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PAWAN HANS LIMITED

TENDER DOCUMENT
FOR
FOR WET LEASE OF AMPHIBIOUS SEA PLANE/S

TENDER NO. PHL/CO/MKTG/4817/72

Page 1 of 66

INVITATION TO BID
To,
_________________________
_________________________
Dear Sirs,
Sealed Tenders under 'TWO BID SYSTEM' are invited by Pawan Hans Ltd. (PHL), a Govt of
India enterprise, from Operators for providing of one number air conditioned Single Engine
Amphibious Sea Plane (5-10 Passenger effective seat capacity) and one number air
conditioned Twin Engine Amphibious Sea Plane (12-18 Passenger effective seat capacity )
on wet lease for an initial period of 03 Years + 01 year extension at the same rates, terms &

conditions, in the prescribed bid form and the proforma attached to this bid package . The
Bidders have option to bid for both Aircrafts or for one Aircraft and bids would be evaluated
accordingly. The Amphibious Sea Plane/s would be utilized in connecting various important
tourist places across India like in Andaman & Nicobar Islands. The details of the tender are given
below:1.

Tender No.

PHL: CO: MKTG: 4817:72

2.

Description

Providing 01 One number air conditioned Single


Engine Amphibious Sea Plane (5-10 Passenger effective
seat capacity) and one number 01 (One) twin engine air
conditioned (12-18 passenger effective seat capacity)
Amphibious Sea Plane on wet lease for a period of 03
Years + 01 year extension at the same rates, terms &
conditions.

3.

Quantity

One number air conditioned Single Engine


Amphibious Sea Plane (5-10 Passenger effective seat
capacity) and one number air conditioned Twin
Engine Amphibious Sea Plane (12-18 Passenger
effective seat capacity).

4..

Delivery period

Bidder to mobilize the Amphibious Sea Plane at


Behala Airport in the State of West Bengal or Port
Blair in Andaman & Nicobar Islands or destinations
as required by Pawan Hans/its customers, within 75
days from the date of Letter of Intent (LOI) at its own
cost and own arrangements.

5.

Tender Closing date and time


for submission of bids.

1500 Hrs (IST) on 11th July, 2014

6.

Technical Bid Opening date


and time

1530 Hrs (IST) on 11th July, 2014.

7.

Bid Bond (Bank Guarantee)

Rs.35,00,000/- (Rupees thirty five Lakh only) for


each.
Page 2 of 66

8.

Tender Bid Validity

180 days from the date of opening of Un-Priced


Bid.

9.

Bid Bond Validity

240 days from the date of opening of Un-Priced


Bid

10.

Performance Bank Guarantee


i) Amount
ii) Validity

11.

Correspondence Address

10% of the total contract value.


2 months beyond the date of completion of all
contractual obligations. i.e. three years two months
from the date of execution of the contract.
INCHARGE (MARKETING)
PAWAN HANS LIMITED
Corporate Office,
C-14, Sector 1,
Noida 201301 (Uttar Pradesh)
Telephone No. 0120-2476735
Fax +91-0120-2476979/2542205
Email:- incharge.mktg@pawanhans.co.in

The tender will be governed by the instructions to bidder as per Section I, General Terms &
Conditions as per Section-II and Standard Terms & Conditions (not all inclusive) placed at Section
III.
TWO BID SYSTEM' will be followed for this Tender. Bidder should take due care to submit
tenders in accordance with requirements in sealed covers as prescribed. Pawan Hans Ltd. shall
have the right to accept/reject or prefer any bid without assigning any reason whatsoever including
rejecting the lowest quoted bid.

Yours faithfully,

FOR PAWAN HANS LIMITED

Page 3 of 66

SECTION - I

INSTRUCTION TO THE BIDDERS


1.

Please go through the enclosed Bid Documents before submission of bids.

2.

Tender documents will be available on all working days from 13th June, 2014 onwards.
The closing date/time for submission of the bids is 11th July, 2014, 1500 hrs. (IST) and
opening date/time of the bids (Technical) is 11th July, 2014, 1530 hrs. (IST). The Tender
document can be downloaded from the official website of www.pawanhans.co.in from 13th
June, 2014, 6:00 P.M. IST onwards or may be collected from the office of the Incharge
(Marketing), Pawan Hans Ltd., C-14, Sector 1, Noida 201301, Uttar Pradesh, India
Telephone No. 0120-2476735 , Fax +91-0120-2476979/2542205 with a request/authority
letter.

3.

Bidders are advised to submit their bids completed in all respects as per requirements of
tender document clearly specifying their categorical acceptance to all the clauses of the
tender document.

4.

BEFORE SUBMISSION OF BIDS, THE BIDDERS SHOULD VISIT PAWAN HANS


WEBSITE FOR FINAL AMENDMENTS, CLARIFICATIONS, and UPDATES, IF
ANY, WHICH WOULD FORM PART OF THE TENDER AND WHICH WOULD
BE AVAILABLE AT OUR SITE.

5.

Please ensure that all documents are submitted in English language only, typed/ written in
ball point pen.

6.

Please ensure that the sealed bids are submitted under 'Two Bid System viz. (a) Technical
Bid and (b) Financial Bid. The Bidder in their Financial Bid should quote rates as per
Schedule - I attached.

7.

Please ensure that the Technical Bid' must contain the following:a.
b.
c.
d.
e.

8.

Details of Company and the Amphibious Sea Plane offered as per Schedule-II.
Bid Bond of the requisite value and validity as per Annexure 'I'.
Proforma Tender Letter as per Annexure III.
Para wise response with respect to compliance of Section-II and Section-III .
Other required & relevant documents as mentioned in the Tender.

Please ensure that the Financial Bid contains the schedule of rates as per Schedule-I
attached and are kept in separate sealed envelopes with proper marking at the top of
envelop as prescribed below.

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Both the Technical & Priced bids are to be kept in separate sealed envelopes with proper
marking at the top corner of the envelop as under:Technical Bid-Tender No. PHL/CO/MKT/4817/72, under Single Engine and/or under
Twin Engine (Please specify at the cover of the envelope and in the Bid).
Priced Bid-Tender No. PHL/CO/MKT/4817/72, under Single Engine and/or under
Twin Engine (Please Specify at the cover of the envelope and in the Bid)
Indicate the Requirement Single Engine and/or Twin Engine as the case may be on
technical bid envelope, price bid envelope and main envelope as well clearly.

9.

The bidders are requested to submit hard bound Technical Bid & Financial Bid along with
required & relevant documents as mentioned in the Tender document in a separate sealed
covers and super scribe them respectively as
Unpriced Bid-Tender No. PHL/CO/ MKTG/4817/72
Priced Bid-Tender No. PHL/CO/ MKTG/4817/72
Both the Priced & Unpriced bids should be put together in a third sealed cover indicating
the tender reference, bidders name and sent to : INCHARGE (MARKETING)
Pawan Hans Ltd.
Corporate Office
C-14, Sector 1,
Noida 201301 (Uttar Pradesh)
Telephone No. 0120-2476735
Fax +91-0120-2476979/2542205

Please ensure that your bid/bids reaches at the above address by the stipulated time and date
and should be sent by Registered Air mail/courier or hand delivered. Pawan Hans shall not
be responsible, if the Bid documents are misplaced/delayed in transit and are not received at
the above office by the prescribed date and time.

*******

Page 5 of 66

SECTION-II

GENERAL TERMS & CONDITIONS


1. REQUIREMENTS
1.1.

Offers are invited for providing 01 One number Single Engine Amphibious Sea Plane
(5-10 Passenger effective seat capacity) and one number 01 (One) twin engine (12-18
passenger effective seat capacity) Amphibious Sea Plane on wet lease terms for a
period of 03 Years + 01 year extension at the same rates, terms & conditions.

1.2

The Amphibious Sea Plane operations in India would be as per DGCA, India rules &
regulations. The seaplane offered should not have met with any accident.

1.3

Requirements: The Sea Plane(s) operations in India would be as per DGCA, India rules
& regulations including vintage/age of the seaplane and the bidders are requested to
kindly go through the same and submit their bids accordingly.

1.4

The Sea Plane is/are mainly required for passenger services in India. The estimated
flying under this role is expected to be approx. 100 hours per month per aircraft. (Not
guaranteed).

1.5

The shortlisted bidder shall provide the seaplane services direct to the Clients of PHL and
the operation shall be under bidders NSOP.

1.6

The shortlisted bidder shall be required to execute a Commercial Agreement /


arrangement with PHL only for the above services.

2. ELIGIBILITY AND QUALIFICATION OF BIDDER


The intended parties, either individually or jointly (consortium) should fulfill all the following
criteria:
a) Only those bidders who own/possess the title of the Sea Plane offered or having firm
arrangements with the owner of the Sea Plane, on the date of their offer made are eligible
to bid. Firm offer letter/ lease agreement / purchase agreement from the
manufacturer / lessor for supply of specific aircraft (giving MSN, existing
Registration No) will be acceptable. The letter should also clearly indicate the proposed
delivery date of aircraft at Port Blair. If the proposed date of delivery does not conform to
stipulation regarding Mobilization period the offer will be considered invalid. Proof of
ownership/possession of title / firm offer letter / lease agreement / purchase agreement
from the manufacturer / lessor for supply of specific aircraft (giving MSN, existing
Registration No.) as specified above are to be enclosed with the Bid, failing which their
bids will be rejected.
b) Turnover of Bidders (or all the members together in case of Consortium): Minimum 30%
of annualized bid value (Quoted Hourly Charges X 100 X 12 + Quoted Fixed Monthly
Charges X 12) or more in Aviation Business.

Page 6 of 66

2.1 Consortium
2.1.1

Maximum two member consortium will be allowed with a specific Lead


Partner. The Lead Partner in the consortium must hold minimum of 51% of
the equity. The lock-in period for equity holding for the Lead Partner shall be
three years and for other consortium members it shall be one year from the
date of completion of project.

2.1.2

Proposals submitted by a consortium must provide a written agreement among


all the members of that consortium who subscribed to the responsibilities and
equity commitments of all the members in the consortium. In case more than
one company envisages providing equity for the project, each of these
companies must be identified as separate members of the consortium. The
Authority of the Lead Partner to act on behalf of the Consortium shall be
evidenced by a Power of Attorney signed by the legally authorized signatories
of all the consortium Members. Unless specifically advised to the contrary,
PHL will assume that Lead Partner is authorized to perform all tasks,
including but not limited to providing information, responding to inquiries and
entering to contractual commitments on behalf of the company or the
consortium as the case may be. Any and all limitations on the authority of the
Lead Partner should be detailed in the Power of Attorney as provided in the
Annexure IV of this Bid Document.

2.1.3

The Proposal must designate one person [hereinafter referred to as


Designated Person, to represent the Bidder in its dealings with PHL. The
authority of the Designated Person to act on behalf of the consortium shall be
evidenced by a Power of Attorney signed by the legally authorized signatories
of the Leader. The format of such Power of Attorney has been provided as
Annexure V of the Bid document. Unless specifically advised to the contrary,
PHL will assume that the Designated Persons is authorized to perform all
tasks, including, but not limited to, providing information, responding to
enquires and entering into contractual commitments on behalf of the company
or the Consortium as the case may be. Any and all limitations on the authority
of the Designated Person should be detailed in the Power of Attorney.

2.1.4

Each Consortium Member must accept collective and individual


responsibilities for the obligations of the Consortium as a whole during the
Bid Validity Period. The Bid shall indicate the full legal name of each
Consortium member so that they shall be bound by the terms of the Bid and
any resulting contract/agreement with PHL.

2.1.5

A company can Bid for the project only once. It is prohibited for any
company to participate in double or multiple Tenders, whether individually or
as a member of one or more consortia. Any company, which submits or
participates in more than one Bid will be disqualified and will also cause the
disqualification of the Consortium in which it is a Member. PHL shall be
entitled to forfeit the EMD of such a Bidder.

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3. MISSION PROFILE
a) For Single Engine Sea Plane
The offered Amphibious Sea Plane should be able to carry minimum 5
passengers each way @ 75 kg per pax + 10 kg. baggage per pax, excluding
Crew weight, for a minimum distance of 100 NM (one way) at ISA + 20 C.
(with no refueling at the destination) and return to base with appropriate
reserve fuel, under VFR operating conditions.
b) For Twin Engine Sea Plane
The offered Amphibious Sea Plane should be able to carry minimum 12
passengers each way (excluding Crew weight) @ 75 kg per pax + 10 kg.
Baggage per pax at a minimum distance of 100 NM (one way) at ISA + 20 C.
(With no refueling at the destination) and return to base with appropriate
reserve fuel, under VFR operating conditions. In order to demonstrate above
payload capability following information regarding the aircraft being offered
is required. Details of Payload availability on the routes that may/are being
operated is to be presented in Table given in 3.5 with following operating
conditions
3.1. Aircraft Weights for Single and Twin engine Amphibious Sea Plane
Takeoff weight: __________kgs
Maximum takeoff weight: __________kgs
Maximum landing weight: __________kgs
Maximum zero fuel weight: __________kgs
Empty Weight ________ kgs
**Note:
Runway length at various airfields is as follows:
Behala Airstrip
: 3500 ft
Durgapur Airport : 9186 ft
Port Blair
: 11,200 ft.
Car Nicobar
: 8000 ft.
Diglipur
: 3282 ft.
Campbell Bay
: 3444 ft.
3.2. Operating Conditions
Take-off, cruise and landing with OAT ISA + 20C, Nil wind conditions.
Cruise Level: 5000 Ft. Altitude.
3.3. Fuel reserve policy:
3.3.1Ex Behala Airport (State of West Bengal)
Hold 30 minutes at 1500 ft at destination
Alternate for outgoing flights: Kolkata International Airport (VECC)
Alternate for Incoming flights: Kolkata International Airport (VECC)
Contingency fuel: 10% of fuel burn for sector
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3.3.2 Ex Portblair.
Hold 30 minutes at 1500 ft at destination
Alternate for outgoing flights: Port Blair
Alternate for Incoming flights: Havelock
Contingency fuel: 10% of fuel burn for sector

3.4. Weight
Crew weight - 85 kgs.
Pax weight 75Kg + 10 Kg Baggage

3.5.

Table:
Distance
Nm
(A)
Cruise
Level :
5000 Ft.
Altitude

Reserve
Fuel as
per
policy
(B)

Fuel
Burn
(kg)
(C)

Flight
time
(minutes)
(D)

TOW
Kg
(E)

Equipped Payload
Empty
Kg
Weight
(G)
in Kgs
(F)

Max. No.
of Pax on
board
with
baggage
as allowed
(H)

100 NM

100 NM

Average
Effective
seating
(Average
of
column
H to &
fro
flights)
OAT Outside Air Temperature
ISA International Standard Atmosphere
LRC Long Range Cruise
4. AVAILABILITY
The Sea Plane/s should be mobilized at Behala Airport, Kolkata or Port Blair or as required
by PHL within 75 days from issue of Letter of Intent at the cost of and by all arrangements
from the bidders end. Similarly, Bidder will have to arrange for demobilization after end of
contract at its own cost.
Page 9 of 66

5. VALIDITY OF BIDS
Bids must be valid for 6 (six) months from the date of opening of the tender. PHL may
seek induction of Sea Plane against issue of conditional Letter of Intent (LOI), pending
finalization/signing of formal contract.

6. EVALUATION CRITERIA
The technical Bids will be evaluated first by the Technical Evaluation Committee
(TEC) of PHL. The Sea Plane offered by the bidder must meet the technical &
operational requirements as specified in the tender. The decision of the Technical
Evaluation Committee (TEC) will be final. The Financial Bids of only those bidders
will be opened and evaluated who qualify the technical evaluation.
The Lowest Bid will be decided upon the Lowest Per Effective Seat Total Contract
Value for Three years based on an estimated utilization of 3600 (Three thousand six
hundred) hours in the next three years (100 hrs p.m. X 12 Months X 3 Years) quoted
by the bidder in the financial bid Format given at Schedule- I to the Tender.
Here to calculate Total Contract Value, only for bid evaluation purpose, Fixed cost
(Monthly Charges) will be given 45% weightage and Variable Cost (Flying charges)
will be given 55% weightage. For number of effective seats to find the lowest bidder,
the detail given in column H of table given in Para 3.5 will be considered. For detail
please see Schedule I.
In case of the price quoted by any two or more bidders, in the same category of
seaplane offered, are same then the evaluation and selection would be based on
following parameters:
1.
2.

