5.MM-IM Material Movements

MM COURSE: IM MATERIAL MVT
BSNL
USER MANUAL: IM Material Movements

Version:1.0
01/09/2010
Page | 1

Table of Contents
FLOWCHART ................................................................................................................................................................... 4
1. Goods Receipt .......................................................................................................................................................... 5
1.
MM-MIGO-GR-Goods Receipt against Outbound Delivery .................................................................................. 5
2.
MM-MIGO-GR-Goods Receipt against PO-Direct Consumption .......................................................................... 9
3.
MM-MIGO-GR-Goods Receipt against PO-Non-Valuated Materials .................................................................. 13
4.
MM-MIGO-GR-Goods Receipt against PO-Project Stock ................................................................................... 18
5.
MM-MIGO-GR-Goods Receipt against PO-Stock ................................................................................................ 23
6.
MM-MIGO-GR-Goods Receipt against PO-towards direct Capital ..................................................................... 27
7.
MM-MIGO-GR-Goods Receipt against PO-towards Project Stock Capital ......................................................... 32
8.
MM-MIGO-GR-Goods Receipt against PO-towards Subcontracting & Repair ................................................... 37
9.
MM-MIGO-GR-Goods Receipt against PO-with Account Assignment ............................................................... 41
10.
MM-MIGO-GR-Return delivery to Vendor against Rejection......................................................................... 46
11.
MM-ZMMP_SFGS-Goods Movement of Serialized Material.......................................................................... 50
12.
MM-MB90 GR note print out ......................................................................................................................... 50
13.
MM-MIGO-GR-Goods Receipt in case of Excisable Subcontracting Challan .................................................. 55
2.
Reservation ............................................................................................................................................................. 64
1.
MM-MB21-Create Reservation for Revenue Consumption ............................................................................... 64
2.
MM-MB21-Create Reservation for Transfer posting Mvt-913........................................................................... 69
3.
MM-MB21-Create Reservation for Transfer posting Mvt-915........................................................................... 74
4.
MM-MB22-Change Reservations ....................................................................................................................... 79
5.
MM-MB23-Display Reservations ........................................................................................................................ 83
6.
MM-ZMMF_RES- Reservation Output................................................................................................................ 86
3.
Transfer Posting ..................................................................................................................................................... 88
1.
MM-MIGO-TP-One-Step Transfer posting between Slocs ................................................................................. 88
2.
MM-MIGO-TP-Transfer Posting Between Two Project Stocks ........................................................................... 94
3.
MM-MIGO-TP-Transfer Posting from Project to Revenue Stock ....................................................................... 99
4.
MM-MIGO-TP-TransferPosting Between Revenue to Project Stocks ............................................................. 104
5.
MM-MIGO-TP-Two-Step Stock Transfer between Slocs .................................................................................. 109
6.
MM-MB1B-TP-Transfer Posting of Input Material for Subcontracting Vendor End Mvt-541 ......................... 115
7.
MM-MB90 STO issue note print out ................................................................................................................ 120
Page | 2

4.
Goods Issue .......................................................................................................................................................... 125
1.
MM-MIGO-GI- Goods Issue to Project from Project Stock .............................................................................. 125
2.
MM-MIGO-GI- Return Partial Qty. against reservation.................................................................................... 131
3.
MM-MIGO-GI- Reversal of Project Stocks to Project ...................................................................................... 135
4.
MM-MIGO-GI-Goods Issue for Own Consumption .......................................................................................... 138
5.
MM-MB90 GI note print out ............................................................................................................................ 145
5.
Goods Movement - Others ................................................................................................................................... 150
1.
MM-MB02-Change Material Document........................................................................................................... 150
2.
MM-MB90-Processing of Material Document ................................................................................................. 153
3.
MM-ZMMP_SMO01_Slow moving_Non moving_Obsolete............................................................................. 158
6.
Outbound Delivery ................................................................................................................................................ 162
1.
7.
MM-MIGO-VL10B & VL02N-Create Outbound Delivery & PGI ........................................................................ 162

Returnable Gatepass (RGP) ................................................................................................................................ 170
1.
MM-ZMMP-RGP01-(With Material Document) ............................................................................................... 170
2.
MM-ZMMP-RGP01-(Without Material Document).......................................................................................... 182
3.
MM-ZMMP_RGP02-Change Returnable Gate Pass.......................................................................................... 194
4.
MM-ZMMP_RGP03-Display Returnable Gate Pass .......................................................................................... 197
5.
MM-ZMMF_RGP-Returnable Gate Pass Output .............................................................................................. 199
6.
MM-ZMMP_RGPRET01-RGP - Return Material Gate Pass ............................................................................... 202
7.
MM-ZMMP_RGPRET02-RGP return change ..................................................................................................... 205
8.
MM-ZMMP_RGPRET03-RGP - Return display .................................................................................................. 209
8.
Non Returnable Gatepass (NRGP) ...................................................................................................................... 213
1.
MM-MIGO-NRGP-Non Returnable Gatepass ................................................................................................... 213
2.
MM-ZMMF_NRGP- Non Returnable Gate Pass print out................................................................................. 217
9.
Physical Verification.............................................................................................................................................. 220
1.
MM-MIGO-Physical Inventory Verification ...................................................................................................... 220
Page | 3
FLOWCHART
Page | 4
1. Goods Receipt
1.
MM-MIGO-GR-Goods Receipt against Outbound Delivery
Overview
In Case of Stock Transfer Order Goods Receipt will be done against Outbound Delivery
Make Goods Receipt w.r.t. to Outbound Delivery

Access Transaction by
Transaction Code
MIGO
Activity
Goods Receipt against Outbound Delivery
In the Screen Goods Receipt Outbound Delivery enter the following Entry:
Field Name
Executable Action
Reference Document
Movement Type
Description
Enter the Executable
Action as Goods Receipt
Select Outbound
Delivery as Reference
Document
Use Movement Type -101
R/O/
C
R
R
User Action and Values

Enter the Executable Action
as Goods Receipt
Select Outbound Delivery
as Reference Document
Page | 5
Comments
Select Good
Receipt
Select Outbound
Delivery
Enter the Outbound
Delivery Number
Page | 6
Enter the Quantity
Check on Item OK
Page | 7
Page | 8

2.
MM-MIGO-GR-Goods Receipt against PO-Direct Consumption
Overview
Deliveries of Direct Charge-Revenue category material is required to be received from Vendors as a part of external
procurement.
BUSINESS PROCESS PROCEDURE OVERVIEW
Direct Charge-Revenue material is required to be received from Vendors against Purchase Order placed
by the company. A goods movement is entered into the system referencing others accordingly goods
receipt material document is posted. Appropriate general ledger accounts-Company Stock Accounts are
also posted. On receipt there shall not be Stock in the system as the material of the Direct Charge
category shall be treated as Consumed.
Input Required Fields

Purchase Order Number
Field Values/Comments
PO number
After Pressing Execute Button-Following Fields are required to be maintainedDocument Date (MM/DD/YY)
Date that the document is entered
Posting Date (MM/DD/YY)
Date that the document is posted
Movement Type
Delivery Note
Bill of Lading
Notes
Movement type to be used (101-Receipt w.r.t. PO)

Vendors Invoice Number
Bill of Lading in case of Imports, otherwise leave blank
Any Remarks
Output Results
The output is a material document
which can contain accounting, profit
center, and other financial postings.
Comments
Each time an inventory movement is posted a Material document is created
by the system. If the movement has a financial impact an Accounting
document is also created.
Tips and Tricks

1.When a receipt is entered in SAP, it must reference to Purchase Order Only
To reverse by material document follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse. The material document is needed for this
transaction.
Page | 9
Procedural Steps
Access transaction by:

Via Menus
Via Transaction Code
Logistics Material Management Inventory Management

Goods Movement MIGO
MIGO
On screen Goods Receipt for Purchase Order: Initial Screen, enter information in the
fields as specified in the below table:
Select Purchase
order
Select goods receipt
Fill the below data in details,

Field
Name
Document
Date
Description
Default is current system
date
R/O/
C
R

Date of the actual vendor
delivery (physical delivery).
Page | 10
Comments
Todays date
defaults in

Posting
Date
Delivery
Note
Bill of
lading
Notes
Movement
type

date
Delivery Note numberVendor Invoice Number.
Number of the bill of lading
issued by the sender.
Document header text.
Contains explanations or
notes which apply to the
document as a whole.
Goods movement type
automatically from PO
In the Material TAB

Material
Material Code/number
In the Quantity Tab
Quantity
Quantity received
Quantity
In
Delivery
Note
No of
Containers
No user input
Todays date
defaults in
Enter details of Vendors

Invoice/Challan number.
Enter bill of lading number if
available.
Use for Any remarks
Not Required
Auto
Movement Type number shall

automatically come to 101 if
GR is against PO & stock
Type Unrestricted
Movement
type is 101for
goods receipt
against PO
Auto
Automatically from PO
Automatically from PO,

However check it if it need to
be changed at the time of
receipt depending on partial
quantity.
Quantity as per Vendors
Challan number to track
Over/Shortage Report.
O
O
Quantity as per Vendor

Challan Number
Number of Containers
Received
Optional in case to track no.

of containers received from
Vendors.
Auto
from
PO
Shall be automatically come

from PO.
Enter or select a storage

location if not entered in the
PO
Name of person/Say Stock
Receiver
The place in the Storage
Location/Receipt Bay
Write any notes for material if
required.
Press the tab to view the same
In the Where Tab

Plant
Plant number.
Storage
location
Storage location
Goods
Recipient
Unloading
Point
Text
Name of person receiving

Goods
Unloading Point name
Any Remarks for material
In the
Information related to PO
Page | 11
If the plant is
left blank, it
will be
picked up
from the
purchase
order.

Purchase
Order
TAB
In the
Partner
Tab
shall appear.
Vendor Name shall appear.
In the
Account
Assignme
nt Tab
G/L Account
Cost Center field shall be
appeared. Values shall be
automatically picked from
Account Assignment.
Finally Check on the Item OK button to ensure selecting the Item.
(Note: On the above table, in column R/O/C; R = required, O = Optional, C = Conditional)
Note1. Before Saving the document, Click on the Check Button to check the completeness of the document.
2. System shall give the message Document is OK
3. Now Save the transaction
Result: Document posted. (Material document number shall be generated and also accounting document shall
also be generated in the background. On display, in Doc. Information; accounting document can be seen.
Page | 12

3.
MM-MIGO-GR-Goods Receipt against PO-Non-Valuated Materials
Overview
Deliveries of Non Valuated material is required to be received from Vendors as a part of external procurement.
Non Valuated material is required to be received from Vendors against Purchase Order placed by the
company. A goods movement is entered into the system referencing Purchase Order accordingly goods
receipt material document is posted. Appropriate general ledger accounts-Company Stock Accounts/
Consumption Accounts as applicable are also posted.

PO number
After Pressing Execute ButtonFollowing FieldsDocument Date (MM/DD/YY)
Movement Type
Delivery Note
Bill of Lading
Notes

Any Remarks
Tips and Tricks

When a receipt is entered in SAP, it must reference to Purchase Order Only
transaction.
In case of any problem in the material found at the time of receiving after creating material document by
movement type 101 , simply reverse the material document by following transactionsGo to Transaction code-MBST or follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse
Enter- Posting date, Material document Number and Material document year and proceed further by
entering followed by saving.
Page | 13

Procedural Steps
Via Menus

Goods Movement MIGO
MIGO
Select GR purchase
order
Page | 14
Field
Name
Description
R/O/
C
Comments
Document
Date

date

Todays date
defaults in
Posting
Date

date
No user input
Todays date
defaults in
Delivery
Note

Bill of
lading

Enter LR No.
Notes

Use for Any remarks
Movement
type
Goods movement type.Automatically if GR is

against PO
Auto

Type Unrestricted
Auto
In the Material TAB
Material
Page | 15
Movement
type is
101for goods
receipt
against PO

Field
Name
Description
R/O/
C
Comments
In the quantity tab

Quantity
in Unit of
entry
Quantity received
Quantity
In
Delivery
Note
No of
Containers

Challan Number
Received

Vendors.
Plant number.
Auto
from
PO

from PO.
Storage
location
Goods
Recipient
Unloading
Point
Text
Storage location

Goods

location as ONMR
Receiver
required.
In the
Purchase
Order
TAB
In the
Partner
Tab
shall appear.
In the
Where
Tab
Plant

quantity.
Page | 16
If the plant is
left blank, it
will be
picked up
from the
purchase
order.

