ASSET MANAGEMENT SYSTEM

INTRODUCTION & OBJECTIVE

Asset Management system plays a typical role and
acts like a link between Units of an Organization usually a
corporate company.
The main objective of Asset Management system is to
introduce

computerized

system

in

widely

spread

organization which can be used as a resource for private

network, in order to fulfill the basic needs of an Organization
like Information sharing, Communication, Document Viewing
as well as sharing.
This Asset Management System helps in creating and
managing a data repository of the inventory pertaining to
the hardware of IT resources in organization. The IT
inventory list
software,

basically

network

consists

devices,

of computers, monitors,

printers.

Plotters

scanners,

cartridges, etc..

PURPOSE OF THE PROJECT

Asset Management System is a web based
application, which has two
major components , an
application for automatically capturing the inventory data
pertaining to the installed hardware and software of a
computer and its associated peripherals, and
second
component named which
helps in the management of
these inventories The second module makes use of the data

captured by the first and the financial and commercial data

pertaining to the inventory.
The financial details include data on purchase
order, invoice, warranty , AMC and the commercial details
include data on suppliers, contacts , contracts etc , The
financial and commercial data have
to
be
entered
manually into the second Module . The data captured could
be imported into the second Module; also manual entry of
inventory data is possible in the software.
PROBLEM IN EXISTING SYSTEM
The problem definition for the system is to launching the
online system for the inventory of Technical store.
The objective of the project is to setting up of an
on-line enquiry system about the status of the availability
of the hardware items (printer /laptop /scanner) along with
the facility to apply online and also to automate the issuing
procedure.
Time Delay: It is inefficient to deal with voluminous
data manually in the existing system, record
stored in different files. It takes lot of time to
search different files.
Redundancy: As the branches are located in
different locations, same files have to be stored at
all branches which involve lot of complications and
duplication works thus causes redundancy.
Accuracy: Since same data is compiled at different
branches the possibility of tabulating data wrong

increases also data is more, validation becomes

difficult. It may result in loss of accuracy of data.
.

SOLUTION OF THESE PROBLEMS

Computerizing of an organization whose branches
are situated at different locations and connecting
them through Intranet. This provides easy accessing
of shared data and provides communication channel
between employees
Reliability: The project performs intended function
with required precision; hence this project is very
reliable.
Feasibility: The project maintenance is very easy
and modifications can be made in the existing
system in future. The project can interconnect to
other groups within the organization and also to all
other branches under integrated network.
Online Processing: The online processing of the
project is very simple following the existing
manual method without changes and suitable
validation is provided for the easy and correct
access of users.
Security: Security measures are taken to avoid
mishandling of database. Password restrictions are

provided

to

enter

into

database.

correct

password only will access to the database

The features of Asset Management System are:

Inventory of the computers with management of the
devices connections and TCO management.
Inventory of the monitors with management of the
connections to the computers Inventory of the network
hardware with management of the connections to the
devices (Ip,Mac addresses, VLANs)
Inventory of printers with management o connections
to the computers and management of consumable
associated Inventory of the external devices (Scanners,
graphical tables) with management of the connections
to the computers
Inventory if the software with license and expiration
dates management
Assignment of the hardware by geographic area (room,
floor)

Commercial and financial information management

(purchase,
guarantee and extension, damping)
History of the modifications on the elements of the
inventory

STUDY OF THE SYSTEM

GUIS
In the flexibility of the uses the interface has been developed
a graphics concept in mind, associated through a browses
interface. The GUIS at the top level have been categorized
as
1. Administrative user interface
2. The operational or generic user interface
The administrative user interface concentrates on the
consistent information that is practically, part of the
organizational

activities

and

which

needs

proper
6

authentication for the data collection. The interfaces help the

administrations with all the transactional states like Data
insertion, Data deletion and Date updation along with the
extensive data search capabilities.
The operational or generic user interface helps the
users upon the system in transactions through the existing
data and required services. The operational user interface
also helps the ordinary users in managing their own
information helps the ordinary users in managing their own
information in a customized manner as per the assisted
flexibilities.
NUMBER OF MODULES
Current system is differentiated into the following
modules which are closely integrated with one another.

Administrator
The activities that are carried out in this module are
related to the maintenance of master records such as
Managers, Department master and Employee master
for the entire organization. This module provides for
performing addition, deletion,
updating and viewing
the records in the master tables. This module also
provides viewing profiles of branches, departments and
users.
The master entries can only be accessed by the
administrator of the organization. this module Also

provides Viewing The software And

resources in Organization
Features of administrator module:
Login system
Add,delete users Profiles
Response for organizations
View system peripherals
Viewing software installations
Solving repairs in Organization
View reports
logout

hardware. Of it

Users
The activities that are carried out in this module are
related to softwares installation viewing in their
systems, Repairs forwarding to Administrator, and
updating, their profiles.. Users can also view his profile
to know the details. He can join the conference to
communicate with people in the Organization.
User can get organization Information and also
communicate with Administrator Those activities that
are carried out in this module are related viewing The
Installed Hardware and Software's of a computers and
its Associated Peripherals
Features of USERS module:
Login to system
Updating Users Profiles
Response to administrator
Viewing installed softwares
Sending repairs and problems to the administrator
Submit Reports
Logout
Assets:

This Module for automatically capturing the

inventory data pertaining to
the
installed
8

hardware and software of

a computer and its
associated peripherals, and
second
component
named which
helps in the management of these
inventories The second module makes use of the data
captured by the first and the financial and commercial
data pertaining to the inventory.

This module Managing A data Repository Of The

Hardware of Assets such as
Computers ,Monitors,
Keyboards, Printers ,Scanners, plotters, etc..
This Product's Management consisting The Software's
Information Such As Software Details With license And
Expiration Dates Management Assignment Of The
Hardware By Geographic Area
Features of Assets module:
Suppliers Details
Store softwares Informations
Store Hardware informations
Store Financial Information
Legal Restrictions
Submit reports

SCREENS:

10

11

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