Number of Effective seats (Excluding Crew) offered.


AND
Vintage of aircraft offered.(Less vintage will be preferred).

7. AREA OF OPERATION
The offered Amphibious Sea Plane would primarily be operated for passenger
services in the state of West Bengal or Andaman & Nicobar Islands or any other place
in India as required by PHL/its customers. Bidders are advised to visit and examine
the area of operation and obtain for themselves, on their own responsibility and at
their own cost, all information that may be necessary for preparing the bid and
entering into a contract
8. SUBMISSION OF BIDS
Note : The Bidder should not have been debarred/blacklisted for bidding in any Tender of
PHL/any Govt. department (State/Central), Autonomous Body/PSU or Local
Administration
Page 10 of 66

The bidders are requested to submit their bids as mentioned in Para No. 9 in Section I
(Instructions to the Bidders) before closing date & time.
8.1 The Technical Bid must contain the following information in a Hard bound manner and
submitted in duplicate. Each page of the technical bid document must be numbered, signed
by authorized signatory and stamped with companys seal@@@:8.1.1. Details of Company and Sea Plane offered as per Schedule-II.
8.1.2 Duly filled table given in Para 3.5.
8.1.3 Bank Guarantee of the requisite value and validity as per Annexure 'I'.
8.1.4 Performa Tender Letter as per Annexure III.
8.1.5 Copy of Solvency Certificate with amount blank & a self-declaration to the effect
that the Turnover of the bidder (or all the members together in case of Consortium)
is equal to or more than 30% of the Annualized bid value (Quoted Hourly Charges
X 100 X 12 + Quoted Fixed Monthly Charges X 12)
8.1.6 Copy of Annual Accounts of previous two financial years.
8.1.7 Certificate from the Statutory Auditor.
8.1.8 Certificate of Registration from Airworthiness Authority of the State of Registry.
8.1.9 Certificate of Airworthiness from Airworthiness Authority of the State of Registry;
8.1.10 Copy of Log Books (Airframe, Engine/s Propeller and Radio) entry showing when
last major checks carried out;
8.1.11 Make and life consumed and life left of the floats installed.
8.1.12 Hours/cycles at the time of last major checks;
8.1.13 Agency which has performed the last major checks;
8.1.14 Details of utilization during past one year;
8.1.15 Checks due during Lease period (including any renewal thereof);
8.1.16 Details of components due for replacement during lease period;
8.1.17 List of all applicable mandatory modifications/inspections and their compliance
status;
8.1.18 List of any mandatory requirements due during the Lease period.
8.1.19 Previous history of Aircraft including any incidents, minor and major damages, if
any, and also a list of major defects and repeat snags observed during last six
months and rectification thereof.
8.1.20 Letter of authority from the Owner/Lessor of the aircraft to the Bidder authorizing
the Bidder to offer the aircraft on wet lease to PHL/its customer.
8.1.21 Date on which the aircraft last flown.
8.1.22 Actual & Effective Seating configuration to be given in Schedule II & Section II Para 3.5 Table.
8.1.23 A statement from the owner/Lessor that the aircraft fully complies with the
Airworthiness requirements of the State of Registry.
8.1.24 Copy of hull & crew insurance indicating insurance certificate & number and its
validity.
8.1.25 Operators approval from the Regulatory authority.
8.1.26 An undertaking by bidder that all statements/facts/figures/details given by him and
his company are correct and no fact has been hidden to get undue advantage in the
tendering process failing which the Bids may be rejected summarily.
8.1.27 An undertaking with respect to Para 21 of Section II.
8.1.28 Other required & relevant documents as mentioned in the Tender.
8.1.29 (New Clause) Certificate by the regulatory authority of the country where the
seaplane is registered to confirm that the offered seaplane is with accident free
background
Page 11 of 66

@@@ Note:a) The bidder should also furnish a certificate (to be submitted with Technical Bid)
from his Statutory Auditor engaged by them for auditing their annual account and
not by a practicing Chartered Accountant, confirming their financial capability to
execute the charter hire contract for quoted Sea Plane in addition to their present
jobs and planned jobs on hand.
b) The Original Solvency Certificate should be kept in the sealed envelope containing
the Financial Bid.
c) In case the above information provided by the bidder is found to be incorrect later
during the tendering process or after finalization of tender then the bid will be
rejected and the bidder will be debarred/black listed for next three years from
participating in any tender of PHL and their Bid Bond/Performance Bank Guarantee
will be forfeited.
d) PHL will be free to seek any clarification from the bidder on any of the points given
in technical bid. However, all the clarification will be asked in writing in English
and must be replied in writing only in English.
8.2. The Financial Bid must contain the following information and Each page of the bid
document must be signed by authorized signatory and stamped with companys seal***:
8.2.1. Schedule of rates as per Schedule-I attached. All rates should be in Indian Rupees
only.
8.2.2. Turnover of Bidders (or all the members together in case of Consortium):
Minimum 30% of annualized bid value or more in Aviation Business..
8.2.3. Solvency Certificate in original: Minimum 30% of annualized bid value (Quoted
Hourly Charges X 100 X 12 + Quoted Fixed Monthly Charges X 12) or more.
8.2.4. Net-worth of Bidder: Must be Positive in Aviation Business.
8.2.5. Any other required & relevant documents as mentioned in the Tender.

*** Note:a) The solvency certificate will be accepted not older than six months from the date of
Technical bid opening. The bidder will have to submit solvency certificate only
from any Scheduled bank in India or International Bank of repute.
b) For the purpose of ascertaining parameter of Turnover of the bidder, average
turnover of the bidder (or all the members in case of Consortium) for the previous
two financial years to be considered in Aviation Business.
c) The bidder will provide a copy of each of audited Annual Accounts of previous two
financial years (to be submitted with Technical Bid) for ascertaining their turnover
& net-worth in Aviation Business.
d) The basis of bid price for the purpose of ascertaining Financial Capability i.e.
Solvency certificate and Turnover shall be the price quoted by the bidder including
duty and taxes, if any, which is taken into consideration for evaluation.
e) A copy of the Solvency Certificate with the amount blanked out must also be kept in
the Technical bid.
9. LANGUAGE
Tender papers shall be filed completely in all respect and shall be submitted together with
requisite information and Annexure. It shall be completed and free from any ambiguity,
Page 12 of 66

change of inter-lineation. Any corrections should be counter signed by authorized person.


The bid and any annotation or accompanying documentation shall be in English language
only.
Bidder shall set their quotations in firm figures and without any qualifications. Each figures
stated shall also be repeated in words. In the event of discrepancy between the amount as
stated in figures and in words the rate quoted in words shall be deemed to be correct
amount. Bids qualified by vague and indefinite expressions such as 'subject to minimum
acceptance' or 'subject to availability' etc. shall be liable for disqualification, without
recourse to the Bidder.
10. LEGAL CONSTITUTION
Bidders shall clearly indicate their legal constitution and the person signing the tender shall
state his capacity and also the source of his authority to bind the bidder. The power of
attorney of authorization or any other document constituting adequate proof of the authority
of the signatory to bind the bidder shall be annexed to the tender. PHL may reject outright
any tender unsupported by adequate proof of the signatory's authority. The bid shall be
submitted by the Bidder directly under his letter head.
11. MAILING ADDRESS/TELEPHONE/FAX/EMAIL ADDRESS
The tender documents and offer shall be signed and seal of the firm must be affixed on each
page. The bidder must indicate its and its authorized agents, if any full mailing address,
phone number, mobile number, fax number and email id etc.
12. ANY CHANGE IN THE FORMAT
The offer should strictly adhere to the prescribed format so as to facilitate PHL to consider
and evaluate them properly. Any change in the format may cause rejection of the bid.
13. MODIFICATION OF BID AFTER CLOSING DATE
In case certain clarifications are sought by PHL after opening of tenders, then the reply of
the bidder should be restricted to the clarifications sought. Any bidder who modifies his bid
after the closing date without specific reference by the PHL shall render the bid liable to be
ignored and rejected without notice and without further reference to the bidder and his bid
bond will be forfeited.
14. PRICES
The prices quoted in the Bid must be firm and final, without any qualifications. Any
modifications to the offer after opening of the tender will not be considered. The price
quoted by the bidders must remain firm for the entire duration of the contract or extension
thereof. Bidders must quote in Indian Rupee their prices/amounts in Price Bids in
accordance to Schedule I.

15. BID VALIDITY EXTENSION


PHL shall have right for extension(s) of Bid validity at its sole discretion.
Page 13 of 66

16. BID GUARANTEE


16.1. The bidders shall submit bid bond in original along with their Bid for Seaplane.
The Bid bond shall be for a sum of Indian Rs 35,00,000/- (Rs. Thirty five lakh only)
for each Seaplane in the form of an irrevocable Bank Guarantee issued by any
Nationalized Bank or Scheduled Bank in India or Bank of International repute. The Bid
Bond shall be kept valid initially for a period of 2 months beyond validity period of the
offer which is six months from the Tender closing date as per the Bid Bond proforma
at Annexure 'I'. The bid bond which shall be in the form of an irrevocable bank
guarantee for the said amount shall specifically bind the bidder to keep his offer valid
for acceptance upto 6 months and to abide by all the conditions of PHL Bid package in
the event of PHL desires to award the work to the said bidder. The bid bond shall also
specifically include an undertaking by the issuing banker that the validity of the bid
bond will be extended suitably at the option of PHL until the Bidder furnishes to PHL a
Bank Guarantee of 10% of the total contract value towards performance of contract
valid for 2 months beyond the period of contract, in the event of the Bidder becoming
the successful bidder.
16.2. The Bid Bond in respect of the successful bidder shall be released after receipt of
the Performance Guarantee as Annexure 'II'.
16.3. The PHL shall have an unqualified option to forfeit the bid bond amount in the
event of following:i.
If the tender is withdrawn during the validity period or any extension thereof agreed
by the bidder.
ii.
If the tender is varied or modified in a manner not acceptable to PHL during the
validity or agreed extension of the validity or after issue of Letter of Intent (LOI) by
PHL and prior to signing of contract.
iii. In case any of the information/documents provided by the bidder in its bid is found
to be incorrect/false/fictitious later during the tendering process or after finalization.
iv.
If the successful bidder is seeking modifications to the agreed terms and conditions.
v.
If the successful bidder refuses to satisfactorily carry out/undertake operations as
required by PHL/its customer at any time of operations for whatsoever reasons till a
valid Performance Bank Guarantee is given to PHL.
16.4. PHL shall, however, arrange to release the bid bond in respect of unsuccessful
bidders as soon as possible. The Bid guarantee of L3 onwards shall be released.
However, in case of L1 & L2, the bid bond shall be retained till issue of LOI to the
successful Bidder. The Bid guarantee of L2 shall be released within thirty days from
the date of issue of LOI.
16.5. Bids received without bid bonds will be rejected. The original bid bond must be
enclosed with the Technical Bid. Photocopy/fax copy of bid bond will not be
accepted.
17. PERFORMANCE GUARANTEE
The successful bidder shall furnish the required performance bond from any Nationalized
Bank/ Scheduled Bank in India or Bank of International repute
18. AGENTS/CONSULTANT/REPRESENTATIVE/RETAINER/ASSOCIATE
In the event bidder is having an agent/consultant/representative/retainer/associate/servicing
facilities in India (who is not an employee of the bidder), the Bidder should indicate in their
Page 14 of 66

offer, the name of such an agent/consultant/ representative/retainer/associate they have for


service in India. However, all bidding must be in Indian Rupee and the
agent/consultant/representative/retainer/associate/servicing facilities must be a legal entity
under Companies Act and must have an office space in India.
PHL shall not entertain any third party involvement in the contract nor any
commission/brokerage shall be allowed to be paid to any third party whether within or
outside India.
19. RATES
The rates quoted by the bidder shall include all Taxes, Levies, Duties, Costs, Cess,
Octroi, Airport charges or any other charges to be levied under the contract including
personal tax liabilities of the Bidder and his sub-Bidders and associates. The bidders
shall, therefore, confirm this aspect in their bid categorically. Income Tax, as
applicable in India for lease of Sea Plane, will be borne by the Bidder. Withholding
tax will be recovered from the billing amount/payment by the Charterer PHL/its
customer as per the prevailing Law/Rules of India.
The bidder will have to bear all Service Tax liability, as applicable except Service
provided by a service provider from outside India not having a fixed establishment or
permanent address in India as prescribed under Service Tax Rules 1994 (amended
form time to time). The Bidder should quote the applicable Service Tax, clearly
indicating the rate and the amount of Service Tax included in the bid and the
classification of the respective service ( as per Service Tax rules) under which the
Service Tax is payable . In case the applicability of Service Tax is not quoted
explicitly in the offer by the Bidder, the offer will be considered as inclusive of all
liabilities of Services Tax. PAWAN HANS will not entertain any future claim in
respect of Service Tax against such offers.
The service provider (other than the service providers from outside India, who do not
have any fixed establishment or permanent address in India) should have a valid
registration with the concerned authorities of Service Tax department and a copy of
such registration certificate should be submitted alongwith the offer. In case the
registration certificate for the quoted category of service is not available at the time of
submission of offer, an undertaking should be furnished for submission of copy of
requisite service tax registration certificate alongwith the first invoice under the
contract.
Import of Service : (i) As per Service Tax rules, for Service received by PAWAN
HANS in Indian Territory from a Service provider from outside India, who does not
have any fixed establishment or permanent address in India, the liability to pay
Service Tax lies with PAWAN HANS. Therefore, such Bidder shall not include
Service Tax in the quoted prices, but shall submit a declaration to the effect that they
do not have any fixed establishment or permanent address in India. However, at the
time of evaluation, Service Tax as applicable shall be loaded on the portion of
services which attract Service Tax. In case the Bidder does not give breakup of the
quoted prices, indicating the components or taxable services separately, the Service
Tax will be loaded on entire quoted / contract value for evaluation.
(ii) Income tax on the total value of the services rendered by the bidder, who does not
have any fixed establishment or permanent address in India, shall be deducted at
Page 15 of 66

source from the invoices at the appropriate rate under the I.T. Act & Rules from time
to time

20. SIGNING OF THE CONTRACT/AGREEMENT


The contract/Agreement against this tender will be covered in accordance with the above
terms and conditions to bidders and Standard Terms & Conditions at Section III. The
successful bidder shall be required to execute a formal contract covering Section III in
accordance with the requirement of PHL and other terms & conditions mutually agreed
upon through negotiations without violating the basic terms & conditions specified in the
tender document.
21. MAINTENANCE SUPPORT
The bidder must give an undertaking that the offered Sea Plane will have adequate maintenance
support at Port Blair OR destinations as required by PHL/its customer with necessary ground
support equipment and spares to sustain upto 100 hours of flying per month during the period
of contract. Bidders shall also confirm that the Sea Plane will not require to FLY OUT OF
DESIGNTED BASE OF OPERATION for maintenance or any reason during contract period.
Under this tender for wet lease, the bidder shall be responsible for supply of the Amphibious
Sea Plane, Cockpit crew, Cabin crew (if applicable), complete maintenance including all
inspections etc. with supply of spare parts, fuel, all type of insurances, airport charges etc.
22. MISCLENNEOUS
22.1. The offered Sea Plane must also meet following requirements laid down by Civil
Aviation Regulatory Authority in India i.e. DGCA.
22.1.1. Requirement of operations of Leased aircraft in India as per CAR Section 3, Series C
Part I & Part IX.
22.1.2. Requirement for installation of Aircraft equipments and Instruments as per CAR
Section II, Series I, Part II and Series O Part II and other CARs mentioned therein
22.1.3. Requirement for installation of Flight Data Recorders as per CAR Section II, Series I,
Part V, if applicable
22.1.4. Requirement for installation of Cockpit Voice Recorders as per CAR Section II, Series
I, Part VI, if applicable
22.2. The offered Sea Plane must be complied with mandatory modifications issued by
manufacturers and Regulatory authority of country where the a/c is registered. Mandatory
modifications issued by DGCA, India and miscellaneous modification which are
applicable, must be complied with.
22.3. The CARs referred above and other relevant details required may be down loaded from
DGCA, India website: www.dgca.nic.in
22.4. The offered Sea Plane should have basic equipment required for meeting IFR requirements
laid down by JAA/CAA/FAA/DGCA, India at the time of delivery.
22.5. The selected bidder shall provide all documents like export C of A, Certificate of
Registration, Weight schedule etc. or any other document required by PHL or Regulatory
Authorities in India.

