Hotels Online: Basic Guide

The on line hotel booking system is both easy to use and intuitive. We hope you will find
this basic outline helpful.
To access the on line booking tool,
please go to www.business-travel.net
Click on LOGIN box and then select
Hotels
Enter the log in details you have
received from Business Travel.

You can then proceed to search for a hotel

For a simple search, just fill in

the Arrival and Departure dates
and your Country and City.

Then click on the search button.

By selecting More Search Criteria

you can add the details of the hotel
you want to search for or set cost
and sorting options.

The results of you search will

then be shown in a list view.

To see more details of the hotel your are interested in select

View.
To see details of the rate restrictions hover over each cost with
you mouse.
You can then proceed to book by clicking on Choose next to the
room type you want to book.**

If you prefer to see your results on a

map click on the Map Pin
Here you can choose the radius of your
search location.
You then can view the search options on
google street map with the live hotel
rates and information on one screen.

This is how your results are viewed from the map

search.

To view room types and more rates click on the

hotel name and a further list will be created underneath the map. You then just choose and
book as above**

When you have selected the room type you want you will be taken to the booking form page:

When you have selected the room

type you want you will be taken to
the booking form page:
Complete the Traveller detailsswitch from
Other to Employee to select from registered
travellers.
If new traveller stay on other, enter details and
then select Register as new traveller
As the booker you will receive an e mail confirmation if you want a confirmation sent automatically to the traveller or anyone else enter
their details in the e mail box on this page.
Charges are set to come back to Business Travel
on an Airplus Credit card.
Complete relevant boxes to advise what
charges can be billed back by the Traveller.
Finally enter any messages you want to be sent
to the hotel or your traveller on the voucher
and then BOOK
N.B Please take note of the cancellation policy
before finally confirming your booking.

To View/Amend or Cancel a Booking

If you need to Amend your dates of stay, cancel your booking or re-send the confirmation e
mail, you just go to Reservations and then View/Amend/Cancel booking. Here you can
search for your booking by name, date or booking reference.

Your booking , or list of bookings depending on your search criteria will appear.
Click on the booking you want to view and then at the bottom of the confirmation page
there are the options for cancelling/ amending/re-sending. (To resend the confirmation)

We hope you will enjoy using the system.

If you do have any queries or need any help, please feel free to
call Vicky or Liz on 0191 477 0111