Smith CEU RO - Smith Romania Period Close Version 17 05 2012

Month End Closing Process
Smith Romania version 2
Author
Francesco Di Maggio / Mark Bakker
Creation Date
February 15, 2007
Last Updated
02-Mar-12
Version
Smith RO - Implementation of Oracle Applications R11.5.10 Financial and

Purchasing Modules
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Document Control
Change Record
Date
Author
Version
Change Reference
17-Nov-11
19-Mar-12
Francesco Di Maggio
Mark Bakker
1
2
Based on global version 3.1

Final version for Romania
Reviewers
Name
Position
Distribution
Copy No.
Name
Location
1
2
3
4
Library Master
Project Library
Project Manager
Note To Holders:
If you receive an electronic copy of this document and print it out, please write
your name on the equivalent of the cover page, for document control purposes.
If you receive a hard copy of this document, please write your name on the front
cover, for document control purposes
.
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Smith CEU RO Period Close 3.5
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Contents
SMITH ROMANIA VERSION 2 ........................................................................................................ I
DOCUMENT CONTROL ............................................................................................................... II
Change Record .................................................................................................................. ii

Reviewers ......................................................................................................................... ii
Distribution ....................................................................................................................... ii
CONTENTS ....................................................................................................................... 3
PREFACE ......................................................................................................................... 5
PURCHASING CLOSE ....................................................................................................... 7
CLOSING INSTRUCTIONS ............................................................................................................ 8
PO
PO
PO
PO
PO
PO
01:
02:
03:
04:
05:
06:
Check Receiving Transactions ........................................................................................8

Import Purchasing GL Accounting Transaction .................................................................9
Close the Purchasing Period ......................................................................................... 10
Open Next Purchasing Period ....................................................................................... 11
Open Inventory Periods ............................................................................................... 11
Reconcile the Goods Clearing Account between FMS and GL ........................................... 11
PAYABLES CLOSE .......................................................................................................... 13

CLOSING INSTRUCTIONS ...........................................................................................................14
AP
AP
AP
AP
AP
AP
AP
AP
AP
01:
02:
03:
04:
05:
06:
07:
08:
09:
Run the Payables approval process ............................................................................... 14

Run the Invoices on Hold Concurrent ............................................................................ 14
Close all the Payment Batches ...................................................................................... 15
Account and Post Payables Transactions ....................................................................... 16
Perform Transaction Sweep (if required) and Payables Period Closing .............................. 19
Reconciliation Oracle Payables Activity for the Period ...................................................... 23
Reconciliation Oracle Payables Control Account GL Balance ............................................. 25
(Optional) Run FIN230 Supplier transaction Listing Open Items .................................... 26
Open New Payables Period ........................................................................................... 27
RECEIVABLES CLOSE .................................................................................................... 28

AR 01: Transfer of AR Transactions to Oracle General Ledger .................................................... 29
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AR
AR
AR
AR
AR
02:
03:
04:
05:
06:
Internal Reconciliation of Receivables ........................................................................... 32

Reconcile AR Control Balance to Oracle General Ledger .................................................. 33
(Optional) Run FINR231 Customer Transaction Listing (Open Items Only) ..................... 34
Close accounting period in Oracle Receivables ............................................................... 35
Open the next accounting period in Oracle Receivables .................................................. 35
GENERAL LEDGER CLOSE .............................................................................................. 36

OVERVIEW ............................................................................................................................37
Period Status in General Ledger ................................................................................................. 37

GL
GL
GL
GL
GL
GL
GL
GL
GL
GL
GL
GL
GL
GL
GL
GL
GL
GL
GL
GL
GL
GL
GL
GL
01:
02:
03:
04:
05:
06:
07:
08:
09:
10:
11:
12:
13:
14:
15:
16:
17:
18:
19:
20:
21:
22:
23:
24:
Process Manual Journals in PSOB and RSOB .................................................................. 40

Verify Journal Interface for Pending Journals in PSOB and RSOB ..................................... 40
Process Reversing Journals in PSOB and RSOB .............................................................. 41
Approve and Post all Journal Entries in PSOB and RSOB ................................................. 42
Run Revaluations for liabilities and assets in PSOB ......................................................... 42
Run Revaluations for Sub-Ledger control accounts in PSOB ............................................. 43
Run Revaluations for liabilities and assets in RSOB ......................................................... 43
Run Revaluations for Sub-Ledger control accounts in RSOB ............................................ 44
Smith Account Analysis and M7 Pivot ............................................................................ 44
Verify all the Accounting Entries in Primary and Reporting SOB ....................................... 45
Analyze the Accounting Results .................................................................................... 45
Generate & Upload FCS Data........................................................................................ 45
Close the Accounting Period in PSOB and RSOB ............................................................. 46
Open Next Accounting Period ....................................................................................... 46
Consolidate management journals to Fiscal ................................................................... 46
Process Manual Journals in Fiscal .................................................................................. 47
Verify Journal Interface for Pending Journals in Fiscal ..................................................... 47
Process Reversing Journals in Fiscal .............................................................................. 47
Approve and Post all Journal Entries in Fiscal ................................................................. 48
Run Fiscal Revaluations in the Fiscal Set of Books .......................................................... 49
Smith Account Analysis and M7 Pivot for Fiscal .............................................................. 50
Analyze the Accounting Results .................................................................................... 50
Close the Accounting Period ......................................................................................... 51
Open Next Accounting Period ....................................................................................... 51
YEAR CLOSING IN ORACLE APPLICATIONS .....................................................................................52
REFERENCE CHECK LISTS ............................................................................................. 53

PAYABLES CLOSING CHECK LIST .................................................................................................54
PURCHASING CLOSING CHECK LIST .............................................................................................56
RECEIVABLES CLOSING CHECK LIST .............................................................................................58
GENERAL LEDGER CLOSING CHECK LIST .......................................................................................59
OPEN AND CLOSED ISSUES FOR THIS DELIVERABLE ..........................................................................63
Open Issues ....................................................................................................................63

Closed Issues ..................................................................................................................63
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Preface
T
his document discusses in detail the process of Monthly Closing of Period in
Oracle Applications. It covers in detail the closing and reconciliations of sub-ledgers

to be carried out during the period closing process.
The Sequence of the Subledgers to be closed during the month-end closure process
will be as and activities carried out are as follows:
1. FMS
2. Purchasing
3. Payables
4. Receivables
5. General Ledger
Topics discussed are:
Purchasing Monthly Closure Process
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Payables Monthly Closing Process

Receivables Monthly Closure Process
General Ledger Monthly Closure
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Purchasing Close
T
his chapter will be covering the Period End Activities as it will be done in Oracle
Purchasing for the following activities in the Purchasing Cycle.
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Closing Instructions
PO 01: Check Receiving Transactions
The first step in the Purchasing period close process is to determine if there are any
unprocessed receiving transactions.
Navigation (Purchasing Manager): (N) Receiving > Transaction Status Summary
The Find Transactions Statuses window will appear, along with the Transaction
Statuses window. Click on (B) Find and observe the results in the Transaction
Statuses window.
There should not be any entries in this form. If there are entries, there may be a
problem with the Receiving Transaction Processor request. Please review the
output of the last times it has run.
Navigation (Purchasing Manager): (M) View > Requests > Choose Specific
Requests and provide Receiving Transaction Processor as the Name > (B) Find
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In case any issues cannot be resolved, please contact the Oracle support team via
MBXOracleAppSupport@smith.com.
Attention :
Review the Transaction Status Summary form for all the

Inventory Organizations, SRO and SRB.
Change the Organization with the following steps:
Navigation (Purchasing Manager): (N) Change Organization
PO 02: Import Purchasing GL Accounting Transaction

Import the Purchasing Journals into GL.
Navigation (GL Manager): (N) Journal > Import > Run
Parameters
Value
Source
Purchasing
Selection Criteria
No Group ID
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Click (B) Import and review the output.

