button allows you to edit the document information.
Click the Browse, Table, Edit, and Review view buttons separately and in
various combinations to see the different views available in the review screen.
With any two Standard toolbar buttons selected, click View on the menu bar,
select Split Screen, and then click Left-Right to see the two screens side-by-
side. Click View on the menu bar, select Split Screen, and then click Top-
Bottom to return the review screen to a top and bottom view.
Open database
CONCORDANCE
EXHIBIT 1
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CONCORDANCE
EXHIBIT 2
Workspace
Cowco
Standard Toolbar
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3. In the bottom left corner of the Concordance window is the Dynamic toolbar.
See Concordance Exhibit 3. Click the Next document button (a blue right-
facing arrow). Document 2 is now displayed in the review screen. Click the Last
document button (a blue right-facing arrow with an end bar). Document 203
(the last document in the database) is now displayed in the review screen. Click
the Previous document button (a blue left-facing arrow). Document 202 is now
displayed in the review screen. Click the First document button (a blue left-facing
arrow with a blue bar). Document 1 is now displayed on the review screen.
4. Click the Goto button on the Dynamic toolbar (the fifth button from the
left). See Concordance Exhibit 3. The Goto dialog box opens. This allows you
to select a specific document to view. In the Document textbox, type 123 and
click OK. Document 123 is now displayed in the review screen. To return to
the first document, click the First button on the Dynamic toolbar.
5. Click the Table view button on the Standard toolbar (if the Browse view
button is highlighted, click the Browse view button so that Browse view is
no longer selected). Table view allows you to see the fields found in Browse
view (e.g., BEGNO (Begin Number), ENDNO (End Number), DOCDATE
(Document Date), and DOCTYPE (Document Type)). You can add, delete,
and reorder the fields displayed in Table view. Click the down arrow to the
right of the Table button and click Table layout. The Table Layout dialog box
opens. In the left Layouts pane, you can see the fields currently displayed in
your Table view. In the Available fields pane, you can see the full list of fields
that may be displayed in Table view. You will now add two additional fields to
the Table view. Click AUTHOR in the Available fields pane and drag it into
the Layouts pane. Click RECIPIENT in the Available fields pane and drag
it into the Layouts pane. Click TAGS in the Available fields pane (you may
need to scroll down in the Available fields pane) and drag it into the Layouts
pane. (Note: You can also add a field by double-clicking on it.) Click OK in
the Table Layout dialog box. Your Table view now includes the AUTHOR,
RECIPIENT, and TAGS fields. See Concordance Exhibit 4.
6. It is possible to sort the information in Table view by any of the displayed fields.
Click the DOCDATE column. (You may need to drag the column wider.) There
should now be a small upward-facing arrow next to the column name, which
CONCORDANCE
EXHIBIT 3
Dynamic
Toolbar
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means the column data is in ascending order, and the first document should be
dated 00/00/0000apparently this document does not have a date attached to
it. Click the DOCDATE column again. There should now be a small downward-
facing arrow, which means the column data is in descending order, and the first
document should be dated 07/16/1984. To restore the data to its original sorting,
click the BEGNO column so there is an upward-facing arrow.
7. Within the Table view, there is a feature that allows you to see the relative
frequency of items in a particular field. For example, assume that you wanted
to know how many documents were Authored by each Author. Right-click
anywhere in the AUTHOR column. A shortcut menu opens. Click Tally
AUTHOR. The Tally pane opens on the left side of the Concordance window
and displays the Tally results. See Concordance Exhibit 5. You can see that the
AUTHOR with the highest document count is Duck;D with 29. Click Print
at the bottom of the Tally pane, select the appropriate printer, and click OK.
CONCORDANCE
EXHIBIT 4
Table view
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Tally pane
CONCORDANCE
EXHIBIT 5
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8. Double-click on Duck;D in the Tally pane. The review screen now shows just
the 29 documents that list Duck;D as the AUTHOR. Assume that you wanted
to review these documents in preparation for a deposition with the author. You
can create a folder and tag these documents for future review.
9. To view the Tags pane, click the Tags selector in the pane selector buttons on
the left side of the Concordance window. The Tags pane opens. This is where
you can create and manage the tags and folders used to store and organize
documents. You will use this tool in Lesson 2.
10. Concordance allows users to search for specific documents in a number
of ways. To access the search tools, click the Search pane selector button
on the left side of the Concordance window. The Simple Search tool is
displayed in the Search pane. See Concordance Exhibit 6. Within the Simple
Search tool, you have the option to use one or more search terms. You may
also customize your search by requiring that all of the search terms appear in