Before Saving the document, Click on the Check Button to check the completeness of the
document.
Note-After clicking on check button a message will be displayed for entering the excise detail. This message will
appear when the Purchase Order has the relevant Tax code for Excise i.e. when the vendor is charging ED
separately and prices are not inclusive of ED. In such cases Go to the Excise Tab and select the ONLY PART-1
entry. However, in case the Plant is not availing CENVAT, then always select NO EXCISE ENRTY Despite the tax
code for Excise in PO.
System shall give the message Document is OK

Now Save the transaction.
Result: Document posted. (Material document number shall be generated and also Accounting document shall
also be generated in the background. On display, in Doc. Information; Accounting document can be seen.
Page | 17

4.
MM-MIGO-GR-Goods Receipt against PO-Project Stock
Overview
Deliveries of Project Stock Capital material is required to be received from Vendors as a part of external
procurement.
Project Capital material is required to be received from Vendors against Purchase Order placed by the
company. A goods movement is entered into the system referencing others accordingly goods receipt
material document is posted. Appropriate general ledger accounts-Company Stock Accounts are also
posted. On receipt of the Project Capital Material,

PO number
Movement Type
Delivery Note
Bill of Lading
Notes
Excise Invoice

Any Remarks
Select Only Part1
Tips and Tricks

transaction.
Page | 18

Procedural Steps
Via Menus

Goods Movement MIGO
MIGO
Enter purchase order

no.
Select purchase order
Select good receipt
Page | 19
Field
Name
Document
Date
Posting
Date
Delivery
Note
Bill of
lading
Notes
Excise
Invoice
Movement
type
In the
Material
TAB
Material
In the
Quantity
Tab
Description
R/O/
C
R
Comments

No user input
Todays date
defaults in
Todays date
defaults in
Not Required

available.
Use for Any remarks
Select Only Part1,
Goods movement type.
Auto
matic
ally

Type Q in case of Project
Capital Stock.
Auto

date
date
Excise Invoice, date, excise
group.
R
R
O
Excise Group
63 defaults
in
Movement
type is 101
with Stock
Type Q for
goods receipt
against PO
for Project
Capital.
Press the ENTER button.
Page | 20

On screen Goods Receipt: Selection Screen
Field
Name
Quantity
Quantity
In
Delivery
Note
No of
Containers
Description
Quantity received
R/O/
C
R

quantity.

Challan Number
Received

Vendors.
Plant number.
Auto
from
PO

from PO.
Storage
location
Storage location
Goods
Recipient
Unloading
Point
Text

Goods
In the
Purchase
Order
TAB
In the
Partner
Tab
shall appear.

PO
Receiver
required.
In the
Where
Tab
Plant
Comments
Page | 21
If the plant is
left blank, it
will be
picked up
from the
purchase
order.

In the
Account
Assignme
nt Tab
G/L Account &

WBS Element field shall be
Account Assignment and
Project PO
document.
Note-System shall give the message Document is OK

Result: Document posted. (Material document number shall be generated and also accounting document shall
also be generated in the background. On display, in Doc. Information; accounting document can be seen.
Page | 22

5.
MM-MIGO-GR-Goods Receipt against PO-Stock
Overview
Deliveries of Valuated material are required to be received from Vendors as a part of external procurement.
Valuated stock material is required to be received from Vendors against Purchase Order placed by the
company. A goods movement is entered into the system referencing Purchase Order accordingly goods
receipt material document is posted. Appropriate general ledger accounts-Company Stock Accounts are
also posted.

PO number
After Pressing Execute ButtonFollowing FieldsDocument Date (MM/DD/YY)
Movement Type
Delivery Note
Bill of Lading
Notes

Any Remarks
Tips and Tricks

transaction.
Page | 23

Procedural Steps
Via Menus

Goods Movement MIGO
MIGO
Movement
type101
Select GR purchase
order.
Fill the following for more details-
Page | 24

Field
Name
Document
Date
Posting
Date
Delivery
Note
Bill of
lading
Notes
Movement
type
Description
date
date
Goods movement type.Automatically if GR is
against PO
R/O/
C
R
Comments

No user input
Todays date
defaults in
Todays date
defaults in

available.
Use for Any remarks
Not Required
Auto

Type Unrestricted
Movement
type is 101for
goods receipt
against PO
Auto

quantity.
R
R
O
O
In the Material TAB

Material
In quantity tab
Quantity
Quantity received
Quantity
In
Delivery
Note
No of
Containers

Challan Number
Received

Vendors.
Auto
from
PO

from PO.
In the Where Tab

Plan
Plant number.
Page | 25
If the plant is
left blank, it
will be
picked up

from the
purchase
order.
Storage
location
Storage location
Goods
Recipient
Unloading
Point
Text

Goods
In the
Purchase
Order
TAB
In the
Partner
Tab
shall appear.

PO
Receiver
required.
document.
Note-System shall give the message Document is OK
Now, Save the transaction.

Page | 26

6.
MM-MIGO-GR-Goods Receipt against PO-towards direct Capital
Overview
Deliveries of Direct Charge-Capital material is required to be received from Vendors as a part of external
procurement.
Capital material is required to be received from Vendors against Purchase Order placed by the company.
A goods movement is entered into the system referencing others accordingly goods receipt material
document is posted. Appropriate general ledger accounts-Company Stock Accounts are also posted. On
receipt there shall not be Stock in the system as the material of the Direct Charge category shall be treated
as Capitalized.

PO number
Movement Type
Delivery Note
Bill of Lading
Notes
Excise Invoice

Any Remarks
Select Only Part1
Output Results
which can contain accounting
documents.
Comments
This document number can be used for further processing.
Tips and Tricks

transaction.
Page | 27

Procedural Steps
Via Menus

Goods Movement MIGO
MIGO
Page | 28
Movement
type101
Select GR purchase
order.
Field
Name
Document
Date
Posting
Date
Delivery
Note
Bill of
lading
Notes
Description
Excise
Invoice

date
date
group.
Movement
type
Goods movement type.automatically from PO
R/O/
C
R
Comments

No user input
Todays date
defaults in
Todays date
defaults in
Not Required

available.
Use for Any remarks
Select Only Part1,
Auto

GR is against PO
R
R
O
Page | 29
Excise Group
63 defaults
in
Movement
type is 101for
goods receipt

against PO
In the Material TAB
Material
Field
Name
Description
Auto
R/O/
C
Comments
In the quantity tab

Quantity
Quantity received

quantity.
Quantity
In
Delivery
Note
No of
Containers

Challan Number
Received

Vendors.
In the Where Tab

Plant
Plant number.
Auto
from
PO

from PO.
Storage
location
Storage location
Goods
Recipient
Unloading
Point
Text

Goods
In the
Purchase
Order
TAB
shall appear.

PO
Receiver
required.
Page | 30
If the plant is
left blank, it
will be
picked up
from the
purchase
order.

In the
Partner
Tab
In the
Account
Assignme
nt Tab
G/L Account &

Asset number field shall be
Account Assignment.
document.
Note- System shall give the message Document is OK

Page | 31

7.
MM-MIGO-GR-Goods Receipt against PO-towards Project Stock Capital
Overview
Deliveries of Project Stock Capital material is required to be received from Vendors as a part of external
procurement.
Project Capital material is required to be received from Vendors against Purchase Order placed by the
material document is posted. Appropriate general ledger accounts-Company Stock Accounts are also
posted. On receipt of the Project Capital Material, project stock will be increased.

PO number
Movement Type
Delivery Note
Bill of Lading
Notes
Excise Invoice
Movement type to be used (101-Q Receipt w.r.t. PO)

Any Remarks
Select Only Part1
Tips and Tricks

transaction.
Page | 32
Procedural Steps
Via Menus

Goods Movement MIGO
MIGO
Movement type101Q
Select GRPurchase
order
Enter only qty and storage

location other data will be
get copied over.
Page | 33

Field
Name
Document
Date
Posting
Date
Delivery
Note
Bill of
lading
Notes
Excise
Invoice
Movement
type
In the
Material
TAB
Material
Description
R/O/
C
R
Comments

No user input
Todays date
defaults in
Todays date
defaults in
Not Required

available.
Use for Any remarks
Select Only Part1,
Goods movement type.
Auto
matic
ally

Type Q in case of Project
Capital Stock.
Auto

date
date
group.
R
R
O
Excise Group
63 defaults
in
Movement
type is 101
with Stock
Type Q for
goods receipt
against PO
for Project
Capital.
Page | 34

On screen Goods Receipt: Selection Screen
Field
Description
Name
In the quantity tab
Quantity
Quantity received
Quantity
In
Delivery
Note
No of
Containers
R/O/
C
R

quantity.

Challan Number
Received

Vendors.
Auto
from
PO

from PO.

PO
Receiver
required.
In the Where Tab

Plant
Plant number.
Storage
location
Storage location
Goods
Recipient
Unloading
Point
Text

Goods
In the
Purchase
Order
TAB
In the
Partner
Tab
shall appear.
Comments
Page | 35
If the plant is
left blank, it
will be
picked up
from the
purchase
order.

In the
Account
Assignme
nt Tab
G/L Account &

WBS Element field shall be
Account Assignment and
Project PO
document.

Page | 36

8.
MM-MIGO-GR-Goods Receipt against PO-towards Subcontracting & Repair
Overview
Deliveries of subcontracting material are required to be received from Vendors as a part of subcontracting
procurement.
Subcontracting material is required to be received from Vendors against Purchase Order placed by the
material document is posted. During the Receipt of the subcontracting material, Inputted material as sent
to vendor for subcontracting automatically gets credited / reconciled.

PO number
Movement Type
Delivery Note
Bill of Lading
Notes
Excise Invoice

Any Remarks
Select Only Part1
Tips and Tricks

transaction.
Page | 37

Procedural Steps
Via Menus

Goods Movement MIGO
MIGO
Enter the
recipient name
Enter the text.
Page | 38

Fill the following data for detail.
Field
Name
Document
Date
Posting
Date
Delivery
Note
Bill of
lading
Notes
Description
Excise
Invoice

date
date
group.
Movement
type
Goods movement typeautomatically from PO
In the Material TAB

Material
Material Code/numberOutput Material
Input MaterialAutomatically
credited/reconciled.
In the Quantity Tab
Quantity
Quantity received
Quantity
In
Delivery
Note
No of
Containers
R/O/
C
R
Comments

No user input
Todays date
defaults in
Todays date
defaults in
Not Required

available.
Use for Any remarks
Select Only Part1,
Auto

Type Unrestricted
Auto

quantity.
R
R
O

Challan Number
Received

Vendors.
In the
Where
Page | 39
Excise Group
63 defaults
in
Movement
type is 101for
goods receipt
against PO

Tab
Plant
Plant number.
Auto
from
PO

from PO.
Storage
location
Storage location
Goods
Recipient
Unloading
Point
Text

Goods
In the
Purchase
Order
TAB
In the
Partner
Tab
shall appear.

PO
Receiver
required.
If the plant is
left blank, it
will be
picked up
from the
purchase
order.
document.

Page | 40

9.
MM-MIGO-GR-Goods Receipt against PO-with Account Assignment
Overview
Deliveries of Direct Charge-Revenue material is required to be received from Vendors as a part of external
procurement.
Direct Charge material is required to be received from Vendors against Purchase Order placed by the
material document is posted. On receipt there shall not be Stock in the system as the material of the
Direct Charge category shall be treated as Consumed.