Navigation (GL Manager): (M) View > Requests > (B) Find > (B) View Output
Attention :
This step needs to be performed for Primary, Reporting and

Fiscal Set of Books.
PO 03: Close the Purchasing Period

The Purchasing period can now be closed.
Purchasing periods have statuses of Future, Open, Closed, and Never Opened.
To close the Purchasing Period for a particular month select the status of closed
and save the record.
Navigation (Purchasing Manager): (N) Maintenance > Control Purchasing Periods
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PO 04: Open Next Purchasing Period
Open the next Purchasing period in the same form.
PO 05: Open Inventory Periods
Open the next Inventory period for all the Inventory Orgs (SRO for Smith Services
and SRB for Smith Bits)
Navigation (Inventory Manager): (N) Accounting Close Cycle > Inventory
Accounting Periods
Change the Period Status to Open using the Change Status Button
Attention :
Review the Transaction Status Summary form for all the

Inventory Organizations.
Change the Organizations using:
Navigation (Inventory Manager): (N) Change Organization
PO 06: Reconcile the Goods Clearing Account between FMS and GL

This process will help in insuring that all the Purchase Orders and Inventory
Receipts created and accounted in FMS have been successfully interfaced to Oracle
Purchasing. As an Accounting Process, FMS Interface generates the following
entries for Inventory Receipts that are interfaces to Oracle General Ledger
Inventory Account Dr (major 1231)
To FMS AP Accrual Account (major 2092)
When these inventory receipts are interfaced to Oracle Purchasing, it generates
accounting for these receipts that is then transferred to Oracle General Ledger
FMS AP Accrual Account (major 2092)
To Receiving Clearing Account (major 1238)
Receiving Clearing Account (major 1238)
To AP Accrual Account (major 2091)
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The 2092 and 1238 should be Zero at the month-end. A balance on 2091 means
that goods have been received, but not yet invoiced.
The 2091 account can also contain Exchange Rate Variance and Invoice Price
Variance that are generated during the actual invoice processing which shall be
required to be re-classified using a Journal Entry in accordance with organizational
policies.
Attention :
It has to be ensured that this account is reconciled for both

Primary and Reporting Set of Books.
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Payables Close
T
his chapter provides with the detailed steps to be followed to close the Oracle
payables.
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Note: Invoices, Prepayments, Expense Reports and Invoice imports. Ensure that all
expense reports are imported and audit trail is reviewed.
AP 01: Run the Payables approval process
This step will insure that the Invoices pending validation are validated
Navigation (Payables Manager): (M) View > Requests > (B) Submit Concurrent
Request > Single Request (B) OK > Payables Approval
Parameters
Click (B) Submit and when the program finishes click (B) View Output.
The output of this request will inform you of any holds that were placed or
released. For details on invoices on hold, refer to step AP 02.
AP 02: Run the Invoices on Hold Concurrent
This step will show all the invoices On-Hold.
Note: Make sure the previous concurrent Payables Approval concurrent is
completed.
Navigation (Payables Manager): (M) View > Requests > (B) Submit a New Request
> Single Request (B) OK > Invoices on Hold
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Parameters
The output of this request informs you of all invoices on hold and specifies whether
accounting is allowed for each type of hold. All invoices on hold need to be
addressed, especially those where accounting is not allowed (the period cannot be
closed if unaccounted transactions exist).
AP 03: Close all the Payment Batches
Payable doesnt allow the period to be closed unless all the open payment batches
within that period have been closed or confirmed.
All the Open Batches can be identified using the Payment Batch Query Screen
Navigation (Payables Manager): (N) Payments > Entry > Payment Batches > (M)
View > Find
Field
Value
Status
In Process
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Click (B) Find and verify that all the payment batches during the period have been
closed or confirmed. In case there are open batches these need to be Confirmed
or Cancelled.
Expected results
Attention :
Oracle Payables prevents the closing of a period in which all

payment batches have not been confirmed.
AP 04: Account and Post Payables Transactions

Payables Posting Manager generates the Invoice Accounting Entries corresponding
to all the accounting events that happen in Payables in a batch mode.
A. Payables Posting Manager

Navigation (Payables Manager): (N) Accounting > Post Transactions
Parameters
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Attention :
Make sure that Post Journals is unchecked and the Posting

Options have Detail as Line Type.
Click (B) Submit and check the output of the posting manager request.
Navigation (Payables Manager): (M) View > Requests > (B) Find > (B) View Output
Attention :
The application ID for AX Payables is 200
B. Resolving issues
In some cases, the Posting Manager output may contain Errors. Details are listed
under a heading of untranslated events, meaning the errors are due to an
incomplete Global to Fiscal account mapping.
The Posting Manager processes transactions for Smith International and Smith
Confind. To confirm which transactions caused the errors, check the Unposted
Items report.
Navigation (Receivables Manager): (M) View > Requests > Submit a New Request
> Single Request (B) OK > Unaccounted Transactions Report
Parameters
Value
Reporting Level
Operating Unit (defaults)
Reporting Context
Smith International Romania SRL-OU or
Smith Confind SRL-OU (defaults)
Set of Books ID
906 (defaults)
Click (B) Submit and when the program finishes click (B) View Output to review all
unposted items.
Normally the list will be limited and identifying the account that needs to be
mapped is straightforward. In most cases it can be done by examining the
accounting on the invoices, or the payment if applicable.
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Once the account for which the mapping is missing has been identified, add the
correct mapping to the Consolidation.
Navigation (GL Manager): (N) Consolidation > Define > Mapping > (M) View >
Find > Smith Romania to Romania Fiscal > (B) Account Rules
Once the mapping has been updated start from the beginning of step A.
(Optional)
An alternative is to run the FINR320 report to identify all Global accounts for which
a mapping to the Fiscal account is missing.
Navigation (Receivables Manager): (M) View > Requests > (B) Submit a New
Request > Single Request (B) OK > FINR320-Fiscal COA Mapping Exception Report
Parameters
Value
Responsibility
GL
Consolidation Name
Smith Romania to Romania Fiscal
Period
Current Period to be closed
Code Combinations
UNMAPPED CODE COMBINATIONS
Click (B) Options
Options
Template Name
Template Language
Format
Value
FINR320
English: United States
Excel
Click (B) Submit and when the program finishes click (B) View Output to review the
list of all unmapped accounts.
Attention :
This output will contain unmapped accounts for all sources,

not just Payables.
If the report contains payables accounts that are not mapped, the consolidation
mapping needs to be updated to include the unmapped accounts.
Once the mapping has been updated start from the beginning of step A.
C. Post Payables Transactions in General Ledger

Post all the Accounting Entries in General Ledger with Source AX Payables in
Primary, Reporting and Fiscal Set of Books
Navigation (GL Manager): (N) Journals > Post > Enter the period to be closed > (B)
Find > Select the Batches > (B) Post
Attention :
Repeat the process for RSOB and Fiscal.
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AP 05: Perform Transaction Sweep (if required) and Payables Period Closing
Close the Payables Period in Control Payables Period Screen in Oracle.
Navigation (Payables Manager): (N) > Accounting > Control Payables Period
Select Status of the Period to be closed and press Save.
A. Period Close Exceptions

In case of any exception while payables period closing, Oracle will not allow the
period to be marked as closed and will give an Error Note APP-SQL-10304
Press OK, this will activate the Exception Button on the Payables Period Control
Window and the status of the Period will change to Open.
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Press Exception Button and Decision Form will be shown with options to Review,
Cancel or Sweep Exceptions to Next Period
Review the Unaccounted Transaction Report, it will then show only transactions
that had problems that prevented accounting. You can then correct the problems
and resubmit the accounting process.
Generic Problems:
Not Validated
Unaccounted
Invoice has not been submitted for Validation.

