Oracle Projects Suite

Oracle Project Foundation

Oracle Project Costing

Oracle Project Billing

Oracle Project Resource Management

Oracle Project Collaboration

Oracle Project Management

Oracle Project Foundation

1. Set of Books
a. Dynamic Inserts enabled
b. Segment Qualifier Balancing, Cost Center, Natural
2. Organizations and BG setup
a. Projects recognize Organization with HR Organization Classification
b. Project/ Task Owing Organization
c. Project Expenditure/Event Organization
d. Project Invoice Collection Organization
e. HR: Cross Business Group Profile Option at Site Level
f. Organization Hierarchies

Reporting Org Hierarchies OU Implementation Options

Project /Task Owning Org Hierarchies OU Implementation

Options

Project Expenditure/ Event Org Hierarchies OU Implementation

Options

Project Burdening Hierarchies Business Group

3. Implementation Options
4. Calendar, Shifts and Exceptions PRC: Generate Calendar Schedules
5. HRMS Setups
a. Job Group Job Mapping if HR Jobs are different from Project Jobs
b. Job Definition
c. Employee Definition
d. PA: Project Resource Job Group Site Level Profile Option
e. PRC: Maintain Project Resources
6. Job Levels and Job Codes Lookup Codes
7. Role Definition
a. Project Roles
b. Role List
c. Project Organization Roles HTML Responsibility

8. Project and Organization Security

a. Responsibility Based Security
b. Role/Project Based Security By Project Status
c. User Level Security for Responsibilities
d. Organizational Authority
e. Project Security Extension
f. Security Profiles
9. Task Definition
a. Task Statuses
b. Work Quantity Work Items Lookup Codes
c. Unit of Measure Lookup Codes
d. Task Types
e. Task Priorities Lookup Codes
10. Project Definition
a. Project Statuses
b. Project Profile Options
c. Project Classifications (Class Categories and Class Codes)
d. Service Types Lookup Codes
11. Project Customer Relationships and Contact Types
a. Customer Relationships Lookup Codes
b. Contact Types Lookup Codes
12. Resource Lists Assign Resource Lists to Projects when defining Project Template and
Project.
13. Cycles
14. Work Types
15. Project Types
16. Implementing Project Life Cycles
17. Project Template

Oracle Project Costing

1. Licensing Oracle Project Costing PA: Licensed to Use Project Costing
2. Expenditure Definition
a. Expenditure Classifications
i.
Expenditure Categories
ii.
Revenue Categories
b. Units
c. Expenditure Types
d. Expenditure Type Classes
e. Transaction Sources
3. Auto Accounting
i. Labor Cost account
When you run the PRC: Distribute Labor Costs process, Oracle Projects calculates labor
cost amounts based upon employee labor cost overrides and labor costing rules. After
calculating labor costs, Oracle Projects uses the Labor Cost Account transactions to debit
an expense account for raw labor costs.
ii. Labor Cost Clearing Account
When you run the PRC: Interface Labor Costs to General Ledger process, Oracle
Projects credits a payroll clearing liability account to balance the labor expense account it
debits when you run the PRC: Distribute Labor Costs process. The process then transfers
both the liability credits and the expense debits to the Oracle General Ledger interface
tables so you can post them to the general ledger.
iii. Expense Report Cost Account
When you run the PRC: Distribute Expense Reports Costs process, Oracle Projects
calculates and distributes costs originating from expense reports, and uses the Expense
Report Cost Account transactions to determine which expense account to debit for
expense report costs.
iv. Expenses Report Liability Account
When you run the PRC: Interface Expense Reports to Payables process, Oracle Projects
interfaces expense report costs to the Oracle Payables Invoice Import feature, and uses a
transaction to credit accounts payable liability account.
v. Usage Cost Account
When you run the PRC: Distribute Usage and Miscellaneous Costs process, Oracle
Projects uses the Usage Cost Account transactions to debit an expense account for raw
usages costs.
vi. Misc. Costs
Use Expenditure Type Classes with AutoAccounting to set up accounting for
miscellaneous costs.
vii. Burden Transactions
Use Expenditure Type Classes along with AutoAccounting to set up accounting for
burden transactions.

