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Department
Document No.
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Table of Contents
Chapter
Title
Page
2
Introduction
Work Relation
4.1
Work Schedule
4.2
Leaves
12
19
29
34
Health Care
46
End of Service
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Introduction
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1. Introduction
1.1 General Instructions
The purpose of this manual is to serve as a working guide for all employees in the
Company. This manual will be used to govern the conduct of the Companies internal
business and relationship with its employees.
The manual has been devised in accordance with the statutory requirements. The
Companys internal rules and its contractual obligations are subject to all laws of the
Kingdom of Saudi Arabia. The manual clarifies the Company standpoint and thereby
eliminates the need for individual decision-making in day-to-day affairs. This also ensures
uniformity in decisions across units and geographical locations.
While using this manual, it must be remembered that no two situations are exactly the
same. Further it is neither practical nor feasible to anticipate all possible work situations in
advance and present policies, which supply complete ready-made answers. Within the
framework illustrated in the manual it is possible to address probable situations that may
arise in the normal course of business and employee relations.
1.2 Policy Presentation and Maintenance
The HR Manager & EMT are responsible for the overall maintenance and presentation of
the Policy manual. They are also responsible for any revisions, alterations, additions and
distributions with the approval of the General Manager of Human Resources. Copies of
the manual will be distributed to the Department Managers and any changes to the
manual will be regularly communicated to employees through official memos/notifications.
The updating of the manual is the responsibility of HR Department. The policy manual will
also be available for easy reference on the Companys Intranet.
1.3 Organization of Manual
The Human Resources Policy Manual is organized into 8 Chapters as follows:
1
Introduction
Work Relation
Work Schedule
Leaves
Health Care
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Meaning
Approval Authority
Basic Salary
Board
Company
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Meaning
Compensation Administration
Guidelines
Co-Op Trainee
Department Manager
Direct Hire
Eligible Dependents
Employee
Function Head
GOSI
Government
Join Date
K.S.A.
Labor Law
The "Labor Law" issued under Royal Decree No. M/21 dated
6 Ramadhan 1389H (15 November 1969), and including any
amendments thereto.
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Meaning
Married Status
Out of Policy
Situations such, that are not clearly inferred and not covered
by the policy manual and have to be handled by the Human
Resources Department. It requires approval of two levels
higher than normal approval but no higher than the CEO.
Point of Origin
Saudization
Single Status
Summer Trainee
Year or Month
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Work Relation
2.1 Overview
The policy covers the basic principles that govern the disciplinary and grievance procedures
followed by the Company and standards of business ethics/conflict of interest situations.
2.2 Objective
The objective is to achieve the highest level of ethical work practices and professionalism in
business. It also seeks to propagate employee satisfaction by creating an effective system of
grievance handling and disciplinary procedures.
2.3 Responsibility
i
Employees:
ii
ii.
iii. Employees are prohibited from holding any position in another firm, which
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Guidelines
All employees must abide by the following policy intent that:
i.
The Company shall maintain the highest ethical standards in its conduct of
business. It shall be honest in its dealings with internal as well as external
stakeholders. The Company shall avoid all situations, which can be termed
as illegal or dishonest.
ii.
parties and any information regarding any other organization with which the
Company does business shall be kept confidential. This information might
have come by the means of normal business dealings. Any such
information shall be disclosed only after prior approval from the Company
delegated authorities.
iv. In case of legal dealings, confidentiality shall be maintained at all times.
v.
All employees of the Company are to abide by the rules of the Kingdom of
Saudi Arabia during the conduct of business dealings. Any violation is
considered as breach of the Company policy on business ethics.
vi. All employees are to show concern for the society and its customs in due
course of business.
vii. No employee should indulge in any sort of bribery, dishonest means to gain
favors for the Company. Any such actions could lead to punitive action
against employees.
2.4.2.2
Non-Prohibited Actions
The following are examples of non prohibited actions:
i.
ii.
Participation in civic affairs, which does not lead to ethical concerns for the
Company.
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immediate supervisor.
ii. The employee should discuss his grievance with the immediate supervisor.
The supervisor will conduct an investigation and then reply to the employee
regarding the complaint within five (5) working days (the reply may be
verbal or written, as appropriate).