Submit the Invoice Validation Process or
Perform Online Invoice Validation using the
Invoice Workbench
These are the Invoice/Payments that have not
been accounted. You can perform online create
accounting for these invoices using the Invoice/
Payment Workbench or rerun the Payables
Accounting Process that should create
accounting for these invoices.
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Dist Variance
Dist Acct Invalid
Attention:
Invoice Amount doesnt match the Invoice

Distribution Amount Totals. Open the Invoice
on Invoice Workbench and correctly re-enter
the same. After the Invoices have been
reprocessed.
This can happen in case the Invoice Distribution
Accounts have been end-dated after the Invoice
has been entered in Oracle Payables but before
transferring the same to GL.
To Correct the same, requery the Invoice on
Invoice WB and correct the Distribution
Account entered there on.
Unaccounted Transaction Report doesnt include invoice that

dont have any distributions.
Where any corrections have been made to Invoices or the Invoices/Payments have
been re-accounted, resubmit the Payables Accounting Process as specified in Step
AP 04. This will ensure all the accounting effects relating to Invoice and Payments
are being properly recorded in General Ledgers.
Review the Exception Records by Pressing Review Button
This step shall submit a Period Closing Exception Report. That can be reviewed
from Monitor Concurrent Request Screens
The General Criteria conditions for this exception can be
Exception
Resolution
Outstanding Payment
You will be required to close these batches
Batches
before you proceed with period closure
Future Dated Payment
Run Standard Request Update Matured
for which the maturity
Future Dated Payment Status Program
date is within current
period
Unaccounted
Submit Payables Accounting Process or Sweep
Transactions
these Invoices to the Next Payables Period
Accounted Transaction
Submit Concurrent Process - Payables Transfer
that have not been
to General Ledger
transferred to GL
Note: 1) To date is the end of the month you
need to close
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Period Name
Attention :
2) Transfer to GL interface In Details

Choose the Period Name intended to be closed
from LOV
Where any corrections have been to Invoices or the

Invoices/Payments have been re-accounted, resubmit the
Payables Accounting Process as specified in Step AP 04
above. This will ensure all the accounting effects relating to
Invoice and Payments being properly recorded in General
Ledgers.
B. Invoice Sweep
In case, where it is required to Sweep the Unaccounted Transaction to Next Period
choose Sweep Button on the Exception Window. This will change the accounting
period for all the unaccounted Invoice Lines to the Next Accounting Period.
Attention :
You can only sweep only unaccounted transactions to the next

period. All other Exceptions are required to be resolved before
proceeding with Invoice Sweep.
Click (B) Sweep
Choose the Next period to which the Unaccounted Exceptions are required to be
swept to and click (B) Submit.
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Oracle shall give a Warning Message, that Sweep Action is irreversible. To continue
with sweep click (B) OK. This should submit a concurrent request Unaccounted
Transactions Report, that shall run in sweep mode to change GL Dates for all
unaccounted invoices to the next period.
Review the Concurrent report output for Invoices Swept to Next Period.
C. Close the Payables Period from Payables Period Control Window

Attention :
In case you still have any exceptions, you will again have to
follow the steps from AP 05(B) again.
AP 06: Reconciliation Oracle Payables Activity for the Period

Oracle Payables Activity needs to be reconciled using the following reports.
A. Accounts Payable Trial Balance Opening

Navigation (Payables Manager): (M) View > Requests > Submit a New Request >
Single Request (B) OK > Accounts Payable Trial Balance
Parameters
Value
Reporting Level
Operating Unit
Reporting Context
Smith Confind SRL-OU
Set of Book Currency
RON (and/or USD)
As of Date
Enter the month start date
Liability Account
Optionally enter a liability account if the AP
Trial Balance is required for a specific liability
account
Summarize Report
No
Negative Balances only
No
Exclude Invoices Prior To
Empty
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B. Invoice Register
Use the SII Invoice Register to review invoices posted in a particular period.
> Single Request (B) OK > SII - Invoice Register
Parameters
Value
Supplier Name
Invoice Type
Batch
Entered By
From Entered Date
To Entered Date
Accounting Period
Current period to be closed
Cancelled Invoices Only
No
Unvalidated Invoices Only No
Click (B) Options
Options
Template Name
Template Language
Format
Value
SIIAPXINRIR (default)
English: United States (default)
Excel
C. Payment Register
> Single Request (B) OK > Payment Register
Parameters
Value
From Date
First day of the current period to be closed
To Date
Last day of the current period to be closed
Display Supplier Address
Yes (or No)
Payment Type
D. Accounts Payable Trial Balance Closing

Parameters
Value
Reporting Level
Operating Unit
Reporting Context
RON (and/or USD)
As of Date
Enter the month end date
Liability Account
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Summarize Report

account
No
No
Empty
The formula for verifying the month end Accounts Payable Trial Balance is as
follows:
Accounts Payable Trial Balance (d)
+
Invoice Register (b)
Payment Register (c)
=
Accounts Payable Trial Balance (a)
Attention :
(Previous Month)
(Current Month)
(Current Month)
(Current Month)
All these reports can be run for both Primary and Reporting
Set of Book by passing appropriate parameter for Set of Books
Currency.
AP 07: Reconciliation Oracle Payables Control Account GL Balance

This step is not required if GL matches with AP in the previous step
Liability Control Accounts needs to be reconciled between Oracle Payables
Subledger and General Ledger. This can be done by running Accounts Payable Trial
Balance at Summary Level and reconciling with GL Account Analysis report for
Payables Control Accounts.
A. Accounts Payable Trial Balance - Summary

Parameters
Value
Reporting Level
Operating Unit
Reporting Context
RON (and/or USD)
As of Date
Enter the month end date
Liability Account
account
Summarize Report
Yes
No
Empty
The current months Accounts Payable Trial Balance total should be equal the
General Ledger account balance.
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B. Run FINR250- SubLedger Reconciliation Report

Navigation (GL Manager PSOB): (M) View > Requests > Submit a New Request >
Single Request (B) OK > FINR250- SubLedger Reconciliation Report
Click (B) Options

Options
Template Name
Template Language
Format
Value
FINR250 (defaults)
English: United States (defaults)
Excel
C. Run FSG report

Navigation (GL Manager PSOB): (N) Reports > Request > Financial
Report Name: SROU-AP Control Accounts
Parameters
Value
Period
Enter the period you are closing
AP 08: (Optional) Run FIN230 Supplier transaction Listing Open Items
Single Request (B) OK > FINR230 - Supplier Transaction Listing Report(Open Items
Only)
Parameters
Value
From Date
First day of the month
To Date
Last day of the Month
As of Date
Last day of the Month
Supplier Name
Click (B) Options
Options
Template Name
Template Language
Format
Value
FINR230 (defaults)
Excel
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AP 09: Open New Payables Period
Navigation (Payables Managers): Accounting > Control Payables Periods
Change the Next Period Status to Open.
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Receivables Close
T
his section will cover the Period End Activities as it will be done in Oracle
Receivables for the following activities in the Receivables Cycle.
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AR 01: Transfer of AR Transactions to Oracle General Ledger
A. Check Incomplete Transactions