PO number
Movement Type
Delivery Note
Bill of Lading
Notes

Any Remarks
Output Results
which can contain accounting
documents.
Comments
Tips and Tricks

transaction.
Page | 41

Procedural Steps
Via Menus

Goods Movement MIGO
MIGO
Page | 42
Field
Name
Document
Date
Posting
Date
Delivery
Note
Bill of
lading
Notes
Movement
type
Description
date
date
Goods movement type
automatically from PO
In the Material TAB

Material
In the Quantity Tab
R/O/
C
R
Comments

No user input
Todays date
defaults in
Todays date
defaults in

available.
Use for Any remarks
Not Required
Auto

Type Unrestricted
Movement
type is 101for
goods receipt
against PO
Auto
R
R
O
O
Field
Name
Quantity
Quantity
In
Delivery
Note
No of
Containers
Description
Quantity received
R/O/
C
R

Challan Number
Received

quantity.
Vendors.
In the
Where
Tab
Page | 43
Comments

Plant
Plant number.
Auto
from
PO

from PO.
Storage
location
Storage location
Goods
Recipient
Unloading
Point
Text

Goods
In the
Purchase
Order
TAB
In the
Partner
Tab
shall appear.

PO
Receiver
required.
If the plant is
left blank, it
will be
picked up
from the
purchase
order.
In the
Account
Assignme
nt Tab
G/L Account
Cost Center field shall be
Account Assignment.
document.
Page | 44
Click on Check,
before saving

Page | 45

10. MM-MIGO-GR-Return delivery to Vendor against Rejection
Overview
When Rejected goods are required to send back to the Supplier.
The Rejected materials posted to blocked stock in a Storage Location have to be cleared and returned to
Vendors as soon as possible as the blocked stock are the valuated stock of the plant and dont reflect in
PO open quantity. Purchase department and Stores should periodically (max weekly) review the blocked
stock and take action to return them back to vendors.

Document Date (MM/DD/YY)
Movement Type
Plant
Storage location
Material
Quantity
UnE
Purchase Order
Reason for Movement
Vendor
Output - Results
The output is a material document.
Date that the document is entered.
Date that the document is posted.
Movement type to be used.
The plant of manufacture.
Location from which material will be issued.
Material to be issued to the manufacturing order.
Quantity of material to be issued.
Unit of measure for material to be issued.
Reason for Movement
Vendor Number to which the goods need to be issued.
Comments
Each time an inventory movement is posted a Material document
is created by the system. If the movement has a financial impact
an Accounting document is also created.
Tips and Tricks

It is sometimes necessary to reverse a goods issue due to user error. For example, an incorrect quantity is entered
or the wrong Reservation was chosen. Within SAP, there are two different ways to reverse a goods movement. One
Page | 46

is done via a material document. Another is done through a movement type. Reversing goods movements using
movement types are the same as the initial movement types +1.
Procedural Steps

Via Menus
a) Logistics > Material Management > Inventory

Management > Goods Movement > Material
Document>Return Delivery
MIGO
Choose Return Delivery from the Drop-Down Menu and we will get Return Delivery
Material Document Screen...
On screen Return Delivery Material Document, fill in the following fields:
Select Return Delivery
Select Material Document
Enter the Material Document

number
Page | 47

Please note, the fields that appear and those that are required are completely dependent
upon the movement type selected by the user.
Field
Name
Moveme
nt type
Documen
t Date
Posting
Date
Description
Defines type of movement to
be performed by the
transaction
Current /System Date
Defau
lt
R

Enter Mvt type -122
Doc
Header
Text
Purchase
Order
Sloc
Text as per requirement
Date of actual Goods Return

posting. This determines the
Accounting posting date.
Enter any Text information
Enter PO number
Storage location
Plant
Plant location.
Material
Quantity
Material to be issued
Quantity of material to be
issued
Type of Stock-Blocked
where rejected material is
lying
R
R
R
Defaults from previous

screen.
screen.
Enter material issued.
Enter rejected quantity of
material.
S Blocked Stock.
Reason for Rejection
You must be more careful

here. By mistake had you put
X your Un-restricted Stock
will get reduced instead of
Blocked stock as SAP
provides flexibility. We will
have to ensure that only
correct stock type is entered
here.
Choose from available option
Short Text if you want to

enter specifically about this
transaction
Stock
Type
Reason
for
Moveme
nt
Text
Current Date-Change as per

requirement
R/O/
C
View
Page | 48
Comments

Press the ENTER button or select the green checkmark icon.
Save the transaction using the Save button or press Control S.
Note-System shall generate Material Document number.
Page | 49

11. MM-ZMMP_SFGS-Goods Movement of Serialized Material
---------------------------------------------------------------------------------------------------------------------------------------------------------
12. MM-MB90 GR note print out

Overview
A Goods receipts note needs to be printed
Business Process Procedure Overview
This procedure details how to print a GR note created in R/3 by T code MB90

Message Data
Field Value/Comments
Details the type of message to print.
Output - Results
Comments
A successfully printed GR note
Procedural Steps
MB90
Page | 50
On screen out put for goods movement, enter information in the fields as specified in
the table below:
Select output type ZGR

Select transmission
medium,sort order.
Enter material
document number
Page | 51

Select the proper document number and click execute
Select the proper document.
Select proper printer and click on print
Page | 52
Select the printer
Print preview can be

seen from here
Click print
Press Enter
GR note will be as below.
Page | 53
Page | 54

13. MM-MIGO-GR-Goods Receipt in case of Excisable Subcontracting Challan
Overview
Goods receipt when material comes after subcontracting
Business Process Description Overview

You follow this procedure if you want to take the Print Output of Excisable Subcontracting Challan
Input - Required Fields

Field Value / Comments

Required
Challan Number
Required
Challan Year
Required
Output - Results
Subcontracting Challan Print Output
Comments
Procedure Steps
Via Menus
Logistics Materials Management Inventory

Management Goods Movement Goods Receipt
MIGO
On screen Goods Receipt Purchase Order, type the values as per table below.
Page | 55

Field Name
Purchase
Order Number
Description
Enter the Purchase Order
Number
R/O/C
R

Enter Subcontracting Purchase
Order
Comments
Enter Purchase Order

Number and Press Enter
As soon as you press Enter system will show the complete Subcontracting PO Data
By Default you will find the material which will come
You will come to know the input material consumed by clicking on the
First enter the quantity of the Material which is coming then click on the tab
automatically show you the quantity of Input Material in correct ratio.
If you click on the tab

first then enter the quantity of material which come then you have to enter the
quantity of Input material consumed manually.
Page | 56
by doing this system will
Details of Material which comes
Tick here to receive the material

after subcontracting
Page | 57
Material which is coming from

Vendor
Tick here to consume the input

material from Vendor End
Input Material which will be

consumed from Vendor End
Now we have to refer the Subcontracting Challan (on which we send the input material to subcontractor) during
Goods Receipt. Excise tab will come by default if following prerequisites are fulfilled:
1. Chapter ID/ Excise Tariff Code is maintained in the Material Master in the Foreign Trade Import view for the
input material
2. Material is declared for Subcontracting in the Material Master in the Foreign Trade Import view
3. Output material is defined for the input material in the Material Master in the foreign Trade Import View
4. Plant Excise data, Excise Group, Series Group is maintained
Page | 58
Select the option - Refer

Subcontracting Challan
Page | 59
Click here to refer the

Subcontracting Challan
Page | 60
Enter Challan Number and Year
After entering Challan Number

and Year press this button
Page | 61
After that press Check and Post
Tick on Collective slip to take the

Print of Goods Receipt
Page | 62
After Posting you will get

material document number
Page | 63
2. Reservation
1.
MM-MB21-Create Reservation for Revenue Consumption
Overview
In case of any material is required by the users, a reservation will be created by the user in the system if stock is
available in the store.

A Reservation will be created by user whenever goods have to be withdrawn / issued from Stores. User
will create reservation manually or automatically depending upon nature of issue. Manual Reservation
will be created by user for issue of items which are not required for specific job; rather these items are
of common nature like marking cloth, cotton waste, adhesives, miscellaneous items, stationery etc.
However, for equipment and parts, Reservation will be created automatically from PS-Projects; and for
spares, Reservation will be created automatically through PM order by maintenance group.
A reservation document serves as purpose of Material Issue Requisition.
SAP supports manual and automatic reservations. Manual reservations are entered directly by the
user.
Check the availability of materials through stock overview screen at the time of creating
reservations. However, the system also conducts a dynamic availability check at the time of
reservation creation and correspondingly issues a warning message in case of unavailability of stock
for desired date.
In the material master record, total stock and unrestricted-use stock of the material remain
unchanged. Reserved stock is increased by the reserved quantity.
Base Date
Enter the date (default)
Movement Type
201-For Cost Center Consumption
Plant
Plant where the reservation will occur.
Page | 64

Material
Material of requirement.
Quantity
Storage Location
Qty required.
Cost Centre
Put the relevant cost center
Requisitioner
Put the name / initials of User
Header Text
Put the name of dept.
Output Results
Creation of a reservation
Creation of a reservation.
Issuing storage location.
Comments
Tips and Tricks

Depending on the users movement type, the system may ask the user for the cost center for the reservation to be
made.
Procedural Steps
Via Menus
a) Logistics > Materials Management > Inventory Management

>Reservations > Create
b) Logistics > Production> DRP > Execution > Reservation >
Create
c) Logistics > Sales & Distribution Foreign Trade/Customs
General Foreign Trade Processing > Environment> Purchase
Import > Inventory Management >Reservations > Create
MB21
Page | 65

On screen Create Reservation: Initial Screen, enter the below information:
Enter movement type 201
Field Name
Base Date
Description
Date for which the goods
movement is planned
Goods movement
R/O/C
R

Current date is defaulted.
Plant
Plant number
Use drop-down menu to make

the choice of the applicable
movement type.
Use the drop-down menu to
make the choice of the
appropriate plant
Reservation
Reservation number from

which reservation will be
copied with reference to
Section Heading
No of the G/L account to
which the movement is
assigned.
Cost center for the material
accounting
Movement
Type
Reference
G/L
account
Comments

appropriate G/L account.
Cost center
R
appropriate cost center.
(Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional)
Page | 66

Press <Enter>
On screen Create Reservation: New Items, enter the below information:
Enter the G/L account

Enter the cost center
Deselect if
material
movement is to
be restricted.
(Note: Some of the data on this screen depends upon the movement type that was specified on the initial
screen).
Page | 67

Field Name
Material
Description
Material number
R/O/C
R

Enter the material identifier.
Quantity
Material quantity
Enter the quantity of the

material to be moved.
UnE
The unit of measure in which

the goods movement is
entered.
Enter the unit of measure if

different than the default.
Plant
SLoc
Plant number
The storage location where
the material is currently
stored.
Indicator: Goods movement
for reservation allowed Indicator specifying that
movements are allowed in
respect of the reservation
item.
If the user wants to
prevent a goods
movement in respect of
this reservation item, the
user must deselect the
field.
If the user wants to allow
a goods movement in
respect of this reservation
item, select the field.
C
R
Defaults from the initial screen

Enter the storage location - if
not entered on initial screen.
The default setting is to have

this indicator checked.
Comments
Pull down table
access.
The quantity is
automatically
converted to
stock-keeping
units.
Pull down table
access. The
system will use
the default unit
of
measure (entry)
if this field is
left blank.
Pull down table
access.
Save the reservation. (Click on yellow file folder icon, or F11)

Message Reservation XXXXXXXXXX created is displayed in the status bar at bottom of
screen.
Exit Reservation processing. (Click on yellow up-facing arrow icon, or Shift-F3)
Page | 68

2.
MM-MB21-Create Reservation for Transfer posting Mvt-913
Overview

user.
for desired date.
Base Date
Movement Type
913
Plant
Material
Quantity
Storage Location
Qty required.
Page | 69

Header Text
Output - Results
Comments
Procedural Steps
Via Menus
d) Logistics > Materials Management > Inventory Management

e) Logistics > Production> DRP > Execution > Reservation >
Create
f) Logistics > Sales & Distribution Foreign Trade/Customs
MB21
Page | 70
Enter the Movement Type

913
Enter the Plant
Field Name
Base Date
Movement
Type
Plant
Description
movement is planned
Goods movement
R/O/C
R

Plant number

movement type.
appropriate plant
Comments
Reservation

O
Press <Enter>
Page | 71
Enter the Receiving Sloc.

