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preferred option to connect to the

BT Webtop 7

internet.

Quick Reference Guide

Home

Wi-Fi

and

BTWifi

(formally

Openzone) can be set to connect


automatically whenever in range.

This guide provides an overview of BT Webtop


7 and its most commonly used features.

BT Smartcard

A Smartcard is a combined passcard


and

remote

access

card

used

in

conjunction with a BT Webtop 7 PC.

It allows physical access to BT buildings


and authentication for remote access to
the BT network, (replacing the ActivCard
token for remote access).

You do not need a BT Smartcard if you


only ever connect to the network in a BT
building with a wired network.

The BT Smartcard needs to be enrolled

BT Intranet and network services

you will need to establish a Virtual

by you before it can be used.

BT Webtop 7 makes it easy to view and


connect

to

networks

on

your

PC

wherever you go.

Just click the network icon on the


taskbar,

or

VPN will connect.

, then click on your

on the taskbar,

or

Click on 'BT Intranet VPN' and then on


the Connect button that is then made
visible.

Once connected simply remove your BT


Smartcard as there is no need to leave it
in the PC.

Insert your BT Smartcard into the Card


Reader, then click on the network icon

You will then be asked to enter your


Smartcard PIN number, after which the

Private Network (VPN).

Getting connected

For remote access to the BT Intranet

Installing applications

Applications can be installed from the


Software Catalogue, accessed via Start,
BT

Control

Panel,

Manage

My

Applications, Install an Application.


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remote connection just as easily as


when connected to the LAN.

You do not need to set up a VPN


connection each time, nor use a BT
Smartcard.

Simply connect the PC to any internet


connection (e.g. at home or via a Wi-Fi
hotspot) and you can then email, chat
and browse the internet.

Click on the required application, and


then click the Install button.

Personal applications, e.g. Microsoft


Project, will be available here if they
were previously installed on your BT

updated automatically.

Applications via the Virtual PC

Webtop XP PC.

Additional personal applications can be


requested via OrderGateway and will be
added to the software catalogue so that
you can install it.

be seen at:
http://snip.nat.bt.com/BTapps

Email, chat and internet

The

majority

of

applications

available on (or compatible with) BT

icon

Webtop 7, but a small number will need

PC and click on Launch Software

to be installed by Radia using the Virtual

Manager.

in the system tray of the Virtual

Right click on the application you need

For the first time setup of the Virtual PC,

and click install. Once the installation is

click

complete you can close the Virtual PC,

Start, All Programs, Windows

Virtual PC, Start Virtual BT Webtop XP.

To install an application, open the


Software Mall by right clicking the blue

are

XP PC.

A list of all available applications, plus


those that are not yet compatible, can

Anti-virus and other software will be

When prompted (after a few minutes),

setting it to Hibernate.

You can then launch the application

click the Ctrl+Alt+Del button at the top

from the BT Webtop 7 Start menu, and

of the window, then log in with your

even pin it to the taskbar for one-click

usual IUSER credentials.

access.

Click Start, All Programs, Windows

With BT Webtop 7 you can use Outlook,

Virtual PC, BT Webtop Windows XP

Lync and browse the internet via a

Applications.
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Fast stop and start

The recommended method for stopping


and starting work on BT Webtop 7 is via

Windows Search
Windows 7 has a powerful integrated

the Sleep and Resume functions, simply

search, to help you quickly find files,

close the lid or from the Start menu

folders, emails, SharePoint, etc.

click the

Windows 7 user features

button and select sleep.

search box, or in the top right of an

BT Webtop 7 is designed to sleep,

Explorer window.

resume, and reconnect to the network


quickly and reliably, taking about ten
seconds to go to sleep and to resume.

Note: it is still good practice to save all

is used to launch and switch between


applications.

windows

click on the applications icon and

are

Point to a taskbar icon and youll see a

travelling between different locations, or

thumbnail preview of open files or

if you don't expect to use the PC within

applications,

six hours

thumbnail it will switch to that window.

Note:

Use

Hibernate

if

you

and

if

you

click

the

revealing

the

Click

the

button

to

minimise

all

and gadgets.

The notification area on the right side of


the taskbar contains icons that display
the

Icons can be rearranged on the taskbar


just by clicking and dragging.

fade,

windows revealing all your hidden icons

choose Pin to Taskbar.

will

desktop.

You can pin favourite applications to the


taskbar for one-click access. Just right

Point to the Show Desktop button at


the right edge of the taskbar and open

Windows 7 taskbar
The taskbar at the bottom of the screen

your work, just in case your battery runs


out.

Just start typing in the Start menu

status

and

notifications

about

applications, updates, connectivity, etc.

You can expand the notification area to


view hidden icons by clicking on the
arrow.

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Jump Lists
Jump

Lists

let

you

quickly

open

window, you can make it expand

favourite items and recently opened

vertically, take up the entire screen, or

files. Just right click an applications icon

appear

on the taskbar, and then select the item

window.

side-by-side

with

Installing a printer

Programs, BT Print, BT Print Website.

another

Further information on BT Print is


available from FixIT > Using BT Webtop

To pin an item so that it stays in the

comparing two documents, copying or

7 > Printing

Jump List, point to the item then click its

moving files between two windows,

pushpin icon.

maximizing a window, or expanding

long documents so theyre easier to


read.

Office 2010

Outlook,

To expand a window vertically using


Snap, drag the top edge of the window
to the top of the desktop.

Pinning applications to the taskbar and

Word,

Excel,

PowerPoint,

OneNote, Publisher, Access, InfoPath

desktop to align it there, or drag it to


the top to maximize the window.

