Zimbra Desktop Manual

Zimbra
Desktop
Manual

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Zimbra Desktop Manual

Download
To install Zimbra Desktop, we will first need to download it. You can download Zimbra Desktop
from this link:
http://www.zimbra.com/products/desktop.html
At the page, please click the appropriate button for your platform either Windows, Mac, or Linux.

For Windows:
1. Based on your browser, you will be presented with a popup to save the installer. For the sake of
this manual, we will be using Mozilla Firefox. Click on Save File

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Zimbra Desktop Manual

2. Next, select the directory where you want to save the file. To make it easier, just select Desktop.

3. The Download window will popup notifying you that the download has started and its
estimated time of completion.

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Zimbra Desktop Manual

4. Once the download is completed, navigate to the Desktop and locate the installer file, and
double click the icon.

5. Depending on your PCs security settings, you will or will not be presented with the popup
below. If its the former, just click Run

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Zimbra Desktop Manual

6. After that you will be presented with the initial setup menu. Click Next.

7. Tick the checkbox next to the sentence I accept the terms in the License Agreement then click
Next.

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Zimbra Desktop Manual

8. At the next screen just click Next and let the installer choose to install at the default directory.
Note: On 64-bit Windows, the directory will look something like C:\Program Files
(x86)\Zimbra\Zimbra Desktop. This is normal, just proceed with the installation.

9. You are now ready to install Zimbra Desktop. Click Install at the next screen.

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Zimbra Desktop Manual

10. The installation will take some time. You can go get a drink while waiting.

11. That was fast! Once the installation has completed, youll see this screen. Just click on Finish
to close the screen and launch Zimbra Desktop for the first time.

12. We will continue with account setup after we help our friends on the Mac to install Zimbra
Desktop on their system.
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Zimbra Desktop Manual

For Mac (or if you prefer, Macintosh)

1. Download the appropriate installer for Mac. We will be using Safari as the internet browser. By
default when you download anything from the web on your Mac, it will automatically be saved
at the Download directory. The installer will be in a DMG format, compared to Windows MSI
or EXE. Dont worry, it wont matter much. Promise! Just locate the installer from Finder, under
Places > Downloads.

2. Double click the installer file (DMG, remember?) and this screen will pop out.

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Zimbra Desktop Manual

3. Double click on the Zimbra Desktop.mpkg file and the installer will start. Click Continue on
this screen.

4.

The

agreement screen is next, just click Continue.

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Zimbra Desktop Manual

5. Once you click on Continue this popup will appear. Dont worry, its not evil! Just click on
Agree to continue with the installation. Or if you prefer to read the license first, click on Read
License. Your choice.

6. So youve come to your senses and clicked Agree anyway? Good. Next is the Installation Type
screen. Well let the installer choose the default directory. By default Zimbra Desktop will be
installed on the volume Macintosh HD, unless you changed the name to something else.
Anyway just click Install.

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Zimbra Desktop Manual

7. Clicking on Install will invoke the security screen. Enter your password here. The installation
process will then continue.

8. Once the installation is completed, you will be greeted with this screen. Just click on Close to
exit the installer then Zimbra Desktop will be automatically launched for the first time.

Next, we will continue with setting up your Gmail account to be used with Zimbra Desktop. This
will apply to both Windows and Mac. Off to the next page then!

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Zimbra Desktop Manual

Adding a new account

1. We will now add a new account in our newly installed Zimbra Desktop. But first, we need to
change some settings in Gmail before we can setup our account in Zimbra Desktop. Login to
your Gmail account and from the main menu, click on Settings, located on the upper-right
corner of the main menu.
2. You will then be presented with the Settings screen. Click on Forwarding and POP/IMAP.

3. On the Forwarding and POP/IMAP screen, make sure you enable IMAP by clicking on the radio
button next to Enable IMAP in the IMAP access section. After that click Save Changes.

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Zimbra Desktop Manual

4. You can then logout from your Gmail account or just leave it be. Either way, we are moving on
to setting up our Gmail account in Zimbra Desktop.

5. Next, launch Zimbra Desktop if its not launched already. Running the software for the first time
will greet you with this screen. Click on Add New Account.

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Zimbra Desktop Manual

6. The Add New Account screen will appear. From the Account Type drop-down menu, select
Gmail. As you can see we can also add other kind of email accounts, but well only be covering
Gmail this time.

7. You will then be taken to the Gmail setup dialog. Please key-in the information needed and tick
the checkboxes next to Synchronize all calendars and Synchronize all contacts and groups.
Click Validate and Save when youre done.

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8. You will then be taken to the My Accounts screen. Here you can observe all the accounts
youve setup. In this case, the Gmail account. Click on Launch Desktop.

9. We are done setting up Gmail in Zimbra Desktop. This is the main screen on Zimbra
Desktop. As you can see, the left pane lists down all your accounts. Congratulation and give
yourself a pat on the head for completing this task!

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