Enter the material code &
Qty
Enter the Issuing SLoc.
(Note: Some of the data on this screen depends upon the movement type that was specified on the initial screen).
Field Name
Material
Description
Material number
R/O/C
R

Quantity
Material quantity

UnE

entered.

Plant
SLoc
Plant number
stored.
C
R


Page | 72
Comments
Pull down table
access.
The quantity is
automatically
converted to
stock-keeping
units.
Pull down table
access. The
system will use
the default unit
of
measure (entry)
if this field is
left blank.
Pull down table
access.

item.
prevent a goods
field.
a goods movement in

screen.
Page | 73

3.
MM-MB21-Create Reservation for Transfer posting Mvt-915
Overview

user.
for desired date.
Base Date
Movement Type
915
Plant
Material
Quantity
Storage Location
Qty required.
Page | 74

Header Text
Output - Results
Comments
Procedural Steps
Via Menus
g) Logistics > Materials Management > Inventory Management

h) Logistics > Production> DRP > Execution > Reservation >
Create
i)
Logistics > Sales & Distribution Foreign Trade/Customs

MB21
Page | 75
Enter the Movement

Type: 915
Enter the Plant
Field Name
Base Date
Description
movement is planned
Goods movement
R/O/C
R

Plant
Plant number

movement type.
appropriate plant
Reservation

Movement
Type
Comments
Press <Enter>
Page | 76
(Note: Some of the data on this screen depends upon the movement type that was specified on the initial screen).
Field Name
Material
Description
Material number
R/O/C
R

Quantity
Material quantity

UnE

entered.

Plant
SLoc
Plant number
stored.
item.
C
R


Page | 77
Comments
Pull down table
access.
The quantity is
automatically
converted to
stock-keeping
units.
Pull down table
access. The
system will use
the default unit
of
measure (entry)
if this field is
left blank.
Pull down table
access.

prevent a goods
field.
a goods movement in
Save the reservation.

screen.
Page | 78

4.
MM-MB22-Change Reservations
Overview
User wishes to change a reservation.
This process describes the method to change a reservation within the R/3 system
Reservation number
Enter the reservation number that you wants to change.
Output - Results
Change the reservation
Change the reservation
Comments
Procedural Steps

Via Menus
a) Logistics > Materials Management> Inventory Management >

Reservations > Change
b) Logistics > Production > DRP> Execution> Reservation >
Change
1 Logistics > Sales and Distribution > Foreign Trade /Customs >
General Foreign Trade Processing >Environment> PurchaseImport> Inventory Management Reservation> Change
Page | 79

MB22
On screen Change Reservation: Initial Screen, enter the below information:
Enter the Reservation

number
Field Name
Reservation
Description
Reservation number
R/O/C
R

If number is unknown, conduct
a matchcode search for this
number
Comments
Press <Enter>
On screen Change Reservation #####: Collective Processing, enter the below
information:
Page | 80
You can Change the required

quantity /SLoc/Requirement date.
To add more items to the reservation:
Click on the Create button

Add all necessary additional information
Press SAVE
To change the date of the reservation:
Click on the line item that needs to be changed

Click on the radio button Details from. item
Change the date
Press SAVE
Page | 81

Message Document XXXXXXXXXX posted is displayed in the status bar at bottom of
screen.
Page | 82

5.
MM-MB23-Display Reservations
Overview
User wishes to display a reservation.
This process describes the method to display a reservation within the R/3 system.
The exact process for displaying a reservation will be slightly different depending upon which goods
movement is being designated.
This process describes the method to display a reservation within the R/3 system.

Reservation number
Output - Results
Display the reservation
Enter the reservation number that you want to display.
Comments
Only display can be possible.
Procedural Steps
Via Menus
a) Logistics > Materials Management >Inventory Management

> Reservations > Display
b) Logistics > Production > DRP> Execution> Reservation >
Display
c) Logistics > Sales and Distribution > Foreign Trade /Customs
> General Foreign Trade Processing >Environment>
Purchase-Import> Inventory Management Reservation>
Display
MB23
On screen Display Reservation: Initial Screen, enter the below information:

Page | 83

Field Name
Reservation
Description
Reservation number
R/O/C
R

If number is unknown, conduct
a matchcode search for this
number
Comments
Press <Enter>
On screen Display Reservation XXXXXXXXXXX: Overview, the user may view the
information contained within the reservation.
Page | 84

For more information on the items contained within the reservation, the user may click
on the line item and use the various radio buttons to gain more information.
Page | 85

6.
MM-ZMMF_RES- Reservation Output
Overview
Requirement for printout of reservation document
This document describes the procedure for getting the printout of the reservation document.

Reservation number
Enter the reservation record number for which printout is
required.
Press <EXECUTE>
Output - Results
The output displays the document.
Comments
Procedural Steps
ZMMF_RES
On screen Program for reservation print out: enter the user desired Reservation
number:
Page | 86
Enter the
Reservation number
Press EXECUTE tab

The print preview of the Reservation document
Click on the PRINT tab
button.
Page | 87
3. Transfer Posting
1.
MM-MIGO-TP-One-Step Transfer posting between Slocs
Overview
Material needs to be transferred from one storage Location to another in one step.
1.
2.
3.
4.
5.
For certain materials, we need to do transfer from one storage location to another.
This movement is called as Transfer Posting Storage Location to Storage Location in SAP.
This transfer posting can take place in two ways.
One is single step transfer posting and the other one is knows as two step Transfer posting.
For Storage Location with in a Plant, it is decided to carry out single step transfer posting
through reservation with in Plant Storage Location transfer.
6. The Storage location which requires the material will create the Reservation for the required
Materials with Movement Type 311.
7. The issuing Storage Location to do transfer posting with reference to this reservation.
NOTE: The movement types above also allow the material to move from one location to another within
the same plant. The receiving location defaults to the sending location, but may be over-ridden as
necessary.


Movement Type
Plant
Plant number
Receiving Location
Storage location where materials will reside after transfer
Material
Material number
Quantity
Quantity of material to be transferred.
Storage location
Storage location where material resides prior to transfer
Page | 88
Tips and Tricks

If the user enter the issuing Plant and Storage Location in the Enter Transfer Posting: Initial Screen and the data is
carried through to the detail line items.
It is sometimes necessary to reverse a transfer order due to user error. For example, an incorrect quantity is entered or
the wrong material was chosen. Within SAP, there are two different ways to reverse a goods movement. One is done
via a movement type. Another is done through a material document.
Reversing goods movements using movement types are the same as the initial movement types +1. For example, a
reversal of a transfer between sLoc, 311 movement type is the reversal of movement type 312.
To reverse a transfer by material document follow the menu path: Logistics > Material Management > Inventory
Management > Material Document > Cancel/Reverse. The material document is needed for this transaction.
Procedural Steps
Via Menus
a) Logistics > Material Management > Inventory Management

> Goods Movement > Transfer Posting
b)
MIGO
Select Transfer Posting from the drop-down menu and on Screen Transfer Posting
reservation, enter information in the fields as specified in the below table:
Page | 89
Selection Reference-
Field Name
To
Reservation
Description
Reservation number
R/O/C
O

In case required to transfer
against Reservation request
otherwise leave blank.
No action necessary
Document
Date
Posting
Date
Default is current system date
User may select other posting

date.
Material
Identifier of an external
Enter external document
Page | 90
Comments
The system
checks whether
the posting date
entered is
allowed by
means of the
posting period
permitted.

slip
Doc.
header text
Defaults for
documents
items
Movement
type
document
Section Heading
Goods movement type
Plant
Plant number
Storage
location
Storage Location (where

goods to be transferred
resides in issuing location)
number if available
Enter any necessary notes for
this transfer document
Enter the number for the

movement type or choose a
movement type from the pulldown table.
Enter or select a Plant from the
pull-down table.
Enter a Storage location or

select from the pull-down
table.
Enter the plant

number on this
screen and it is
carried over to
the detail
screen
If Storage
Location is
entered, it is
carried through
to item details
screen. If not
entered, storage
location will be
required on
item details
screen.
Press <Enter>
Enter information in the fields as specified in the below table for the recipient:
Please note, the fields that appear and those that are required are completely dependent upon the movement
type selected by the user.
Field Name
Recipient
Description
Recipient for whom the
material or the service is
destined.
R/O/C
O

Enter recipient
Page | 91
Comments

Recv. Sloc
Storage location where

material will reside after
transfer.
Enter receiving storage

location.
Material
Material number
Quantity
Material quantity

UnE

entered.

Sloc

stored.

Defaults to
same location
type as sending
location.
Pull down table
access.
The quantity is
automatically
converted to
stock-keeping
units.
Pull down table
access. The
system will use
the default unit
of
measure (entry)
if this field is
left blank.
Pull down table
access.
Multiple materials may be handled with the same goods movement screen.
Pressing ENTER locks the material for this transaction but allows for any quantity changes prior to saving the goods
movement.
Save the transaction. (Select yellow file folder or F11).
You can also raise the stock transfer reservation at the recipient storage location then
stock transfer with reference to reservation can be posted as shown below,
Page | 92
3. Enter reservation no.
2. R09 Select reservation
1. Select transfer
posting.
4. Enter quantity.
5. Enter storage
location.
Enter only material quantity and storage location from which the material is to be
transfer.
Check the document and post the document.
Page | 93

2.
MM-MIGO-TP-Transfer Posting Between Two Project Stocks
Overview
Material needs to be transferred from Revenue Stock to Project Stock in one step to meet the requirement of
material against Project.
1. For certain materials, we need to do transfer from Revenue Stock to Project Stock in one step to
meet the requirement of material against Project.
2. This movement is called as Transfer Posting Plant to Plant in SAP. It is decided to carry out single
step transfer posting through from Revenue Stock to Project Stock.
3. The issuing Plant/Storage Location to do transfer posting with Movement Type 415+Q.
NOTE: The movement types 415+Q Transfer posting to project stock

You can use this movement type to carry out a transfer posting from your own unrestricted-use
stock, consignment stock, and other project stock to a project stock.
Possible special stock indicators:
E, K, Q


Movement Type
Plant
Plant number
Receiving Sloc
Receiving Plant/Storage location where materials will reside

after transfer
Material number
Material
Page | 94

Quantity
Storage location
WBS Element
Required WBS element (A WBS element describes a task or a

partial task that can be divided.)
Tips and Tricks

reversal of a transfer between Plants, 416 movement type is the reversal of movement type 415
Procedural Steps
Via Menus
c) Logistics > Material Management > Inventory Management

MIGO
Others, enter information in the fields as specified in the below table:
Page | 95
Movement type 415 Q
Field Name
To
Reservation
Description
Reservation number
R/O/C
o
Document
Date
Posting
Date

date.
Material
slip
Doc.
header text
document

number if available

No action necessary
Page | 96
Comments
The system
checks whether
the posting date
entered is
allowed by
means of the
posting period
permitted.
Defaults for
documents
items
Movement
type

Section Heading
Goods movement type
Plant
Plant number
Storage
location


pull-down table.

table.
415Q
Enter the plant

number on this
screen and it is
carried over to
the detail
screen
If Storage
Location is
entered, it is
carried through
to item details
screen. If not
entered, storage
location will be
required on
item details
screen.
Press <Enter>
Enter information in the fields as specified in the below table:
Field Name
Recipient
Recv. Sloc
Description
destined.
Receiving Plant/Storage
location where material will
reside after transfer.
R/O/C
O

Enter recipient

location.
Page | 97
Comments
Defaults to
same location
type as sending
location.

Material
Material number
Quantity
Material quantity

UnE

entered.

Sloc

stored.
WBS Element

Enter the WBS Element
WBS
Element
Pull down table

access.
The quantity is
automatically
converted to
stock-keeping
units.
Pull down table
access. The
system will use
the default unit
of
Measure
(entry) if this
field is left
blank.
Pull down table
access.
movement.
Save the transaction. (Select yellow file folder, or F11).
Page | 98

3.
MM-MIGO-TP-Transfer Posting from Project to Revenue Stock
Overview
Material needs to be transferred from Project Stock to Revenue Stock in one step as per requirement.