Page 16 of 66

22.6. The selected bidder, at the time of delivery of Sea Plane shall provide all aircraft documents
like aircraft log books, engine log books, component history cards/log cards, flight manual
and maintenance manuals for inspections/examination.
22.7. Bidder must furnish the present location of the offered Sea Plane and time required for
mobilization in India i.e. at Port Blair OR destination as required by PHL/its customer.
22.8 The seaplane will operate under Bidders Non Scheduled Operators Permit. However, in
the case of foreign Bidders they may operate under PHLs NSOP and CAR-145 on
payment basis @ Rs Five Lacs (5Lacs) per month.
22.9 Requirement of operations of leased seaplane in India, with regard to Pilots Qualification
would be as per CAR Section III, Series C, Part X and other related guide lines as issued
by DGCA India.
23. INTEGRITY PACT
Proforma of Integrity Pact alongwith guidelines for Indian Agents for foreign suppliers are
enclosed as Annexure VI (also available at our website www.pawanhans.co.in). This
would be signed between Pawan Hans and shortlisted Bidder, as and when the same is
implemented in Pawan Hans.

*******

Page 17 of 66

SECTION-III

STANDARD TERMS & CONDITIONS NOT ALL INCLUSIVE


OF THE AGREEMENT BETWEEN PHL AND BIDDER FOR
CHARTER HIRE OF SEA PLANE ON WET LEASE
1. INTRODUCTION
1.1

This Agreement shall be deemed to have come into effect from the date the Sea Plane/s
inducted within India as required by Pawan Hans/its customers.

1.2

Bidder shall provide the Sea Plane/s, instrumented for flights as required with currently
valid Certificate of Airworthiness as stipulated by the ICAO with necessary spare parts,
equipment, crew & personnel for exclusive use by PAWAN HANS and/or its clients in its
operations in India or elsewhere as may be agreed once upon between the parties.

2. DEFINITION
PHL means Pawan Hans Limited.
DGCA, India means Directorate General of Civil Aviation, India.
2.1. The following words and phrases shall have the meanings hereby assigned to them except
where the contract otherwise stipulates:
2.2. "Base station" means the place from where the Sea Plane shall normally be operated,
managed, maintained, parked and stationed.
2.3. PHLs Operations" means any operations for which services of the Sea Planes are
required at any and all times.
2.4. "PHLs Representative" means person or persons appointed from time to time by PHL
for overall coordination.
2.5. "Bidder's Representative" means person or persons as the Bidder designates having
authority to act on behalf of the Bidder.
2.6. "Effective date" means the date from which this contract comes into effect, on the date on
which the Sea Planes becomes inducted.
2.7. Effective Seating Capacity means the average of seats provided for to & fro journey in
the table given in Para 2.5 in Section II.
2.8. "Initial Period of Contract" means the period beginning from the Effective Date and
ending within upto one year from the Effective Date counted on Gregorian calendar basis.
2.9. "Extended period" means the period extended by PHL at its option beginning from
expiry of initial period of the Contract.
2.10."Emergency" means any situation which in the opinion of PHL/Bidders authorized
representative is a matter of life and death of any person.
2.11."Day" means a calendar day of twenty four (24) consequent hours beginning at 0000 hours
(mid night) and ending at 2400 hours (mid night) following as referred to local time.
2.12."Month" means the calendar month by the Gregorian calendar.
2.13
"Out Station" means any station other than the Base station.
2.14
"Party" or "Parties" means party or parties to the contract.
2.15
"Scheduled/unscheduled Maintenance" means maintenance required for Sea Plane
as per DGCA regulations and as prescribed by manufacturer and defect rectification etc.
Page 18 of 66

2.16
"Total contract value" for a month for payment purpose means fixed monthly
charges and hourly flying charges per month on actual for an initial period of three years
for an Sea Plane.
2.17
"Delivery Date" means the date by which the Bidder is to mobilize the Sea Plane at
the designated base for operation.
2.18
"Services" means Sea Plane services carried out by PHL and its personnel under this
agreement.
2.19
Operational Day" for a Sea Plane would mean time commencing from first sortie as
per daily flight schedule to the estimated time of landing of last sortie of the day.
2.20
"Flying Time" with respect to a Sea Plane would mean the time from chocks-off
of that Sea Plane till chocks-on at PHLs dispersal point.
3. INTERPRETATION
Word imparting the singular only also includes the plural and vice versa where the context
required. The cross headings and subtitles and the text of them in this contract are included
solely for convenience and shall be deemed not to be part of its and shall not affect the
meaning or operation of the contract. References to words Section, 'Clause, and 'Article'
shall have the same meaning.
4. RULING LANGUAGE
The ruling language for this contract shall be English language only. All documents shall
be executed by both the parties to the contract in English only.
5. DELIVERY OF AMPHIBIOUS SEA PLANE
The Bidder undertakes to deliver the Amphibious Sea Plane at Behala Airport, Kolkata in
West Bengal or Port Blair in Andaman & Nicobar Islands or destinations as required by
PHL/its customer on or before the Delivery date. The date of delivery and starting of
operations shall be the essence of the Agreement. The Bidder shall ensure that their Sea
Plane shall be ready for operations at the location as required by Pawan Hans within 75
days from the date of Letter of Intent (LOI). Should the Sea Plane not be inducted at the
designated base by the Delivery Date, PHL shall have the right to accept the Sea Plane on
any subsequent date after issuing notice of levy of liquidated damages (and not by way of
penalty) equivalent to 0.5 % of total contract value per week of delay or part thereof upto
30 days, after which PHL has the right to terminate the contract without being liable to pay
any charges whatsoever to the Bidder and forfeit the bid bond.
6. PERIOD OF CONTRACT
The contract will be for an initial period of 03 Years + 01 year extension at the same
rates, terms & conditions from the date the Sea Plane is actually inducted at
destinations as required by PHL/its customer.
7. INDEMNITY
The Bidder shall indemnify and hold harmless the PHL from and against all claims,
costs, demands, actions, including legal fees and costs, howsoever, arising out of the
use of the Sea Plane (including damage or loss of Sea Plane and third party liability)
during the period herein mentioned.
Page 19 of 66

8.

INSURANCE

8.1

The Bidder shall maintain throughout the period of Agreement at its own expense,
'hull liability insurance/self insurance of the Aircraft'. The Bidder shall also maintain
throughout the period of Agreement at its own expenses, insurance/self insurance
against war risk and hijacking.

8.2

The Bidder shall comply with all laws in respect of:


a)

Worker's compensation and all other laws in effect with reference to


employing, safe guarding, insurance and protecting all labour employed or
used by the Company and shall insure and continue to insure against third
party bodily injury liability or loss of life on each occurrence as per the
statutory provisions.

b)

Third party legal liability insurance is to indemnify the Pawan Hans in respect
of all sum which the Bidder shall become legally liable to pay for bodily
injury and property damage caused by an occurrence arising out of the
ownership, maintenance or use of aircraft.

a)

Passenger liability insurance liability is to indemnify in respect of all sums


which shall become legally liable to pay for or for admitted liability of
Rs.20,00,000/- each person/ each accident arising out of contract of carriage of
any passenger by an occurrence whilst the passenger is in the care, custody or
contract of the Bidder. The passenger admitted liability offered is against full
legal discharge. In the event of non acceptance, the Policy is to indemnify for
their legal liability only.

b)

Personnel baggage liability insurance in respect of damage to or loss of any


property caused whilst being carried by a Aircraft or in the course of any of
the operations of loading or unloading to the extent of Indian Rupees
equivalent of US$ 1250 for each and every claim but not applicable to claim
arising from an accident to the carrying aircraft or any war or related peril
reinstated by AVN-52C.

c)

Combined Single Limit (Bodily Injury/Property Damage/baggage as


mentioned in 8.2(b), (c) and (d) above) is restricted to Indian
Rs.50,00,00,000/- (Rupees fifty crores) for any one occurrence.

d)

Any enhancement in the above by virtue of amendment in the Carriage by Air


Act during the duration of the contract and any extensions thereof shall be at
the cost and responsibility of the bidder.

e)

Medical and Rehabilitation related expenses. AVN 80


The policy shall cover under AVN 80 to pay all reasonable expenses incurred
within one year from the date of accident for necessary medical, surgical,
ambulance, hospital, professional nursing, repatriation/ rehabilitation and
funeral expenses to or for each person (manifested or non manifested)
including crew members who sustains bodily injury, sickness or disease
Page 20 of 66

caused by accident whilst in entering or alighting from the Aircraft, if the


aircraft is being used by the insured or with his permission subject to
maximum of Rs. 1.00 Crore per incident/ accident.
8.3

Except as herein otherwise provided in this clause, the Bidder shall assume the entire
risk of, and be solely responsible for, any and all damage to, or loss of its Aircraft,
associated equipment, tools, supplies, spare parts, materials, personnel and all other
property furnished by Bidder in connection with the services it provides pursuant to
this Agreement. The Bidder shall indemnify and hold harmless Pawan Hans against
and from any and all claims, costs, demands, liabilities, expenses, suits or legal action
including the Bidder's personnel, and/or the loss or damage to the property of any
person(s) including the Bidder's personnel, and/or the loss or damage to the property
of any person(s) including the property of the Bidder and Pawan Hans resulting from
any act, commission or omission or event in connection with the performance of
services hereunder by the Bidder or his sub-Bidder or third party employed by the
Bidder.

8.4

Proof of Insurance :
Before commencing performance under this Agreement, the Bidder shall have its
Insurers to furnish Charterer/ Pawan Hans a certificate that insurance required by the
Bidder under this Agreement is in full force and effect and specifying the general
coverage of any physical damage insurance referred to in this clause 8 above and
showing :a) The effective and expiration dates of all policies.
b) that the insurance will not be cancelled or materially altered while Pawan
Hans operations under this agreement are in progress without giving thirty
(30) days (14 days in case of expropriation, nationalization, confiscation
and war risk insurances) prior notice by tele-fax to be subsequently
confirmed in writing and/or registered mail return receipt to Pawan Hans.
c) The territorial limits of all policies.

8. INSPECTION OF AMPHIBIOUS SEA PLANE


The Amphibious Sea Plane offered should be subject to Technical Acceptance by
PHL and must meet the regulations of DGCA, India. The Amphibious Sea Plane
should be available for inspection at sight by the representatives of PHL. Inspection
can be done by PHL along with DGCA, well before date of signing of agreement, to
be decided by PHL.
9. DOWN TIME
The Down Time permissible for scheduled/unscheduled maintenance shall be limited
to a maximum of Three (3) days per 100 hours of flying/Inspection.
10. MAINTENANCE OF AMPHIBIOUS SEA PLANE
During the period, the Bidder would undertake the maintenance of the Sea Plane as
per clause 21, General terms and Conditions, Section-II. Aircraft should not be flown
Page 21 of 66

out of designated base of operation for maintenance or any reason during the contract
period.
11. LIQUIDATED DAMAGES (LD)
11.1 The Seaplane and its crew shall be available and fully operational for use
by Pawan Hans its customer during an operational day. The seaplane would be
considered operational for full day if it is made available to Pawan Hans anytime
upto 0900 Hrs in an operational day. However, if the seaplane is made available
for flying duties anytime between 0900 to 1100 Hrs in an operational day, the
seaplane would be considered operational for half a day. The seaplane shall be
deemed to be grounded for full day if it is not made available upto 1100 Hrs in
an operational day. LD will be levied @ 0.5% of the total contract value per
week or part thereof. In case of delay in deployment of the seaplane beyond
ONE hour of the scheduled departure, (which is conveyed on the previous day)
LD will be levied @ 0.5% of the total contract value per week and part thereof.
Notwithstanding anything stated herein (approximately) 45 minutes would be
allowed between two sorties for maintenance and (approximately) three hours
would be allowed on return after overnight halt away from the main base.
11.2 In the event of the Sea Plane being not available to PHL/its customer after
commencement of operations beyond the limits specified in Clause 11.1 above,
PHL shall be entitled to recover from the Bidder the amount equivalent to, for
each day of down time availed in excess of the limits laid down, as under as
Liquidated Damages (LD) (and not as penalty).
11.2.1 For full day of grounding of Sea Plane, an amount equivalent to @ 0.5% of total
contract value per week and part thereof.

11.2.2 For half day of grounding of Sea Plane, an amount equivalent to 50% of
clause 11.2.1 above.
11.3. In addition to recovery of LD, as above, no payment of FMC shall be made
being not due to Bidder for the period the Sea Plane is not made available to
PHL/its customer over and above the permissible downtime as per Clause No. 10
above.
11.4. PHL at its option may recover the LD as leviable above from the invoices for
payment to the Bidder and/or by invoking the performance bank guarantee.
11.5. However, the total amount of LD leviable as per the provisions of Clause 11
shall be subject to maximum of 10% of total contract value and extension
thereof, if any.
11.6. The Bidders agree that the sum specified above is not a penalty but a genuine
pre-estimate of the loss/damage which will be suffered by PHL/its customer on
account of delay/breach on the part of the Bidder and the said amount will be
payable without proof of actual loss or damage caused by such delay/breach.
12 PAYMENT
12.1 In consideration of the services provided by the Bidder herein the PHL shall pay the Bidder
fixed and firm charges for each leased Sea Plane as follows:a)
b)

Fixed Monthly Charges


Flying Hourly Charges for hours actually flown and as verified by Representative of
PHL/its customer.
Page 22 of 66

The responsibilities of the Bidder for wet lease are mentioned in Clause 17 and payment
would be made accordingly. Charges as payable under Clause 16 will be paid on a calendar
month basis.
13 PRODUCTION OF INVOICE
13.1

The Bidder shall submit the invoice for FMC of the preceding month for the Sea Plane as
mentioned in Clause 12.1 (a) which shall be payable PHL within ten (10) working days after
receipt of the invoice.
13.2 The Bidder will submit an invoice with supporting documents verified by Representative of
PHL/its customer, for the Hourly Flying Charges for the hours flown at the end of each of
month as mentioned in clause 12.1 (b) and the amount of such invoices shall be payable by
PHL within ten (10) working days after receipt of the invoice.
13.3 The Bidder shall be paid in Indian Rupees by the PHL through Account Payee
Cheque/DD/RTGS etc.
14 DUTIES & TAXES
14.1

All taxes including withholding taxes, service tax, duties, custom duty, octroi, cess, levies,
fees, charges, costs, etc. including freight, insurance, landing and parking charges at various
locations, as applicable, shall be borne by Bidder.