All transactions should have complete status. Run Incomplete Invoices report to
view the list of transactions that are with incomplete status.
> Single Request (B) OK > Incomplete Invoices Report
Parameters
Value
Order By
Customer
Incomplete transactions should be completed to ensure they will be accounted
properly. Check with the AR clerk to confirm if these transactions should be
completed.
B. Post Transactions
Run the posting manger program to transfer Receivables transaction accounting
distributions to the general ledger interface table (GL_INTERFACE). Receivables
help create unposted journal entries in the General ledger when General Ledger
Interface is run. Transfer the transactions to the general ledger as often as desired
within an accounting period.
Navigation (Receivables Manager): (N) Control > Accounting > Post Transactions
Parameters
Attention :
Make sure that Post Journals is unchecked and the Posting

Options have Detail as Line Type.
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Navigation (Receivables Manager): (M) View > Requests > (B) Find > (B) View
Output
Attention :
The application ID for AX Receivables is 222
C. Resolving issues
In some cases, the Posting Manager output may contain Errors. Details are listed
under a heading of untranslated events, meaning the errors are due to an
incomplete Global to Fiscal account mapping.
The Posting Manager processes transactions for Smith International and Smith
Confind, so the errors could be for both companies. To confirm which companys
transactions caused the errors, check the Unposted Items report.
> Single Request (B) OK > Unposted Items Report
Parameters
Value
Set of Books Currency
RON
Start GL Date
End GL Date
Last day of the month
Click (B) Submit and when the program finishes click (B) View Output to review all
unposted items.
Normally the list will be limited and identifying the account that needs to be
mapped is straightforward. In most cases it can be done by examining the
accounting on the transactions, or the receivable activity if applicable.
Once the account for which the mapping is missing has been identified, add the
correct mapping to the Consolidation.
Once the mapping has been updated start from the beginning of step B.
(Optional)
An alternative is to run the FINR320 report to identify all Global accounts for which
a mapping to a Fiscal account is missing.
Navigation (Receivables Manager): (M) View > Requests > (B) Submit a New
Request > Single Request (B) OK > FINR320-Fiscal COA Mapping Exception Report
Parameters
Value
Responsibility
GL
Consolidation Name
Period
Current Period to be closed
Code Combinations
UNMAPPED CODE COMBINATIONS
Click (B) Options
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Options
Template Name
Template Language
Format
Value
FINR320
English: United States
Excel
list of all unmapped accounts.
Attention :
This output will contain unmapped accounts for all sources,

not just Receivables.
If the report contains receivables accounts that are not mapped, the consolidation
mapping needs to be updated to include the unmapped accounts.
Once the mapping has been updated start from the beginning of step B.
D. Post Receivables Transactions in General Ledger

Post all the Accounting Entries in General Ledger with Source AX Receivables in
Primary, Reporting and Fiscal Set of Books
Attention :
Repeat the process for RSOB and Fiscal.
E. Review Journal Entries

Navigation (Receivables Manager): (N) Reports > Accounting > Journal Entries
Report
Parameters
Value
Reporting Level
Operating Unit
Reporting Context
RON
Company Segment Low
Oracle company code (e.g. 5250)
Company Segment High
GL Date From
GL Date To
Posting Status
Posted and Unposted
GL Account Low
GL Account High
Summary Account
Print Summary by Category
Yes
Print Summary by Account
No (NOT DEFAULT)
Sales Invoice Category
Yes
Debit Memo Category
Yes
Credit Memo Category
Yes
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Adjustment Category
Trade Receipt Category
Misc. Receipt Category
Yes
Yes
Yes
The above report can be run for all Posted Items to GL, Unposted Items to GL or
both Posted & Unposted Items.
AR 02: Internal Reconciliation of Receivables
Monthly it is required to reconcile the transactions in receivables, both before and
after posting to the general ledger.
Run the AR Reconciliation Report to summarize all customer, receipt, transaction,
and account balances for the period specified to simplify the internal reconciliation
process.
> Single Request (B) OK > AR Reconciliation Report
Parameters
Value
Reporting Level
Operating Unit
Reporting Context
RON
Company Segment Low
GL Date From
GL Date To
Potential Reconciling Items Yes
The AR Reconciliation report obtains a quick update on the status of your
receivables by comparing transactional data against accounting data. This report is
used to see if the balances on the various registers match with those on the journal
reports. You can also see which items affect aging, and which items affect GL
account balances. This helps you to more easily reconcile your accounts receivable
activities, before you post to Oracle General Ledger.
The Potential Reconciling Items report suggests journal items that might
potentially post to GL accounts with unexpected account types, thus creating
reconciliation issues in Oracle General Ledger. An unexpected account type refers
to GL account types that are not normally associated with an item's GL category.
For example, a receivable item might be expected to post to an asset account; if
the item posts to a non-asset account, then it will display on the Potential
Reconciling Items report.
Click (B) View Output of the Potential Reconciling Items program to review
journal items that may cause reconciliation issues.
Run the AR Reconciliation report as the first step in the reconciliation process. This
report displays transactional data in an Activity column, and accounting data in a
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Journal column. AR Reconciliation Report uses the following formula to ensure that
period activity matches your receivables ending balance
Beginning Balance
+
+/+/=
Transactions
Adjustments
Invoice Exceptions
Applied Receipts
Unapplied Receipts
Credit Memo Gain/Loss
Ending Balance
If discrepancies exist between the two columns, then contact Help Desk
(MBXOracleAppSupport@smith.com) for assistance.
The AR Reconciliation report displays summarized information consistent with
detailed registers and journal reports. To view the underlying detail, run these
reports:
Note: These reports are for detailed analysis. For faster analysis use the Pivots.
Aging 7-Buckets - By Account report or Aging 4-Buckets report (to view the
beginning and ending balances)
Transaction Register and Sales Journal
Adjustment Register and Adjustment Journal
Applied Receipts Register and Applied Receipts Journal
Unapplied and Unresolved Receipts Register and Unapplied Receipts Journal
On-Account Credit Memo Gain/Loss Journal
Invoice Exception Report
Attention :
This report can be run for Reporting Set or Primary Set of Book
by passing appropriate parameter for Set of Books Currency
for each of these books.
> Single Request (B) OK > Report Name from bulleted list above
Parameters
Value
Functional Currency
GL Date Low
Start Date for Period Being Closed
GL Date High
Closing Date for Period Closed
Attention :
All transactions should have complete status. Run Incomplete

Invoices report to view the list of transactions that are with
incomplete status.
AR 03: Reconcile AR Control Balance to Oracle General Ledger

Reconcile the Account Receivables Control Account Balance with Oracle General
Ledger. This can be done by using the Accounts Receivables Trial Balance and GL
Account Analysis Statement.
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A. Aging 7-Bucket By Account

> Single Request (B) OK > Aging - 7 Buckets - By Account Report
Parameters
Value
Reporting Level
Operating Unit
Reporting Context
Report Summary
Customer Summary
Report Format
Brief (or Detailed)
As of Date
Aging Bucket
Five Bucket Aging
Show on Account
Age
Customer Name Low
Customer Name High
Customer Number Low
Customer Number High
Balance Due Low
Balance Due High
Invoice Type Low
Invoice Type High
Entered Currency
Company Segment Low
Show Receipt at Risk
Age
B. Run FSG Report