1. For certain materials, we need to do transfer from Project Stock to Revenue Stock in one step to
step transfer posting through from Project Stock to Revenue Stock.
3. The issuing Plant/Storage Location to do transfer posting with Movement Type 411+ Q.
NOTE: The movement types 411+Q

Transfer posting of special stocks E, K, and Q to company's own stock
The quantity is transferred from unrestricted-use special stock Q (project stock) to unrestricted-use
storage location stock. The corresponding special stock indicator is required for Q


Movement Type
Plant
Plant number
Receiving Sloc
Material

after transfer
Material number
Quantity
Storage location
Page | 99

WBS Element

Tips and Tricks-
1. If the user enter the issuing Plant and Storage Location in the Enter Transfer Posting: Initial Screen and the
data is carried through to the detail line items.
2. It is sometimes necessary to reverse a transfer order due to user error. For example, an incorrect quantity is
entered or the wrong material was chosen. Within SAP, there are two different ways to reverse a goods
movement. One is done via a movement type. Another is done through a material document.
3. Reversing goods movements using movement types are the same as the initial movement types +1. For
example, a reversal of a transfer between Plants, 412 movement type is the reversal of movement type 411
Path-To reverse a transfer by material document follow the menu path: Logistics > Material Management >
Inventory Management > Material Document > Cancel/Reverse. The material document is needed for this
transaction.
Procedural Steps
Via Menus
d) Logistics > Material Management > Inventory Management

MIGO
Page | 100
Movement type
411Q
Selection ReferenceField Name

To
Reservation
Description
Reservation number
R/O/C
o
Document
Date
Posting
Date

date.
Material
slip
Doc.
document

number if available

No action necessary
Page | 101
Comments
The system
checks whether
the posting date
entered is
allowed by
means of the
posting period
permitted.

header text
Defaults for
documents
items
Movement
type
Section Heading
Goods movement type
Plant
Plant number
Storage
location


pull-down table.

table.
Enter the plant

number on this
screen and it is
carried over to
the detail
screen
If Storage
Location is
entered, it is
carried through
to item details
screen. If not
entered, storage
location will be
required on
item details
screen.
Press <Enter>
Please note, the fields that appear and those that are required are completely dependent upon the movement type
selected by the user.
Field Name
Recipient
Recv. Sloc
Description
destined.
R/O/C
O

Enter recipient

location.
Page | 102
Comments
Defaults to
same location

Material
Material number
Quantity
Material quantity

UnE

entered.

Sloc

stored.
WBS Element

WBS
Element
type as sending
location.
Pull down table
access.
The quantity is
automatically
converted to
stock-keeping
units.
Pull down table
access. The
system will use
the default unit
of
measure (entry)
if this field is
left blank.
Pull down table
access.
movement.
Page | 103

4.
MM-MIGO-TP-TransferPosting Between Revenue to Project Stocks
Overview
Material needs to be transferred from Revenue Stock to Project Stock in one step to meet the requirement of
material against Project.

1. For certain materials, we need to do transfer from Revenue Stock to Project Stock in one step to
step transfer posting through from Revenue Stock to Project Stock.
3. The issuing Plant/Storage Location to do transfer posting with Movement Type 415.
NOTE: The movement types 415 Q Transfer posting to project stock

You can use this movement type to carry out a transfer posting from your own unrestricted-use
stock, consignment stock, and other project stock to a project stock.
Possible special stock indicators:
E, K, Q


Movement Type
Plant
Plant number
Receiving Sloc
Material

after transfer
Material number
Quantity
Page | 104

Storage location
WBS Element

Tips and Tricks
reversal of a transfer between Plants, 416 movement type is the reversal of movement type 415
Procedural Steps
Via Menus
e) Logistics > Material Management > Inventory Management

MIGO
Page | 105
Movement type
415
Selection ReferenceField Name

To
Reservation
Description
Reservation number
R/O/C
o
Document
Date
Posting
Date

date.
Material
slip
Doc.
document

number if available

No action necessary
Page | 106
Comments
The system
checks whether
the posting date
entered is
allowed by
means of the
posting period
permitted.

header text
Defaults
for
documents
items
Movement
type
Plant
Section Heading
Goods movement type
Plant number

pull-down table.
Enter the plant

number on this
screen and it is
carried over to
the detail
screen
Storage
O
If Storage
location
Location is
table.
entered, it is
carried through
to item details
screen. If not
entered,
storage location
will be required
on item details
screen.
Press <Enter>

Field Name
Recipient
Description
destined.
R/O/C
O

Enter recipient
Page | 107
Comments

Recv. Sloc

location.
Material
Material number
Quantity
Material quantity

UnE

entered.

Sloc

stored.
WBS Element

WBS
Element
Defaults to
same location
type as sending
location.
Pull down table
access.
The quantity is
automatically
converted to
stock-keeping
units.
Pull down table
access. The
system will use
the default unit
of
measure (entry)
if this field is
left blank.
Pull down table
access.
movement.
Page | 108

5.
MM-MIGO-TP-Two-Step Stock Transfer between Slocs
Overview
Material needs to be transferred from one storage Location to another in two steps.

For certain materials, we need to do transfer from one storage location to another storage location in
two steps. This transfer posting can take place in two ways. One is single step transfer posting and the
other one is known as Two step Transfer posting. For Storage Location with in a Plant, if required to
carry out two steps transfer posting to track issue and receipt entries with stock in transit details,
following transaction activities will followThe issuing Storage Location to do transfer posting with movement type 913 for removing the stock.
The receiving Storage Location to do transfer posting with movement type 915 for placement of stocks.
NOTE: The movement types above also allow the material to move from one location to another within
the same plant. The receiving location defaults to the sending location, but may be over-ridden as
necessary.
The issuing Storage Location to do transfer posting with movement type 913 for removing the stock.
Rservation no.

Reservation number from reservation list.
Movement Type
Plant
Plant number
Receiving Location
Material
Material number
Quantity
Storage location
Page | 109
The receiving Storage Location to do transfer posting with movement type 915 for placement of stocks
Material Document Number

Enter the document creation date.
Enter the Document Number.
Movement Type
Plant
Plant number
Receiving Location
Material
Material number
Quantity
Storage location
Tips and Tricks

Procedural Steps
Via Menus
f) Logistics > Material Management > Inventory Management

g)
MIGO
Page | 110
Step I - Transfer posting at the issuing storage location

Note-At receiving storage location there will be a reservation for movement type 913 is required to be created.
Select Transfer Posting from the drop-down menu and on Screen Transfer Posting -reservation, enter information
in the fields as specified in the below table:
1.Select Transfer posting
3. Select Movement
Type 913
2. Select reservation as
reference and enter
reservation number
4. Data from reservation
will get automatically fetch
up here.
Field Name
Document
Date
Posting
Date
Description
R/O/C
R

No action necessary

date.
Page | 111
Comments
The system
checks whether

the posting date
entered is
allowed by
means of the
posting period
permitted.
Reservation
number
Material
slip
Doc.
header text
Movement
type
Plant
Reservation number
document
Goods movement type
Plant number

number if available

pull-down table.
Enter the plant

number on this
screen and it is
carried over to
the detail
screen
Storage
O
If Storage
location
Location is
table.
entered, it is
carried through
to item details
screen. If not
entered,
storage location
will be required
on item details
screen.
Press <Enter>

Page | 112
Field Name
Recipient
Description
destined.
Storage location where
material will reside after
transfer.
R/O/C
O

Enter recipient

location.
Material
Material number
Quantity
Material quantity

UnE

entered.

Sloc

stored.

Recv. Sloc
Comments
Defaults to
same location
type as sending
location.
Pull down table
access.
The quantity is
automatically
converted to
stock-keeping
units.
Pull down table
access. The
system will use
the default unit
of
measure (entry)
if this field is
left blank.
Pull down table
access.
movement.
Check and post the document.
Step II- Transfer posting at the receiving storage location-
Page | 113

1.Select place in
storage- Reservation
2. Enter the material

document Number
3. Enter movement type

915
4. Enter the data of issuing
as well as receiving storage
location
Enter the data as the same as mentioned for issuing storage location only movement
type will be 915.
Page | 114

6.
MM-MB1B-TP-Transfer Posting of Input Material for Subcontracting

Vendor End Mvt-541
Overview:
Transfer posting of Input material required by subcontractor at subcontractors end

Whenever an excisable material is going outside the plant for subcontracting then raw material
need to be transferred to subcontractor

Required
Storage Location
Required
Output - Results
Material Document Generated
Comments
Transfer posting of material done at subcontractor end
Procedure Steps
Via Menus

Movement Type
(a) Logistics Materials Management Inventory

Management Goods Movement Transfer Posting
MB1B
541
Page | 115
On screen Enter Transfer Posting: Initial Screen
Field Name
Movement Type
Description
Enter Movement type
for Transfer Posting
R/O/C
R

Use Movement type-541
Plant
Enter Plant from where

transfer posting to be
done
Enter Plant
Storage Location
Enter storage Location

from where material to
be transferred
Enter the storage location

where stock exists
Comments
Click here to enter the PO number

which you are referring for
Subcontracting
Enter Plant from where material to be transferred
Enter Storage Location from

where material to be
transferred
Page | 116

On screen Enter Transfer Posting: Initial Screen
Field Name
Purchase Order
Number
Description
Enter PO Number you are
referring for subcontracting
R/O/C
R

Enter PO number
Comments
Enter Purchase Order number

and PO line item
After entering the PO number
click on the tab Adopt+Details
Page | 117

In the screen Enter Transfer Posting: New Item 001
Material Code and Quantity will be picked from

Purchase Order, you have to check and confirm
and after that press Save button
R = Required, O = Optional, C = Conditional
As soon as you
press
Save button you will get
Page
| 118
material document number. With the help of this
number you will generate Subcontracting Challan
Page | 119

7.
MM-MB90 STO issue note print out
Overview
A STO (stock transfer note) Issue note needs to be printed
This procedure details how to print a STO Issue note created in R/3 by T code MB90
Message Data
Output - Results
Comments
A successfully printed STO Issue

note
Procedural Steps
MB90
Page | 120
the table below:
Select Output type ZSTO

Select processing mode,
Transmission medium, sort
order
Enter material
document number
Page | 121
Page | 122
Select proper printer
Click print
Press Enter/print
STO Issue notes will be as below.
Page | 123

seen from here
Page | 124
4. Goods Issue
1.
MM-MIGO-GI- Goods Issue to Project from Project Stock
Overview
When a manual goods issue is required to issue material to project from the project stock

In this case Goods Issue required for issue the material to Projects from Project Stock.
The process of consuming the inventory from the Project Stock to Project shall be to all Project based
procurement and subsequent issue for Project use.
Transaction code-MIGO

Movement Type
Plant
Storage location
Material
Quantity
UnE
Reservation number
Output - Results
Movement type to be used.(281Q)
Enter the reservation number from the network release.
Comments
by the system.
If the movement has a financial impact an Accounting document is
also created.
Tips and Tricks
Page | 125

It is sometimes necessary to reverse a goods issue due to user error. For example, an incorrect quantity is entered
or the wrong Reservation was chosen. Within SAP, there are two different ways to reverse a goods movement. One
is done via a material document. Another is done through a movement type. Reversing goods movements using
movement types are the same as the initial movement types +1. For example, a reversal of a goods issue to Project
from Project Stock is 281 Q, would be a 282Q movement type
Procedural Steps
Via Menus
b) Logistics > Material Management > Inventory

Management > Goods Movement > Goods Issue
MIGO
Screen Goods Issue-Others, will be displayed.

On screen Goods Issue-Others: fill in the following fields:
Page | 126
Enter Reservation
number
Select Document type
Fill quantity in Quantity tab.
Page | 127
Enter quantity here.
Select Item OK
Page | 128
Select ITEM OK.
Check document for error and post the document.
Page | 129
CHECK the
document and
POST it.
Document number will be created
Page | 130

2.
MM-MIGO-GI- Return Partial Qty. against reservation
Overview
Returning the partial quantity of a material which was issued against the reservation
Incase when a goods is to return to store which was issued against the reservation. It might be issued to
Project, cost center, production order etc.
It is sometimes necessary to reverse a goods issue due to lesser requirements by the user.
If a material was issued to the project or cost center against the reservation but now requirement is less
and it requires returning to the store.

