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MergingDuplicateStudentRecords

Iamwonderingifthereisawaytomergeduplicaterecords?Oneofourofficestaff,insteadoftransferring
astudenttooneofourotherschoolscreatedabrandnewrecord.

MeshaMillerWilliams
Posts:6

Theteachershavealreadybeguntakingattendanceonthenewrecord,meanwhiletheoldrecordcontains
3yearsworthofinformationonthestudent.
Isthereanyeasywaytomergethetworecords?
Re:MergingDuplicateStudentRecords

JeffShultz
Thereisnoeasywaytodoit.Thereisaway,butit'sprettymessy,andthereispotentialtoreallymess
TechnicalContact
thingsupifyoudon'tdoitcorrectly.Iwouldstronglyrecommendmakingabackupfirst,andtryingthisona
Posts:172
testserver.
First,reenrolltheoldduplicatestudentrecordsothatthereenrollmenttablecontainsallenrollments.Then
inDDA,searchfortheoldstudentIDoneachtablebelowandmodifyittothenewstudentID.(note
studentID,notstudentnumber.StudentIDisfoundonthebottomoftheTeacherCommentsscreen).The
criticaltablesyouwillneedtomodifywillbethefollowing:
CC
Attendance
StoredGrades
PGFinalGrades
Fee
FeeBalance
FeeTransaction
GLDetail(PowerLunch)
HonorRoll
Log
ReEnrollment
SpEnrollments
StandardsGrades
StudentTest
StudentTestScores
Transportation
Youdonothavetoupdatethemall,forexampleifyoudonothaveorcareaboutoldPowerLunch
TransactionsorFeesyoucanignoretheGLDetailtableorthevariousfeetables.
OnceyouhaveupdatedallthetablesbysearchingontheoldIDandreplacingitwiththenew,youshould
copyanyofthecustomfieldsthatyouwanttokeepfromtheoldIDsothatyoucanimportthemtothenew
ID.Finally,youshouldgointothestudentstableanddeletetheoldstudentrecord.Thenightlyprocess
shouldgoinandcleanupanyleftoverorphanedrecords.

Re:MergingDuplicateStudentRecords

MakesureifyoumakemodificationsintheDDAthatyouleaveGlobalSyncinAtomicmodeandnotNon
Atomicmode.Afteryourchangesitwouldprobablybeagoodideatoopenupthegradebookforsomeof
theexamplesectionsthestudentisin,tomakesurealloftherecordsarecorrectinthegradebooktables
aswellasthePowerSchooltables.
Re:MergingDuplicateStudentRecords

IfyouneedtocombinestudentrecordsyoushouldlookuponPowerSourcetoseeifthereareanystate
specificchangesyouneedtomake.ForexampleforAZcustomersthereisaKBwithspecificstepsyou
needtodo.
Re:MergingDuplicateStudentRecords

ChadSmith
PearsonStaff

Posts:956

ChadSmith
PearsonStaff

Posts:956

KeithWright

InCalifornia,youneedtoalsochecktheVirtualTableData,VirtualTableData2andVirtualTableData3.
ThosewillcontainCaliforniaprograminfo.InsteadofsearchingstudentID,searchForeignKey.

Re:MergingDuplicateStudentRecords

Imovedthe
CC
Attendance
StoredGrades
PGFinalGrades
Log
StandardsGrades
Records.AnyIdidn'tmovebecausetherewerenorecordsthereforthisstudentasitwastheirKGrecord
solimitedoninfo.
ButtheQuickLookupforthe'good'studentrecorddoesn'tshowthedroppedclassesandtheQuick
Lookupforthe'invalid'studentrecordstillshowsthedroppedclasses.IhaveresyncedPTwithnochange,
andIhavechangedthesyncmodeandresyncedPTwithnochange.Thecasehasbeenescalated,but
wereallyneedtogetthiscleanedupandnotjustbehangingstrangelyoutinthesystem.
Cananyonehelp?

TechnicalContact

Posts:41

TyshaSchurr
TechnicalContact

Posts:45

Re:MergingDuplicateStudentRecords

JeffShultz
IfyoumovedCCrecordsforthecurrentyear,youalsoneedtolookatthefieldstudyearwhichisacombo
TechnicalContact
ofthestudentIDandthefirst2digitsoftheyearterm.Exampleforthisyear,forstudentwithIDof12345,
Posts:172
thestudyearwouldbe1234523.
Re:MergingDuplicateStudentRecords

KEETER
Wejustsimplyprintallofthedemographical,grades(ifnecessary),andattendancedataofthenewrecord,
Posts:37
reenrollthecorrectstudentandinputdata.Whenallissafewegetthenewfiledeleted.Also,itdepends
onhowearlyyoucatchit.

RE:MergingDuplicateStudentRecords

ThereisadiscussiononPowerSourcethatishelpfulregardingthe
mergingofrecordswhenthereare2student_numbersforthesame
student.Itistitled'MergingDuplicateStudentRecords'.
Topreparefordealingwithduplicates,wewentthroughthetablesin
DDEandwherewehadrecords,welookedtoseeifstudentIDwasafield
withinthattable.Ifitwas,weaddedthattablenametoalistof
tables.OncewehadalistofthetableswithstudentID,wewerenow
readytodealwithanyduplicates.
Whenaduplicateisfound,wecheckeachtableinourlisttoseeif
therearerecordsforthestudentwewillbedeletinganddetermineif
theyshouldbemovedtothestudentwewillbekeeping.Ifso,we
changethestudentIDtotheonewewillbekeeping.
Whilethismethodofmergingisn'teasy,itseemstobeclean.

OriginalMessage
From:powersource@pearson.com[mailto:powersource@pearson.com]OnBehalf
OfPowerSchoolForums
Sent:Saturday,March01,20141:25PM
To:undisclosedrecipients
Subject:Re:MergingDuplicateStudentRecords[inPowerSchoolForums]
Topic:GeneralDiscussion
Thread:MergingDuplicateStudentRecordsKEETERposted:
Wejustsimplyprintallofthedemographical,grades(ifnecessary)
,andattendancedataofthenewrecord,reenrollthecorrectstudent
andinputdata.Whenallissafewegetthenewfiledeleted.Also,it
dependsonhowearlyyoucatchit..

RobinKerntke
TechnicalContact

Posts:21

Re:MergingDuplicateStudentRecords

HiJeff,
IamtryingtofixduplicateenrollmentsIhave2inoneschool.Apparentlythestudentsweretransferred
fromoneofourschoolsintothecurrentoneandtheadminatthecurrentschoolcreated2newstudents
insteadofacceptingthetransfer!
SoI'mlookingatyourverythoroughinstructionsandamwonderingifyoucouldexpandon
First,reenrolltheoldduplicatestudentrecordsothatthereenrollmenttablecontainsallenrollments

BarbaraMoore
TechnicalContact

Posts:137

Whereisthisdone?TransferInfo?
Thanks.

Re:MergingDuplicateStudentRecords

Doyoumindsharingthelistoftables?IhavealistfrompreviouspostsandjustwanttobesureI'mgetting
allofthem.Thanks

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BarbaraMoore
TechnicalContact

Posts:137
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