a document (with all of the words), or by requiring that an exact phrase or
set of words appear in a document (with the exact phrase), or by requiring
that at least one of the search terms appear in a document (with at least one
of the words), or by requiring that certain words not appear in a document
(without the words).
CONCORDANCE
EXHIBIT 6
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Simple
Search
Status bar
11. Click both the Browse and Table view buttons on the Standard toolbar
so that both views are highlighted. Type cow in the text box under with
all of the words. Click Search. Your search should produce 24 documents.
(The status bar at the bottom right of the Concordance window will show
Document 1 [12] of 24.) See Concordance Exhibit 6. This means that you
are looking at the first of 24 documents retrieved by your search. The number
in brackets indicates the document number. You can navigate among the
documents by using the First document, Previous document, Next document,
Last document, and Goto buttons in the Dynamic toolbar. You can also
navigate within a document by clicking the Move to next hit button and
Move to previous hit button (which look like bulls-eyes). See Concordance
Exhibit 6. Click the Move to next hit button and notice how the cursor
moves to the next reference to cow. The search term is displayed in red.
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12. Type Utah Groves Farm in the text box under with the exact phrase. Click
Search. Your search should produce two (2) documents. By adding the search
term Utah Groves Farm, you reduced the pool of responsive documents
from 24 to 2.
13. Type milking in the text box under without the words. Click Search. Your
search should produce one (1) document. By removing documents with the search
term milking, you reduced the pool of responsive documents from 2 to 1.
14. Click All in the Standard toolbar to restore the full database of 203 documents.
15. You can also search by using the Quick Search toolbar, which is located just
below the Standard toolbar. Type cow in the Quick Search toolbar and click the
green arrow. Your search should again produce 24 documents. You can see a
drop-down list of your search history by clicking the downward-facing arrow at
the far right of the Quick Search text box. You can reproduce a specific search
by clicking on the number of the appropriate search.
16. Concordance has a feature called Search Limiters. This feature allows you
to limit your search to those within a specific field, such as AUTHOR
or DOCTITLE. This is accomplished by typing periods before and
after the desired field. In the Quick Search toolbars text box, type cow.
DOCTITLE. (note the period before and after DOCTITLE). Click the
green arrow. See Concordance Exhibit 7. Your search should produce
two documents and both should have the term cow in the title of the
document.
Search
Limiters
Green arrow
CONCORDANCE
EXHIBIT 7
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17. There is another way to conduct a search in Concordance. This is called Form
Search. Click Form Search in the Search pane. The Query by Example dialog
box opens. See Concordance Exhibit 8. There are four columns in this dialog
box. The Connector column allows you to add connectors between search
terms (e.g., adj adjacent, near, and, etc.). The default settings for the Where
to look and How to look columns are appropriate for most basic searches, so
we will not adjust those columns. The Look for column is where you enter the
search terms.
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18. Type cow in the first row under Look for. Click the Search then Browse
button. See Concordance Exhibit 8. The first of the 24 documents retrieved
by this search now appears in the review screen. You can navigate among and
within the retrieved documents as discussed earlier.
19. Click Form Search in the Search pane. Type cow in the first row under
Look for. Leave adj as the selection under Connector in the second row. Type
milking in the second row under Look for. Click Search then Browse. Your
search should retrieve just one document; that document should now be
displayed in the review screen. The search terms cow and milking should
appear in red, and the terms should be adjacent.
This concludes Lesson 1. To exit Concordance, click the Close button (small x) in
the upper right corner of the screen. You may also continue with Lesson 2 without
exiting the program.
INTERMEDIATE LESSON
LESSON TWO: TAGS, FOLDERS, AND PRINTING
Concordance gives you the opportunity to organize your records as you see fit. You
can create labels (called tags in Concordance) to identify specific groups of records
and you can place them in folders to facilitate later search and retrieval of the records.
You can also print records in Concordance.
1. Start Windows. Then, double-click the Concordance icon on the desktop
or click the Start button, point to Programs or All Programs, point to
the LexisNexis Folder, point to the Concordance folder, and then click
Concordance 10. When you restart Concordance, it displays the same screen
that was active when the program was closed. To reset Concordance, click the
All button on the Standard toolbar and then click the First document button
in the Dynamic toolbar. Click the Browse view button on the Standard
toolbar. See Concordance Exhibit 1.
2. Concordance allows users to organize documents by applying tags to
documents. Tags can also be used to facilitate searching for specific documents