2.4.3.2 Second Level Hearing
i. In the event the matter is not satisfactorily addressed at the supervisor's
level, then the employee may appeal to the next level of supervision
(usually Department Manager) who shall attempt to solve the complaint
within ten (10) working days.
ii. If the matter is not solved at the Department Manager level, employee may
raise the matter to the Function Head level who shall attempt to solve the
complaint within ten (10) working days.
iii. If the matter is not satisfactorily resolved, then, the employee should seek
working days after the parties meet to respond in writing to the complaint.
v. If the case is not settled or if the nature of the grievance is such that it can
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employee is not satisfied with the final written decision, the employee may
submit his grievance with the relevant jurisdiction authority according to the
Labor law.
ii. In such case, it is the responsibility of the Human Resources Manager or
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Responsibility
The Human Resources Department under the overall authority of the General Manager
of Human Resources is responsible for preparing the manpower plan and ensuring the
compliance with the manpower and recruitment policy. The General Manager of Human
Resources along with the Function Heads and the EMT finalize the preparation of the
annual manpower plan, which also outlines the manpower budget for the year.
Responsibilities for administrating this policy should be in line with Approval Authority
Schedule.
3.4
Manpower Plan
3.4.1 Development of Annual Business Plan for All Functions
i.
Before the start of the new financial year, the Function Heads prepare and
finalize a business plan for their function which will include the manpower
plan.
ii.
iii.
The Function Heads along with Human Resources will determine the
manpower requirements for positions including middle management and
below supervisory level, based on competency gaps, number of qualified
nationals, exits, promotions and succession plans, change in business
processes, introduction of new activities/processes/technologies and yearly
business plan.
ii.
Function Head - GM, Human Resources along with the EMT will determine
manpower requirements for top management positions Section Head Level
and above.
3.4.3 Benchmarking
i.
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iii.
the
manpower
planning
assumptions
i.
Human Resources will consolidate the overall manpower requirements for the
function based on inputs from the Function Heads.
ii. Human Resources will consolidate all the top management manpower
requirements based on inputs from the EMT.
iii. Human Resources will then consolidate all the plans across the Company, by
analyzing data on promotions, transfers and exits, and identify opportunities
for internal sourcing across functions.
iv. General Manager of Human Resources will identify positions that can be
saudized in the current years plan during the manpower consolidation
planning process.
v. The overall manpower plan will then be consolidated for the Company and the
final drafted manpower plans for each function will be drawn up with all
necessary data.
3.4.5 Recruitment Plan
i.
Human Resources will determine the joint recruitment plan based on the
functional manpower plans.
ii. The recruitment manpower plan will specify the required number of nationals
and non-nationals, different sources of recruitment for different positions. For
e.g. numbers hired through campus recruitment / recruitment agencies /
advertisements etc.
iii. The cost of recruitment will also be factored.
3.4.6 Manpower and Recruitment Budget
Human Resources will prepare the manpower and recruitment budgets. These
would include a cost assessment of the entire manpower plan, including cost of
salary and benefits, overhead costs, recruitment costs (sourcing costs, travel for
interview costs etc), advertising costs and incidental costs like visa processing for
expatriates, relocation costs etc. These costs will be factored into each functions
budget under the manpower costs head and then in to the overall budget of the
Company.
3.4.7 Approval
There will be a three stage process of the manpower budget:
i.
ii.
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Once the manpower budget has been finalized, inputs will be provided to the
section within HR Department responsible for recruitment.
Sourcing
3.5.1 Internal Sourcing
i.
ii. The responsibility to announce such vacancies will rest with the Human
Resources Department.
iii. Intranet/notice boards will display the vacancies and positions available,
including the requisite qualifications and experience needed for these
positions.
iv. Every applicant must seek the Department Managers permission before the
application is sent to the Human Resources Department.
3.5.2 External Sourcing
External sourcing could be done through any of the following avenues:
i.
Recruitment advertisement;
Recruitment Process
The Company will reimburse the travel fare from to hometown and staying expenses
for those candidates called for any stage of the process as per Company policy.
3.6.1 Application Form
i.
Each applicant for a vacant position has to fill up the employment application
form.
ii. The applicant also needs to present supporting proof of the above
information in the form of certificates, diplomas etc that have to be submitted
in duplicate along with the application form.
iii. On joining, the employee needs to present the original certificates.
3.6.2 Identification
All national job applicants must possess a valid Saudi Arab National I.D. Card or
an official Saudi Arab Government document proving citizenship of Saudi Arabia.