viii. Burdened Cost Debit/Credit

When you run the PRC: Distribute Total Burdened Cost process, Oracle Projects creates
two burdened cost distribution lines for the total burdened cost. One distribution line
holds the burden cost debit and the other distribution line holds the burden cost credit.
Oracle Projects creates these two distributions for all expenditure items charged to
projects which are defined to burden costs.
ix. WIP and Inventory Costs
Use Expenditure Type Classes along with AutoAccounting to set up accounting for WIP
and Inventory Costs.
x. Supplier Invoice Adjustments Costs
When you enter projectrelated supplier invoices in Oracle Payables, the Oracle Payables
Invoices or detail window invokes the Account Generator in real time. The Account
Generator derives the Accounting Flexfield values based on project information in much
the same way that AutoAccounting works in Oracle Projects processes.
Oracle Projects then creates an expenditure item for each projectrelated supplier invoice
distribution line in Oracle Payables. You can adjust the supplier invoice expenditure
items in Oracle Projects to transfer or split the items. Oracle Projects processes these
supplier invoice adjustments using the Supplier Invoice Cost Account AutoAccounting
function.
Attention: When you set up your rules to account for supplier invoice costs, ensure that the
assignments and rules in AutoAccounting and Account Generator derive the same values.
4. Non-labor Costing Definitions
i. Non-Labor Resource
ii. Non Labor Cost Rates
iii. Non-Labor Cost Rate Overrides
5. Labor Costing Definitions
i. Labor Cost Multipliers
ii. Labor Cost Rules
iii. Rate Schedules
iv. Organization Labor Costing Rules (Assigning)
v. Labor Costing Overrides
vi. Labor Costing Extension
vii. Labor Transaction Extension
viii.
Implementing Overtime Processing
ix. Overtime Calculation Extension
6. Capital Projects
i.
Implement Asset Extensions
i. Asset Assignment Extension
ii. Asset Cost Allocation Basis Extension
iii. Asset Lines Processing Extension PRC: Generate Asset Lines
iv. Capital Event Processing Extension PRC: Create Periodic Capital
Events
v. CIP Account Override Extension
vi. CIP Grouping Extensions

vii. Depreciation Account Override Extension

Define Standard Unit Cost for Asset Cost Allocations
Enable Retirement Cost Processing PA: Retirement Cost processing
Enabled
iv.
Define Proceeds of Sale Expenditure Types Only (and must) for Proceeds
of Sale amounts does not include Cost of Removal.
v.
Capital Projects Transactions process
a. Define Capital Project Type Consider Project Work Type,
Capitalization Tab Region
b. Define Capital Project Template
c. Define Capital Project from the template d. At Transaction Controls specify which transaction are to be
capitalized and at which level (Project or Task Level)
e. Define an Asset at The Project level
f. Assign the asset at the level specified in the Transaction Controls
level.
g. Interface Supplier Invoices from Payables, Build labor Costs,
Usage Cost, and Expense Reports in Projects.
h. Interface Supplier Invoices, Supplier Invoice Adjustments from
Payables
i. Distribute Labor Costs, Expense Reports Costs, Usage Costs,
Misc. Costs and any Allocation of Overtime from Indirect
Projects. Run the distribute costs process with specific project.
j. Distribute Total Burden Cost (important or key if specified as
burdened in Capitalized Region in Project Type)
k. Run PRC: Update project Summary Accounts,
l. Based on Event Processing Method in Project Type, Events are
created and processed.
m. Attach Asset to Event then only Cost can be assign or attached to
events.
n. Attach Costs to the events
o. Check for the following checkboxes in Expenditure inquiry
window
Cost Distributed
Capitalized
Grouped CIP
p. Press GENERATE button for PRC: Generate Asset Lines in
Capital Events window or Capital projects window.
q. Parameter for the PRC: Generate Asset Lines the PA through
Date must be the end date of the PA period in which actual place
in service of assets is specified in the Asset Definition.
r. Actual Asset place in service must be prior or current period of
reporting period.
s. GL Period and PA period must be same as the PA reporting
period.
t. Transfer/Interface all costs from projects to General Ledger
u. Now Interface Assets to Oracle Assets using PRC: Interface
Assets to Oracle Assets
v. In Assets Responsibility Prepare Mass Additions, Post Mass
Addition
7. Capitalized Interest
ii.
iii.