Document Type
Material Document
Return Delivery
A document number by which material has been issued.
Movement type
System will automatically pick the +1 to the movement type by which

Material has been issued.
Output - Results
Comments
Procedural Steps
Page | 131

Via Menus
c) Logistics > Material Management > Inventory

Management > Goods Movement > Goods Issue MIGO
MIGO
Screen Enter Goods Issue: Initial Screen, will be displayed.
Select MATERIAL
DOCUMENT
Select the Document type

(RETURN DELIVEY)
On screen Return delivery material document fill in the following fields:
Page | 132
type and reservation number selected by the user.
Check the document for error and post the document.
Page | 133
Save the document.

Check the stock will be getting increased.
Page | 134

3.
MM-MIGO-GI- Reversal of Project Stocks to Project
Overview
When a Goods Issue is required to be reversed from project

When a Goods Issue to project is has been done but it required to be reversed due fewer requirement of
material for project or for some other reason,
Document type
Reference document
Document number
Movement Type
Return delivery
R02 Material Document.
Document number by which material was issued
System will automatically pick the movement type 282-Q
Output - Results
Comments
Procedural Steps
Via Menus
d) Logistics > Material Management > Inventory

Management > Goods Movement > MIGO
MIGO
Page | 135
In following screen fill the required fields.
Select the document

type(return delivery)
Select reference
document(materail
document)
Enter the document
number .
On screen Return delivery material document: fill in the following fields:
Page | 136
Please note, the fields that appear and those that are required are completely dependent upon the document
number selected by the user.
Click Item OK,

Check the document for error and post the document.
Note- System shall generate Material Document number.
Page | 137

4.
MM-MIGO-GI-Goods Issue for Own Consumption
Overview
When a goods is required to be issue for own consumption by transaction code MB1A
In this case Goods Issue or Goods Withdrawal is required for own consumption. Some examples of goods
issue requirements are as follows:
1. Material is required to deliver to the production line.
2. The process of consuming the inventory from the warehouse to cost center,
3. Material is required for consumables like cotton waste, hand gloves, etc.

Movement Type
Plant
Storage location
Material
Quantity
UnE
Reservation
Output - Results
Reservation number, a unique number.
Comments
by
The system. If the movement has a financial impact an
Accounting document is also created.
Procedural Steps
Page | 138

Via Menus
e) Logistics > Material Management > Inventory

Management > Goods Movement > Goods Issue
MB1A
Screen Enter Goods Issue: Initial Screen, will be displayed.

Enter the header level data 1. Document Date. 2. Movement type, 3. Plant, 4. Storage location
Page | 139
On screen Enter Goods Issue: New Items: fill in the following fields:
Enter the header level data 1. Quantity, 2. Cost center,
Page | 140
Field
Name
Movement
type
G/L
account
Business
Area
Cost
center
Recipient
Description
Defines type of movement to
be performed by the
transaction
Identifies G/L account in
chart of accounts
R/O/
C
View

Defaults from previous screen
Enter if required
Identifies the business area
Identifies cost center
Identifies destination of
material
Material to be issued
Quantity of material to be
issued
O
R
R
Enter material issued.

Enter quantity of material to
be issued.
Sloc
Unit of measure in which

goods issue is entered.
Storage location
Plant
Plant location.
Text
Descriptive text
Enter unit of measure for

material issued.
screen.
screen.
Enter if desired
Material
Quantity
UnE
Comments
Shall
automatically
pick from
Reservation, if
issued against
Reservation.
Is required if issuing against

the cost center.
Press the ENTER button or select the green checkmark icon.
For a Reservation, on the screen Enter Goods Issue: Initial Screen: press the To
Reservation button.
Page | 141
On the pop-up screen Reference: Reservation fill in the following fields:
Field Name
Reservation
R/O/C
R
Cost Center
Description
Number which identifies
a material reservation or
dependent requirement
Number of the storage
location from which the
material will be
withdrawn
Material number of the
order, if order number is
not known
Cost Center
Order
Number identifying the
SLoc
Material

Enter if known or leave blank
and search using the Find
Reservation section below.
Enter, select or leave blank
Enter or select from matchcode
Enter if the user want to search

for reservations for a specific
cost center
Enter if appropriate
Page | 142
Comments
WBS Element
Network
Asset
Receiving Plant
Receiving Sloc.
Sales Order
Plant
Requirements
Date
task order
Work Breakdown
Structure element
Network number for
account assignment
Main fixed asset number
The receiving plant or
internal unit that will
receive the material
Receiving Storage
Location
Sales Order number
Plant for the order
Date for the order
reservations to be
executed
O
O
O
O
O
Press Enter.
Click the Adopt button F5.
Page | 143
Save the transaction using the Save button or press Control S.
Page | 144

5.
MM-MB90 GI note print out
Overview
A Goods Issue note needs to be printed
This procedure details how to print a GI note created in R/3 by T code MB90
Message Data
Output Results
Comments
A successfully printed GI note
Procedural Steps
MB90
Page | 145
the table below:
Select Output type

ZGI
Select processing
mode,medium ,sort
order.
Entermaterial
document number
Page | 146
Click EXECUTE
Page | 147
Select proper printer

seen from here
Click print
Press Enter
GI note will be as below.
Page | 148
Page | 149
5. Goods Movement - Others

1.
MM-MB02-Change Material Document
Overview
A material document needs to be changed.
When you do any receipts, Issue or stock transfers a material and a accounting document is get created.
You can change only unloading point and enter a information text using this transaction.(MB02)

Material Document No.
If the number is known, enter it. If not, conduct a match-code
search for it.
Output - Results
A Change Material Document
Overview Screen
Comments
You can use the magnifying glass to view the details and change
the Unloading point and texts.
Tips and Tricks

You can also see the accounting document by clicking on the accounting document tab.
Procedural Steps
Via Menus
(a) Logistics Material Management Inventory

Management Material Document Change
(b) Logistics Sales and Distribution Foreign
Trade/Customs General Foreign Trade Processing
Environment Purchase Import Inventory
Page | 150
Management Material Document Change

(c) Logistics Production KANBAN Environment
Inventory Management Material Document Change
MB02
On screen Change Material Document: Initial Screen, enter information in the fields as
specified in the below table:
Enter document no.
Field
Name
Material
Document
Material
Document
Year
Description
Alphanumeric key that
uniquely identifies the
material document.
Calendar year of the material
document
R/O/
C
R
Comments
If unknown, conduct a matchcode search
Page | 151

On screen Change Material Document: Overview, the fields will be filled in with
information from the original material document. The user may change the following
fields if the user presses the Details from Item radio button:
Enter unloading
point
Enter a text here
Field
Name
Unloading
point
Text
Description
Point at which the material
will be unloaded
Explanatory text
R/O/
C
O
None of the other fields may be changed
Page | 152
Comments

2.
MM-MB90-Processing of Material Document
Overview
User wishes to Reprocess Outputs for Material Documents
(Print) .

This process describes the method to reprocess output for Material Documents

Output Type
Transmission Medium
Sort Order
Processing Mode
Material Document Year
Material Document
GR note/GI note/Excise note etc.
Printout/Fax/Mail etc.
Output - Results
Processed Output for Material
Document
Comments
Tips and Tricks

Only Material Documents for Goods Receipts can be processed using this process
Page | 153

Procedural Steps

Via Menus
Logistics> Materials Management> Inventory Management>
Material Document> Process Output
Logistics> Sales and Distribution> Foreign Trade/Customs>

General Foreign Trade Processing> Environment> Purchase
Import> Inventory management> Material Document> Process
Output
Logistics> Logistics Execution> Inbound Process> Goods Receipt

for Purchase Order, Order, Other > Print and Communication>
Goods Receipt Messages
Logistics> Logistics Execution> Outbound Process> Goods Issue

for Other Transactions> Print and Communication> Goods Issue
Messages
Logistics> Production> KANBAN> Environment> Inventory

Management> Material Document> Process Output
Logistics> Environment> Environment> Master Data>

Subsequent Settlement> Vendor Rebate Arrangements>
Environment> Condition/Arrangement> Environment> Pricing>
Environment> Value assignment> Inventory management>
Material document> Print/transmit
MB90
Page | 154
On screen Output from Goods Movement, enter the below information:
Enter material
document number
Field Name
Output Type
Description
Specifies the kind of
output to be produced.
Transmission
Medium
Sort Order
Message transmission
medium
Sort order for output from
goods movements
Expansion Levels of
batch where used list
Material doc. year
Processing
Mode
Material
Document Year
Material
Document
Number of material
document
R/O/C
R

If output type is unknown,
conduct a match code search
for this number
Specifies how the output will
be produced
Controls the sorting of Output
Drop-down menu is available
O
R
Select the Execute button to reprocess the output
Page | 155
Comments
Page | 156
Select the printer
Exit this view. (Click on yellow up-facing arrow icon, or Shift-F3)
Page | 157

3.
MM-ZMMP_SMO01_Slow moving_Non moving_Obsolete
Overview
For material slow moving, non-moving, obsolete creation.

This process describes how to put any material in slow moving, non-moving or obsolete category.
Plant
Enter the plant no.
Storage location
Enter the Storage location no.
Output Results
Material slow moving non moving
obsolete report
Comments
Page | 158

Procedural Steps
Put any material in slow moving, non moving or obsolete category
Transaction Code
ZMMP_SMO01
On screen Material slow Moving Non Moving Obsolete creation, enter the below
information:
Page | 159
Field Name
Plant
Description
Enter the plant no.
R/O/C
M
Storage
Location
Enter the Storage location in which

the material is stored.

Unique no. identifying the
plant
Storage location in that plant
where the material is stored
Comments
On screen Material slow Moving Non Moving Obsolete creation, Press Execute:
Page | 160
As soon as User press Execute button, system will Display Material slow Moving Non Moving Obsolete report.
Page | 161
6. Outbound Delivery
1.
MM-MIGO-VL10B & VL02N-Create Outbound Delivery & PGI
Overview
Outbound Delivery will be created if a material is required to transfer from One Plant to Another Plant within BSNL
with reference to Stock transfer Purchase Order(Refer STO manual).
Create Outbound Delivery by Supplying Plant

Access Transaction By:
Transaction Code
VL10B
VL02N
VL03N
Activity
Create Outbound Delivery with reference to Stock Transfer PO
Change Outbound Delivery/ Post Goods Issue
Display Outbound Delivery
2. Execute
1. Enter the
purchasing document
no.
Page | 162
3. Select background
Select the line item and click on background to create outbound delivery
3. Click on show delivery
Click on Show delivery tab to see the Outbound Delivery Number
Page | 163
4. Display the
outbound delivery
Post Goods Issue

Access Transaction by:
Transaction Code
VL02N
Activity
Change Outbound Delivery
In the screen Change Outbound Delivery enter the following data:
Field Name
Outbound Delivery
Number
Description
Enter the Desired Outbound
Delivery Number
R/O/C
R
Storage Location
Enter the Storage Location

from where Material will
be Picked
Quantity of the material to
be picked
Quantity

Enter the Outbound Delivery
number for which you want to
make Goods Issue
Enter the Storage Location from
where Material will be Picked
Quantity of the material to be
picked
Page | 164
Comments
1. Enter the outbound

delivery no.
2. Enter the picked qty,

storage location,
here
In the Screen STO Cross Company XXXXXXXX Change Overview if you press Post
Goods Issue tab system will remove the stock from your end and it will show at vendors
end.
Page | 165
See the document change

message.
Verification of Accounting Document during PGI (Post Goods Issue)
Access the Transaction by
Transaction Code
VL03N
Activity
Display Outbound Delivery
Page | 166

Enter the following field in the screen Display Outbound Delivery
Field Name
Outbound Delivery
Number
Description
Enter the Desired Outbound
Delivery Number
R/O/C
R

Enter the Outbound Delivery
number for which you want to
make Goods Issue
Click on display document
Click on accounting
document
Page | 167
Comments
Page | 168
Page | 169
7. Returnable Gatepass (RGP)

1.
MM-ZMMP-RGP01-(With Material Document)
Overview
Store Person need to send Returnable Gate Pass when a material goes out from the company on returnable basis.