15 CHANGE IN LAW
15.1

In the event of any change or amendment of any Act or law, Rules or Regulations of Govt. Of
India or Public Body/ State where the operation is carried out or any change in the interpretation
by the Supreme Court of India or enforcement of any said Act or law, Rules or Regulations by
Indian Govt. Or public body, State which becomes effective after the date as advised by the PHL
for submission of final price bid for this Tender and which results in increased cost of the works
under the Tender through increased liability of taxes, (other than personnel and Corporate taxes),
duties, the Bidder shall be indemnified for any such increased cost by PHLsubject to the
production of documentary proof to the satisfaction of PHL to the extent which is attribute to
such change or amendment s mentioned above.
15.2 Similarly, if any change or amendment of any Act or Law including Indian Income Tax Act,
Rules or Regulations of any Govt. Or public body/State or any change in the interpretation by
Supreme Court of India or enforcement of any said Act or Law, Rules or Regulations by Indian
Govt. Or public body/State becomes effective after the date as advised by the PHL for
submission of final price bid of this Tender and which results in any decrease in the cost of
project through reduced liability of taxes, (other than personnel and Corporate taxes) duties, the
Bidder shall pass on the benefits of such reduced cost, taxes or duties to the PHL.
15.3 Notwithstanding the above motioned provisions, PHL shall not bear any liability in respect of
(I) Personnel taxes on the employees of Bidder and the employees of all its Sub-Contractor etc.
(ii) Corporate taxes in respect of the Bidder and its Sub-Contractors etc.
16 RESPONSIBILITIES OF THE BIDDER
16.1

All mandatory clearances including custom clearance etc. for import of the Sea Planes
in India after award of LOI and sending back after completion of the contract period
would be the sole responsibility of the Bidder.
16.1.2 Security and relevant DGCA clearances for Foreign Aircrew Temporary
Authorization (FATA) for expat crew should be obtained.
Page 23 of 66

16.2

To provide the Sea Plane for flights as scheduled on a daily basis for carrying
Passengers and/or cargo. The programme for such flights would be intimated by the
evening of the preceding day; any unscheduled flights not later than two hours after
receipt of information thereof, unless there are any operational or regulatory limitations
prohibiting or preventing such a flight or flights. Flights at night shall be scheduled in an
emergency only subject to approval from DGCA, India. Night for this purpose would
mean period from sunset to sunrise.

16.3

The Bidder shall be required to keep daily records of flights for the Sea Plane for
each day of operation, which shall include the number of hours flown to be recorded
from --- to ----, places visited. At the conclusion of each day of operations, the Bidder
shall have a copy of record certified by signature of representatives of PHL and each
shall retain a copy of such records for billing. The flying time shall be as defined at Para
2.18 of Section III.

16.4

The Bidder shall at its own expenses and under its responsibility:

16.4.1 The bidders are required to provide experienced IFR rated licensed and Night flying
qualified Pilots; cabin crew (if applicable), qualified Engineers, technicians etc. required
for operation and maintenance, tools, spares and components, ATF, oils etc. The
Bidders personnel including pilots & engineers are to be utilized, subject to security
clearance by the concerned Indian authorities.
16.4.2 Bidders are to provide transportation of its Sea Plane, equipments, spare parts and
personnel including pilots, cabin crew (if applicable), engineers, technicians etc. from
place of present location to & from PHLs operating base to undertake the task assigned
by PHL and local transportation of crew from place of accommodation to place operation
and back.
16.4.3 The Bidder shall comply with all Indian Aviation Regulations and all other applicable
laws, rules & regulations of India. The Bidder shall indemnify PHL against the Bidder's
ignorance and/or failure to comply with said laws, rules & regulations. The Bidder
should confirm that he agrees to abide by Civil Airworthiness Requirements Series C
Part I Sec 3 dt. 17.5.93 and as amended from time to time and provide all
assistance/information to PHL and DGCA to ensure compliance. The Bidder also
confirms that he agrees to abide by any other new requirement introduced by DGCA
India from time to time for foreign operators.
16.4.4 All field replacements and test flying would be considered as non-revenue and would
be at the cost of Bidder and be excluded for the purpose of billing to PHL.
16.4.5 Provide insurance, medical, accommodation, meals and transport for its crew.
16.4.6 Sea Plane to be kept in tidy, clean and presentable condition.
16.4.7 In the event of the Bidder not being able to render satisfactory service as required by
PHL/its customer, PHL may make alternative arrangements at Bidder's cost.

Page 24 of 66

17 CHARTERER'S/ PHLS RESPONSIBILITIES


17.1.1 PHL will furnish to the Bidder on daily basis the programme of the work to be carried
out by the Sea Plane and will designate to the Bidder or his authorized person the
time, the destination/programme of the flight to be used and the extent thereof.
17.1.2 PHL can provide on mutually acceptable rates Sea Plane parking and maintenance
space.
17.1.3 Expenditure incurred while a permanent kind of a change in base for reasons for
which PHL/Its clients are responsible, applicable FMC on pro-rata basis and hourly
charges on actual basis be paid by PHL to the bidder
18 TERMINATION
18.1

Termination on expiry of the terms


This agreement shall be deemed to have been automatically terminated on the
expiry of the contract period of Three years and extension thereof, if any. The
Bidder shall remove the Sea Plane from PHL/its customer operating base
within 7 days from the date of expiry of this Agreement. PHL will not pay any
charges after the date of termination of agreement.

18.2

Termination at the sole discretion of PHL.


Notwithstanding anything contained herein PHL may at its sole discretion
terminate this Agreement by giving to the Bidder Sixty (60) days written
notice without assigning any reason whatsoever including specific direction of
the Regulatory Authority (DGCA).

18.3

Consequences of termination
In all cases of termination herein set forth the obligation of PHL to pay the
rates or any other charges shall be limited upto the period of the date of
termination.
Notwithstanding the termination of this Agreement the parties shall continue
to be bound by the provisions of this Agreement that reasonably require some
action of forbearance after such termination.

19 JURISDICTION AND APPLICABLE LAWS


19.1

All questions, disputes or difference arising under or out of or in connection with this
contract shall be subject to the laws of India and to the exclusive jurisdiction of the
courts in Delhi.
19.2 This Agreement perusal to the parties hereto and cannot be assigned without the prior
consent of the other party. The party desiring assignment shall give to the other party all
documents pertaining to such assignment including the terms of the assignment and
particulars of the assignee for examination. Such assignment, however, shall in no way
release or relieve the party from its obligations as stated herein. Any approval of such
assignment shall not be unreasonably withheld by either party.

20 FORCE MAJEURE
20.1In the event of either party being rendered unable by force majeure to perform any
obligation required to be performed by it under this Agreement, the relative obligation of
Page 25 of 66

the party affected by such force majeure shall, after notice under this Article be
suspended for the period during which such cause lasts. The terms "FORCE MAJEURE'
as employed herein shall mean acts of God, War (declared or undeclared) riots or civil
commotion, fires, floods and acts and regulations of the Government of India or any of
its authorized agencies.
20.2
Upon the occurrence of such cause and upon its termination, the party alleging
that it has been rendered unable as aforesaid shall notify the other party in writing
within twenty four (24) hours of the alleged beginning and ending thereof giving full
particulars and satisfactory evidence in support of its claim.
20.3
During the period the obligations of the parties are suspended by force
majeure, the Bidder shall not be entitled to payment of any rate.
20.4
In the event of Force Majeure conditions of reasonably expected to continue
for a period more than fifteen (15) days, PHL shall have the option of terminating this
Agreement by giving seven (7) days written notice thereof to the other, if this
agreement is so terminated PHL shall pay to the Bidder the amount payable upto the
date of such termination.
21 ARBITRATION
21.1

Any dispute or difference whatsoever arising between the parties out of or relating to
the construction, interpretation, application, meaning, scope operation or effect of the
contract to be signed or the validity or the breach thereof, shall be first tried for amicable
consultation for settlement between the parties. If the disputes cannot be settled by
parties within 30 days from the date of consultation such dispute shall be submitted to
arbitration in India for appointment of two Arbitrators in accordance with the Indian
Arbitration and Conciliations Act, 1996. The said two Arbitrators shall appoint a third
Arbitrator/Umpire failing which the appropriate court would be requested to appoint the
same. The decision of the Arbitrator shall be made in writing in English language and it
shall be final and binding upon both the parties. Each party shall bear the expenses of its
own Arbitrator. The expenses of the third Arbitrator/Empire and the fees for the
arbitration procedure shall be borne equally by both parties.
21.2 If either party does not comply with the arbitrators decision under this clause, both
parties agree that said decision shall be submitted to the Civil Court in India for
enforcement. Arbitration proceedings shall be conducted in the English language in
Delhi, India.
21.3

The Laws of Republic of India shall be applicable.

22 PERFORMANCE
The Bidder undertakes to perform all their services under this contract with all
reasonable skill, diligence, and care in accordance with sound industry practice to the
satisfaction of PHL and accepts full responsibility for the satisfactory quality, of such
services as performed by them. Any defects/deficiencies noticed in the Bidder's
service will have to be promptly remedied by the Bidder upon the receipt of written
notice from PHL to improve their performance. If Bidder fails to remedy within a
period of fourteen (14) days from the receipt of notice PHL shall terminate the
contract.

Page 26 of 66

23 PERFORMANCE BOND
The Bidder shall furnish to PHL upon the receipt of written order/fax for chartering
the Sea Plane but before its delivery at the designated base an irrevocable and
unconditional letter of guarantee from a Scheduled Bank in India or Bank of
International repute for a sum equivalent to ten percent (10%) of the total contract
value computed for three years as shown in PHLs order. (proforma enclosed) This
irrevocable letter of guarantee shall be drawn in favor of PHL and shall be valid up to
sixty (60) days beyond the last date of the contract period. The Performance Bond's
validity/value shall be renewed one month in advance by the Bank in case the contract
is extended/renewed under written instructions from PHL. In the event of the Bidder
failing to honor any of the commitments entered into under this agreement and/or in
respect of any amount due from Bidder to PHL, PHL shall have the unconditional
option under the guarantee to invoke the said guarantee with the bank and claim the
amount from the bank.
24 CONSEQUENTIAL DAMAGE
Neither PHL nor the Bidder shall have any claim against each other for any
consequential damage.
25 SEVEREABILITY
Should any provision of this Contract be found to be invalid, illegal or otherwise not
enforceable by any Court of Law, such finding shall not affect the remaining
provisions hereto and they shall remain binding on the parties hereto.
The above clauses are the standard terms & conditions not all inclusive and cover broad
terms and conditions only. The contract shall be executed based on the above standard terms
& conditions and other terms & conditions mutually agreed upon during negotiations.

*******

Page 27 of 66

SINGLE ENGINE
SCHEDULE I

Financial Bid Tender No.PHL/CO/MKT /4817/72


The bidders are advised to give necessary information required by respective columns. If the
bidder fails to fill-up the columns, their bids shall not be evaluated. All amounts must be in Indian
Rupees in number as well as words.
Name of Company

: _______________________________________

Type of Amphibious Sea Plane offered: _____________________________________


MSN of Seaplane

: _______________________________________

Date of manufacture

: _______________________________________

Sl. Particulars
No.

Rate for One


Seaplane
(in
Rupees/per
month)

Rate for the


Total Contract
Period of Three
years
(column C X 36
Months)

(C)
(A)

1.

(B)

(D)

(E)

Fixed Monthly
Charges

Sl. Particulars
No.

Rate for One


Seaplane (in
Rupees/per
Hour)

(C)

(A)

Fixed Rate to be
considered for
EVALUATION
PURPOSE ONLY of
Financial Bid = 45% of
the amount quoted in
Column D
( Amount in D X 0.45)

(B)

Rate for the Total


Contract Period of
Three years: 3 years
x 12 months x 100
hrs/month
(Column C X 3600
Hours)

Variable Rate to be
considered for
EVALUATION PURPOSE
ONLY of Financial Bid =
55% of the amount quoted
in Column D
( Amount in D X 0.55)

(D)
(E)

2.

Flying Hourly
Charges
(All cost inclusive)
Page 28 of 66

Sl.
No.

Particulars

(in Rupees)
In figure and words

(A)
3.

(B)
MOBILIZATION CHARGES
(AT THE COMMENCEMENT OF
CONTRACT)
DEMOBILIZATION CHARGES, IF
ANY.
(AT THE END OF THE CONTRACT)
TOTAL CONTRACT VALUE (FOR
EVALUATION PURPOSE ONLY) FOR
THREE YEARS WITH AN ESTIMATED
FLYING 3600 HOURS
Column 1 (E) + Column 2 (E)+Column 3
(C) + Column 4 (C)
Per Hour Total Contract Value
(Column 5-C/3600 hours)

(C)

4.

5.

6.
7.

Number of effective passenger seats


according to Mission i.e. Value in Forth
row-column H of Table 3.5 of Section II

8.

Per-Seat-Per-Hour:
(Per Hour Total Contract Value/ No. of
effective seats offered.
(Column 6-C/No. of Effective seats)

Note :
1. The Bidders must ensure that FMC/100 hours should not exceed flying hourly charges
failing which their bid will be rejected.
2. For the purpose of Financial Evaluation of the Bid, the mobilization/demobilization
charges, if any, would be considered upto/from Port Blair and bidders are requested to
quote accordingly.
3. All taxes including withholding taxes, service tax, duties, custom duty, octroi, cess, levies,
fees, charges, costs, etc. including freight, insurance, landing and parking charges at
various locations, as applicable, shall be borne by Bidder.
4. Bidders are requested to kindly check the ATF prices as prevailing at Kolkatta and Port
Blair and other places in India at the time of submission of their quotations.
5. Must list all activities to be undertaken by the Bidders in accordance with this Tender. If
any such activity is not covered, PHL shall be free to reject the bid or make an assumption
without consultation with the Bidder.
Enclosures: As mentioned in Section II (Para 8.2)
Place:Date:
Signature of the Authorized signatory
Name:
Designation:

Page 29 of 66

TWIN ENGINE
SCHEDULE I

Financial Bid Tender No.PHL/CO/MKT /4817/72


The bidders are advised to give necessary information required by respective columns. If the
bidder fails to fill-up the columns, their bids shall not be evaluated. All amounts must in Indian
Rupees in number as well as words.
Name of Company

: _______________________________________

Type of Amphibious Sea Plane offered: _____________________________________


MSN of Seaplane

: _______________________________________

Date of manufacture

: _______________________________________

Sl. Particulars
No.

Rate for One


Seaplane
(in
Rupees/per
month)

Rate for the


Total Contract
Period of
THREE years
(column C X 36
Months)

(C)
(A)

1.

(B)

(D)

Rate for One


Seaplane (in
Rupees/per
Hour)

(C)

2.

(E)

Fixed Monthly
Charges

Sl. Particulars
No.

(A)

Fixed Rate to be
considered for
EVALUATION
PURPOSE ONLY of
Financial Bid = 45% of
the amount quoted in
Column D
( Amount in D X 0.45)

(B)

Rate for the Total


Contract Period of
Three years: 3 years
x 12 months x 100
hrs/month

Variable Rate to be
considered for evaluation
of Financial Bid = 55% of
the amount quoted in
Column D

(Column C X 3600
Hours)

( Amount in D X 0.55)

(D)

(E)

Flying Hourly
Charges
(All cost inclusive)

Page 30 of 66

Sl.
No.

Particulars

(A)
3.

(B)
MOBILIZATION CHARGES, IF ANY
(AT THE COMMENCEMENT OF
CONTRACT)

4.

DEMOBILIZATION CHARGES, IF
ANY.
(AT THE END OF THE CONTRACT)

5.

(in Rupees)
In figure and words
(C)

TOTAL CONTRACT VALUE (FOR


EVALUATION PURPOSE ONLY) FOR
THREE YEARS WITH AN ESTIMATED
FLYING 3600 HOURS
Column 1 (E) + Column 2 (E)+Column 3
(C) + Column 4 (C)

6.

Per Hour Total Contract Value


(Column 5-C/3600 hours)

7.