or documents with specific characteristics. It may help to think of tags as
CONCORDANCE
EXHIBIT 8
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Query by Example
Search then Browse
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labels that you can place on electronic files. Click Tags pane selector; the Tags
pane opens. See Concordance Exhibit 9. Concordance comes with two tags:
Bundle 1 and Bundle 2. You will now create a new tag, so right-click anywhere
in the Tags pane, select New in the shortcut menu, and then click Tag. A new
tag appears in the Tags pane with the default name New Tag selected. Type
Confidential and press Enter to replace it. You have now created a new tag. See
Concordance Exhibit 9.
CONCORDANCE
EXHIBIT 9
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Tags Pane
Selector
Reviewed
Confdential
Tags pane
3. Concordance also allows users to create folders; the tagged documents may then
be placed in one or more of these folders. Again, it may help to think of the
Concordance folders as just thatfolders. After you have tagged documents,
you need to put those documents somewhere. Concordance allows you to make
as many folders as you need to store the documents. You will now create a new
folder, so right-click anywhere in the Tags pane, select New, and then click
Folder. A new folder appears in the Tags pane with the default name New
Folder selected. Type Reviewed and press Enter to replace it. You have now
created a new folder. See Concordance Exhibit 9.
4. Now you will create some additional tags under the folder labeled Reviewed.
Right-click on the Reviewed folder, select New, and then click Tag. A new tag
appears in the Tags pane with the default name New Tag selected. Type Hot
Documents to replace it. Repeat this process two more times, creating tags
named Privileged and Work Product. See Concordance Exhibit 9.
5. You will now create a personal folder for yourself. Right-click anywhere
in the Tags pane, then select New, and then click Personal folder. A new
personal folder appears in the Tags pane with the default name Personal
Folder selected. Type your name (for example, Matthew Cornick) and
press Enter to replace it. You have now created a personal folder. A personal
folder is private; only you can see its contents. The contents of other folders
may be visible to other users. It is necessary to create and add at least
one tag for a folder, or it will not be saved when you close Concordance.
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Right-click on your personal folder, select New, then click Tag. A new tag
appears in the Tags pane in your personal folders file tree with the default
name New Tag selected. Type Personal and press Enter to replace it. See
Concordance Exhibit 9.
6. You can apply tags to the results of a search query. For example, in the
Cowco case, if it is determined that any document with the search term
cow in it is a Hot Document, you could apply that tag to all documents
retrieved from that search. First, we must search for documents containing
the word cow. Click the Search pane selector button. Type cow in the
text box under with all of the words. Click Search. Your search should
produce 24 documents. Now click the Tags pane selector button. Assume
that the first document retrieved is Work Product and you want to tag
it accordingly. Click the Table view button if necessary. Select the first
document in the Table view (BEGNO 00010019) and click the Work
Product tag. A red check mark will appear next to the tag and the word
TAG will appear on the status bar in the lower right portion of the screen.
See Concordance Exhibit 10. Now assume that all of the documents
retrieved are Hot Documents and you want to tag them accordingly.
Concordance allows you to tag multiple documents simultaneously. Click
Tools on the Menu bar (above the Standard tool bar) and then click
Manage Tags/Issues. In the Tag and Issue Management dialog box, click the
Tag Query in the Tags and Issues pane on the left. Then, in the Tag Query
pane, click the plus sign (+) next to the Reviewed folder icon. This expands
its file tree. Now click Hot Documents to select it. Click Apply to Query. In
the status bar at the lower right of the dialog box, it will indicate that 24 tags
have been applied. Click the Done button. See Concordance Exhibit 11.
TAG
CONCORDANCE
EXHIBIT 10
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7. There are a number of print options within Concordance. On the Standard
toolbar, there is a Print button, which allows you to print all the records you
see in the review screen; there is also a Report button, which allows you to
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print the information available in the Table view. The easiest way of printing
a single record is from the Browse view. With the first record from the search
you just conducted open (BEGNO 00010019), select the Browse view button
on the Standard toolbar, then click File on the Menu bar, and then click
Print. See Concordance Exhibit 12. Click OK in the Print dialog box to
print the record. Note, too, that the File menu has a Print preview option to
see what the printout will look like. Click the Next document button on the
Dynamic toolbar to go to the next record (BEGNO 00010031), then click
File on the Menu bar, and then click Print preview. Click Close in the print
preview screen.
CONCORDANCE
EXHIBIT 11
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Done
File
CONCORDANCE
EXHIBIT 12