This process describes how to create RGP (Returnable Gate Pass) number against the transfer posting
material document number.

Reference Type
Material Documents Number
01-With Reference to Material Document

Transfer Posting Material Document Number (Using Movement
type-941)
Output - Results
RGP Number created
Comments
This for RGP with document reference.
Page | 170

Procedural Steps
Create Material Document
On Screen Enter Transfer Posting Enter the following Information:
Field Name
Movement
Type
Plant
Storage
Location
Description
Enter Movement type for Transfer
Posting of material at Vendor End
Enter Plant Code from which
material is being Stock Transferred
to Vendor
Enter Storage Location
R/O/C
M

Use Movement Type - 941
Location from which

material is being Stock
Transferred
Comments
On Screen Enter Transfer Posting: Collective Processing enter the following

information:
Page | 171
Enter the vendor

Enter the quantity and
material, Sloc etc.
Field Name
Material
Code
Quantity
Description
Enter Material Code which will go
outside
Enter the quantity of material
which is going outside
R/O/C
M

Enter the quantity to be sent
Comments
On Screen Enter Transfer Posting: Collective Processing Press Save button:
Page | 172
After pressing save

button you will gate
document number
here.
As soon as you press Save Button, system will generate Material Document Number.
Note- With reference to this Material Document you will create RGP Number
Page | 173

Create RGP Number
Transaction Code
ZMMP_RGP01 - Create
ZMMP_RGP02 - Change
ZMMP_RGP03 - Display
On screen Returnable Gate Pass-Out, enter the below information:
Data with reference to

material document will
get copied over here.
Page | 174

Field Name
Reference
Type
Description
R/O/C
Whether you want to create RGP

with Material Document or
Without material Document
Transfer Posting Material
Document of movement type-941
Year of material document
Vendor Code
Planned
Return
Date
Amount
Planned Return date of Material
Value of Total Material
Header
Text
Item Text
Any Specific Detail
Any Item Specific Detail
Material
Document
Doc. Year
Vendor
M
M
M

If you want to create RGP with
reference to material document
then select- 01
Enter Material Document year
Vendor Code will be picked
from Material Document
Enter Planned Return Date of
Material
Enter the total value of material
going outside the company
Enter any specific detail you
want to inform to Subcontrator
Enter any Item Level specific
detail you want to inform to
Subcontrator
On screen Returnable Gate Pass-Out, Press Save:
Page | 175
Commen
ts
RGP number
As soon as User presses Save button, system will generate RGP Number.
When material is returned
On screen Enter Transfer Posting: Initial Screen enter following details:
Page | 176
Movement type
942
Field Name
Movement
Type
Plant
Storage
Location
Description
Posting of material from Vendor
End
Enter Plant Code in which material
is being Stock Transferred from
Vendor
R/O/C
M

Location in which material is

being Stock Transferred
Comments
On screen Enter Transfer Posting: Collective Processing: enter following details:
Page | 177
Field Name
Material
Code
Quantity
Description
Enter Material Code which will
come inside the company
which is coming inside
R/O/C
M

Enter the quantity to be

received
Comments
Page | 178
RGP return document

number.
As soon as you press save button system will generate material document number with reference to this material
documents you will create return RGP number
Create Return RGP number
Access the transaction by T Code:
Page | 179

Transaction Code
ZMMP_RGPRET01 - Create
ZMMP_RGPRET02 - Change
ZMMP_RGPRET03 - Display
On the Screen Returnable Gate Pass-Return enter the following details:
Enter RGP return

document
number.
Field Name
Reference
RGP
Number
Document
Year
Reference
Material
Document
Description
Enter RGP number using which
you sent the material outside
R/O/C
M

Enter Document Year
Enter Document year
Enter Transfer Posting Material

document of movement type -942
Page | 180
Comments
Return material
document number.
As soon as you press Save button system will generate Return RGP number
Page | 181

2.
MM-ZMMP-RGP01-(Without Material Document)
Overview
Store Person need to send Returnable Gate Pass when a material goes out from the company on returnable basis.

This process describes how to create RGP (Returnable Gate Pass) number against the transfer posting
material document number.

Reference Type
Material Documents Number
01-With Reference to Material Document

Transfer Posting Material Document Number (Using Movement
type-941)
Output - Results
RGP Number created
Comments
This for RGP with document reference.
Procedural Steps
Create Material Document
On Screen Enter Transfer Posting Enter the following Information:

Page | 182
Field Name
Movement
Type
Plant
Storage
Location
Description
Posting of material at Vendor End
Enter Plant Code from which
material is being Stock Transferred
to Vendor
R/O/C
M

Location from which

material is being Stock
Transferred
Comments
On Screen Enter Transfer Posting: Collective Processing enter the following

information:
Page | 183
Enter the vendor

Enter the quantity and
material, Sloc etc.
Field Name
Material
Code
Quantity
Description
Enter Material Code which will go
outside
which is going outside
R/O/C
M

Enter the quantity to be sent
Comments
Page | 184
After pressing save

button you will gate
document number
here.
As soon as you press Save Button, system will generate Material Document Number.
Note- With reference to this Material Document you will create RGP Number
Page | 185

Create RMGP Number
Transaction Code
ZMMP_RGP01 - Create
ZMMP_RGP02 - Change
ZMMP_RGP03 - Display
On screen Returnable Gate Pass-Out, enter the below information:
Data with reference to

material document will
get copied over here.
Page | 186

Field Name
Reference
Type
Description
R/O/C
Whether you want to create RGP

with Material Document or
Without material Document
Transfer Posting Material
Document of movement type-941
Year of material document
Vendor Code
Planned
Return
Date
Amount
Planned Return date of Material
Value of Total Material
Header
Text
Item Text
Any Specific Detail
Any Item Specific Detail
Material
Document
Doc. Year
Vendor
M
M
M

If you want to create RGP with
reference to material document
then select- 01
Enter Material Document year
Vendor Code will be picked
from Material Document
Enter Planned Return Date of
Material
Enter the total value of material
going outside the company
Enter any specific detail you
want to inform to Subcontrator
Enter any Item Level specific
detail you want to inform to
Subcontrator
On screen Returnable Gate Pass-Out, Press Save:
Page | 187
Commen
ts
RGP number
As soon as User presses Save button, system will generate RGP Number.
When material is return
On screen Enter Transfer Posting: Initial Screen enter following details:
Page | 188
Movement type
942
Field Name
Movement
Type
Plant
Storage
Location
Description
Posting of material from Vendor
End
Enter Plant Code in which material
is being Stock Transferred from
Vendor
R/O/C
M

Location in which material is

being Stock Transferred
Comments
On screen Enter Transfer Posting: Collective Processing: enter following details:
Page | 189
Field Name
Material
Code
Quantity
Description
Enter Material Code which will
come inside the company
which is coming inside
R/O/C
M

Enter the quantity to be

received
Comments
Page | 190
RGP return document

number.
As soon as you press save button system will generate material document number with reference to this material
documents you will create return RGP number
Create Return RMGP number
Access the transaction by T Code:
Page | 191

Transaction Code
ZMMP_RGPRET01 Create
ZMMP_RGPRET02 Change
ZMMP_RGPRET03 Display
On the Screen Returnable Gate Pass-Return enter the following details:
Enter RGP return

document
number.
Field Name
Reference
RGP
Number
Document
Year
Reference
Material
Document
Description
Enter RGP number using which
you sent the material outside
R/O/C
M

Enter Document Year
Enter Document year
Enter Transfer Posting Material

document of movement type -942
Page | 192
Comments
Return material
document number.
As soon as you press Save button system will generate Return RGP number
Page | 193

3.
MM-ZMMP_RGP02-Change Returnable Gate Pass
Overview
Materials which will go outside the company and which are expected to return back will be sent on Returnable Gate
Pass. Once you have created RGP then it may be required to change Planned Return Date, Amount, Item Text and
Header Text.
Prerequisite:
1.
2.
3.
Returnable Gate Pass Number should be known

Returnable Gate Pass Year should be known
RGP status should be open, there will be no change if RGP status is closed
Business Process:
Materials which will go outside first their Returnable Gate Pass number will be generated
and then if required changes will be done
Sr.
Activity
N
o.
1
Enter RGP Number and RGP year
T Code
ZMMP_RG
P02
Remarks
Enter desired RGP number and

year
Procedural Steps
In the Screen Returnable Gate Pass Out enter the following Data:
Field Name
RGP
Number
Description
Enter RGP Number
R/O/C
R
RGP Year
Enter RGP Year

Enter the RGP number on
which you are sending the
material
Enter the year of RGP
creation
Page | 194
Comments
After entering the RGP number and year, press Enter and make required changes.
You cannot add any material

You cannot change description of material
You cannot change qty. issued
Enter RGP number
Enter RGP year
Page | 195

SAVE button.
After completion of changes press save
button.
Page | 196

4.
MM-ZMMP_RGP03-Display Returnable Gate Pass
Overview
Pass. Once you have created RGP then it may be required to display RGP at any point of time
Prerequisite:
1. Returnable Gate Pass Number should be known
2. Returnable Gate Pass Year should be known
Business Process:
1. Materials which will go outside first their Returnable Gate Pass number will be generated and
at any time of time it may be required to display
Sr.
Activity
N
o.
1
T Code
ZMMP_RGP03
Remarks

year
Procedural Steps
In the Screen Returnable Gate Pass Out enter the following Data:
Field Name
RGP
Number
Description
Enter RGP Number
R/O/C
R
RGP Year
Enter RGP Year

material
creation
After entering the RGP number and year, press Enter.
Page | 197
Comments
Enter the RGP number and

year and press ENTER.
Page | 198

5.
MM-ZMMF_RGP-Returnable Gate Pass Output
Overview
Pass
Prerequisite:
1. Returnable Gate Pass Number should be known
2. Returnable Gate Pass Year should be known
Business Process:
Materials which will go outside first their Returnable Gate Pass number will be generated and then
print output of RGP will go along with materials.
Sr.
Activity
N
o.
1
T Code
ZMMF_RG
P
Remarks

year
Procedural Steps
In the Screen Returnable Gate Pass Generation enter the following Data:
Field Name
RGP
Number
Description
Enter RGP Number
R/O/C
R
RGP Year
Enter RGP Year

material
creation
Page | 199
Comments
After entering the Selection Parameter, press Execute button
and analyze the report
Enter the RGP

Number
creation
Enter Output Device
Click here for

Print Preview
Click here for

Print
Page | 200

Print Preview :
Page | 201

6.
MM-ZMMP_RGPRET01-RGP - Return Material Gate Pass
Overview
Store Person need to send Returnable Gate Pass when a material goes out from the company and when
material will come back then Return of Returnable Gate Pass will be generated against RGP number

This process describes how to Return RGP (Returnable Gate Pass) number with reference to RGP number
or material document

Reference RGP number
Enter the RGP number on which material was sent
Reference RGP Year
Enter the Year in which RGP was created
Reference Material Document
You have to enter Return Material Document number
Output Results
Return RGP Number created
Comments
Procedural Steps
Create Return RMGP Number

Transaction Code
Page | 202
On screen Returnable Gate Pass-Return, enter the below information:
Field Name
Reference
RGP
Document
No.
RGP
Document
Year
Reference
Material
Document
Number
RGP
Return
Date
Description
Enter the RGP number on which
material was sent to Vendor
R/O/C
R

which material was sent to
Vendor
Enter the RGP document year
If material was sent on the RGP

with Material Document then you
have to enter the Return Material
Document
Enter the Date on which material
was received
Enter Return Material

Document
Enter the Date on which

material was received
Page | 203
Comments
On screen Returnable Gate Pass-Return, Press Save: As soon as User presses Save
button, system will generate Return RGP Number
Page | 204

7.
MM-ZMMP_RGPRET02-RGP return change
Overview
material will come back then Return of Returnable Gate Pass will be generated against RGP number & how
To make changes in the return of RGP

This process describes how to make changes in RGP return with reference to RGP document no.