Per-Seat-Per-Hour Total Contract Value


(Column 6-C/No. of Effective seats)
Number of effective passenger seats
according to Mission i.e. Value in Forth
row-column H of Table 3.5 of Section II

Note :
1. The Bidders must ensure that FMC/100 hours should not exceed flying hourly
charges failing which their bid will be rejected.
2. For the purpose of Financial Evaluation of the Bid, the mobilization/demobilization
charges, if any, would be considered upto/from Port Blair and bidders are requested
to quote accordingly.
3. All taxes including withholding taxes, service tax, duties, custom duty, octroi, cess,
levies, fees, charges, costs, etc. including freight, insurance, landing and parking
charges at various locations, as applicable, shall be borne by Bidder.
4. Bidders are requested to kindly check the ATF prices as prevailing at Kolkatta and
Port Blair and other places in India at the time of submission of their quotations.
5. Must list all activities to be undertaken by the Bidders in accordance with this
Tender. If any such activity is not covered, PHL shall be free to reject the bid or
make an assumption without consultation with the Bidder.
Enclosures: As mentioned in Section II (Para 8.2)
Place:
Date:
Signature of the Authorized signatory
Name:
Designation:
Page 31 of 66

SINGLE ENGINE

SCHEDULE-II

Technical Bid Tender No.PHL/CO/MKT/4817/72


1. We agree to comply with all the terms and conditions mentioned in the tender document
and Annexure thereto.
2. Please provide the following details with respect to the Amphibious seaplane on offer. If
the bidder fails to fill-up all columns of this form their bid shall not be evaluated.
1.

2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.

16
17.
18.
19.
20.
21.
22.

23.

Name & address of owner of the Amphibious


Sea Plane. If not registered in bidders name,
what is the arrangement with Owner (Proof of
possession i.e. Registration Certificate/Lease
Agreement etc. to be Provided)
Type of seaplane offered
Mobilization time required (in days)
Manufacturers Serial Number
Aircraft registration number
Country of registration
Date of manufacture
Name of manufacturer
Engine type
Engine make & model
Max. take off weight (Kgs.)
Max landing weight (Kgs.)
Max. zero fuel weight (Kgs.)
Empty weight.
Fuel details
- Type of fuel in use
- Std fuel cap on board (kgs)
- Fuel consumption per hr
(kgs/ Ltrs. both)
Max. Range with std. tankage
Max Endurance with std. tankage
Max Cruise Speed (Knots)
Type of Landing Gear
Takeoff/ Landing distances.
Installed seating capacity
Passenger seats offered under Mission
Profile as specified in the Tender under
Section II, Para 3.5 (Column H)
Performance data of Sea Plane offered
for the Mission profile Section-II, Para 3:Page 32 of 66

a. Flying time from base to location


(100NM).
b. Flying time from location to base.(100
NM)
c. Total time (a+b)
d. Payload available at base (kg) (Excluding
Crew)
e. Payload available at location (kg)
(Excluding Crew)
f. Fuel consumed for mission (kg & ltrs.,
indicate density assumed )
g. Fuel available on board (Standard tank) on
Return to base after reserve.
24.

37.

Number of flying hours done on the


Sea Plane
Number of flying hours available in next TWO
Year.
Make of Propellers and Part No.and Serial No.
Make and P/N and slno of floats installed.
Hours/cycles/months left on Engine/s for overhaul
Hours/landings/months left on floats for Major
inspections or replacements.
Hours/cycles/months left on Propellers for Major
inspections or replacements or overhaul.
Date of issue of Certificate of
Airworthiness (attach copy)
Date of expiry of Certificate of
Airworthiness
Hull & crew insurance and its validity
(attach certificate)
Last major inspection done on Airframe,
Engine/s, propeller/s and floats.
Engine hours/start cycles
Mod Status of Airframe. Engine/s, propeller/s and
floats.
Location of the Sea Plane

38.

Bidders total fleet of Sea Planes

39.

Total Company staff strength


i)Pilots
ii)Licensed Engineers

40

Past experience (last 5 years) indicating


offshore/onshore operations, with details of
existing operations
Licensing details of the pilots, Engineers in
support of their rating, Category &experience on type
of the Sea Plane at their credit
List of safety, nav/comm. Equipment etc.

25.
26.
27.
28.
29.
30.
31.
32
33.
34.
35.
36.

41.

42.

Page 33 of 66

available on board offered.


43.
44.

Are you holding Operators approval from the


Regulatory authority (Please attach copy)
Have company's Sea Plane
been involved in any incidents, damages
in past 5 years. If yes, please give
details of cause of incident, damage and report of
Enquiry and date of resuming air services.

45.

List of existing clients, if any.

46.

Whether General terms & conditions (section-II)


And Standard Terms & conditions (Section III)
are fully acceptable. If not, please attach a
separate statement indicating the clause not
acceptable and changes desired
Confirmation regarding provision of
the insurance cover for Sea Plane
passengers and third party (attach
copy of policy/certificate) as per tender requirement.
Will total work be handled by bidder? If not, give
details of work to be sub-contracted.
Confirmation that Bidder is willing to
abide by the requirements laid down by
Civil Aviation Regulatory Authority in
India i.e. DGCA. as specified under
Section II of this tender document.

47.

48.
49.

50.

Amount of Bid Bond

Enclosures: As mentioned in Section II (Para 8.1)


Place:
Date:
Signature of the Authorized signatory
Name:
Designation:

Page 34 of 66

TWIN ENGINE

SCHEDULE-II

Technical Bid Tender No.PHL/CO/MKT /4817/72


3. We agree to comply with all the terms and conditions mentioned in the tender document
and Annexure thereto.
4. Please provide the following details with respect to the Amphibious seaplane on offer. If
the bidder fails to fill-up all columns of this form their bid shall not be evaluated.

1.

2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.

16.
17
18.
19.
20.
21.
22.

23.

Name & address of owner of the Amphibious


Sea Plane. If not registered in bidders name,
what is the arrangement with Owner (Proof of
possession i.e. Registration Certificate/Lease
Agreement etc. to be Provided)
Type of seaplane offered
Mobilization time required (in days)
Manufacturers Serial Number
Aircraft registration number
Country of registration
Date of manufacture
Name of manufacturer
Engine type
Engine make & model
Max. takeoff weight (Kgs.)
Max landing weight (Kgs.)
Max. zero fuel weight (Kgs.)
Empty weight.
Fuel details
- Type of fuel in use
- Std fuel cap on board (kgs)
- Fuel consumption per hr
(kgs/ Ltrs. both)
Max. Range with std. tankage
Max Endurance with std. tankage
Max Cruise Speed (Knots)
Type of Landing Gear
Takeoff/ Landing distances.
Installed seating capacity
Passenger seats offered under Mission
Profile as specified in the Tender under
Section II, Para 3.5 (Column H)
Performance data of Sea Plane offered
for the Mission profile Section-II, Para 3:h. Flying time from base to location
(100NM).
Page 35 of 66

i. Flying time from location to base.(100


NM)
j. Total time (a+b)
k. Payload available at base (kg) (Excluding
Crew)
l. Payload available at location (kg)
(Excluding Crew)
m. Fuel consumed for mission (kg & ltrs.,
indicate density assumed )
n. Fuel available on board (Standard tank) on
Return to base after reserve.
24.
25.
26.
27.
28.
29.
30.
31.
32
33.
34.
35.
36.
37.
38.

Number of flying hours done on the


Sea Plane
Number of flying hours available in next THREE
Year.
Make of Propellers and Part No.and Serial No.
Make and P/N and slno of floats installed.
Hours/cycles/months left on Engine/s for overhaul
Hours/landings/months left on floats for
Major jor inspections or replacements.
Hours/cycles/months left on Propellers for
Major inspections or replacements or overhaul.
Date of issue of Certificate of
Airworthiness (attach copy)
Date of expiry of Certificate of
Airworthiness
Hull & crew insurance and its validity
(attach certificate)
Last major inspection done.
Engine hours/start cycles
Mod Status
Location of the Sea Plane
Bidders total fleet of Sea Planes

39.

Total Company staff strength


i)Pilots
ii)Licensed Engineers

40.

Past experience (last 5 years) indicating


offshore/onshore operations, with details of
existing operations
Licensing details of the pilots, Engineers in
support of their rating, Category &experience on type
of the Sea Plane at their credit
List of safety, nav/comm. Equipment etc.
available on board offered.

41.

42.

43.

Are you holding Operators approval from the


Page 36 of 66

44.

Regulatory authority (Please attach copy)


Have company's Sea Plane
been involved in any incident, damage
in past 5 years. If yes, please give
details of cause of incident, damage and report of
Enquiry and date of resuming air services.

45.

List of existing clients, if any.

46.

Whether General terms & conditions (section-II)


And Standard Terms & conditions (Section III)
are fully acceptable. If not, please attach a
separate statement indicating the clause not
acceptable and changes desired
Confirmation regarding provision of
the insurance cover for Sea Plane
passengers and third party (attach
copy of policy/certificate) as per tender requirement.
Will total work be handled by bidder? If not, give
details of work to be sub-contracted.
Confirmation that Bidder is willing to
abide by the requirements laid down by
Civil Aviation Regulatory Authority in
India i.e. DGCA. as specified under
Section II of this tender document.

47.

48.
49.

50.

Amount of Bid Bond

Enclosures: As mentioned in Section II (Para 8.1)


Place:
Date:
Signature of the Authorized signatory
Name:
Designation:

Page 37 of 66

SINGLE ENGINE
ANNEXURE: I

PROFORMA OF BANK GUARANTEE FOR BID BOND


To be submitted with Technical Bid
Ref :
No.___________________

Bank Guarantee

Date :____________________________
PAWAN HANS LIMITED
C-14, Sector 1, Noida 201301,
Uttar Pradesh, India
Dear Sirs,
1.
Whereas the Pawan Hans Limited (hereinafter called "PHL" which expression shall
unless repugnant to the context or meaning thereof include all its successors, administrators,
executers and assigns) has floated a Tender No. PHL/CO/MKT/4817/72 dated 13th June, 2014
and M/S. ___________________________________
having
registered/head
office
at___________________________ (hereinafter called the
"Tenderer" which expression
shall unless repugnant to the context or meaning thereof mean and include all its successors,
administrators, executors and assigns) have
submitted a
quotation
reference
No._________________________
and tenderer having agreed to furnish as a condition
precedent for participation in tender an unconditional and irrevocable bank guarantee of Rs.
3500,000/- (Rupees thirty five lakhs only) for Amphibious Sea Plane for the due performance or
tenderer's obligations as contained in the terms of the Notice inviting Tenders (NIT) and other
terms and conditions contained in the Tender Documents supplied by PHL, especially the
conditions that tenderer shall keep his tender open for requirement of one Sea Plane upto
., 2014 or any extension thereof and shall not withdraw/or modify it in a manner not
acceptable to PHL. The tenderer has absolutely and unconditionally accepted these conditions.
PHL and the tenderer have agreed that Tender documents is an offer made on the condition that
the tender, if submitted, would be kept open in its original form without variation or modification
in a manner acceptable to PHL for the period for the requirement of lease of Sea Plane upto
., 2014 or any extension thereof and that the making of the tender itself shall be regarded
as an unconditional and absolute acceptance of the condition contained in NIT and the tender
documents. They have further agreed that the tender shall be kept open for the period indicated
above and the tenderer desired to make a tender on this condition, PHL promises to consider the
tender on this condition and the tenderer agrees to keep the tender open for the required period.
2.
Therefore, we__________________________ registered under the laws of
___________________having head/registered office at ______________________(hereinafter
referred to as the "Bank" which thereof, include all its successors, administrator & executors)
hereby issue irrevocable and unconditional bank guarantee and undertake to pay immediately on
first demand in writing all monies to the extent of Rs. 35,00,000/- (Rs. Thirty Five lakhs only)
for each Sea Plane at any time immediately on such demand without any demur, reservations,
recourse, context or protest and/or without any reference to the tenderer and any such demand
made by PHL on the Bank shall be conclusive and binding notwithstanding any difference
Page 38 of 66

between PHL and the tenderer or any dispute pending before any court, arbitrator or any other
authority and/or any other matter whatsoever, we also agree that the guarantee herein contained
shall be irrevocable unless it is discharged earlier by PHL in writing. This guarantee shall not be
determined/discharged/affected by the liquidation winding up dissolution, or insolvency of the
tenderer and will remain valid, binding and operative against the bank.
3.

The Bank also undertakes that PHL at its option shall be entitled to enforce this
Guarantee against the Bank as a principal debtor, in the first instance, without
proceeding against the tenderer.

4.

The Bank further agrees that as between the Bank and PHL for the purpose of this
guarantee any notice for the breach of the condition contained in NIT and other
terms and conditions contained in the Tender documents as referred above, given to
the Bank by PHL shall be conclusive and binding on Bank without any proof,
notwithstanding any other matter of
difference or dispute whatsoever. We
further agree that this guarantee shall not be affected by any change in our
constitution, in the constitution of PHL or that of the tenderer. We also undertake
not to revoke in any case this guarantee during its currency.

5.

The Bank agrees with PHL that PHL shall have the fullest liberty without our consent
and without affecting in any manner our obligation hereunder to vary any of the
terms of the tender or get extension of the validity period from time to time. We
shall not be relieved from our liability or for any forbearance, act of omission and
commission on the part of PHL or any by reason of any such variation or extension
for the validity period indulgence shown by PHL to the said tenderer or by any such
matter or thing whatsoever which under the law relating to sureties would, but for
this provision, have the effect of so relieving us.
Notwithstanding any thing contained here in above our liability under this
guarantee is limited to Rs. 35,00,000/- (Rupees thirty five lakhs only) in aggregate
and it shall remain in full force and including two months for the requirement of one
Sea Plane upto .,2014 unless extended further from time to time for
period
as
may
be
instructed
in
writing
by
M/S._________________________________________ on whose behalf this
Guarantee has been given in which case it shall remain in full force up to and
including one month after the expiry of extended period. Any claim under this
Guarantee must be given in which case it shall remain in full force up to and including
one month after the expiry of extended period. Any claim under this Guarantee must
be received by us before the expiry of one month or before the expiry of one month
after the expiry of extended period, if any. If no such claim has been received by us
within one month after the said date/extended date, the rights of PHL under this
Guarantee will cease subject to para 7. However, if such a claim has been received
by us within and up to one month after the said date/extended date, all right of
PHL under this Guarantee shall be valid and shall not cease until we have satisfied
that claim.

6.

7.

The Bank confirms that this Guarantee has been issued with the approval of
appropriate
Exchange
Control
Authority
in
_______________________________________ and any other (indicate the name
of the country of issue of Guarantee) authority if required as per the laws of the
country of issue of Guarantee.
Page 39 of 66

We also agree that his Guarantee shall be governed and construed in accordance
with Indian Laws and subject to exclusive jurisdiction of Indian Courts.
The Bank also agrees that courts of the place from where tenders have been invited
shall be having exclusive jurisdiction.
In witness where of the Bank, through its authorized officer has
stamp on this _________ day of _____________
at_____________________.

set

its hand and

Signature
(FULL NAME IN CAPITAL LETTER)
Designation with Bank Stamp
WITNESS NO.1
Signature
(Full name and address in Capital letters)
WITNESS NO.2
Signature
(Full name and address in capital Letters)
Attorney as per power
No.___________________________
Date__________________________
INSTRUCTION FOR FILLING UP BANK GUARANTEE FOR BID BOND

1.

The Bank Guarantee should be stamped in accordance with the stamp Act in case the same
is issued by a Scheduled Bank in India or Bank of International repute

2.

The non-judicial stamp paper should be in the name of the issuing Bank.

3.

The period of sixty (60) days mentioned in Clause 6 should be available after expiry of the
validity period of the tender or any extension thereof.

4.