i.
ii.
iii.
iv.
v.
8.

Capitalized Interest Rate Names

Capitalized Interest Rate Schedules
Specifying Capitalized Interest Rate Schedules for Project types
Setting project Status Controls for Capitalized Interest
Capitalized Interest Extension

Allocations
i.
Allocations
i. Allocation Rule
ii. Sources
iii. Targets
iv. Basis
v. Full/ Incremental Allocation
ii.
Auto Allocation

9. Burden Costing Definitions

i.
View Burden Costs
ii.
Cost Bases and Cost Base Types
i. Cost bases refer to the bases of raw costs used for applying burden
costs.
ii. Cost base types refer to the use of cost bases. Oracle Projects
predefines the cost base types Burden Cost and Other.
iii.
Burden Cost Codes
i. Burden cost codes represent the types of costs that you want to allocate
to raw costs.
iv.
Burden Structures
i. Burden structures group cost bases for a given use, and specify what
types of raw costs are included in each cost base, and what burden
costs are applied to the raw costs in each cost base.
ii. PA: Default Burden Schedule Type
iii. Burden Schedules
iv. Burden Costing Extension
v. Allowing Incremental Accounting for Burden Schedule Revisions
10. Setting Up Cross Charge Processing: Borrowed and Lent
i.
Define Transfer Price Rules
ii.
Define Transfer price Schedules
iii.
Define Cross Charge Implementations Options
iv.
Define Provider and Receiver Controls
v.
Define Auto Accounting Rules for Borrowed and Lent Transactions
vi.
Implement Cross Charge Extensions
11. Setting Up for Cross Charge Processing: Intercompany Billing
i.
Global Setup
i. Define Transfer Price Rules
ii. Define Transfer price Schedules
iii. Define additional expenditure types, agreement types, billing cycles,
invoice formats, and supplier types
iv. Define a Internal Supplier
v. Define a Internal Customer
ii.
Operating Unit Setup
i. Define Supplier Sites for Internal Supplier (Receiver)
ii. Define Ship to Bill to Sites for Internal Customer (Provider)
iii. Define Internal Billing Implementation Options

iv.
v.
vi.
vii.

iii.

Define Internal Tax Code Options for Receivables Invoice.

Define internal tax codes for Payables invoices (receiver)
Define an agreement for Inter Company billing projects
Define additional expenditure types, agreement types, billing cycles,
invoice formats, and supplier types
Transactions
i. Define Inter Company Project Type and Project Template
ii. Define Inter Company Billing Projects
iii. Defining the Supplier Invoice Charge Account Process for Internal
Invoicing
iv. Implementing the Payables Open Interface Workflow
v. Defining Auto Accounting for Inter Company Billing Transactions :
Inter company Revenue Account , Inter Company Invoice Accounts
vi. Defining Auto Accounting Rules for provider Cost Classifications
vii. Define Invoice Rounding Account for Inter Company Transactions
viii. Implementing Cross Charge Extensions

