Contents

PART 1 ..................................................................................................................................................... 3
INTRODUCTION ................................................................................................................................... 3
1.1

Purpose of the plan ............................................................................................................. 4

1.2

Scope of the plan ................................................................................................................ 4

1.3

Categories of incident ......................................................................................................... 5

PART 2 ..................................................................................................................................................... 7
ENVIRONMENTAL IMPACT ASSESSMENT ........................................................................................... 7
2.1

Risk Assessment .................................................................................................................. 7

2.2

Inherited Incident................................................................................................................ 7

2.3

Spill assessment & monitoring ............................................................................................ 8

2.4

Preliminary Spill Assessment .............................................................................................. 9

PART 3 ................................................................................................................................................... 10
RESPONSE STRATEGY ........................................................................................................................ 11
3.1

Incident Response Organization ....................................................................................... 11

3.2

Alerting and Call-out procedure ....................................................................................... 13

3.3

Reporting oil spills ............................................................................................................. 13

3.4

Incident Control ................................................................................................................ 15

PART 4 ................................................................................................................................................... 16
TRAINING AND EXERCISE .................................................................................................................. 16
4.1

Training ............................................................................................................................. 16

4.2

Exercise ............................................................................................................................. 17

PART 5 ................................................................................................................................................... 18
CONTACTS DIRECTORY...................................................................................................................... 18
PART 6 ................................................................................................................................................... 18
ACTION SHEET ................................................................................................................................... 19
6.1

MMEA Headquarters / Port Control Officer/ MMEA Central Region ............................... 19

6.2

MRCC OSC /Harbour Master / Duty Harbour Master ....................................................... 20

6.3

Oil spill response crew ...................................................................................................... 21

CONCLUSION......................................................................................................................................... 22
Appendix I ..................................................................................................................................... 23
Appendix II .................................................................................................................................... 24
Appendix III ................................................................................................................................... 25
Regional Oil Spill Contingency Plan

Page 1

Appendix IV ................................................................................................................................... 28

Table of Figures
Figure 1 : OSC and Stockpile to be used ................................................................................... 5
Figure 2: Tier Response Flow Chart ......................................................................................... 6
Figure 3 : Preliminary spill assessment ..................................................................................... 9
Figure 4 : Spill Assessment Report Form ................................................................................ 10
Figure 5 : Harbour Master Flow Chart .................................................................................... 12
Figure 6 : Oil Spill Management Team ................................................................................... 15
Figure 7 : Port Klang Harbour Training .................................................................................. 16
Figure 8 ;: Stipulation Exercise Frequency.............................................................................. 17
Figure 9 : List of Contact Directory......................................................................................... 18
Figure 10 : Report Action 1 ..................................................................................................... 19
Figure 11 : Report Action 2 ..................................................................................................... 20
Figure 12 : Report Action 3 ..................................................................................................... 21

Regional Oil Spill Contingency Plan

Page 2

PART 1

INTRODUCTION
Selangor is the richest state in Malaysia in terms of gross domestic product (GDP) per capita.
This state is also the most developed in Malaysia with good infrastructure such as highways
and transport. Blessed with one of the biggest and busiest port in Malaysia, it is essential for a
working Standard Operating Procedure of Oil Spill Contingency Plan to be established. Other
waterways such as Kuala Selangor area are also included within this OSCP.
This OSCP is divided into two parts. First part will specifies OSCP for Port Klang by Port
authorities which will have overall responsibility for the safety of marine operations within
the water of its jurisdiction; in the meantime second part is for the rest of Selangor states
which is local authorities will have overall responsibility within the rest of Selangor coastal
waters.
Rather than be surprised by them once they have occurred, it is better to prevent and prepare
for incidents, this will save time on the cleanup operations and increase the recovery time
thereby ensuring that the port can return back to its fully operational status.

Regional Oil Spill Contingency Plan

Page 3

1.1

Purpose of the plan

a) Determine what make up a good oil spill response plan and/or a good oil spill
response effort for marine and coastal operations.
b) Protect against environmental pollution as a result of oil contamination.
c) Provide a mechanism for coordinating response system for effective containment and
recovery of oil.
d) Enhance capability using the existing equipment and manpower by training to prevent
and mitigate oil spills.