Advanced Petrochemical Company
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3.6.3 Medical
All prospective employees prior to final selection with the Company will have to
undergo a compulsory medical test. The medical test will be conducted at the
Company facilities or at a medical facility approved by the Company. The cost of
this test will be borne by the Company.
3.6.4 Saudi Government Clearance
For certain jobs the final employment letter will be given only after approval of the
requisite Government agencies (e.g. for Industrial Security Jobs).
3.6.5 Age Restrictions
i.
ii. Minimum age limit for Non Saudis will be 21 Gregorian years.
iii. Saudi students below the age of 18 years maybe selected as summer
trainees.
iv. Any exceptions to the age restrictions need to have prior approval of the
General Manager of Human Resources.
3.6.6 Education
i. All job applicants must possess the requisite educational qualifications for a
particular job.
ii. All exceptions require prior approval of the General Manager of Human
Resources.
3.6.7 Offer of Employment
The Company extends offers of employment to selected candidates as per the
vacancies available. The offer of employment is communicated to the candidate
by a letter or a contract of employment, which details out the terms and
conditions of employment applicable to the specific employee.
3.6.8 Joining Date
i. The joining date for any new employee is the first day at work as specified in
date as per the offer letter, without informing the Human Resources
Department and obtaining approvals will be deemed to have rejected his offer
of employment with the Company.
3.6.9 Joining Procedure
i. A copy of the employment contract needs to be signed by the employee, as a
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iii. In case the candidate is not residing in the country it will be the responsibility
of the Company to ensure that the visa and/or residential permit (as may be
applicable) are processed for the candidate.
iv. HR Department will also ensure that the candidate provides the required
3.7
brief him about general working conditions and any other job related
information.
Probationary Period
i. All newly hired employees need to undergo a 3-month (90-day) probationary period
(also referred to as the trial period) in order to have confirmed employment status.
ii. The probation period will be clearly stated in the employment contract.
iii. The Company shall not place an employee on probation more than once throughout
continuous service.
vi. The Company can terminate the employees employment contract during the period
of probation for any reason whatsoever. This termination can be with or without
notice.
vii. Immediate supervisor should submit a report two (2) weeks prior to the end of the
3.8
probation period, regarding the employees performance. The same shall form the
foundation of the employee confirmation with the Company.
Employment of Relatives
i. Saudi employees can refer relatives for vacant positions, but they need to satisfy
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iii. All exceptions need to have prior approval of the General Manager of Human
Resources.
3.9
good performance.
ii. The candidate must not have been terminated for cause.
iii. A former employee will be employed only if a job opening exists and he is
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iii. Employee:
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4.2.3 Responsibility
It is the responsibility of the Human Resources Department to finalize different kinds of
leave schedules and assign authorities to authorize leaves.
Type of Leave
Process Responsibility
Approval Authority
Public Holidays
Human Resources
Annual Leave
Supervisor
Department Manager
Deferring of
Annual Leave
Supervisor/Work Location
Human Resources
Recall from
Leave
Department Manager
Function Head
Emergency
Leave
Department
Manager/Work Location
Human Resources
Hajj Leave
Department Manager
Examination
Leave
Supervisor/Work Location
Human Resources
Sick Leave
Company Physician
Company Physician
Patient
Accompaniment
Leave
Department
Manager/Authorized
Physician
Unpaid Leave
Department Manager
/Work Location Human
Resources
Occupational
Sickness Leave
Supervisor/Authorized
Physician
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Public Holidays
Company will grant the following recognized official holidays to its employees
with full pay:
i. Eid Al-Fitr:
Annual Leave
4.2.4.2.1 Qualification period
A new employee should have worked for nine (9) months from the
hiring date before being eligible to take annual leave. However,
exception to this will need to be justified by Department Manager
and approval by Function Head.
4.2.4.2.2 Annual leave accruement
1.83 working days per month on the basis of 12 months. After three
(3) years of continues service, the annual leave is 2.08 working
days per month on the basis of 12 months.
4.2.4.2.3 Scheduling of Leave
As far as possible annual leave periods need to be planned and
agreed at the start of the financial year and in case an employee
wishes to split his annual leave it should be communicated to the
Department Manager. While every effort will be made to
accommodate employees choice of leave period, the needs of the
Company take precedence and it may not always be possible to
grant specific dates.