Reference RGP Year
Enter the Year in which RGP was created
Reference Material Document
You have to enter Return Material Document number
Output - Results
RGPReturn changed
Comments
Procedural Steps
Change Return RGP Number

Transaction Code
Page | 205

Field Name
Reference
RGP
Document
No.
RGP
Document
Year
Reference
Material
Document
Number
RGP
Description
R/O/C
R

Vendor

Document

Document
Page | 206
Comments

Return
Date
was received
On screen Returnable Gate Pass-Return, Press Save:
Page | 207
As soon as User presses Save button, system will change Return RGP Number.
Page | 208

8.
MM-ZMMP_RGPRET03-RGP - Return display
Overview
material will come back then Return of Returnable Gate Pass will be generated against RGP number & how to
display the RGP return.

This process describes how to display RGP return with reference to RGP document no.

Output - Results
RGPReturn Display
Comments
Procedural Steps
Change Return RGP Number

Transaction Code
Page | 209
Field Name
Reference
RGP
Document
No.
RGP
Document
Year
Reference
Material
Document
Description
R/O/C
R


Vendor

Document
Page | 210
Comments

Number
RGP
Return
Date
Document
was received

On screen Returnable Gate Pass-Return, Press enter:
Page | 211
As soon as User press Enter button, system will display RGP return.
Page | 212
8. Non Returnable Gatepass (NRGP)

1.
MM-MIGO-NRGP-Non Returnable Gatepass
Overview
Store Person need to send Non Returnable Gate Pass when a material goes out from the company on
returnable basis.

This process describes how to create NRGP (Non Returnable Gate Pass) number when a material goes
out of the company and is not expected to come again
Reference Material document number against which we will send

the material
Output - Results
NRGP Number created
Comments
Non Returnable Material Gate Pass number will be created
Page | 213

Procedural Steps
Create Material Document Number
Transaction Code
MIGO
On screen Goods Issue - Others, enter the below information:
Enter Movement type 901
Select Goods Issue - Other
Page | 214
Field Name
Movement
Type
Material
Code
Quantity
Description
Enter the Movement type for
NRGP
Material code for the material
R/O/C
M

Movement Type Used is 901
Quantity of the material to be sent
Plant
Plant Code
Storage
Location
Vendor
Cost Center
Storage Location
Enter Vendor Code

Cost Center
M
M
Enter the desired material

code
Enter the desired quantity of
the material to be sent on
NRGP
Enter the Plant Code from
where material will go out
Storage Location from where
material will go out
Enter Vendor Code Manually
Enter the Desired Cost
Center
On screen Goods Receipt - Others, Press Save:
Page | 215
Comments
Note- As soon as User presses Save button, system will generate Material Document Number.
Page | 216

2.
MM-ZMMF_NRGP- Non Returnable Gate Pass print out
Overview
Whenever a material will go outside the company and is not expected to return then Non Returnable Gate Pass will
be required during sending the material out
Prerequisite:
1. Appropriate material documents should be there
Business Process:
3. Non Returnable Gate Pass Print Output
Sr.
Activity
N
o.
1
Enter Material document number
T Code
Remarks
ZMMF_NR
GP
Procedural Steps
In the Screen Returnable Gate Pass Generation enter the following Data:
Field Name
Material
Document
Number
Description
Enter the material document
generated for Non Returnable
Gate Pass
R/O/C
R

Enter the material document
generated for Non Returnable
Gate Pass
Press <EXECUTE>
Page | 217
Comme
nts

After entering the Selection Parameter, press Execute button
Enter the material

document number
Click on the Print Preview tab
Click PRINT to
get the print out.
Click here to see
the print preview.
Page | 218
and analyze the report

The print preview:
Page | 219
9. Physical Verification
1. MM-MIGO-Physical Inventory Verification
Overview
Physical inventory verification is required to be done.
Most companies carry out physical inventory verification periodically. When a company does not have
many material management items, it is better to manually create single inventory documents. From these
documents, a company can physically count material to enter into the system.

Document Date

Current date will default.
Planned Count Date
Current system date will default, change if necessary.
Plant
Key that identifies the plant for which the inventory document is
being created.
Storage Location
Key that identifies the Sloc for which the inventory document is
being created.
Output - Results
Physical inventory document is
manually created in the system.
Comments
This is the material in stock list which will be helpful for physical
verification.
Tips and Tricks

Physical verification process in BSNL requires internal approval for loss / gain of inventory for which there is no time
bound. In most instances these are closed only during the year end. Additionally, the process of Goods receipt/ issues
is not stopped for physical verification. This is in conflict with the internal best practices defined in standard SAP
process designed for Physical inventory. In view of this, a custom development suiting to BSNL is proposed.
Page | 220

Steps in Inventory verification processes-
SR.
Step
Mode
TCode
Responsibility
Inventory Report for Physical

Verification
SAP
MB52
Stores
Organizing and Recording Physical

Count
Manual
N/A
Stores and Finance
Difference List, Recount and

Approval
Manual
N/A
Stores and Finance
Posting of Physical Verification

differences
SAP
MIGO
Stores
Procedure Steps
Via Menus
(a) Logistics > Material Management > Inventory Management

> Environment > Stock > Warehouse Stock
MB52
On screen Display Warehouse stock of material, enter information in the fields as

specified in the below table:
Page | 221
Enter plant, storage

location.
Select No zero stock

lines
Select Non hierarchical

presentation, layout
/DEFAULT
Page | 222

Field Name
Material
No.
Description
Enter Material No.
R/O/C
O

Enter or Select the materials
from the full down file access
Company
Code
Plant
Enter Company code
Plant number
Storage
location
Storage location
Special
stock
Special stock indicator
Enter or Select the materials

from the full down file access
Enter or select Plant from the
pull-down file access.
location from the pull-down
file access.
Used if special stock is to be
handled differently.
Comments
If you want to
have total stock
,dont enter the
material.
Press Execute (F8)

On screen press
to Display warehouse stock of material, Save the file in desired
folder & take print out
Click here
to convert the
document to text format.
Page | 223

Use MIGO Screen to post the differences arisen from physical cost with Movement type
701 for Goods receipts or 702 for goods issue.
Goods receipts to increase the stock in system

Via Menus
Logistics > Material Management > Inventory Management >

Goods movement > Migo
MIGO
Select Goods receipts Other - movement type 701, and enter the below information,
Field Name
Material
No.
Quantity
Plant
Description
Enter Material No.
R/O/C
R
Enter material quantity

Plant number
R
R
Storage
location
Storage location
Cost center
Cost center for inventory

verification.
Enter 001(wrongly placed in
store)
Reason for
the
movement

Enter or Select the materials of
which inventory to increase.
file access.
Enter the appropriate cost
center.
Enter 001
Page | 224
Comments
Enter the movement type

701
Then finally check and post the document,
Page | 225

Select Goods receipts Other - movement type 702,and enter the below information,
Field Name
Material
No.
Quantity
Plant
Description
Enter Material No.
R/O/C
R

Plant number
R
R
Storage
location
Storage location
Cost center
Cost center for inventory

verification.
Enter 002(Missing from
store)
003(Damaged)
Reason for
the
movement

Enter or Select the materials of
which inventory to increase.
file access.
Enter the appropriate cost
center.
Enter 002/003
Comments
Enter the movement type

702
Page | 226

5.MM-IM Material Movements

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5.MM-IM Material Movements

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MM COURSE: IM MATERIAL MVT

USER MANUAL: IM Material Movements

MM COURSE: IM MATERIAL MVT

MM-MIGO-GR-Goods Receipt against Outbound Delivery .................................................................................. 5

MM-MIGO-GR-Goods Receipt against PO-Direct Consumption .......................................................................... 9

MM-MIGO-GR-Goods Receipt against PO-Non-Valuated Materials .................................................................. 13

MM-MIGO-GR-Goods Receipt against PO-Project Stock ................................................................................... 18

MM-MIGO-GR-Goods Receipt against PO-Stock ................................................................................................ 23

MM-MIGO-GR-Goods Receipt against PO-towards direct Capital ..................................................................... 27

MM-MIGO-GR-Goods Receipt against PO-towards Project Stock Capital ......................................................... 32

MM-MIGO-GR-Goods Receipt against PO-towards Subcontracting & Repair ................................................... 37

MM-MIGO-GR-Goods Receipt against PO-with Account Assignment ............................................................... 41

MM-MIGO-GR-Return delivery to Vendor against Rejection......................................................................... 46

MM-ZMMP_SFGS-Goods Movement of Serialized Material.......................................................................... 50

MM-MB90 GR note print out ......................................................................................................................... 50

MM-MIGO-GR-Goods Receipt in case of Excisable Subcontracting Challan .................................................. 55

MM-MB21-Create Reservation for Revenue Consumption ............................................................................... 64

MM-MB21-Create Reservation for Transfer posting Mvt-913........................................................................... 69

MM-MB21-Create Reservation for Transfer posting Mvt-915........................................................................... 74

MM-MB22-Change Reservations ....................................................................................................................... 79

MM-MB23-Display Reservations ........................................................................................................................ 83

MM-ZMMF_RES- Reservation Output................................................................................................................ 86

Transfer Posting ..................................................................................................................................................... 88

MM-MIGO-TP-One-Step Transfer posting between Slocs ................................................................................. 88

MM-MIGO-TP-Transfer Posting Between Two Project Stocks ........................................................................... 94

MM-MIGO-TP-Transfer Posting from Project to Revenue Stock ....................................................................... 99

MM-MIGO-TP-TransferPosting Between Revenue to Project Stocks ............................................................. 104

MM-MIGO-TP-Two-Step Stock Transfer between Slocs .................................................................................. 109

MM-MB90 STO issue note print out ................................................................................................................ 120

MM COURSE: IM MATERIAL MVT

Goods Issue .......................................................................................................................................................... 125

MM-MIGO-GI- Goods Issue to Project from Project Stock .............................................................................. 125

MM-MIGO-GI- Return Partial Qty. against reservation.................................................................................... 131

MM-MIGO-GI- Reversal of Project Stocks to Project ...................................................................................... 135

MM-MIGO-GI-Goods Issue for Own Consumption .......................................................................................... 138

MM-MB90 GI note print out ............................................................................................................................ 145

Goods Movement - Others ................................................................................................................................... 150

MM-MB02-Change Material Document........................................................................................................... 150

MM-MB90-Processing of Material Document ................................................................................................. 153

MM-ZMMP_SMO01_Slow moving_Non moving_Obsolete............................................................................. 158

Outbound Delivery ................................................................................................................................................ 162

MM-MIGO-VL10B & VL02N-Create Outbound Delivery & PGI ........................................................................ 162

MM-ZMMP-RGP01-(With Material Document) ............................................................................................... 170

MM-ZMMP-RGP01-(Without Material Document).......................................................................................... 182

MM-ZMMP_RGP02-Change Returnable Gate Pass.......................................................................................... 194

MM-ZMMP_RGP03-Display Returnable Gate Pass .......................................................................................... 197

MM-ZMMF_RGP-Returnable Gate Pass Output .............................................................................................. 199

MM-ZMMP_RGPRET01-RGP - Return Material Gate Pass ............................................................................... 202

MM-ZMMP_RGPRET02-RGP return change ..................................................................................................... 205

MM-ZMMP_RGPRET03-RGP - Return display .................................................................................................. 209

Non Returnable Gatepass (NRGP) ...................................................................................................................... 213

MM-MIGO-NRGP-Non Returnable Gatepass ................................................................................................... 213

MM-ZMMF_NRGP- Non Returnable Gate Pass print out................................................................................. 217

Physical Verification.............................................................................................................................................. 220

MM-MIGO-Physical Inventory Verification ...................................................................................................... 220

MM COURSE: IM MATERIAL MVT

MM COURSE: IM MATERIAL MVT

MM-MIGO-GR-Goods Receipt against Outbound Delivery

Make Goods Receipt w.r.t. to Outbound Delivery

User Action and Values

MM COURSE: IM MATERIAL MVT

MM COURSE: IM MATERIAL MVT

Enter the Quantity

MM COURSE: IM MATERIAL MVT