1.2

Scope of the plan

This plan is designed to allow a rapid and cooperative response to marine oil spills that occur,
or are present, within Selangor states. This plan will address all natural and some man-made
hazards to which area is exposed and it is also specifically detailed to enable Port Klang
harbour to respond to tier 1 marine based oil pollution incident within the Port Klang harbour
jurisdiction, and to assist others external tiers (tier 2 & 3) within ports jurisdiction.

Regional Oil Spill Contingency Plan

Page 4

1.3

Categories of incident

With the three tiers system, OSCP classified the size of oil spills. Nevertheless, during
response process the classification of incident may be altering. Bear in mind, a small spill
within sensitive areas may require response beyond its capacity and capability or large spill
under perfect weather condition may as well have enough response without the needs for high
level of first incident respondent.
Tier
Tier 1

Size of Spill
Small spill (0.2m3) or when event can be controlled by on-site resources without
recourse to outside involvement. It is connected with preparedness and response to A
small spill within the capabilities of and individual Facility or harbor authority. 700
tons is often cited as the Upper limit of tier1 however, the circumstances of the
Spill and the surrounding environment will determine the Actual level of response

Tier 2

Medium sized spill (0.2m3-50m3) or beyond the capability of tier 1 authorities that
would require outside involvement. For a tier-2 response, Assistance can come from
a number of entities within the Port area or from other sources outside the immediate
Geographic area. Tier 2 describes a wide range of Potential spill scenarios and deals
with operational spills of up to 10,000 tons.

Tier 3

Large size spill (>50m3) or beyond the capability of both tier 1 and 2 authorities.
Concerning with a major spill requiring the Mobilization of all available national
resources and depending upon the circumstances will likely involve Mobilization of
regional and international systems. It deals with the spills of more than 10,000 tons.

Figure 1 : OSC and Stockpile to be used

Regional Oil Spill Contingency Plan

Page 5

Figure 2: Tier Response Flow Chart

Regional Oil Spill Contingency Plan

Page 6

PART 2
ENVIRONMENTAL IMPACT ASSESSMENT

2.1

Risk Assessment

Risk Assessment or Environmental Impact Assessment (EIA) for Port Klang shall be made
by Port Klang Authority to the extent of which their jurisdiction lies. This assessment shall be
done once every five years. Nevertheless, any extension in their sites which include any
construction works shall also be included with EIA as fixed under Environmental Quality Act
1974, Section 34A. EIA report shall be done by DOE approved consultant for their specific
purpose (Marine environments EIA).

For other area outside of Port Klang Harbour jurisdiction, EIA report shall be completed by
Selangor State DOE. Apart from that, relevant authorities shall be included as much as
possible if required. Similarly to EIA for Port Klang area, this EIA should have validity for 5
years.

2.2

Inherited Incident

Inherited oil pollution is an incident whereby spills that occur outside Port Klang which are
influenced by wind and tide indirectly sent the spill towards Port Klang areas. The closeness
of Port Klang to the busy shipping lane of Straits of Malacca made it at risk of inherited oil
pollution incident. With regards to an inherited incident there would be a direct response
from the port with its own resources with strict guidance from MRCC.

Regional Oil Spill Contingency Plan

Page 7

2.3

Spill assessment & monitoring

An accurate estimation of spill volumes, and the type of oil spilt is essential if an appropriate
levelof response is to be mobilised and effective strategies and equipment used. A
preliminary assessment is done by the Port Klang Authority but is unlikely to be entirely
accurate. A follow up assessment of the spill is therefore required. However, the size of an
oil slick and the nature of the oil are not constant. Weathering processes act to either increase
or decrease slick volumes and, generally, the viscosity of oil will increase over time. This has
implications for the effectiveness of spill response strategies. Ongoing surveillance and
assessment of the spill is required.

Regional Oil Spill Contingency Plan

Page 8

2.4

Preliminary Spill Assessment

The preliminary assessment of an oil spill is to be undertaken by the Port Klang. The
following parameters should be recorded.