PHL will have the right to instruct the issuing Bank of Bidder to extend the Bank Guarantee
(Performance Bond) and the same will be incorporated in such Bank Guarantee.
*******

Page 40 of 66

TWIN ENGINE
ANNEXURE: I

PROFORMA OF BANK GUARANTEE FOR BID BOND


To be submitted with Technical Bid
Ref :
No.___________________

Bank Guarantee

Date :____________________________
PAWAN HANS LIMITED
C-14, Sector 1, Noida 201301,
Uttar Pradesh, India
Dear Sirs,
1.
Whereas the Pawan Hans Limited (hereinafter called "PHL" which expression shall
unless repugnant to the context or meaning thereof include all its successors, administrators,
executers and assigns) has floated a Tender No. PHL/CO/MKT/4817/72 dated 13th June, 2014
and M/S. ___________________________________
having
registered/head
office
at___________________________ (hereinafter called the
"Tenderer" which expression
shall unless repugnant to the context or meaning thereof mean and include all its successors,
administrators, executors and assigns) have
submitted a
quotation
reference
No._________________________
and tenderer having agreed to furnish as a condition
precedent for participation in tender an unconditional and irrevocable bank guarantee of Rs.
35,00,000/- (Rupees thirty five lakhs only) for Amphibious Sea Plane for the due performance or
tenderer's obligations as contained in the terms of the Notice inviting Tenders (NIT) and other
terms and conditions contained in the Tender Documents supplied by PHL, especially the
conditions that tenderer shall keep his tender open for requirement of one Sea Plane upto
., 2014 or any extension thereof and shall not withdraw/or modify it in a manner not
acceptable to PHL. The tenderer has absolutely and unconditionally accepted these conditions.
PHL and the tenderer have agreed that Tender documents is an offer made on the condition that
the tender, if submitted, would be kept open in its original form without variation or modification
in a manner acceptable to PHL for the period for the requirement of lease of Sea Plane upto
., 2014or any extension thereof and that the making of the tender itself shall be regarded
as an unconditional and absolute acceptance of the condition contained in NIT and the tender
documents. They have further agreed that the tender shall be kept open for the period indicated
above and the tenderer desired to make a tender on this condition, PHL promises to consider the
tender on this condition and the tenderer agrees to keep the tender open for the required period.
2.
Therefore, we__________________________ registered under the laws of
___________________having head/registered office at ______________________(hereinafter
referred to as the "Bank" which thereof, include all its successors, administrator & executors)
hereby issue irrevocable and unconditional bank guarantee and undertake to pay immediately on
first demand in writing all monies to the extent of Rs. 35,00,000/- (Rs. Thirty five lakhs only)
for each Sea Plane at any time immediately on such demand without any demur, reservations,
recourse, context or protest and/or without any reference to the tenderer and any such demand
made by PHL on the Bank shall be conclusive and binding notwithstanding any difference
Page 41 of 66

between PHL and the tenderer or any dispute pending before any court, arbitrator or any other
authority and/or any other matter whatsoever, we also agree that the guarantee herein contained
shall be irrevocable unless it is discharged earlier by PHL in writing. This guarantee shall not be
determined/discharged/affected by the liquidation winding up dissolution, or insolvency of the
tenderer and will remain valid, binding and operative against the bank.
3.

The Bank also undertakes that PHL at its option shall be entitled to enforce this
Guarantee against the Bank as a principal debtor, in the first instance, without
proceeding against the tenderer.

4.

The Bank further agrees that as between the Bank and PHL for the purpose of this
guarantee any notice for the breach of the condition contained in NIT and other
terms and conditions contained in the Tender documents as referred above, given to
the Bank by PHL shall be conclusive and binding on Bank without any proof,
notwithstanding any other matter of
difference or dispute whatsoever. We
further agree that this guarantee shall not be affected by any change in our
constitution, in the constitution of PHL or that of the tenderer. We also undertake
not to revoke in any case this guarantee during its currency.

5.

The Bank agrees with PHL that PHL shall have the fullest liberty without our consent
and without affecting in any manner our obligation hereunder to vary any of the terms
of the tender or get extension of the validity period from time to time. We shall not
be relieved from our liability or for any forbearance, act of omission and commission
on the part of PHL or any by reason of any such variation or extension for the
validity period indulgence shown by PHL to the said tenderer or by any such matter
or thing whatsoever which under the law relating to sureties would, but for this
provision, have the effect of so relieving us.
Notwithstanding anything contained herein above our liability under this guarantee
is limited to Rs. 35,00,000/- (Rupees thirty five lakhs only) in aggregate and it shall
remain in full force and including two months for the requirement of one Sea Plane
upto .,2014 unless extended further from time to time for period as
may
be
instructed
in
writing
by
M/S._________________________________________ on whose behalf this
Guarantee has been given in which case it shall remain in full force up to and
including one month after the expiry of extended period. Any claim under this
Guarantee must be given in which case it shall remain in full force up to and including
one month after the expiry of extended period. Any claim under this Guarantee must
be received by us before the expiry of one month or before the expiry of one month
after the expiry of extended period, if any. If no such claim has been received by us
within one month after the said date/extended date, the rights of PHL under this
Guarantee will cease subject to para 7. However, if such a claim has been received
by us within and up to one month after the said date/extended date, all right of
PHL under this Guarantee shall be valid and shall not cease until we have satisfied
that claim.

6.

7.

The Bank confirms that this Guarantee has been issued with the approval of
appropriate
Exchange
Control
Authority
in
_______________________________________ and any other (indicate the name
of the country of issue of Guarantee) authority if required as per the laws of the
country of issue of Guarantee.
Page 42 of 66

We also agree that his Guarantee shall be governed and construed in accordance
with Indian Laws and subject to exclusive jurisdiction of Indian Courts.
The Bank also agrees that courts of the place from where tenders have been invited
shall be having exclusive jurisdiction.
In witness where of the Bank, through its authorized officer has
stamp on this _________ day of _____________
at_____________________.

set

its hand and

Signature
(FULL NAME IN CAPITAL LETTER)
Designation with Bank Stamp
WITNESS NO.1
Signature
(Full name and address in Capital letters)
WITNESS NO.2
Signature
(Full name and address in capital Letters)
Attorney as per power
No.___________________________
Date__________________________
INSTRUCTION FOR FILLING UP BANK GUARANTEE FOR BID BOND

1.

The Bank Guarantee should be stamped in accordance with the stamp Act in case the same
is issued by a Scheduled Bank in India or Bank of International repute

2.

The non-judicial stamp paper should be in the name of the issuing Bank.

3.

The period of sixty (60) days mentioned in Clause 6 should be available after expiry of the
validity period of the tender or any extension thereof.

4.

PHL will have the right to instruct the issuing Bank of Bidder to extend the Bank Guarantee
(Performance Bond) and the same will be incorporated in such Bank Guarantee.
*******

Page 43 of 66

ANNEXURE-II

PROFORMA OF BANK GUARANTEE FOR PERFORMANCE BOND


(To be stamped in accordance with the Indian stamp Act.)
To be provided only if contract is awarded
The non-judicial stamp paper should be in the name of issuing bank.
Ref. No
----

Bank Guarantee No. -------------

Dated --------------------------------To,
PAWAN HANS LIMITED
C-14, Sector 1, Noida 201301,
Uttar Pradesh, India
Dear Sir,
1.
In consideration of Pawan Hans Ltd. having its head office at Safdarjung Airport, New
Delhi, India (hereinafter referred to as PHL which expression shall unless repugnant to the context
or meaning thereof include all its successors, administrators, executors and assigns), and having
entered into a contract dated ____________ (herein after called the Contract which expression
shall include all the amendments thereto) with M/s. -------------------------------- having its
head/Registered office at ---------------------- (herein after referred to as the Bidder which
expression unless repugnant to the context or meaning thereof, shall include all its successors,
administrators, executors and assigns) and the Contract having been unequivocally accepted by the
Bidder resulting in a contract bearing No. ---------------- dated ---------- value at Rs. --------------- (in
figures) Rs. -------------- ( in words) for ----------------------------------- (scope of work ----------------- and PHL having agreed that the Bidder shall furnish to PHL performance guarantee for the
faithful performance of the entire contract to the extent of 10% of the value of the Contract Rs. --------------------- we ------------------------(name of Bank) ------------------ having its registered office at
----------------- (herein after referred to as 'the bank' which expression shall unless repugnant to the
context on meaning thereof include all its successors, administrators, executors and assigns) do
hereby guarantee and undertake to pay immediately on first demand in writing in Rupees ---------------- as any and all monies to the extent of Rs. ------------------- (in figures) (Rs. in words ---------------------------------) in aggregate at any time without any demur, reservation or resources, contest or
protests and/or without any reference to the Bidder. Any such demand made by PHL on the Bank
shall be conclusive and binding notwithstanding any differences between PHL and Bidder or any
dispute pending before any Court, Tribunal, Arbitrator or any other authority. We agree that
Guarantee herein contained shall be irrevocable and shall continue to be enforceable till it is
discharged by PHL in writing.
2.
PHL shall have the fullest liberty, without affecting in any way the liability of the Bank
under this Guarantee from time to time to extend the time for performance of the contract by the
Bidder or vary the terms of the Contract. PHL shall have the fullest liberty without affecting this
Guarantee to postpone from time to time, the exercise of power vested in them or any rights which
they might have against the Bidder and to exercise the same at any time, any manner and either to
enforce or to forebear to enforce any covenants contained or implied in the contract between PHL
and the Bidder or any other course or remedy or security available to PHL. The bank shall not be
Page 44 of 66

released of its obligation under these presents by any exercise by PHL of its liberty with reference
to matters aforesaid of any of them or by reason of any other act or forbearance or other acts of
commission or omission on the part of PHL or any other indulgence shown by PHL or by any other
matter or thing whatsoever, which under law would, but for this provision have the effect of
relieving the bank.
The bank undertakes that in case the period of the contract is extended beyond the initial period of
three years it shall extend the Bank Guarantee one month in advance from the date of expiry of
validity for another period upto one year on written instructions from PHL or for any further period
as may be instructed in writing by PHL.
3.
The bank also agrees that PHL at its option shall be entitled to enforce this Guarantee
against the bank as a principal debtor, in the first instance, without proceeding against the Bidder
notwithstanding any security or other guarantee that PHL may have in relation to the Bidder's
liability.
4.
The Bank further agrees that the Guarantee herein contained shall remain in full force
during the period that is taken for the performance of the contract i.e. complete delivery of the
material/equipment as the same is a condition of supply contract and all the dues of PHL under or
by virtue of this contract have been fully paid and its claim satisfied or discharged or till PHL
discharges this guarantee in writing.
5.
We further agree that as between us and PHL for the purpose of this guarantee any notice
given to us by PHL that the money is payable by the Bidder and any amount claimed in such notice
by PHL shall be conclusive and binding on us notwithstanding any difference between PHL and
the Bidder or any dispute pending before any Court, Tribunal, Arbitrator or any other authority.
We further agree that this Guarantee shall not be affected discharged by any change in our
constitution and the constitution of PHL or that of the Bidder. We also undertake not to revoke this
Guarantee during its currency. This guarantee shall not be determined discharged or affected by
the liquidation, winding up, dissolution or insolvency of the Bidder and shall remain valid binding
and operative against the Bank.
6.
Notwithstanding anything contained herein above, our liability under this Guarantee is
limited to Rs. ------ (Rs. --------) in aggregate and it shall remain in full force upto and including
120 days after ------------------- (indicate the date of expiry of bank guarantee) -----------------unless extended further from time to time, for such period as may be instructed in writing by PHL
upto period of six months in which case it shall remain in full force upto and including 60 days
after expiry of the extended period. Any claim under this Guarantee must be received by us before
the expiry of 60 days after the said date/extended date/whichever later. If no such claims has been
received by us within 60 days after the said/extended date, right of PHL under this Guarantee will
cease. However, if such claim has been received by us within and upto 60 days after the said
date/extended date, all the rights of PHL shall not cease until we have satisfied that claim.
7.
The Bank confirms that this Guarantee has been issued with the approval of the appropriate
Exchange Control Authorities and other authorities as required in ------------------- (indicate the
name of the country of issue of Guarantee) ----------------as also agree that this guarantee shall be
governed and construed in accordance with Indian laws and subject to the exclusive jurisdiction of
Indian courts. (This is applicable where other party is foreign one).
Dated this ----------day of ------------2014
Page 45 of 66

Witness No.1

-----------------(Signature)

------------------(Signature)

------------------------Full name and Official address


in capital letters

---------------------Full name and Official address


In capital letters

Witness No. 2

Designation with Bank Stamp

--------------(Signature)

Attorney as per power of Attorney No.-------

------------------------------------------Full name and Official address in capital letters

Dated:-----

Page 46 of 66

SINGLE ENGINE
ANNEXURE-III

PROFORMA TENDER LETTER


(To be submitted with Technical Bid)
To,
INCHARGE (MARKETING)
PAWAN HANS LIMITED
Corporate Office,
C-14, Sector 1,
Noida 201301 (Uttar Pradesh)
Sub:

------------------------------------

Ref: Tender No.PHL/CO/MKT/4817/72


Dear Sir,
We, the undersigned, have considered and complied with the INSTRUCTION TO BIDDER
and have accepted the General Terms & Conditions and Standard Terms & Conditions (not all
inclusive) stipulated in the Tender Document for wet lease of one Single engine Amphibious Sea
Plane , in full cognizance and compliance with these aforesaid conditions and the regulations of local
Government Authorities, we the undersigned, hereby offer to provide the Sea Plane for which we
have tendered. Such work shall be completed in conformity in accordance with the tender document
to the entire satisfaction of yourselves of our representative of consultant at the prices and schedule of
rates to be quoted in our Financial Bid.
We further agree and stipulate as follows:1.

Until the final CONTRACT DOCUMENTS are prepared and executed, this TENDER
DOCUMENT, together with modifications/additions/deletions agreed to with PHL and your
written acceptance thereof, shall constitute a binding contract between us upon the terms of
this TENDER, of the price schedules accompanying the same.

2.

We shall be prepared for the services, to provide on the location to commence on receipt of
your telefax of intent and to complete in accordance with the time schedule which has been
provided. This time schedule and its beginning and completion date are of the essence of our
agreement. All prices in our proposals and schedules shall remain firm and capable of
acceptance by you in accordance with the provisions hereof for a period of 180 days from the
opening date.

Dated this ---------- day of ------------------Signature -------------------------------------Name------------------------------------------In the capacity of ---------------------------Duly authorized to sign TENDERS for and on behalf of -----------------------------------------------------WITNESS 1:
Signature:
Name and address:

WITNESS 2:
Signature:
Name and address:

Page 47 of 66

TWIN ENGINE
ANNEXURE-III

PROFORMA TENDER LETTER


(To be submitted with Technical Bid)
To,
INCHARGE (MARKETING)
PAWAN HANS LIMITED
Corporate Office,
C-14, Sector 1,
Noida 201301 (Uttar Pradesh)
Sub:

------------------------------------

Ref: Tender No. PHL/CO/MKT/4817/72


Dear Sir,
We, the undersigned, have considered and complied with the INSTRUCTION TO BIDDER
and have accepted the General Terms & Conditions and Standard Terms & Conditions (not all
inclusive) stipulated in the Tender Document for wet lease of one Twin engine Amphibious Sea
Plane, in full cognizance and compliance with these aforesaid conditions and the regulations of local
Government Authorities, we the undersigned, hereby offer to provide the Sea Plane for which we
have tendered. Such work shall be completed in conformity in accordance with the tender document
to the entire satisfaction of yourselves of our representative of consultant at the prices and schedule of
rates to be quoted in our Financial Bid.
We further agree and stipulate as follows:1.

Until the final CONTRACT DOCUMENTS are prepared and executed, this TENDER
DOCUMENT, together with modifications/additions/deletions agreed to with PHL and your
written acceptance thereof, shall constitute a binding contract between us upon the terms of
this TENDER, of the price schedules accompanying the same.

2.

We shall be prepared for the services, to provide on the location to commence on receipt of
your telefax of intent and to complete in accordance with the time schedule which has been
provided. This time schedule and its beginning and completion date are of the essence of our
agreement. All prices in our proposals and schedules shall remain firm and capable of
acceptance by you in accordance with the provisions hereof for a period of 180 days from the
opening date.