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Marriage Leave
Upon an employees marriage, a paid leave for a period of five (5) working
days will be granted. Employee should submit marriage certificate along with
the leave application form.
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Child Birth
When a child is born to an employee during the course of his employment
with the Company, he shall be granted a paid leave for one (1) working day.
Employee should take this leave within 30 days of the child birth and should
submit birth certificate to avail this leave. A non Saudi national employee can
avail this leave if he is on a marital status in the employment contract.
4.2.4.5
Relatives Death
In event of the death of an employees spouse, ascendant
(parent/grandparent) or descendant (children/grandchildren) the employee
will be entitled to paid leave for three (3) working days. Death certificate
should be submitted to avail this leave.
4.2.4.6
Emergency Leave
In emergency cases which cannot be postponed and require the immediate
presence of the employee, the employee may take a maximum of ten (10)
working days during the calendar year. The maximum permissible leave is
three (3) working days for each emergency leave.
4.2.4.7
Hajj Leave
Once during employment with the Company, a Muslim employee will be
granted a Hajj leave of five (5) working days with pay if operation
requirements permit.
Advance permission from an employees Department Manager must be
received at least one month in advance in order to avail of this leave.
4.2.4.8
Examination Leave
A Saudi employee who is pursuing his studies at an educational institute or
university and is required to sit for an examination shall be granted leave
with full pay for the actual number of days of the examination. An employee
should not be re-appearing for examinations, it should be his first attempt
and his enrolment in the institution should have prior approval from the
Company.
Furthermore, an employee shall have to produce the following documents to
avail of this leave.
i Certificate of enrolment at an educational institution.
iiEvidence of attendance for all days of the examinations.
4.2.4.9
Unpaid Leave
On an annual basis employees are allowed unpaid leave up to a maximum of
thirty (30) calendar days. Unpaid leave is granted after an employee has
exhausted his annual leave entitlement.
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remuneration.
iii Up to a total of a further 60 Calendar days leave without pay.
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5. Salary Administration and Promotion (In line with Compensation Administration Guidelines).
5.1 Overview
It is the Company's policy to administer the salaries & promotion of its employees in a
manner which attracts, retains, and motivates the competent and motivated personnel
required to manage and operate its business activities with maximum efficiency and
minimum cost.
5.2 Objectives
i. Continually monitoring competitor salaries and benefits as well as significant changes in
the cost of living in each area of operation.
ii. Taking into account significant differences between jobs.
iii. Rewarding employees based on the level of their work performance and on their
contribution to the Companys success.
5.3 JOB EVALUATION
It is the intent of the Company management, through job evaluation, to maintain
consistency in the compensation in proportion to the requirements of jobs.
5.4 JOB DESCRIPTION
A job description is intended to distinguish a specific job from other jobs in the Company.
It summarizes the purpose and scope of the job, outlines its duties and responsibilities,
and describes the skills and qualifications required for satisfactory performance. The job
description is used to objectively evaluate jobs with a view to assigning them to their
respective appropriate grades.
5.5 SALARY SCALE
The Salary scale comprises a number of grades that provide different salary levels where
differences between jobs are taken into account based on the Company Job Evaluation
System.
5.6 SALARY AND GRADE CRITERIA UPON EMPLOYMENT
New employee's basic salary and grade are defined as per the Entry Level Table of the
Compensation Administration Guidelines.
5.6.1
Maximum Pay:
No employee's basic salary shall exceed the maximum for his assigned salary
grade level.
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Minimum Salary:
A candidate, who has the minimum qualifications and experience required for the
job as specified in the job description, shall be hired at the minimum of the grade
range established for the position.
5.6.3
5.6.4
5.7
ANNUAL INCREASE
An annual increase may be granted to an employee in recognition of his job performance
during the year. The percentage of such increase is based on the employees
performance evaluation rating. However, an employee who has already reached the
maximum of his jobs salary range cannot receive an increase which will take him above
this limit.
5.7.1
5.7.2
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5.7.4
5.7.5
Eligible Employees:
In order to be eligible, the employee must have adequate performance appraisal
rating and must have not less than one year in the job. For new employees, the
increase shall be pro-rata based on the period of their service, provided they shall
have successfully completed the probationary period.