12. Shared Setup Details for Cross Charge Processing

i.
Define Additional Expenditure Types, Agreement Types, Billing Cycles,
Invoice Formats, and Supplier Types for Cross Charge Processing
ii.
Define Transaction Sources for Cross Charge Processing
iii.
Define an Internal Supplier
iv.
Defining an Internal Customer
v.
Define Internal Billing Implementations Options
vi.
Defining Tax Account Codes for Internal Receivables Invoices
vii.
Defining Tax Account Codes for Internal Payables Invoices
viii.
Customizing the Payables Open Interface Workflow
ix.
Modifying the Supplier Invoice Charge Account process
x.
Defining Transfer Price Rules
xi.
Defining Transfer Price Schedules
xii.
Defining Provider and Receiver Controls
13. Oracle Payables and Purchasing Integration
i.
Install and Implement Oracle Payables and Oracle Purchasing
ii.
Profile Options for Project Related Invoices and Documents
a. PA: Allow Override of PA Distributions in AP/PO
b. PA: Default Expenditure Organization in AP/PO
c. PA: Expenditures Per Set
d. PA: Expense Report Invoices Per Set
e. PA: Summarize Expense Report Lines
f. PA: Transfer DFF with AP
iii.
Setting the Discount Interface Start Date PA: AP Discount Interface Start
Date
iv.
Define Supplier Invoice Account Generator
v.
Defining a ProjectRelated Purchasing Transactions Account Generator
vi.
Defining ProjectRelated Distribution Sets
vii.
Defining Payables Descriptive Flexfields
14. Implementing Oracle Inventory for Oracle Projects Integration Integrating Projects
with Inventory without Project Manufacturing
i.
Enable Project Cost Collection.

ii.
iii.
iv.

Create a ProjectEnabled Transaction Type

Set the INV: Project Miscellaneous Transaction Expenditure Type Profile
Option.
Create an Inventory Expenditure Type.

Oracle Project Billing

1. Licensing Oracle Project Billing PA: Licensed to use Project Billing
2. Revenue and Invoicing
i.
Defining Receivables System Options
Purge Interface Tables
Require Sales Rep Option
ii.
Applying Tax to Project Invoices
Tax Defaults: Implementation options
Tax Method: Receivables System Options
Review Oracle Receivables Transaction Types Tax Calculation
Tax Setups in Projects
iii.
Processing Taxable Invoice Lines
Generate an Invoice
Review Invoice Line Tax Information
Interface Invoices to Oracle Receivables
Report and View Tax Information
iv.
Payment Terms
v.
Defining Bill Rate Schedules
vi.
Invoice Formats
vii.
Credit Types Lookup Types
viii.
Event Types
Automatic
Deferred Revenue
Invoice Reduction
Manual
Schedule Payment
Write-On
Write Offs
Realized Gains
Realized Loses
ix.
Agreements and Funding
Agreement Template
Agreement
x.
3. Contract Projects
i.
Overview of Contracts Projects
a. Time and Materials
b. Fixed Price
c. Cost Plus
ii.
Entering a Contract Project
a. Enter a Project and Tasks
b. Enter an Agreement
c. Fund the Contract project
d. Enter and Baseline a draft revenue budget for the contract project
e. Optionally, perform Adjustments
f. Distribute costs and generate invoices and revenue.
iii.
Billing Methods

Cost/Cost

iv.
v.

vi.

Accrues revenue and bills using the ratio of actual cost to

budgeted cost (percent complete)
Cost/Event Accrues revenue using the ratio of actual cost to budgeted
cost (percent complete) and bills based on events
Cost/Work
Accrues revenue using the ratio of actual cost to budgeted
cost (percent complete) and bills as work occurs
Event/Event Accrues revenue and bills based on events
Event/Work Accrues revenue based on events and bills as work occurs
Work/Event Accrues revenue as work occurs and bills based on events
Work/Work Accrues revenue and bills as work occurs
Rates and Assigning Bill Rates
Integration with Oracle Project Contracts
Oracle Project Billing integrates with Oracle Project Contracts to
create delivery based billing events that drive billing based on completed
deliverables in the Deliverable Tracking System.
a. Delivery Based Billing Events
b. Subproject Association
Agreements and Funding