Navigation (GL Manager PSOB): (N) Reports > Request > Financial
Parameters
Value
Report
SROU-AP Control Accounts
Period
The current period to be closed
Click (B) Submit and view the output.
Navigation (GL Manager PSOB): (M) View > Requests > (B) Find > (B) View Output
AR 04: (Optional) Run FINR231 Customer Transaction Listing (Open Items
Only)
> Single Request (B) OK > Aging - 7 Buckets - By Account Report
Parameters
Value
From Date
To Date
As Of Date
Click (B) Options
Options
Template Name
Value
FINR232 (defaults)
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Template Language
Format

Excel
AR 05: Close accounting period in Oracle Receivables
You can now close the period in Oracle Receivables
Navigation (Receivables Manager): (N) Control > Accounting > Open/Close
Accounting Periods
Change the status via the List of Values of the period to be closed.
Attention :
Oracle Receivables checks for unposted items, there shouldnt

be any. If there are none, SAVE. If there are unposted items,
this is due to problems in the General Ledger interface.
Contact the Help Desk (MBXOracleAppSupport@smith.com).
AR 06: Open the next accounting period in Oracle Receivables

Open the next accounting period in AR in the same way and Save your changes
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General Ledger Close

T
his section will cover the Period End Activities, as it will be done in Oracle
General Ledger for the following activities in the GL Cycle.
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Overview
Period Status in General Ledger
The status of an Accounting Period (General Ledger Period) controls the processing
of various transactions in the books of accounts. The accounting Periods can have
one of the following statuses.
Open
Closed
Permanently Closed
Never Opened
Future-Entry
Journal entry and posting is allowed a period with

Open status.
Journal entry and posting activities are not allowed.
However, a closed period can be re-opened to
process any further transactions. Reporting and
inquiry allowed.
Journal entry and posting activities are not allowed.
A Permanently Closed period cannot be re-opened.
Reporting and inquiry allowed. A period should be
permanently closed only after the Final Statutory
audit for the financial year is completed.
Journal entry and posting are not allowed. General
Ledger assigns this status to any period preceding
the first period ever opened in the calendar, or to
any period that has been defined, but is not yet
future-enterable. This period status cannot be
changed manually.
In a Future Entry period, Journal entry is allowed,
but posting is not allowed. This period is not yet
open, but falls within the range of future-enterable
periods designated in the Set of Books window.
This period status cannot be changed manually
without using the concurrent process to open the
period.
To open a new accounting period:

1) Navigate to the Open and Close Periods window. General Ledger displays
the Latest Open accounting period. Note that while a period may be the
most recently opened accounting period, this period may have a current
status of closed.
Navigation (GL Manager): (N) Maintenance > Open/Close
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2) Choose Open Next Period. General Ledger calculates the ending account
balances for the current period, and launches a concurrent process to open
the next period. The current period remains Open.
Note: Although you can have several open accounting periods, to maximize
the efficiency of the General Ledger posting process, as well as to minimize
the possibility of user error, not more than 2 periods should be of open
status at any given point of time.
3) Whenever the first period of a new fiscal year is opened, General Ledger
automatically updates the Retained Earnings account by the difference
between Income Account balances and Expense Account Balances.
4) Save the work.
To close an accounting period:
1) Navigate to the Open and Close Periods window. General Ledger displays all
accounting periods defined for the calendar with the period type of the set
of books.
2) Select the open period that you want to close.
3) Enter a new status for the period. Enter Closed to prevent entering or
posting journals to that period. You can reopen a closed period at any time.
Enter Permanently Closed to prevent entering or posting journals to that
period. You cannot reopen a permanently closed period. However, a period
should be marked as Permanently Closed only after the Statutory Financial
audit of the set of books for the given financial Year and after adaptation of
the audited results by the Board of Directors.
4) Save the work.
To reopen an accounting period:
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1) Navigate to the Open and Close Periods window. General Ledger displays all
accounting periods defined for the calendar with the period type of the set
of books.
2) Select the period that you want to reopen. You can reopen any closed
period that is not permanently closed.
3) Change the status to open.
4) Save the work.
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In Oracle Applications, there is no difference in process between closing of an
Accounting period and closing of an accounting year. When all the periods in a
financial year are closed, the year is considered to be closed. When the first period
of the next financial year is opened, the system automatically rolls forward all
Assets, Liability and Owner's Equity account balances. The Income and Expenses
account balances are netted off and Retained Earnings account is affected with the
net differential amount.
The various modules of Oracle Applications have their own view of the Accounting
Calendar, so different periods can be opened or closed in different modules at the
same time. A brief overview of General Ledger transactions from each of the
modules and Pre-Closing activities for each of them are given below for ease of
understanding. Detailed explanations of the Period closing process have been
discussed in the Operating Procedures document for the respective modules.
These modules are organized in the same order in which they should be closed.
This will be the Last and final Module to be closed amongst all modules. Before
closing a period in General Ledger ensure the followingGL 01: Process Manual Journals in PSOB and RSOB
Enter Manual Journal entries for e.g. Provisions, Adjustments, Accrued Liability for
Uninvoiced Receipts and Allocations.
Attention :
Repeat the process for RSOB.
GL 02: Verify Journal Interface for Pending Journals in PSOB and RSOB
A. Import Journals from All Sources

Run Journal Import to import any pending journals from Feeder Modules. Review
the imported Journals
Navigation (GL Manager): (N) Journals > Import
Import journals from the following sources (if not already done so:
Purchasing
AX Payables
AX Receivables
FMS-2561 (Import Descriptive Flexfield with validation)
FMS-5561 (Import Descriptive Flexfield with validation)
Click (B) Import and review the output.
In case of issues with the journal import, contact the relevant support team:
For Oracle issues: MBXOracleAppSupport@smith.com
For FMS issues: fms@smith.com
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Attention :
B. Resolving issues
In some cases it may be desirable to solve issues immediately. In case of minor
issues (e.g. unbalanced journals due to small differences between minor and
major), journals can be corrected manually.
Navigation (GL Manager): (N) Journals > Import > Correct
Parameters
Value
Source
Source of the journals to be corrected
Category
Category of the journals to be corrected
Currency
Currency of the journals to be corrected
Click (B) Find.
In the Correct Journal Import Data form, find the transaction that needs to be
updated. It is f.i. possible to update the amount for a transaction to ensure that the
journal will balance.
C. Check GL Interface for Pending Data

Run FINR184 to check the GL interface for pending data.
Navigation (GL Manager): (M) View > Requests > Submit a New Request > Single
Request (B) OK > FINR184 - Pending Data in GL Interface
Parameters
Value
JE Category
Empty
JE Source
Empty
User
Empty
Accounting Date From
First day of the period
Accounting Date To
Last day of the period
Click (B) Options
Options
Template Name
Template Language
Format
Value
FINR184 (default)
Excel
Attention :
GL 03: Process Reversing Journals in PSOB and RSOB

Create Reversal entries for any provisional journals passed for the previous period.
Navigation (GL Manager): (N) Journals > Generate > Reversal
Parameters
Value
Reversible
Yes
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Period Entered
Period Reversing
Previous period
Current period
Select all batches and click (B) Reverse to generate the revering journals.
Attention :
GL 04: Approve and Post all Journal Entries in PSOB and RSOB
Post all pending journals for the concerned Period. Post all journals irrespective of
their balance type.
Review the output.
Attention :
GL 05: Run Revaluations for liabilities and assets in PSOB
Run Revaluation 5250-Cash,LongDebts,Asset,Liabil in PSOB for Smith