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8. There is another way to print from the Browse view. Right-click in the Browse
view and click Print record on the shortcut menu. Click OK in the Print
dialog box to print the record.
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9. You can also print a report of the results of a query search like the one you
just conducted. To do so, click Print from the Standard toolbar. The Print
documents dialog box opens. See Concordance Exhibit 13. There are four
tabs in the Print documents dialog box. On the Fields tab, you select the
fields to be displayed in the report. For this exercise, you first need to click
Remove all. This will move all the fields to the Available fields pane. Then
you will add three additional fields (DOCTITLE, PAGES, and TAGS) from
the Available fields pane to the fields that are displayed in the Selected fields
pane of the Print documents dialog box. Click DOCTITLE, then Select.
Click PAGES, then Select. Click TAGS, then Select. See Concordance
Exhibit 13.
Select Print documents
CONCORDANCE
EXHIBIT 13
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10. Click the KWIC tab. KWIC is the abbreviation for Key Words In Context.
(Key words is another way of saying search terms.) This will highlight the
search term (in this example, cow) in the report. Make sure the box next
to Print key words in context (KWIC) is checked. Click the box next to
DOCTITLE.
11. Click the Formatting tab. The default settings are fine, so you do not need to
change anything. (By the way, the term widows refers to the lines of text left
at the bottom of a page when a record is split in two. The term orphans refers
to the lines of text at the top of the next page.)
12. Click the Print tab. Click the Print preview button to see a preview of the
printed images. The search term cow is displayed in red. Click Close in the
Print preview dialog box. Now click Print and then click OK in the Printer
dialog box to print the report.
This concludes Lesson 2. To exit Concordance, click the Close button in the upper
right corner of the screen. You may also continue with Lesson 3 without exiting
the program.
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ADVANCED LESSON
LESSON THREE: CONCORDANCE IMAGE
1. Start Windows. Then, double-click the Concordance icon on the desktop
or click the Start button, point to Programs or All Programs, point to
the LexisNexis Folder, point to the Concordance folder, and then click on
Concordance 10. When you restart Concordance, it displays the same screen
that was active when the program was closed. To reset Concordance, click the
All button on the Standard toolbar and then click the First document button
on the Dynamic toolbar. Click the Browse button on the Standard toolbar.
See Concordance Exhibit 1.
2. Concordance Image allows you to see a document in its native format and
provides a variety of annotation tools. In Concordance, annotated content such
as redactions and document markups are automatically saved. Other parties,
such as opposing counsel, are not able to see the redacted information or remove
any markups. Concordance Image opens in a second window, which can be
resized for viewing alongside the main Concordance window, thus allowing you
to see both the Browse and Table views as well as the native format image. In the
trial version of Concordance, only the Calfco database has images that can be
displayed in Concordance Image, so you need to add that database. Click Open
database in the Databases pane. See Concordance Exhibit 1. In the Open
dialog box, click Desktop and then select the Concordance 10 Data folder and
click Open. Select Database folder and click Open. Select CALFCO database
and click Open. The Calfco database is now loaded into Concordance.
3. You can view a document in Concordance Images three ways. You will now
try all three methods. (1) Click both Browse and Table on the Standard
toolbar so that they are both selected. Then click the first document in the
Calfco database, BEGNO 00010022. Click the View image button on the
Concordance Dynamic toolbar. (The icon looks like a camera.) Concordance
Image opens and displays the original image of the selected document. See
Concordance Exhibit 14. (2) Right-click the second record in the Table
CONCORDANCE
EXHIBIT 14
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Standard toolbar
Redlines toolbar
View toolbar
Next Document
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view (BEGNO 00010003) and select View image. The original image of the
selected document is shown in Concordance Image. (3) Click the third record
in the Table View (BEGNO 00010004); then, click View on the Menu, and
then click Image. The original image of the selected document is shown in
Concordance Image.
4. There are three toolbars in the Concordance Image window: the Standard
toolbar (located along the top of the window under the Menu bar), the
Redlines toolbar (located along the left side of the window), and the
View toolbar (located along the bottom of the window). See Concordance
Exhibit 14. The Standard toolbar allows you to open, print, select, and resize
documents, as well as gives you quick access to Concordance Image Help.
The Redlines toolbar provides a variety of tools you can use to mark up
(redline) an image during review. The View toolbar provides document and
page navigation tools.
5. You will now explore the Standard toolbar. The first icon is the Open