Office 2010 Pro Plus is now available to


all BT Webtop 7 users, (this includes

To use Snap, drag the title bar of an


open window to either side of the

To install a printer, simply click Start, All

Snap can be especially helpful when

from its Jump List.

Depending on where you drag a

and SharePoint Workspace 2010).

Office 2010 Pro Plus is pre-installed on


all new BT Webtop 7 PCs.

Wondering where your favourite menu


and toolbar commands are located in
Office 2010, then please use these

pinning files to the Jump Lists lets you

Shake - focus on a single window


You can use Aero Shake to quickly

keep your desktop wallpaper clear and

minimise all open windows except the

uncluttered.

one you're shaking.

the Start Menu, All Programs, under the

Just drag (or shake) the title bar back

Microsoft Office folder, and they can

and forth quickly.

also be pinned to the taskbar.

Snap - resize open windows


Snap is a quick way to resize open
windows, simply by dragging them to
the edges of your screen.

interactive guides

To restore the

minimised windows, shake the open

All Office applications can be run from

Office 2010 offers new and improved


picture editing and formatting tools.

window again.

Use the new Paste with Live Preview


feature, available in many Office 2010

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applications, to preview your Paste

Archive

Options before you paste.

Explorer Favorites:

changed, FolderSync will automatically

For Archive Explorer use:

synchronise your data.

For help within Office 2010 applications

- just press the F1 key

Additional

help

and

guidance

is

Outlook 2010

Outlook 2010 helps you to reduce


e-mail more efficiently.
You can compress long e-mail threads

Internet

prioritized,

For Search Vaults use:

clicking on the

http://SearchVault.intra.bt.com

area of the taskbar and you can start


synchronisation manually by clicking the
Sync button if you wish.

Collaborate quickly and easily with

Lync is fully integrated with programs


SharePoint.

BT Control Panel
The BT Control Panel is a focal point for
accessing many key features of your BT

for example, that you have reached

Start > BT Control Panel.

can perform multi-step tasks, such as


reply and delete, all within a single click.

All BT Webtop 7 users will have a mail


box quota of 2GB.

Email Archiving will not take place but, if

BT FolderSync

Please pay attention to any warning


messages that BT FolderSync displays,

Webtop 7 PC and is accessed by clicking

With the new Quick Steps feature, you

icon in the hidden

such as Office e.g. Word, Excel and

BT FolderSync can be opened by double

desktop sharing and video.

and

conveniently filed.

Whenever a file on your PC is created or

others via instant messaging, voice,

into a few conversations that can be


categorized,

creating

Lync 2010

information overload and manage your

by

http://ArchiveExplorer.intra.bt.com

available from FixIT

Vault

your storage limit; otherwise your data


may be at risk.

To help keep within your quota you can

BT FolderSync ensures that your data is

exclude

unimportant

files

from

securely backed up by keeping a

synchronisation using the Advanced

synchronised copy of your Documents

button dropdown, My Folders...

folder on the Network Storage server.

you used it previously you can view your

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Your data and settings on any PC

As a BT Webtop 7 user, all your data


and settings are immediately available

so you will find your Outlook settings,


including signatures and many other
settings

instantly

If you log on to someone elses PC, set


BT FolderSync to Online mode when

telephony

products, FixIT is your first port of call.

Additional

help

and

guidance

is

require you

to have

To request administrative rights, click

Access utility.

Select the required time period and why


its needed (e.g. software installation)

will safely manage data on these

admin rights to become effective.

event of the storage device being lost or


stolen.
BitLocker To Go is enforced on Portable
USB data storage devices, often known

service via FixIT. This is the preferred


method of contacting the Service Desk.

Finally, if you are unable to use eChat,


if based outside the UK call the World
Wide Service Desk on +44 1325 561020.

Once authorised, you will need to log


off and log back on again for your

accessed, transmitted or copied in the

If you still need help use the eChat

call the Service Desk on 08702 405060,

data storage devices. This encryption


devices, and will prevent BT data being

to get to the Request Administrator

BitLocker To Go provides software


encryption for portable USB or SD card

may

Start, BT Control Panel, Security Settings

available to you.

BitLocker To Go

Some actions, such as installing a local


administrative rights.

Documents folders will be instantly

HTC phones, iPods and iPads will not be

printer,

prompted and your Desktop and My

and

Getting administrator access

available.

computing

available from FixIT

Your settings are roamed between PCs

personalisation

ordering

targeted.

to you on any BT Webtop 7 PC.

drives and SD cards, but devices such as

Help and support

FixIT is the IT Self-Help portal for BT


people. So whether you need help with
an application, resetting a password or

as hard drives, pen drives, sticks or flash

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Reference
FixIT, the One place for help and support
http://fixit.bt.com/
BT Webtop 7 FixIT content
http://snip.nat.bt.com/BTWebtop7
BT Webtop 7 Learning Gateway
http://snip.nat.bt.com/Learn
Managing Network Connections
http://snip.nat.bt.com/BTWebtop7Network
Managing Applications
(Using BT Webtop 7 - Software Catalogue)
http://snip.nat.bt.com/BTWebtop7ManageApps
Windows 7 user features
http://snip.nat.bt.com/Windows7Help
Office 2010
http://snip.nat.bt.com/Office2010
Outlook
http://snip.nat.bt.com/Outlook
Lync 2010
http://snip.nat.bt.com/lync_2010
BT FolderSync
(Using BT Webtop 7 - BT FolderSync)
http://snip.nat.bt.com/BTFolderSync
BT Smartcard
http://snip.nat.bt.com/BTSmartcard
Servicedesk Number 08702 405060
International users +44 1325 561020

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