5.8
SALARY ADJUSTMENT
In exceptional cases where it is found that an employees salary is underestimated based
on his job evaluation, the authorized official may adjust the employees salary based upon
a recommendation by the employees department reviewed by Human Resources and
Approved by EMT. The salary must be in agreement with the job evaluation, provided the
employee satisfies all the job requirements and has a performance appraisal rating not
less than Very Good. Such salary adjustment shall be effective from the month following
the date of approval thereof.
5.9
PAYMENT OF SALARIES
Salaries are paid to employees in Saudi Riyals during the last week of each Gregorian
calendar month. The salary shall be deposited in the employees bank account, as
designated in writing by him at local bank. If the payday is a holiday, the salary shall be
paid on the preceding working day.
5.9.1
Deductions:
Salaries of all employees are subject to certain deductions required by
Government Regulation or authorized by the Employee. Such deductions may
include, but are not restricted to, authorized contributions to social insurance plan
by employees or repayment of personal debts to the Company.
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Pay Slips:
Every month on a date prior to the deposit of salaries as their respective accounts,
all employees receive either manual or electronic pay slips showing details of their
monthly payable amounts, deductions and net pay.
5.10
PROMOTION
Employees are promoted on the basis of merit, job performance and efficiency.
5.10.1 Basis for Promotion:
The basis for promotion is the employees efficiency and excellence in job
performance as evidenced by performance appraisal reports. The basic salary
increase for a promotion will not exceed ten percent (10%) of employees prepromotion basic salary in any one job performance period, provided the salary
shall neither exceed the maximum salary limit nor shall it be less than the minimum
salary limit for the salary grade.
5.10.2 Conditions of Promotion to a Higher Position:
i.
ii.
iii.
iv.
v.
vi.
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ii
6.3 Responsibility
It is the responsibility of the Human Resources to recommend the appropriate benefit,
allowances, and compensation and their interpretation.
6.4 Policy Details
6.4.1
Transportation Allowance
6.4.1.1
Purpose
The purpose of this allowance is to enable the employee to cover
expenses incurred in commuting to and from his place of work.
6.4.1.2
Details
Monthly Transportation allowance will be allocated as 10% of the monthly
basic salary of an employee, restricted by a minimum of SR. 500 and a
maximum of SR. 1,500 except the below table:
Level
Allowance
VP / General Manager
Managers
6.4.1.3
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6.4.2
Details
Any Saudi employee working in the Industrial Security Department shall
be eligible for an Industrial Security Allowance, which will be 15% of the
monthly basic salary.
Shift Allowance
6.4.3.1 Purpose
The Company recognizes that certain work patterns, necessary for
operations are less convenient for employees as compared to a standard
working day.
6.4.3.2
6.4.4
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Employees working on a rotating shift pattern will be paid a fixed shift
allowance of 15% of the monthly basic salary.
Housing Allowance
6.4.4.1 Purpose
To assist employees in bearing the costs of accommodation, the
Company provides a housing allowance.
6.4.4.2
Details
Employees who are not provided with housing will be paid an annual
housing allowance equal to three (3) basic salaries except for board of
appointees are eligible for four (4) basic salaries.
i.
6.4.4.3
The employees who have fulfilled the Three (3) Months Probation
Period may apply for the (12) months advance housing allowance.
ii.
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v.
vi. Employee who have availed the advance housing allowance and wish
6.4.5
Furniture Allowance
6.4.5.1 Purpose
To assist employees in bearing the costs of furniture, the Company
provides a furniture allowance.
6.4.5.2
Details
The Company pays a one-time furniture allowance to Saudi employees
who completed two (2) years continues service throughout their
employment in the company. Furniture allowance differentials that may
result from the change of an employees job during the employee service
with the company shall be paid. Employees who were previously
employed by the Company and returned to service are not eligible for
furniture allowance if they had been paid such allowance before they left
service and it was paid in the full amount allowable for the employee. In
the event that this allowance has not been fully depreciated before
leaving service, the employee shall repay the Company the balance of
said allowance. The furniture allowance eligibility as per the below table:
Level
6.4.5.3
Amount
90,000.00
VP / GM / Manager
75,000.00
Other Employee
50,000.00
Depreciation Period and Recovery of Furniture Allowance
The furniture allowance is depreciated in full after five (5) years from date
of receipt thereof. Furniture allowance shall be recovered from the
employee if the employee is resigned or terminated. Termination of
employment because of the employees death or total permanent
disability shall be excluded.