button. This is used to open documents that are not associated with the
database then in use. The trial version does not support this tool. The second
icon is the Print button; you will print an image from Concordance Image
later in this lesson.
6. The third icon (looks like a mouse pointer) on the Standard toolbar is
the Mark icon. This marks a section of the image to copy. The fourth
icon is the Mark Zoom button. This allows you to zoom in on a specific
portion of the image. With document BEGNO 00010004 still displayed in
Concordance Image, click the Mark Zoom icon on the Concordance Image
Standard toolbar; then, using your mouse, click and drag the cursor to
draw a rectangle around the last three paragraphs on the screen. The
selected area will appear as a magnified image. See Concordance Exhibit 15.
Click the Pan button on the Standard toolbar (it has a hand icon). Your
cursor now looks like a hand. Click and drag the mousethe image moves
with the cursor. You can use this tool to navigate within a selected image.
To restore the original document image, click the Fit to Height button
(a magenta icon with vertical arrows) on the Image View toolbar. See
Concordance Exhibit 15.
Fit to Height
CONCORDANCE
EXHIBIT 15
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7. The View toolbar allows you to navigate from image to image and within a
selected image. Click the Next button on the Image View toolbar (a black
right-pointing arrow). The next page in the document now appears. The First
button (a black left-pointing arrow with a bar) takes you to the first page in a
document, the Last button (a black right-pointing arrow with a bar) takes you
to the last page in a document, and the Previous button (a black left-pointing
arrow) takes you to the previous page in a document.
8. Click the Next document button (a page icon with a right-pointing arrow)
on the Image View toolbar. See Concordance Exhibit 14. The next document
in the Calfco database is now displayed. To return to the previous document,
click the Previous document icon (a page icon with a left-pointing arrow).
9. Click the Zoom in button (a blue plus sign icon) on the Image View toolbar.
See Concordance Exhibit 14. The image will be magnified slightly. Click the
Zoom in button four more times. The image magnification will increase with
every click. Click the Zoom out button (a blue minus sign icon) on the Image
View toolbar five times. The image magnification will decrease with every click.
10. Click the Fit to width button (a magenta icon with horizontal arrows) on
the Image View toolbar. This changes the magnification so the entire width
of the image appears. Click the Fit to height button (a magenta icon with
vertical arrows) on the Image View toolbar. This changes the magnification
so the entire height of the image appears. Click the Rotate button (a red icon
with a turned arrow) on the Image View toolbar. The image rotates right
90 degrees. To restore the original image view, click the Rotate button three
times. See Concordance Exhibit 14.
11. Now we will use the Redline toolbar in the Concordance Image window.
With document BEGNO 00010004 displayed, click the Highlight button (a
highlighter icon) on the Redline toolbar. Move your mouse, to highlight the
first paragraph of the letter. It is now highlighted in yellow. See Concordance
Exhibit 16. Right-click the highlighted area. A new shortcut menu opens. In
the shortcut menu, click Change color. The Color dialog box opens. Choose
a new color and click OK. Right-click the highlighted area again and click
Delete box. The highlighting will disappear. Click the Highlight button again
to deselect the tool.
CONCORDANCE
EXHIBIT 16
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12. Click the Redact button (a red square with an x) on the Redline toolbar. Move
your mouse to highlight the second paragraph of the letter. The selected text is
no longer visible. Right-click the redacted area. A new shortcut menu opens. In
the shortcut menu, click Change color. The Color dialog box opens. Click Black
(it is at the lower left corner of the Basic colors pallet). The area where the second
paragraph was now has a black X across it. Right-click the redaction again. In
the shortcut menu, click Change redaction text and then click Redacted. The
word Redacted now appears. See Concordance Exhibit 17. Now you will
print the redacted image. Click the Print button on the Standard toolbar. The
Print dialog box opens. On the Print tab, make sure the Entire Image option is
selected. Click the Headers and Footers tab. You are not adding any headers or
footers, so you do not need to do anything in this tab. Click the Options tab.
Under Redlines, click the Clear All button and then click Redactions. Click the
Setup tab, make sure the correct printer is selected, and then click Print. In
the Concordance Image window, right-click the redacted area. A new shortcut
menu opens. In the shortcut menu, click Delete redaction and the redacted text
is restored. Click the Redact button again to deselect the tool.
CONCORDANCE
EXHIBIT 17
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Redact
13. Click the Hollow box button (a red square) on the Redline toolbar. Move your
mouse to draw a box around the second paragraph of the letter. A rectangular
box now appears around that paragraph. Right-click in the box. A new shortcut
menu opens. In the shortcut menu, click Change color. The Color dialog box
opens. Choose a new color and click OK. Right-click in the box and click