Volume

Oil Type

Nature of the
Incident

Estimates of spill volumes can often be made on the basis of the

cause of the spill and the duration
of the spill event. It is also possible to estimate the volume of a slick
on the basis of its appearance
and area covered
The type of oil spilt should be recorded. It is important to
differentiate between spills of crude
Oils, bunkers or refined product. Spillages of refined volatile
product present distinct risks to
human health and safety and the spill control
methods outlines in this OSCP should not be used to respond to
spills of these products
Information regarding the cause of the spill can be important in:
Determining whether there is, or is likely to be, a threat to
human health and safety;
Calculating the volume, or potential volume, of a spill.

Weather Conditions
Wind speed and direction at the time of a spill can assist in
Wind Speed and
determining the initial trajectory of the
Direction
slick
Tidal currents are the main influence on oil movement within port
Tides
limits. The time of the spill
should be noted, and current tide tables consulted in order to
determine tidal direction and time of
next change.
Sea State

Sea conditions influence not only the behavior of spilt oil but also
determine whether some spill
management strategies are possible
Figure 3 : Preliminary spill assessment

Regional Oil Spill Contingency Plan

Page 9

Figure 4 : Spill Assessment Report Form

Regional Oil Spill Contingency Plan

Page 10

PART 3
RESPONSE STRATEGY
3.1

Incident Response Organization

Following initial report to the duty harbour master, it is his responsibility to confirm
the incident details and set off properly the tiered response. This is based on relevant
information as fixed in part 2. In general, harbour master flow chart is as outlined in figure
below.
Oil spill response team should be well trained and equipped with action cards, ready
to act together with harbour master accordingly. Action card is as per attached in Part 6.
For an incident occurring outside of Port Klang harbour jurisdiction, MRCC OnScene Commander would play similar role to that of harbour master.

Regional Oil Spill Contingency Plan

Page 11

Confirm incident
details and initiate
appropriate response

Tier 1

Notify MMEA
and DOE

Tier 2/3

Mobilize Ports
response equipment
for Tier 1

Alert Tier 2/3 Personnel

Order to mobilize PIMMAG

Confirm spill classification;

consider waste disposal issues
& Initiate Personal log

Confirm spill classification

& Initiate Personal Log

Constantly review
response operation

Constantly review
response operation

Terminate Clean-up
Terminate Clean-up

Prepare Incident
Report

Prepare Incident
Report

De-brief

Figure 5 : Harbour Master Flow Chart

Regional Oil Spill Contingency Plan

De-brief

Page 12

3.2

Alerting and Call-out procedure

The initial report for an oil spill within Port Klang could arise from a number of sources:

Vessel/Berth

Staff working in the port

Other vessel employing the port

3.3

Reporting oil spills

General: All Staff and Contractors

All Port Klang staff and contractors (including boat crews) must report any observation of oil
or oil-like substance on the sea or shoreline. The initial report should be relayed in the first
instances to Port Control, which is manned 24 hours a day. Reporting to Port Control can be
made via following means;
Northport;
Telephone

: 03-31698953

VHF Radio

: Channel 12

Westport;
Telephone

: 03-31694051 / 012-3836249

VHF Radio

: Channel 12

Regional Oil Spill Contingency Plan

Page 13

If oil is observed, determine;

The source of the spill
Whether the spill is continuing
Whether a risk exists to human health and safety.
Take immediate actions to stop the cause of the spill if these can be done safely.
Meanwhile report for an oil spill outside of Port Klang vicinity may submit their report to;

MMEA

DOE

Police Department

Initial report to DOE and MMEA can be made via;

Department of Environment;
Telephone : 03-88891972
Hotline

: 1-800-88-2727

Department of Environment Selangor

Telephone : 03-55214000
Hotline

: 03-55197233

Malaysia Maritime Enforcement Agency;

Telephone : 03-89957880/71

Regional Oil Spill Contingency Plan

Page 14

3.4

Incident Control

Following a major incident, a marine response centre will be established. Response centre
will be established within the surrounding area and nearness of an incident. Member of this
response centre will be that of constituent as shown in the table below. However for Tier 2/3
incident depending on the extremities of an incident, not all external personnel may be
required for response.
Oil Spill Management Team Chaired by Harbor Master
Internal Personnel