Dated this ---------- day of ------------------Signature -------------------------------------Name------------------------------------------In the capacity of ---------------------------Duly authorized to sign TENDERS for and on behalf of -----------------------------------------------------WITNESS 1:
Signature:
Name and address:

WITNESS 2:
Signature:
Name and address:
Page 48 of 66

ANNEXURE-IV

Power of Attorney to Leader of Consortium [Clause No. 2.1.2]


Power of Attorney to be provided by each Consortium Member in favor of
Leader
Power of Attorney
To Whomsoever It May Concern
Whereas we have decided to participate in the Bidding proceedings of the PHL in their
project for wet lease of 01(one) Twin Engine (12-18 passenger effective seat capacity)
Amphibious Seaplane (the Project)as a Member of Consortium, i.e. ________________
[name of Consortium], we _________________ [name of authorizing company], a company
incorporated under the laws of ____________________ the registered address of which is
_____________________ , to lawfully represent and act on our behalf as the Leader of the
Consortium to sign any Bid, sign contracts, incur liabilities and receive instructions for us and
on our behalf and execute all other necessary matters in connection with the project. We
hereby confirm that we jointly and severally liable, together with the other members or the
consortium, to the PHL for all of the obligations of the consortium in respect of our Bid for
the Project, in accordance with this Bid Document for the project issue on
__________________ and as amended prior to the date hereof.

IN WITNESS WHEREOF, We have hereunto set our respective hands this ___________
day of ____________ 2014.

SEALED HEREIN
-----------------------------------------------------------Signature of Authorized Person
-----------------------------------------------------------Name of Authorized Person
----------------------------------------------------------Name of Consortium Member
Note:
(Please provide the original on the stamp paper)

Page 49 of 66

ANNEXURE-V

Power of Attorney for signing the Bid [Clause No. 2.1.3]


Power of Attorney by the Bidder in favor of Designated Person
Dated___________________
Power of Attorney
To Whomsoever It May Concern
Shri. ------------------------------------------ (Name of the Person) domiciled at ----------------------(Address) acting as ----------------------------- (Designation and name of the firm), and whose
signature is attested below, is hereby authorized on behalf of -------------------------(Name of
the Bidder/Consortium) to sign, and execute Agreements, Documents, Endorsements,
Writings etc as may be required by PHL for the project of wet lease of 01(one) Twin Engine
(12-18 passenger effective seat capacity) Amphibious Seaplane and is hereby authorized to
sign and file relevant documents in respect of the above.
(Attested signature of Shri.-----------------------------------)
-----------------------------------------------------------Name of Designated Person
----------------------------------------------------------Signature of authorized Person
----------------------------------------------------------Name of the Bidder

(Please provide the original on the stamp paper)

Page 50 of 66

Annexure IV

INTEGRITY PACT
Between
Pawan Hans Ltd. (PHL) hereinafter referred to as The Principal,
and
hereinafter referred to as The Bidder/ Contractor

PREAMBLE
The Principal intends to award, under laid down organizational procedures,
contract(s) for ________________________________________. The Principal
values full compliance with all relevant laws of the land, rules, regulations,
economic use of resources and of fairness/transparency in its relations with its
Bidder(s) and/or Contractor(s).
In order to achieve these goals, the Principal will appoint an Independent External
Monitor (IEM), who will monitor the tender process and the execution of the
contract for compliance with the principles mentioned above.
Section 1 Commitments of the Principal
1. The Principal commits itself to take all measures necessary to prevent
corruption and to observe the following principles:a. No employee of the Principal, personally or through family members,
will in connection with the tender for, or the execution of a contract,
demand, take a promise for or accept, for self or third person, any
material or immaterial benefit which the person is not legally entitled
to. The word take shall also include the past and future.
b. The Principal will, during the tender process treat all Bidder(s) with
equity and reason. The Principal will in particular, before and during the
tender process, provide to all Bidder(s) the same information and will
not provide to any Bidder(s) confidential/additional information through
which the Bidder(s) could obtain an advantage in relation to the tender
process or the contract execution.
c. The Principal will exclude from the process all known prejudiced persons
and persons who would be known to have a connection or nexus with
the prospective bidder.
2. If the Principal obtains information on the conduct of any of its employees
which is a criminal offence under the IPC/PC Act or the conduct rules of the
Principal, or if there be a substantive suspicion in this regard, the Principal will
inform the Chief Vigilance Officer and in addition can initiate disciplinary
actions.
Section 2
Commitments of the Bidder(s)/ contractor(s)
1. The Bidder(s)/ Contractor(s) commit themselves to take all measures necessary
to prevent corruption in their dealings with PHL. He commits himself to observe
the following principles during his participation in the tender process and during
the contract execution.
Page 51 of 66

a. The Bidder(s)/ Contractor(s) will not, directly or through any other person
or firm, offer, promise or give to any of the Principals employees involved
in the tender process or the execution of the contract or to any third person
any material or other benefit which he/she is not legally entitled to, in order
to obtain in exchange any advantage of any kind whatsoever during the
tender process or during the execution of the contract.
b. The Bidder(s)/Contractor(s) will not enter with other Bidders into any
undisclosed agreement or understanding, whether formal or informal. This
applies in particular to prices, specifications, certifications, subsidiary
contracts, submission or non-submission of bids or any other actions to
restrict competitiveness or to introduce cartelisation in the bidding process.
c. The Bidder(s)/Contractor(s) will not commit any offence under the relevant
IPC/PC Act; further the Bidder(s)/ Contractor(s) will not use improperly, for
purposes of competition or personal gain, or pass on to others, any
information or document provided by the Principal as part of the business
relationship, regarding plans, technical proposals and business details,
including information contained or transmitted electronically.
d. The Bidder(s)/Contractors(s) of foreign origin shall disclose the name and
address of the Agents/representatives in India, if any. Similarly the
Bidder(s)/Contractors(s) of Indian Nationality shall furnish the name and
address of the foreign principals, if any. Further details as mentioned in the
Guidelines on Indian Agents of Foreign Suppliers shall be disclosed by the
Bidder(s)/Contractor(s).Further, as mentioned in the Guidelines all the
payments made to the Indian agent/representative have to be in Indian
Rupees only. Copy of the Guidelines on Indian Agents of Foreign
Suppliers is placed at (Page nos. 7-8)
e. The Bidder(s)/Contractor(s) will, when presenting his bid, disclose any and
all payments he has made, is committed to or intends to make to agents,
brokers or any other intermediaries in connection with the award of the
contract.
f. This integrity pact shall override the confidentiality clause, if any, in the
offer submitted by the Contractor/Bidder and in the agreement entered into
by the Principal with the Contractor/Bidder.
2. The Bidder(s)/Contractor(s) will not instigate third persons to commit
offences or acts outlined above or be an accessory to such offences.
Section 3

- Disqualification from tender process and exclusion from future


contracts
If the Bidder(s)/Contractor(s), before award or during execution has
committed a transgression through a violation of Section 2, above or in
any other form such as to put his reliability or credibility in question, the
Principal is entitled to disqualify the Bidder(s)/Contractor(s) from the
tender process or take action as per the procedure mentioned in the
Guidelines on Banning of business dealings. Copy of the Guidelines on
Banning of business dealings is placed at Page nos. 9-18.
Section 4
Compensation for Damages
1. If the Principal has disqualified the Bidder(s) from the tender process prior to the
award according to Section 3, the Principal is entitled to demand and recover the
damages equivalent to Earnest Money Deposit/Bid Security and other actual
damages due to the consequential delay.

Page 52 of 66

2. If the Principal has terminated the contract according to Section 3, or if the


Principal is entitled to terminate the contract according to Section 3, the Principal
shall be entitled to demand and recover from the Contractor liquidated damages
of the Contract value or the amount equivalent to Performance Bank Guarantee.
3. The Contractor/Bidder shall not be entitled to claim from the Principal any
amounts either as damages or otherwise, on account of termination.
Section 5
Previous transgression
1. The Bidder declares that no previous transgressions occurred in the last 3 years
with any other Company in any country conforming to the corruption approach
or with any other Public Sector Enterprise in India that could justify his exclusion
from the tender process.
2. If the Bidder makes incorrect statement on this subject, he can be disqualified
from the tender process or action can be taken as per the procedure mentioned
in Guidelines on Banning of business dealings.
Section 6
Equal treatment of all Bidders/Contractors/Subcontractors
1. The Bidder(s)/ Contractor(s) undertake(s) to demand from all subcontractors a
commitment in conformity with this Integrity Pact, and to submit it to the
Principal before contract signing.
2. The Principal will enter into agreements with identical conditions as this one with
all Bidders, Contractors and Subcontractors.
3. The Principal will disqualify from the tender process all bidders who do not sign
this Pact or violate its provisions.
Section 7

Criminal charges against violating Bidder(s)/Contractor(s)/


Subcontractor(s)
If the Principal obtains knowledge of conduct of a Bidder, Contractor or
Subcontractor, or of an employee or a representative or an associate of a Bidder,
Contractor or Subcontractor which constitutes corruption, or if the Principal has
substantive suspicion in this regard, the Principal will inform the same to the Chief
Vigilance Officer.
Section 8
Independent External Monitor/Monitors
1. The Principal appoints competent and credible Independent External Monitor
for this Pact. The task of the Monitor is to review independently and
objectively, whether and to what extent the parties comply with the
obligations under this agreement.
2. The Monitor is not subject to instructions by the representatives of the parties
and performs his functions neutrally and independently. He shall report to the
Chairman, PHL.
3. The Bidder(s)/Contractor(s) accepts that the Monitor has the right to access
without restriction to all Project documentation of the Principal including that
provided by the Contractor. The Contractor will also grant the Monitor, upon
his request and demonstration of a valid interest, unrestricted and
unconditional access to his project documentation. The same is applicable to
Subcontractors. The Monitor is under contractual obligation to treat the
information and documents of the Bidder(s)/ Contractor(s)/ Subcontractor(s)
with confidentiality.
4. The Principal will provide to the Monitor sufficient information about all
meetings among the parties related to the Project provided such meetings
Page 53 of 66

could have an impact on the contractual relations between the Principal and
the Contractor. The parties offer to the Monitor the option to participate in
such meetings.
5. As soon as the Monitor notices, or believes to notice, a violation of this
agreement, he will so inform the Management of the Principal and request the
Management to discontinue or take corrective action, or to take other relevant
action. The monitor can in this regard submit non-binding recommendations.
Beyond this, the Monitor has no right to demand from the parties that they
act in a specific manner, refrain from action or tolerate action.
6. The Monitor will submit a written report to the Chairman, PHL within 8 to 10
weeks from the date of reference or intimation to him by the Principal and,
should the occasion arise, submit proposals for correcting problematic
situations.
7. Monitor shall be entitled to compensation on the same terms as being
extended to / provided to Independent Directors on the PHL Board.
8. If the Monitor has reported to the Chairman PHL, a substantiated suspicion of
an offence under relevant IPC/ PC Act, and the Chairman PHL has not, within
the reasonable time taken visible action to proceed against such offence or
reported it to the Chief Vigilance Officer, the Monitor may also transmit this
information directly to the Central Vigilance Commissioner.
9. The word Monitor would include both singular and plural.
Section 9 Pact Duration
This Pact begins when both parties have legally signed it. It expires for the
Contractor 3 years after the last payment under the contract, and for all other
Bidders 12 months after the contract has been awarded.
If any claim is made/lodged during this time, the same shall be binding and
continue to be valid despite the lapse of this pact as specified above, unless it is
discharged / determined by Board of PHL.
Section 10 Other provisions
1. This agreement is subject to Indian Law. Place of performance and jurisdiction
is the Registered Office of the Principal, i.e. Delhi.
2. Changes and supplements as well as termination notices need to be made in
writing. Side agreements have not been made.
3. If the Contractor is a partnership or a consortium, this agreement must be
signed by all partners or consortium members and in the case of a Company
by an authorised representative.
4. Should one or several provisions of this agreement turn out to be invalid, the
remainder of this agreement remains valid. In this case, the parties will strive
to come to an agreement to their original intentions.

(For & On behalf of the Principal)


(Office Seal)

(For & On behalf of


Bidder/ Contractor)
(Office Seal)
Page 54 of 66

Place -------------Date -------------Witness 1:


(Name & Address)

_____________________________
_____________________________
_____________________________
_____________________________

Witness 2:
(Name & Address)

_____________________________
_____________________________
_____________________________
_____________________________

Page 55 of 66

PART of Integrity Pact

GUIDELINES FOR INDIAN AGENTS OF FOREIGN SUPPLIERS


1.0

1.1

1.2

There shall be compulsory registration of agents for all Global (Open)


Tender and Limited Tender. An agent who is not registered with PHL
Departments/Stations shall apply for registration in the prescribed
Application Form.
Registered agents will file an authenticated Photostat copy duly
attested by a Notary Public/Original certificate of the principal
confirming the agency agreement and giving the status being enjoyed
by the agent and the commission/remuneration/salary/ retainer ship
being paid by the principal to the agent before the placement of order
by PHL Departments/Stations.
Wherever the Indian representatives have communicated on behalf
of their principals and the foreign parties have stated that they are
not paying any commission to the Indian agents, and the Indian
representative is working on the basis of salary or as retainer, a
written declaration to this effect should be submitted by the party
(i.e. Principal) before finalizing the order

2.0

DISCLOSURE
OF
PARTICULARS
OF
AGENTS/
REPRESENTATIVES IN INDIA (IF ANY)
2.1
Tenderers of Foreign nationality shall furnish the following details in
their offer:
2.1.1 The name and address of the agents/representatives in India, if any
and the extent of authorization and authority given to commit the
Principals. In case the agent/representative be a foreign Company, it
shall be confirmed whether it is real substantial Company and details
of the same shall be furnished.
2.1.2 The amount of commission/remuneration included in the quoted
price(s) for such agents/representatives in India.
2.1.3 Confirmation of the Tenderer that the commission/ remuneration if
any, payable to his agents/representatives in India, may be paid by
PHL in Indian Rupees only.
2.2
Tenderers of Indian Nationality shall furnish the following details in
their offers:
2.2.1 The name and address of the foreign principals indicating their
nationality as well as their status, i.e, whether manufacturer or
agents of manufacturer holding the Letter of Authority of the Principal
specifically authorizing the agent to make an offer in India in
response
to
tender
either
directly
or
through
the
agents/representatives.
2.2.2 The amount of commission/remuneration included in the price (s)
quoted by the Tenderer for himself.
2.2.3 Confirmation of the foreign principals of the Tenderer that the
commission/remuneration, if any, reserved for the Tenderer in the
quoted price (s), may be paid by PHL in India in equivalent Indian
Rupees on satisfactory completion of the Project or supplies of Stores
and Spares in case of operation items .
2.3

In either case, in the event of contract materializing, the terms of


payment will provide for payment of the commission /remuneration, if
any payable to the agents/representatives in India in Indian Rupees
Page 56 of 66

2.4

on expiry of 90 days after the discharge of the obligations under the


contract.
Failure to furnish correct and detailed information as called for in
paragraph-2.0 above will render the concerned tender liable to
rejection or in the event of a contract materializing, the same liable to
termination by PHL. Besides this there would be a penalty of banning
business dealings with PHL or damage or payment of a named sum.

Page 57 of 66

PART of Integrity Pact


GUIDELINES ON BANNING OF BUSINESS DEALINGS
CONTENTS
S.No.

Description

Page(s)

1.

Introduction

10

2.

Scope

10

3.

Definitions

11

4.

Initiation of Banning / Suspension

12

5.

Suspension of Business Dealings

12-14

6.

Ground on which Banning of Business Dealing can be initiated


14-15

7.

Banning of Business Dealings

8.

Removal
from
List
Suppliers/Contractors etc.

9.

Procedure for issuing Show-cause Notice

16-17

10.

Appeal against the Decision of the Competent Authority

17

11.