Delete box. Click the Hollow box button again to deselect the tool.
14. Click the Hollow ellipse button (a red circle) on the Redline toolbar. Move your
mouse to draw an ellipse around the second paragraph of the letter. An ellipse
now appears around that paragraph. Right-click in the ellipse. A new shortcut
menu opens. In the shortcut menu, click Change color. The Color dialog box
opens. Choose a new color and click OK. Right-click in the ellipse and click
Delete ellipse. Click the Hollow ellipse button again to deselect the tool.
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15. Click the Text button (a red letter A) on the Redline toolbar. Move your
mouse to draw a rectangle in the empty area to the right of the address block.
When you release the mouse, the Text dialog box opens. Type Confidential,
then click OK. The word Confidential now appears. Right-click on the
word Confidential. A new shortcut menu opens. In the shortcut menu, click
Change font. The Font dialog box opens. In the Size box, select 24, then click
OK. Right-click the text again and click Delete text. Click the Text button
again to deselect the tool.
CONCORDANCE
EXHIBIT 18
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16. Click the Line button (a red diagonal line) on the Redline toolbar. Move
your mouse to draw a line anywhere on the image. A line now appears in the
selected area of the image. Right-click on the line. A new shortcut menu opens.
In the shortcut menu, click Change color. The Color dialog box opens. Choose
a new color and click OK. Right-click on the line and click Delete line. Click
the Line button again to deselect the tool.
17. Click the Note button (a yellow sticky note icon) on the Redline toolbar.
Move your mouse to draw a rectangle in the empty area to the right of the
address block. The Note dialog box opens. Type We need this letter for the
deposition, then click OK. A yellow note, similar to a paper sticky note, now
appears. See Concordance Exhibit 19. Right-click the note text and click Edit
annotation. In the Note dialog box, type Be sure to make enough copies,
then click OK. Right-click the note again and click Delete note. Click the
Note button again to deselect the tool.
18. Click the Search button (a binoculars icon) on the Redline toolbar. A search
pane opens that allows you to search for images that have been redlined. See
Concordance Exhibit 20. Click the Search button again to close the search
pane.
57001_00_rev01_p001-018.indd 17 2/27/12 12:07:35 PM


C
e
n
g
a
g
e

L
e
a
r
n
i
n
g
.

A
l
l

r
i
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s

r
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e
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.

N
o

d
i
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a
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w
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p
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a
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.
18 HANDS- ON EXERCI SES
H
A
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D
S
-
O
N

E
X
E
R
C
I
S
E
S
This concludes Lesson 3 and the Concordance Hands-On Exercises. To exit Concor-
dance Image, click the Close button (the small x) in the upper right corner of the
screen. To exit Concordance, click the Close button in the upper right corner of the
screen.
CONCORDANCE
EXHIBIT 19
Search
R
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p
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n
t
e
d

f
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o
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L
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x
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s


C
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w
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p
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m
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s
s
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.
CONCORDANCE
EXHIBIT 20
R
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p
r
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n
t
e
d

f
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o
m

L
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x
i
s


C
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a
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e


w
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h

p
e
r
m
i
s
s
i
o
n
.
57001_00_rev01_p001-018.indd 18 2/27/12 12:07:36 PM


C
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n
g
a
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e

L
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a
r
n
i
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g
.

A
l
l

r
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s

r
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s
e
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d
.

N
o

d
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t
r
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b
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n

a
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l
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w
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d

w
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p
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a
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n
.

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