External Agencies

Port Safety Officer

Port Klang Authority

Environmental Officer

Marine Department

Public Relations Manager

Malaysia Maritime Enforcement Agency

Petroleum Industry Malaysia Mutual Aid
Group
Department of Environment
Department of Fisheries
Vessel Agent
P&I Club

Figure 6 : Oil Spill Management Team

It has to be noted that incident occurring outside of Port Klang and for Tier 2 or 3 incidents;
MMEA will establish Maritime Rescue Coordination Centre (MRCC). External agencies that
co-operate with MRCC remain similar to that of Harbour Masters.

Regional Oil Spill Contingency Plan

Page 15

PART 4
TRAINING AND EXERCISE
4.1

Training

Training is a must for oil spill contingency plan. At the same time, a detailed training syllabus
shall be conducted with a proper assessment level. The assessment shall follow IMO level
competency for oil spill response. There are many training provider and consultants who
provide such needs. If possible, Port Klang personnel should incorporate with MMEA and
DOE agencies into their training program. The training shall follow requirement as set in
table below.
Port Klang Harbor Training in use for this plan
Awareness
Validity
Position
Basic use of Tier 3 Years
Operators
1 equipments &
understandings
of contingency
plan
&
operations
Ability to control 3 Years
On-Scene
& put a specific
Commander
contingency plan
into action as an
On-Scene
Commander
(OSC)
Refresher
All Personnel

IMO Level
IMO level 1

Target Audience
First Responder

IMO level 2

Harbor Master,
Asst.
Harbor
Master
&
MRCC OSC

Those who have

undertaken
training
not
more
than 3
previous years
Could be an inhouse training

Figure 7 : Port Klang Harbour Training

Regional Oil Spill Contingency Plan

Page 16

4.2

Exercise

All personnel involved with this OSCP shall conduct exercise accordingly to the set frequent.
This is essential to ensure competency of personnel in real situations. This exercise also
would allow indirect review of OSCP. Stipulation for exercise frequency is as table below;
EXERCISE TYPE

REGULARITY

Notification and Mobilisation Exercises

Twice per year

Table-top Exercises

Once per year

(may incorporate mobilisation and deployment of

local response equipment)
Incident Management Exercise

Once per year

(will incorporate mobilisation and deployment of

resources up to Tier 2 level)

Figure 8 ;: Stipulation Exercise Frequency

Any changes if consider necessary shall be notified in post-exercise action forms. Changes
shall be made once appropriate approvals given.

Regional Oil Spill Contingency Plan

Page 17

PART 5
CONTACTS DIRECTORY
Bil

Agencies

Contact number

Malaysia Maritime Communication Centre - Port Off: 603-3167 0530 (24 hours)
Klang
Off: 603-3169 5100 (Office hours)
Fax: 603-3167 1334 (24 hours)
Fax: 603-3168 5020 (Office hours)
Radio
:
HF,
VHF
Call Sign LIMA KLANG

Department of Environment

Off : 03-88891972
Fax : 03-88891973/5
Hotline : 1-800-88-2727
DOE Selangor
Off : 03-55214000
Fax : 03-55194788
Hotline : 03-55197233

Petroleum Industry Mutual Aid Group (PIMMAG)

PIMMAG Ops Mgr

Hp: 019-3131631
Off: 03-27836998
Fax: 03-27836992

Maritime Rescue Co-ordinating Centre Port Klang

Off : 03-31670530
Fax : 03-31671334
Email : mrcc@marine.gov.my
Hotline : 03-89413140 (MRCC
Putrajaya)

Port Klang Authority

Off
:
03
3168
Fax : 03 - 3168 7626

Department of Fisheries

Off : 03-55190169/70
Fax : 03-55190690

Marine Department

Off : 03-31695253
Fax : 03-31653540

Malaysia Maritime Enforcement Agency

Off : 03-89957880/71
Fax : 03-89413129

Figure 9 : List of Contact Directory

Regional Oil Spill Contingency Plan

Page 18

8211

PART 6
ACTION SHEET

6.1

MMEA Headquarters / Port Control Officer/ MMEA Central Region

Key responsibilities;