6.4.6
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Details
The Company pays all employees in the emergency response team a
special monthly allowance of SR. 500 as per the approved policy of
emergency response team eligibility, qualification, membership and
incentive.
Employment Allowance
6.4.7.1 Purpose
To assist Saudi employees in settling into a new job location at the
commencement of employment after completing the probationary period.
6.4.7.2 Details
An employment allowance of one basic Salary with a minimum SR. 5,000
and a maximum SR. 10,000 is to be paid to all newly appointed Saudi
employees. However, those who were re-hired shall not be entitled to
receive this allowance again.
6.4.8
Relocation Allowance
6.4.8.1 Purpose
The primary objective of this policy is:
i. To compensate employees for a change or interruption in lifestyle due
to relocating from one work location to another on a permanent basis.
ii. To encourage employees to relocate and maintain an even distribution
of manpower across different work locations.
6.4.8.2 Details
The Company pays a transferee a relocation allowance of two month basic
salary with minimum of five thousand Saudi Riyals (SR. 5,000) to help
them defray the moving and travel expenses associated with his transfer
from one area to another.
6.4.9
Overtime
6.4.9.1 Purpose
To compensate for the additional time worked beyond eight (8) hours per
day to meet operational requirements, Company shall pay an overtime
allowance.
6.4.9.2 Eligibility
i.
ii. Managers and above are not eligible for overtime and therefor shall be
compensated with additional five (5) working days which will be added
to their annual vacation.
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6.4.9.3 Details
i.
Upon work requirements and with the prior approval of the Functional
Head, if an employee is required to work overtime in excess of their
normal daily working hours, an overtime allowance is paid.
ii.
iii. Overtime worked on employees rest days and public holidays will be
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6.4.12.3 Details
6.4.12.3.1
Approval Authority
Approval Authority for Business Trips is as per the Approved
Authority Schedule.
6.4.12.3.2
In Kingdom
i. For short deputation (up to 150 km) assignment trips within
Per Diem
First
SR. 1,500
VP / General Manager
First
SR. 1,250
Manager
Business
SR. 1,000
Other Employee
Economy
SR. 750
Level
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ix.
x.
Managers and
Above
Ticket Class
Per Diem
First
SR. 2,500
VP / General Manager
First
SR. 2,000
Business
SR. 1,500
Manager
Other Employee
Economy
SR. 1,200
ii. 20% of per diem will be deducted if transportation is provided.
iii. 40% of per diem will be deducted if accommodation is
provided.
iv. 40% of per diem will be deducted if food is provided.
v. Airport transfers is provided by the Company or
reimbursed at SR. 300 between Jubail and King Fahad
Airport for round trip.
vi. Airport transfer at the destination airport is reimbursable
at actual for positions General Manager and above, while
for Managers and below, the maximum reimbursable
amount is SR. 500 for round trip (to and from the airport).
Applicable supporting invoices are to be submitted.
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Accommodation
Managers and
Above
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Jubail
a day
1 day
GCC
1 day
2 days
4 days
ii.
iii.
iv.
v.
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7. Health Care
7.1 Overview
The policy covers all medical issues including referrals, medical escort and industrial
sickness/injuries.
7.2 Objective
It is the policy of the Company to provide competent and adequate free medical care for
employees and their eligible dependents within reasonable costs.
7.3 Responsibility
i
Company Physician:
ii
Administering
and
managing
directly
personnel aspects of medical procedures and
systems related to the health care policy.
7.4 Details
Advanced provides healthcare for its Saudi employees and their eligible dependants, as
well as for its Non-Saudi employees and their eligible dependents residing with them and
have regular legal residence authorization (Iqama) according to the labor contract at the
medical facilities specified or agreed to by the company.
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7.5.2 Rules for medical treatment of Saudi and Non-Saudi employees children
i. Saudis children: The company will continue to provide the health care coverage
for Saudis male children till they are employed or they reach the age of 25 years
whichever occurs first. The Company will continue to provide health care coverage
for females till they get married or employed whichever is first.
ii. Non-Saudis Children: The Company will cover only four (4) children not exceeding
the age of 18 years, provided that they legally reside in K.S.A.
7.5.3 Rules for medical care for Saudi employees parents
i. The employee should provide support documents issued by the court of religion
located in the same city where the employee works.