International
Run Revaluation 5320-Cash,LongDebts,Asset,Liabil in PSOB for Smith Confind
Navigation (GL Manager): (N) Currency > Revaluation
Click (B) Revalue, provide the parameters, click (B) OK, click (B) Submit and
when the program finishes click (B) View Output to review the results.
Parameters
Value
Revaluation
(Defaults)
Period
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Effective Date
Rate Date

empty
Post the Accounting Entries in PSOB

Navigation (GL Manager): (N) Journals > Post > Enter the period to be closed >
(B) Find > Select the Batches > (B) Post
GL 06: Run Revaluations for Sub-Ledger control accounts in PSOB
Run Revaluation 5250-Sub-Ledger Control Accounts in PSOB for Smith

International
Run Revaluation 5320-Sub-Ledger Control Accounts in PSOB for Smith
Confind
Navigation (GL Manager): (N) Currency > Revaluation
Parameters
Value
Revaluation
(Defaults)
Period
Effective Date
Rate Date
empty
Post the Accounting Entries in PSOB

GL 07: Run Revaluations for liabilities and assets in RSOB
Run Revaluation 5250-Cash,LongDebts,Asset,Liabil in RSOB for Smith

International
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Run Revaluation 52320-Cash,LongDebts,Asset,Liabil in RSOB for Smith

Confind
Post the Accounting Entries in RSOB
GL 08: Run Revaluations for Sub-Ledger control accounts in RSOB
Run Revaluation 5250-Sub-Ledger Control Accounts in RSOB for Smith

International
Run Revaluation 5320-Sub-Ledger Control Accounts in RSOB for Smith
Confind
Post the Accounting Entries in RSOB
GL 09: Smith Account Analysis and M7 Pivot
A. Smith Analysis & M7 Report

Request (B) OK > Smith Analysis & M7 Report
Parameters
Value
Set of Book
907
Account Combination Refresh Type P
GL Refresh Type
P
Period Name
Period to be closed
B. Refresh Pivot Data on SQL Server

Navigate to the following website:
http://siianalytics.apps.smith.com/Pages/RunSSIS.aspx
Parameters
Set of Books
Period Name
Tasks
Value
906 Smith Romania PSOB
Period to be closed
Code Combinations
General Ledger
Accounts Payable
Accounts Receivable
Click Check Job Status to make sure that no other job is running and click Run.
You can monitor the progress by clicking Check Job Status and wait until a
message confirms that the Process Completed Successfully for SOB ID in 906
C. Refresh Pivot in Excel

Open the pivot file in Excel (use the following link to open Excel via Citrix:
http://www.corp.smith.com/sii/it/apps/citrix/TestSite/apptest/XenApp5/Dev/SIIA
nalytics.ica)
Refresh all pivots in the Excel.
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GL 10: Verify all the Accounting Entries in Primary and Reporting SOB
Verify all the accounting entries that have been processed in Reporting Sets of
Books and Primary Sets of Books that have no corresponding entries in each of
book. This can be verified using the accounting Pivot.
GL 11: Analyze the Accounting Results
Analyze the Accounting Results generated, pass the accounting entries or
adjustments required and follow the redo the GL Closing Process.
GL 12: Generate & Upload FCS Data
Generate and Upload the FCS Data Mapping and Upload. The request has to run
from RSOB.
A. Review FCS Mapping

Request (B) OK > FCS Mapping
Parameters
Value
Mapping
1582 (SMITH FCS EXTRACT) (defaults)
Period Name
Set of Books
Smith Romania RSOB
Company FCS
Company FCS code (e.g. 525)
Click (B) Options
Options
Template Name
Template Language
Format
Value
FCS Detail Mapping
English (default)
Excel
output of the FCS Mapping request for any Unmapped Codes and Mapping Details.
Attention :
Accounts that are not mapped are highlighted in green.

Note that the Oracle majors APOP and AROP always show up
in green as they do not have a mapping and should not have a
mapping.
B. Generate FCS Upload File

Request (B) OK > FCS Mapping
Parameters
Value
Mapping
1582 (SMITH FCS EXTRACT) (defaults)
Period Name
Set of Books
Smith Romania RSOB
Company FCS
Company FCS code (e.g. 525)
Click (B) Options
Options
Value
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Template Name
Template Language
Format
FCS Text (default)

English (default)
ETEXT
The output of this request shall be generated in Text Format that can then be
uploaded for Reporting.
GL 13: Close the Accounting Period in PSOB and RSOB
Close the Accounting Period in the Primary and Reporting Set of Books. Refer to
the section Period Status in General Ledger on page 37 for details.
GL 14: Open Next Accounting Period
Open the Next Accounting Period in the Primary and Reporting Set of Books. Refer
to the section Period Status in General Ledger on page 37 for details.
FISCAL:
st
1 thing run FINR320-Fiscal COA Mapping Exception Report from PSOB
nd
2 thing run FINR 240 this makes sure a number of management journals that
should not be transferred to fiscal are excluded from the list before consolidation
(they will not appear in the check boxes list). This does not have an output to look
out its normal.
GL 15: Consolidate management journals to Fiscal

All journals that are not management only and are not yet transferred to the Fiscal
Set of Books need to be consolidated to Fiscal from PSOB.
Navigation (GL Manager PSOB): (N) Consolidation > Transfer > Data
Parameters
Value
Mapping
Balance Type
Actual (defaults)
Subsidiary Period
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Parent Period
(B) Select Batches > Tick the batches that need to be consolidated into the Fiscal
book > (B) Transfer
Choose:
-
All from FMS

AX Payables and AX Receivables DO NOT transfer
Manual entries (journal entry/spreadsheet input by Irina for:
o Payroll NOT (but add it when its final)
o Car insurance Neda Brezanin (and any other car insurances)
o Other as advised by Irina or flagged in description as applicable
o Maternity bonus or any other related to payroll/compensation
o SRB purchasing (bits)
o SRO purchasing (DTR) trimit sume in fiscal 408.
GL 16: Process Manual Journals in Fiscal

Enter Manual Journal entries for e.g. Provisions, Adjustments, Accrued Liability for
Uninvoiced Receipts and Allocations.
GL 17: Verify Journal Interface for Pending Journals in Fiscal
To check the GL interface for pending data, run FINR184 to check the GL interface
for pending data.
Request (B) OK > FINR184 - Pending Data in GL Interface
Parameters
Value
JE Category
Empty
JE Source
Empty
User
Empty
Accounting Date From
First day of the period
Accounting Date To
Click (B) Options
Options
Template Name
Template Language
Format
Value
FINR184 (default)
Excel
Attention :
GL 18: Process Reversing Journals in Fiscal

Create Reversal entries for any provisional journals passed for the previous period.
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Navigation (GL Manager): (N) Journals > Generate > Reversal

Parameters
Value
Reversible
Yes
Period Entered
Previous period
Period Reversing
Current period
Select all batches and click (B) Reverse to generate the revering journals. View the
output.
GL 19: Approve and Post all Journal Entries in Fiscal
A. Run Romanian Accounting program

Navigation (GL Manager Fiscal): (M) View > Requests > Submit a New Request >
Single Request (B) OK > FINR300 - Corespondenta conturilor (Correspondence
Accounting)
Parameters
Value
Company
Period Name
Period to be closed
The request will try to pair all debits and credits according to the requirements of
Correspondence Accounting. In some cases the program will not be able to pair all
entries and the pairing needs to be completed manually. The report will indicate
which entries need to be adjusted. Make the adjustments in the Journal Entry
form.
Navigation (GL Manager Fiscal): (N) Journals > Enter
Search for the applicable, batch, journal and journal line and complete the pairing
by entering the same number for the corresponding debits and credits in the
Journal Line DFF.
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B. Post Journals
Post all pending journals for the concerned Period. Post all journals irrespective of
their balance type.
Review the output.
GL 20: Run Fiscal Revaluations in the Fiscal Set of Books
Run Revaluation 5250 Fiscal Revaluation in Fiscal for Smith International

Run Revaluation 5320 Fiscal Revaluation in Fiscal for Smith Confind
Navigation (GL Manager Fiscal): (N) Currency > Revaluation (press F8 to get
screen below)
Parameters
Value
Revaluation
(Defaults)
Period
Effective Date
Rate Date
empty
Post the Accounting Entries in Fiscal and review output.