Receive Information / report of oil spill incident

Maintain communication with all vessel in district

Carry out internal notification (eg: recruitment of Tier 2 service provider)

Step

Action

Refer to

Alert

Harbor Patrol Launch

Harbor Master / MRCC OSC

Initial Action

Obtaining As much information as possible from

observer
Commence Personal Log
Mobilize Patrol Launch to investigate incident
Issue general warning to all vessel
Very information for incident notification
Mobilize Tier 2 contractor (Tier 2/3 only)

Further Actions

Brief than assist OSR Team as required

Final Actions

Submit personal log to harbor master

Attend De-brief

Figure 10 : Report Action 1

Regional Oil Spill Contingency Plan

Page 19

6.2

MRCC OSC /Harbour Master / Duty Harbour Master

Key Responsibilities;

Confirm spills classification

Manage the response

Authorize expenditure

Brief operational support and command

Complete statutory notification requirement

Step

Action

Alert

MMEA

Refer to

DOE
External Contractor, PIMMAG (Tier 2/3 only)
Initial Action

Confirm spills classification

Initiate Personal Log
Order Port control to immobilize PIMMAG (Tier 2/3
only)

Further Actions

Constantly review response operation

Approve any necessary expenditure

Final Actions

Terminate clean-up
Prepare incident report
De-brief

Figure 11 : Report Action 2

Regional Oil Spill Contingency Plan

Page 20

6.3

Oil spill response crew

Key responsibilities;

Initial assessment of incident

Assist harbour master / MRCC OSC in spill classification

Maintain communication with Port Control Officer

Collect samples

Deployment of absorbents, boom and dispersant as necessary

Step

Action

Refer to

Initial Action

Proceed to location
Investigate cause for incident
Provide Port Control / OSC with necessary information

Further Actions

Initiate Personal log

Track the leading edge of slick and

provide

coordination of at sea response

Collect samples and take photographs
Survey the shoreline
Provide detailed situation reports to OSC / Oil spill
management team for tier 2/3 incident
Final Actions

Submit personal log to Harbor Master

Attend de-brief

Figure 12 : Report Action 3

Regional Oil Spill Contingency Plan

Page 21

7.0

CONCLUSION

OSCP or Oil Spill Contigency Plan is the complete process and procedure that mitigate the
response from the early stage of oil spill until the final stage of the operation and response.
OSCP contain not only the procedure to response, but it is also includes the training and
exercises needed instead of explanation about the responsibility of authorities and other
related party. OSCP is a must for the firm or company that involve in the operation or process
related with oil such as handling, process, transportation and etc. Correct response during the
occasion can help to improve result and minimize the impact of the oil spill.

8.0 REFERRENCES

Oil spill contingency plan. Flinder Ports, South Australia - Issue No: 01 - 26/07/2005
Fingas, M. 2001. The Basics of Oil Spill Cleanup (2nd Ed.). Lewis Publishers, Boca
Raton,
IMO/IPIECA. 2007. Manual on Oil Spill Risk Evaluation and Assessment of
Response Preparedness (draft). International Maritime Organization, London, U.K.
IPIECA. 2000b. Choosing Spill Response Options to Minimize Damage (Net
Environmental Benefit Analysis).
IPIECA Report Series, Volume 10. London, UK.International Convention on Oil
Pollution Preparedness, Response and Co-operation
(OPRC), 1990 (International Maritime Organization, 1991)

Regional Oil Spill Contingency Plan

Page 22

Appendix I

Forms to be filled in OSCP

Pollution Report Form

Regional Oil Spill Contingency Plan

Page 23

Appendix II

Incident log sheet

Incident Name
Date
Time

Page Number
Comment / Action / Detail

Regional Oil Spill Contingency Plan

Page 24

Appendix III

PIMMAG activation procedure

Regional Oil Spill Contingency Plan

Page 25

Regional Oil Spill Contingency Plan

Page 26

Regional Oil Spill Contingency Plan

Page 27

Appendix IV

Oil spill response equipment stockpile

Regional Oil Spill Contingency Plan

Page 28