7.5.4 Expenses covered under Medical Care Program
i. Wheel chair for cases of paralysis and fractures.
ii. Crutches for cases of paralysis and fractures.
iii. Leg varicose socks.
iv. Medical brace for back pain, spinal deformities and Disk.
v. Neck disk collar.
vi. Diabetes Mellitus, sphygmomanometer, nebulizers.
7.6 Medical Treatment of Emergency Cases
i
In emergency cases involving immediate medical care such as heart attacks, the
employee and his dependents may see the nearest doctor or hospital. The company
shall pay the costs of treatment and medications subject to submission of required
supportive documents such as prescriptions and bills after duly approved by the
company's doctor.
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Medical care coverage shall be extended for the deceased Saudi employees
dependants for a period of one year effective as of the date of the death.
Type of Disease/Sickness
ii
iii
iv
vi
Any other necessary information the company may ask for to take decision.
In-Kingdom: The Company shall pay SR 750 to the patient and his companion.
In case the patient is hospitalized, SR 375 shall be payable for his companion.
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ii. Out-of-Kingdom: The Company shall pay SR 1000 to the patient and his
companion. In case the patient is hospitalized, SR 500 shall be payable for his
companion.
7.9 Exclusions from the Medical Care Program
7.9.1 This policy does not cover claims arising directly or indirectly from or
consequent upon or in regard to:
i.
ii.
iii.
iv.
v.
vi.
vii.
viii.
ix.
x.
xi.
xii.
xiii.
xiv.
xv.
xvi.
xvii.
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xviii.
ii.
iii.
The employee is not receiving any government support or support from any other
entity.
iv.
A medical report acceptable to the company indicating the type of disability and the
required rehabilitation.
v.
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Chapter 8:
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End of Service
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8. End of Service
8.1 Overview
This policy applies to voluntary and involuntary employee separation.
8.2 Objective
The policy endeavors to ensure that end of service is handled in a consistent manner
based on the type of termination.
8.3 Responsibility
i
ii
Employee:
iii Supervisors/Department Managers: Are responsible to ensure that all rules and
administrative tasks are completed for an
employee who is ending his service.
8.4 Policy Details
8.4.1 Types and Conditions for Termination
Employees could be terminated under any one of the following situations:
i.
Employee Resignation:
ii.
During Probation:
iii.
iv.
Due to Offences:
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Due to layoff:
employees
vii.
Due to Retirement:
viii.
ix.
Government Directives:
x.
Force Majeure:
xi.
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Approval Authority
Resignation
Employee/ Immediate
Supervisor / Department
Manager
Function Head
Immediate Supervisor /
Department Manager/
Function Head
HR Manager
Immediate Supervisor /
Department Manager/
Function Head
HR Manager
Immediate Supervisor /
Approved medical authority
/ Company Physician
Non renewal of
employment contract
Immediate Supervisor
Due to layoff
Department Manager,
Function Head and HR
Due to retirement
HR Manager / Department
Manager / Function Head
In case of resignation, the Immediate Superior in consultation with the next higher
level must identify in writing the acceptance of resignation as well as identifying
both last working day and last day on payroll.
8.4.6 Exit Interview
An employee, whose service is terminated due to resignation and non-renewal of
employment contract on the part of the employee, will have an exit interview with
the Exit Interview (Ad-Hoc) Committee to be formed by the GM & HR Departments,
if required.
The objective of the exit interview is to consolidate the employee feedback on
circumstances leading to leaving the work.
8.4.7 Clearances
The Human Resources function will issue the employee whose service is being
terminated with a final clearance form. The employee needs to obtain no dues
certification from the concerned departments in order to qualify for final payment
and service certificate. The Employee is eligible for the following:
Advanced Petrochemical Company
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Leave
Encashment
Service
Certificate
Re-employment
Eligibility
End of Service
Benefits
Resignation
Yes
Yes
Yes
Yes
Non
competence
Yes
Yes
Yes
Medical
unfitness
Yes
Yes
Depending on
Medical reports
Yes
Due to non
renewal of
employment
contract
Yes
Yes
Yes
Yes
Due to
disciplinary
action
Yes
Yes
No
Due to layoff
Yes
Yes
Yes
Yes
Retirement
Yes
Yes
Yes
Yes
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A half month's (15 days) salary for each of the first three
years.
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