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GL 21: Smith Account Analysis and M7 Pivot for Fiscal
A. Fiscal M7 Report
Request (B) OK > FINR263 - SLB FISCAL M7 Financial Extract
Parameters
Value
From SOB ID
906
To FISCAL SOB ID
908
Period Name
Period to be closed
Only Posted Journals
Yes
B. Refresh Pivot Data on SQL Server

Navigate to the following website:
http://siianalytics.apps.smith.com/Pages/RunSSIS.aspx
Parameters
Set of Books
Period Name
Tasks
Value
908 Smith Romania FISCAL
Period to be closed
Fiscal Analysis
Click Check Job Status to make sure that no other job is running and click Run.
You can monitor the progress by clicking Check Job Status and wait until a
message confirms that the Process Completed Successfully for SOB ID in 906
C. Refresh Pivot in Excel

http://www.corp.smith.com/sii/it/apps/citrix/TestSite/apptest/XenApp5/Dev/SIIA
nalytics.ica)
Refresh all pivots in the Excel.
http://www.corp.smith.com/sii/it/apps/citrix/TestSite/apptest/XenApp5/Dev/
SIIAnalytics.ica
An excel file it will open , than go to Open/ My compoter/ look for the T partition/
Romania/ Look for the fiscal pivot/ open/ Pivot Table tool/option/refresh all/save
GL 22: Analyze the Accounting Results
Analyze the Accounting Results generated, pass the accounting entries or
adjustments required and follow the redo the GL Closing Process.
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GL 23: Close the Accounting Period
Close the Accounting Period in the Fiscal book. Refer to the section Period Status
in General Ledger on page 37 for details.
GL 24: Open Next Accounting Period
Open the Next Accounting Period in the Fiscal book. Refer to the section Period
Status in General Ledger on page 37 for details.
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Year Closing in Oracle Applications

The process for financial year closing in Oracle Applications is the same as that of
Period Closing discussed in detail above. Whenever the first period of a new fiscal
year is opened, the system calculates automatically the Retained Earnings,
balancing the Income and Expenditure accounts. Whenever any transaction is
entered affecting the Income or Expense accounts, this balance will be
automatically reset by the System.
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Reference Check Lists
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Payables Closing Check List

Step
Step Details
AP-01
Complete All Payables Transactions
AP-02
Close all Payment Batches
AP-03
Run Payables Accounting Process
AP-03 (b)
Post the Journals in PSOB Payables
AP-03 (c)
Post the Journals in RSOB Payables
AP-04 (a)
Run & Review Unaccounted Transaction Report
AP-04(b)
If Required, Correct the Unaccounted Transactions listed in

Unaccounted Transaction Report and Re-run the Steps AP-03
AP-05 (a)
Perform Transaction Sweep if Required
AP-05 (b)
Close Payables Period
AP-06 (a)
Reconcile Oracle Payables Activity for the Period for PSOB

Accounts Payables TB Opening
+ Posted Invoice Register for Period
Posted Payment Register
= Accounts Payables TB Closing
AP-06 (b)
Reconcile Oracle Payables Activity for the Period for RSOB

Accounts Payables TB Opening
+ Posted Invoice Register for Period
Posted Payment Register
= Accounts Payables TB Closing
AP-07 (a)
Reconcile Oracle Payables Control Account with GL for PSOB

Accounts Trial Balance Summary
Performed By
_____________________________________________________________________________________
______________________________________
Page 54 of 63

Purchasing Modules
____________________________________________________________________
_________________________________________________
= Account Analysis Report for Payables Control Accounts in GL
AP-07 (b)
Reconcile Oracle Payables Control Account with GL for RSOB

Accounts Trial Balance Summary
= Account Analysis Report for Payables Control Accounts in GL
AP-07 (c)
Review the MRC Payables GL Account Summary Report & MRC

Payables Open Item Reports
AP 08
Open New Payables Period
_____________________________________________________________________________________
______________________________________
Page 55 of 63

Purchasing Modules
____________________________________________________________________
_________________________________________________
Purchasing Closing Check List

Step
Step Details
PO-01
Check Receiving Transactions
PO-02 (a)
Import Purchasing Transaction to GL in PSOB
PO-02 (b)
Import Purchasing Transaction to GL in RSOB
PO-03 (a)
Perform IPV Reclass in PSOB by Running SII Payables IPV

Reclassification from PSOB GL Responsibility
Performed By
Post Journal in PSOB
PO-03 (b)
Perform IPV Reclass in RSOB by Running SII Payables IPV

Post Journal in RSOB
PO-04 (a)
Perform ERV Reclass in PSOB by Running SII Payables IPV

Post Journal in PSOB
PO-04 (b)
Perform ERV Reclass in RSOB by Running SII Payables IPV

Post Journal in RSOB
PO-06
Close the Purchasing Period
PO-07
Open Next Purchasing Period
PO-08
Open Next Inventory Period for SUK

_____________________________________________________________________________________
______________________________________
Page 56 of 63

Purchasing Modules
____________________________________________________________________
_________________________________________________
Open Next Inventory Period for MUK
Open Next Inventory Period for NUK
Open Next Inventory Period for BUK
PO-09
Perform Reconciliation of Goods Clearing Account between FMS

and Oracle GL
PO-10
Reconcile AP Accrual Accounts
_____________________________________________________________________________________
______________________________________
Page 57 of 63

Purchasing Modules
____________________________________________________________________
_________________________________________________
Receivables Closing Check List

Step
Step Details
AR-01 (a)
Perform Internal Receivables Reconciliations by Running AR

Reconciliation Report for PSOB and Ensure that reconciliation
Difference = 0
AR-01(b)
Perform Internal Receivables Reconciliations by Running AR

Reconciliation Report for RSOB and Ensure that reconciliation
Difference = 0
AR-02 (a)
Transfer AR Transactions to General Ledger
AR-02 (b)
Analyze the Unposted Items Report and Rectify the Errors
AR-02 (c)
Post the AR Journals in PSOB
AR-02 (d)
Post the AR Journals in RSOB
AR-03 (a)
Reconcile AR Control Balances with Oracle General Ledger for

PSOB
Run Aging 7 Bucket and Reconcile with Account Analysis Report
from GL
AR-03 (b)
Reconcile AR Control Balances with Oracle General Ledger for

RSOB
Run Aging 7 Bucket and Reconcile with Account Analysis Report
from GL
AR-04 (a)
Review and Analyze MRC Receivables Balance Summary Report
AR-04 (b)
Review and Analyze MRC Receivables Open Item Report
AR-05
Close Accounting Period in Oracle Receivables
AR-06
Open New Period in Receivables
Performed By
_____________________________________________________________________________________
______________________________________
Page 58 of 63

Purchasing Modules
____________________________________________________________________
_________________________________________________
General Ledger Closing Check List