Review of the Decision by the Competent Authority

17

12.

Circulation of the names of Agencies with whom Business


17-18
Dealings have been banned

1.

15-16
of

Approved

Agencies16

Introduction
1.1

Pawan Hans Ltd. (PHL), being a Public Sector Enterprise and State,
within the meaning of Article 12 of the Constitution of India, has to
ensure preservation of rights enshrined in Chapter III of the
Constitution. PHL has also to safeguard its commercial interests. PHL
deals with Agencies, who have a very high degree of integrity,
commitments and sincerity towards the work undertaken. It is not in
the interest of PHL to deal with Agencies who commit deception, fraud
Page 58 of 66

1.2

2.

3.

or exercise of coercion or undue influence or other misconduct in the


execution of contracts awarded / orders issued to them. In order to
ensure compliance with the constitutional mandate, it is incumbent on
PHL to observe principles of natural justice before banning the business
dealings with any Agency.
Since banning of business dealings involves civil consequences for an
Agency concerned, it is incumbent that adequate opportunity of hearing
is provided and the explanation, if tendered, is considered before
passing any order in this regard keeping in view the facts and
circumstances of the case.

Scope
2.1
The General Conditions of Contract (GCC) of PHL generally provide that
PHL reserves its rights to remove from list of approved
suppliers/contractors or to ban business dealings if any Agency has
been found to have committed misconduct, violation of any law or any
term of the agreement and also to suspend business dealings pending
investigation. If such provision does not exist in any GCC, the same
may be incorporated.
2.2
Similarly, in case of sale of material there is a clause to deal with the
Agencies/customers/buyers, who indulge in lifting of material in
unauthorized manner. If such a stipulation does not exist in any Sale
Order, the same may be incorporated.
2.3
However, absence of such a clause does not in any way restrict the
right of Company (PHL) to take action/decision under these guidelines
in appropriate cases.
2.4
The procedure of (i) Removal of Agency from the List of approved
suppliers / contractors; (ii) Suspension and (iii) Banning of Business
Dealing with Agencies, has been laid down in these guidelines.
2.5
These guidelines apply to all the Departments/Stations and subsidiaries
of PHL.
2.6
It is clarified that these guidelines do not deal with the decision of the
Management not to entertain any particular Agency due to its
poor/inadequate performance or for any other reason.
2.7
The banning shall be with prospective effect, i.e., future business
dealings.
Definitions
In these Guidelines, unless the context otherwise requires:
i)
Party/Contractor/Supplier/Purchaser/Customer shall mean and include
a public limited company or a private limited company, a firm whether
registered or not, an individual, a cooperative society or an association
or a group of persons engaged in any commerce, trade, industry, etc.
Party/Contractor/Supplier/Purchaser/Customer in the context of these
guidelines is indicated as Agency.
ii)
a.
b.
c.
d.
iii)

Inter-connected Agency shall mean two or more companies having any


of the following features:
If one is a subsidiary of the other.
If the Director(s), Partner(s), Manager(s) or Representative(s) are
common;
If Management is common;
If one owns or controls the other in any manner;

Competent Authority and Appellate Authority shall mean the


following:
a. For Company (entire PHL) Wide Banning
The General Manager (Engineering) shall be the Competent Authority for
the purpose of these guidelines. Chairman & MD, PHL shall be the
Appellate Authority in respect of such cases.
Page 59 of 66

b. In case the foreign supplier is not satisfied by the decision of the First
Appellate Authority, it may approach PHL Board as Second Appellate
Authority.
c. For Departments / detachments only
Any officer not below the rank of Deputy General Manager appointed or
nominated by the General Manager shall be the Appellate Authority in all
such cases.
d. For Corporate Office only
For procurement of items / award of contracts, to meet the requirement
of Corporate Office only, Head of Deputy General Manager (Admin) shall
be the Competent Authority and General Manager (Engineering) shall be
the Appellate Authority.
e. Chairman & MD, PHL shall have overall power to take suo-moto action on
any information available or received by him and pass such order(s) as he
may think appropriate, including modifying the order(s) passed by any
authority under these guidelines.
iv) Investigating Department shall mean any Department or Unit
investigating into the conduct of the Agency and shall include the
Vigilance Department, Central Bureau of Investigation, the State Police or
any other authority or agency set up by the Central or State Government
having powers to investigate.

v) List

of
approved
Agencies
Parties/Contractors/Suppliers/
Purchasers/Customers shall mean and include list of approved/registered
Agencies - Parties/Contractors/Suppliers/ Purchasers/Customers, etc.

4.

5.

Initiation of Banning/Suspension
Action for banning/suspension of business dealings with any Agency should be
initiated by the department having business dealings with them after noticing
the irregularities or misconduct on their part. The Vigilance Department of PHL
shall have the right to recommend banning/suspension and this shall be
binding on the Department/Regions/Bases and non-compliance of these
recommendations/instructions shall be deemed to be misconduct on the part of
the Head of the Department/Regional Head/Base Managers.
Suspension of Business Dealings
5.1
If the conduct of any Agency dealing with PHL is under investigation by
any department (except Foreign Suppliers of imported coal/coke), the
Competent Authority may consider whether the allegations under
investigation are of a serious nature and whether pending investigation,
it would be advisable to continue business dealing with the Agency. If
the Competent Authority, after consideration of the matter including the
recommendation of the Investigating Department, if any, decides that it
would not be in the interest to continue business dealings pending
investigation, it may suspend business dealings with the Agency. The
order to this effect may indicate a brief of the charges under
investigation. If it is decided that inter-connected Agencies would also
come within the ambit of the order of suspension, the same should be
specifically stated in the order. The order of suspension would operate
for a period not more than six months and may be communicated to the
Agency as also to the Investigating Department. The Investigating
Department may ensure that their investigation is completed and whole
process of final order is over within such period.
5.2

The order of suspension shall be communicated to all Departmental


Heads within the Departments/Regions/Bases. During the period of
suspension, no business dealing may be held with the Agency.
Page 60 of 66

5.3

As far as possible, the existing contract(s) with the Agency may


continue unless the Competent Authority, having regard to the
circumstances of the case, decides otherwise.

5.4

If the gravity of the misconduct/violation under investigation is very


serious and it would not be in the interest of PHL, as a whole, to deal
with such an Agency pending investigation, the Competent Authority
may send his recommendation to Chief Vigilance Officer (CVO), PHL
Corporate Office along with the material available. If Corporate Office
considers that depending upon the gravity of the misconduct/violation,
it would not be desirable for all the Departments/Regions/Bases and
Subsidiaries of PHL to have any dealings with the Agency concerned, an
order suspending business dealings may be issued to all the
Departments/Regions/Bases by the Competent Authority of the
Corporate Office, copy of which may be endorsed to the Agency
concerned. Such an order would operate for a period of six months from
the date of issue.

5.5

For suspension of business dealings with Foreign Suppliers, following


shall be the procedure :i. Suspension of the foreign suppliers shall apply through out the
Company including Subsidiaries.
ii. Based on the complaint forwarded by General Manager
(Engineering) or received directly by Corporate Vigilance, if
gravity of the misconduct under investigation is found serious
and it is felt that it would not be in the interest of PHL to
continue to deal with such agency, pending investigation,
Corporate Vigilance may send such recommendation on the
matter to General Manager(Engineering) to place it before a
Committee consisting of the following :
1.
Director-Finance/Head of Corporate Finance;
2.
Head of Department concerned;
3.
Head of Department of Corporate Office;
4.
Head of Department (Legal).
The committee shall expeditiously examine the report, give its
comments/recommendations within twenty one days of receipt
of the reference by General Manager (Engineering).
iii. The comments/recommendations of the Committee shall then be
placed by General Manager (Engineering) before the Board of
PHL and if the Board opines that it is a fit case for suspension,
Departmental Head may pass necessary orders which shall be
communicated to the foreign supplier by General Manager
(Engineering).

5.6

If the Agency concerned asks for detailed reasons of suspension, the


Agency may be informed that its conduct is under investigation. It is
not necessary to enter into correspondence or argument with the
Agency at this stage.

5.7

It is not necessary to give any show-cause notice or personal hearing to


the Agency before issuing the order of suspension. However, if
investigations are not complete in six months time, the Competent
Page 61 of 66

Authority may extend the period of suspension by another three


months, during which period the investigations must be completed.
6.

Grounds on which Banning of Business Dealings can be initiated


6.1
If the security consideration, including questions of loyalty of the
Agency to the State, so warrants;
6.2

If the Director/Owner of the Agency, proprietor or partner of the firm, is


convicted by a Court of Law for offences involving moral turpitude in
relation to its business dealings with the Government or any other
public sector enterprises or PHL, during the last five years;

6.3

If there is strong justification for believing that the Directors,


Proprietors, Partners, owner of the Agency have been guilty of
malpractices such as bribery, corruption, fraud, substitution of tenders,
interpolations, etc;

6.4

If the Agency continuously refuses to return/refund the dues of PHL


without showing adequate reason and this is not due to any reasonable
dispute which would attract proceedings in arbitration or Court of Law;

6.5

If the Agency employs a public servant dismissed/removed or employs


a person convicted for an offence involving corruption or abetment of
such offence;

6.6

If business dealings with the Agency have been banned by the Govt. or
any other public sector enterprise;

6.7

If the Agency has resorted to Corrupt, fraudulent practices, coercion,


undue influence and other violations including misrepresentation of
facts;

6.8

If the Agency uses intimidation/threatening or brings undue outside


pressure on the Company (PHL) or its official in acceptance/
performances of the job under the contract;

6.9

If the Agency indulges in repeated and/or deliberate use of delay tactics


in complying with contractual stipulations;

6.10

Willful indulgence by the Agency in supplying sub-standard material


irrespective of whether pre-despatch inspection was carried out by
Company (PHL) or not;

6.11

Based on the findings of the investigation report of CBI/Police/internal


Vigilance or any other investigative agency including Government Audit
against the Agency for malafide/unlawful acts or improper conduct on
his part in matters relating to the Company (PHL) or even otherwise;

6.12

Established litigant nature of the Agency to derive undue benefit;

6.13

Continued poor performance of the Agency in several contracts;

6.14

If the Agency misuses the premises or facilities of the Company (PHL),


forcefully occupies tampers or damages the Companys properties
including land, water resources, forests / trees, etc.

Page 62 of 66

(Note: The examples given above are only illustrative and not
exhaustive. The Competent Authority may decide to ban business
dealing for any good and sufficient reason).
Banning of Business Dealings
7.1

Normally, a decision to ban business dealings with any Agency should


apply throughout the Company including Subsidiaries. However, the
Competent Authority of the Department/Unit except Corporate Office
can impose such ban unit-wise only if in the particular case banning of
business dealings by respective Department/Unit will serve the purpose
and achieve its objective and banning throughout the Company is not
required in view of the local conditions and impact of the
misconduct/default to beyond the Department/Unit. Any ban imposed
by Corporate Office shall be applicable across all Departments/Stations
of the Company including Subsidiaries.

7.2

For Company-wide banning, the proposal should be sent by ACVO of the


Department/Unit to the CVO through the Chief Executive of the
Department/Unit setting out the facts of the case and the justification of
the action proposed along with all the relevant papers and documents
except for banning of business dealings with Foreign Suppliers of
imported coal/coke.
The Corporate Vigilance shall process the proposal of the
Department/Unit for a prima-facie view in the matter by the Competent
Authority nominated for Company-wide banning.
The CVO shall get feedback about that agency from all other
Departments/Stations. Based on this feedback, a prima-facie decision
for banning/or otherwise shall be taken by the Competent Authority.
If the prima-facie decision for Company-wide banning has been taken,
the Corporate Vigilance shall issue a show-cause notice to the agency
conveying why it should not be banned throughout PHL.
After considering the reply of the Agency and other circumstances and
facts of the case, a final decision for Company-wide banning shall be
taken by the Competent Authority.

7.3

7.4

There will be a Standing Committee in each Department/Unit to be


appointed by Chief Executive for processing the cases of Banning of
Business Dealings except for banning of business dealings with foreign
suppliers of coal/coke. However, for procurement of items/award of
contracts, to meet the requirement of Corporate Office only, the
committee shall be consisting of Executive Director/General Manager
from Finance, Procurement and Legal:
i)
To study the report of the Investigating Agency and decide if a
prima-facie case for Company-wide/Local unit wise banning
exists, if not, send back the case to the Competent Authority.
ii)

To recommend for issue of show-cause notice to the Agency by


the concerned department.

iii)

To examine the reply to show-cause notice and call the Agency


for personal hearing, if required.

iv)

To submit final recommendation to the Competent Authority for


banning or otherwise.

If the Competent Authority is prima-facie of the view that action for


banning business dealings with the Agency is called for, a show-cause
Page 63 of 66

notice may be issued to the Agency as per paragraph 9.1 and an


enquiry held accordingly.
Removal from List of Approved Agencies - Suppliers/Contractors, etc.
8.1
If the Competent Authority decides that the charge against the Agency
is of a minor nature, it may issue a show-cause notice as to why the
name of the Agency should not be removed from the list of approved
Agencies - Suppliers/Contractors, etc.
8.2
The effect of such an order would be that the Agency would not be
disqualified from competing in Open Tender Enquiries.
8.3
Past performance of the Agency may be taken into account while
processing for approval of the Competent Authority for awarding the
contract.
Show-cause Notice
9.1
In case where the Competent Authority decides that action against an
Agency is called for, a show-cause notice has to be issued to the
Agency. Statement containing the imputation of misconduct or
misbehaviour may be appended to the show-cause notice and the
Agency should be asked to submit within 15 days a written statement in
its defence.
9. 2
9.3

If the Agency requests for inspection of any relevant document in


possession of PHL, necessary facility for inspection of documents may
be provided.
The Competent Authority may consider and pass an appropriate
speaking order:
a. For exonerating the Agency if the charges are not established;
b. For removing the Agency from the list of approved
Suppliers/Contactors, etc.
c. For banning the business dealing with the Agency.

9.4

10

11

12

If it decides to ban business dealings, the period for which the ban
would be operative may be mentioned. The order may also mention
that the ban would extend to the interconnected Agencies of the
Agency.
Appeal against the Decision of the Competent Authority
10.1 The Agency may file an appeal against the order of the Competent
Authority banning business dealing, etc. The appeal shall be to the
Appellate Authority. Such an appeal shall be preferred within one month
from the date of receipt of the order banning business dealing, etc.
10.2 Appellate Authority would consider the appeal and pass appropriate
order which shall be communicated to the Agency as well as the
Competent Authority.
Review of the Decision by the Competent Authority
Any petition/application filed by the Agency concerning the review of the
banning order passed originally by Chief Executive/Competent Authority under
the existing guidelines either before or after filing of appeal before the
Appellate Authority or after disposal of appeal by the Appellate Authority, the
review petition can be decided by the Chief Executive/Competent Authority
upon disclosure of new facts/circumstances or subsequent development
necessitating such review. The Competent Authority may refer the same
petition to the Standing Committee for examination and recommendation.
Circulation of the names of Agencies with whom Business Dealings
have been banned
12.1

Depending upon the gravity of misconduct established, the Competent


Authority of the Corporate Office may circulate the names of Agency
with whom business dealings have been banned, to the Government
Page 64 of 66

Departments, other Public Sector Enterprises, etc. for such action as


they deem appropriate.
12.2

If Government Departments or a Public Sector Enterprise request for


more information about the Agency with whom business dealings have
been banned, a copy of the report of Inquiring Authority together with a
copy of the order of the Competent Authority/Appellate Authority may
be supplied.

12.3

If business dealings with any Agency have been banned by the Central
or State Government or any other Public Sector Enterprise, PHL may,
without any further enquiry or investigation, issue an order banning
business dealing with the Agency and its inter-connected Agencies.

12.4

Based on the above, Departments/Stations may formulate their own


procedure for implementation of the Guidelines.

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END OF TENDER DOCUMENT

Page 66 of 66

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