Step
Step Details
GL-01
Import Month-End Close Rates
GL-02
Process all the Closing Entries
GL-03
Run Journal Import for any pending Entries in Interface table
GL-04
Approve and Post all the Pending Journals for the Period
GL-05
Process all the Reversing Journals
GL-06(a)
Process Site Cost Allocations in PSOB
GL-06(b)
Post the Site Cost Allocations in PSOB
GL-07(a)
Process G&A, Interco Allocations in PSOB
GL-07(b)
Post the G&A, Interco Allocations PSOB
GL-08(a)
Process Product Group Allocations in PSOB
GL-08(b)
Post the G&A, Interco Allocations PSOB
GL-09(a)
Process Site Cost Allocations in RSOB
GL-09(b)
Post the Site Cost Allocations in RSOB
GL-10(a)
Process G&A, Interco Allocations in RSOB
GL-10(b)
Post the G&A, Interco Allocations in RSOB
Performed By
_____________________________________________________________________________________
______________________________________
Page 59 of 63

Purchasing Modules
____________________________________________________________________
_________________________________________________
GL-11(a)
Process Product Group Allocations in RSOB
GL-11(b)
Post the G&A, Interco Allocations RSOB
GL-12(a)
Process Employee Charge Revaluations in PSOB
GL-12(b)
Post the Employee Charge Revaluations in PSOB
GL-13(a)
Process Employee Charge Revaluations in RSOB
GL-13(b)
Post the Employee Charge Revaluations in RSOB
GL-14(a)
Process Non-Reporting Recharge Allocations in PSOB
GL-14(b)
Post the -Reporting Recharge Allocations in PSOB
GL-15(a)
Process CTA Transfer Allocations in RSOB
GL-15(b)
Post the CTA Transfer Allocations in RSOB
GL-16(a)
Process Cash and Bank Revaluations in PSOB
GL-16(b)
Post the Cash and Bank Revaluations in PSOB
GL-17(a)
Process Sub-Ledger Revaluations in PSOB
GL-17(b)
Mark the Sub-Ledger Revaluation for Reversal in Next Period
GL-17(c)
Post the Sub-Ledger Revaluations in PSOB
GL-18(a)
Process Long Term Debt Revaluations in PSOB
GL-18(b)
Post the Long Term Debt Revaluations in PSOB
_____________________________________________________________________________________
______________________________________
Page 60 of 63

Purchasing Modules
____________________________________________________________________
_________________________________________________
GL-19(a)
Process Other Asset Revaluations in PSOB
GL-19(b)
Post the Other Asset Revaluations in PSOB
GL-20(a)
Process Other Liability Revaluations in PSOB
GL-20 (b)
Post the Other Liability Revaluations in PSOB
GL-21(a)
Process Sub-Ledger Revaluations in RSOB
GL-21(b)
Mark the Sub-Ledger Revaluation for Reversal in Next Period
GL-21(c)
Post the Sub-Ledger Revaluations in RSOB
GL-22(a)
Process Balance Sheet Revaluations in RSOB
GL-22 (b)
Post the Balance Sheet Revaluations in PSOB
GL-23(a)
Process Balance Sheet Revaluations-USD in RSOB
GL-23 (b)
Post the Balance Sheet Revaluations-USD in PSOB
GL-24(a)
Run Smith Account Analysis and M7 Pivot from PSOB
GL-24(b)
Import Smith Account Analysis and M7 Pivot on SQL Server
GL-25
Verify all the Accounting Entries in Primary and Reporting SOB
GL-26
Analysis and Approve Results
GL-27
Generate FCS File from RSOB
GL-28
Close the Accounting Period
_____________________________________________________________________________________
______________________________________
Page 61 of 63

Purchasing Modules
____________________________________________________________________
_________________________________________________
GL-28
Open Next Accounting Period
_____________________________________________________________________________________
______________________________________
Page 62 of 63
Smith RO - Implementation of Oracle Applications R11.5.10 Financial and Purchasing Modules

_____________________________________________________________________________________________________________________
Open and Closed Issues for this Deliverable

Open Issues
ID
Issue
Resolution
Responsibility
Target Date
Impact Date
Resolution
Responsibility
Target Date
Impact Date
Closed Issues
ID
Issue
___________________________________________________________________________________________________________________________
Page 63 of 63

Smith CEU RO - Smith Romania Period Close Version 17 05 2012

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Month End Closing Process

Smith Romania version 2

Francesco Di Maggio / Mark Bakker

February 15, 2007

Smith RO - Implementation of Oracle Applications R11.5.10 Financial and

Based on global version 3.1

Smith RO - Implementation of Oracle Applications R11.5.10 Financial and

Change Record .................................................................................................................. ii

Check Receiving Transactions ........................................................................................8

PAYABLES CLOSE .......................................................................................................... 13

Run the Payables approval process ............................................................................... 14

RECEIVABLES CLOSE .................................................................................................... 28

Smith RO - Implementation of Oracle Applications R11.5.10 Financial and

Internal Reconciliation of Receivables ........................................................................... 32

GENERAL LEDGER CLOSE .............................................................................................. 36

CLOSING INSTRUCTIONS ...........................................................................................................40

Process Manual Journals in PSOB and RSOB .................................................................. 40

YEAR CLOSING IN ORACLE APPLICATIONS .....................................................................................52

REFERENCE CHECK LISTS ............................................................................................. 53

Open Issues ....................................................................................................................63

Smith RO - Implementation of Oracle Applications R11.5.10 Financial and

his document discusses in detail the process of Monthly Closing of Period in

Oracle Applications. It covers in detail the closing and reconciliations of sub-ledgers

Smith RO - Implementation of Oracle Applications R11.5.10 Financial and

Payables Monthly Closing Process

Smith RO - Implementation of Oracle Applications R11.5.10 Financial and

Purchasing for the following activities in the Purchasing Cycle.

Smith RO - Implementation of Oracle Applications R11.5.10 Financial and

Smith RO - Implementation of Oracle Applications R11.5.10 Financial and

Review the Transaction Status Summary form for all the

PO 02: Import Purchasing GL Accounting Transaction

Smith RO - Implementation of Oracle Applications R11.5.10 Financial and

Click (B) Import and review the output.

This step needs to be performed for Primary, Reporting and

PO 03: Close the Purchasing Period

Smith RO - Implementation of Oracle Applications R11.5.10 Financial and

Review the Transaction Status Summary form for all the

PO 06: Reconcile the Goods Clearing Account between FMS and GL

Smith RO - Implementation of Oracle Applications R11.5.10 Financial and

It has to be ensured that this account is reconciled for both

Smith RO - Implementation of Oracle Applications R11.5.10 Financial and

Smith RO - Implementation of Oracle Applications R11.5.10 Financial and

Smith RO - Implementation of Oracle Applications R11.5.10 Financial and

Smith RO - Implementation of Oracle Applications R11.5.10 Financial and

Oracle Payables prevents the closing of a period in which all

AP 04: Account and Post Payables Transactions

A. Payables Posting Manager

Smith RO - Implementation of Oracle Applications R11.5.10 Financial and

Make sure that Post Journals is unchecked and the Posting

The application ID for AX Payables is 200

Smith RO - Implementation of Oracle Applications R11.5.10 Financial and

This output will contain unmapped accounts for all sources,

C. Post Payables Transactions in General Ledger

Repeat the process for RSOB and Fiscal.

Smith RO - Implementation of Oracle Applications R11.5.10 Financial and

Select Status of the Period to be closed and press Save.

A. Period Close Exceptions

Smith RO - Implementation of Oracle Applications R11.5.10 Financial and

Invoice has not been submitted for Validation.

Smith RO - Implementation of Oracle Applications R11.5.10 Financial and

Dist Acct Invalid

Invoice Amount doesnt match the Invoice

Unaccounted Transaction Report doesnt include invoice that

Smith RO - Implementation of Oracle Applications R11.5.10 Financial and