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Constitution

NOTICE: This version of the Constitution of Athens Video Works Productions supersedes all
previous versions of this document, and overrides any other documents before the Last
Modified date of this document where the same subjects are discussed.
Table of Contents

1. Introduction to Document 2
2. Organization Name 2
3. Organization Mission Statement 2
4. Membership 2
5. Executive Board 3
6. Faculty Advisor 5
7. Meetings 5
8. Amendments 5
Introduction to this Document
8.1. The purpose of this document is to provide the basic rules that
establish and govern the organization.
9. Organization Name
9.1. The name of the organization shall be “Athens Video Works
Productions”, hereafter referred to as “AVW.”
10. Organization Mission Statement
10.1. The purpose of AVW is to offer hands-on experience in all
aspects of production to the students of Ohio University
(henceforth referred to as “Students”). AVW is also committed to
provide quality programming to the Ohio University Community
and the Athens Community.
11. Membership
11.1. A “Member” of AVW is a person who regularly works for AVW on
a voluntary basis. A Member not only works on individual
productions but also partakes in any organizational gathering or
meeting. A member also participates in any fundraising
activities the organization has assigned. The members of this
group shall be Students of Ohio University. In the case of on-air
talent, members of the community or faculty are eligible.
Students may occupy any position provided they have met
requirements set forth by the Advisory Board in coordination with
the policies of the School of Telecommunications.
11.2. AVW shall not make membership decisions nor discriminate on
any individual based on race, national origin, color, religion,
gender, age, veteran status, sexual orientation, and/or ability
status.
Members with questions or concerns regarding discrimination are
encouraged to bring these issues to the attention of the General
Manager or Faculty Advisor. These reports can be made without
fear of reprisal.
12. Executive Board
12.1. The Executive board is the governing body of the organization
and consists of the following: General Manager, Production
Manager, Business Manager, Personnel Manager, Marketing
Manager, Graphics Manager, IT Manager.
12.1.1. The General Manager shall supervise the overall
operations of AVW. He or she will be the chairman of the
Advisory Board and supervise all managers. In addition, the
General Manager will assist in seeking out new clients/ideas
for both AVW’s general funds and show accounts. The
General Manager will assist in the overall operation of AVW,
chair the Advisory, Executive, and General Meetings, and
serve as the liaison to the School of Media Arts and Studies
and to Ohio University. The General Manager shall not be the
General Manager and Producer simultaneously. The General
Manager assumes the position of President for the purpose of
the Office of Student Activities.
12.1.2. The Production Manager shall supervise and
coordinate all productions. He or she will be the only
individual in the organization to quote prices for any and all
independent productions while continuing to oversee the
productions while in progress. He or she will coordinate the
activities of all producers and their crews while ensuring that
all production requirements are met. The Production
Manager shall oversee any purchasing of equipment and
production materials in conjunction with the Business and
General Managers. The Production Manager shall be the
liaison between each show and the Executive Board. The
Production Manager shall not be the Production Manager
and Producer simultaneously. The Production Manager
assumes the position of Vice President for the purpose of the
Office of Student Activities.
12.1.3. The Business Manager shall be responsible the financial
aspects of AVW. The Business Manager assumes the position
of Treasurer for the purpose of the Office of Student Activities.
12.1.4. The Personnel Manager shall be responsible for
coordinating recruiting, alumni relations, and internal
communication. He or she shall work to promote all events
and obtain approval from the Advisory Board prior to
coordinating an event for any one particular show. The
Personnel Manager assumes the position of Secretary for the
purpose of the Office of Student Activities.
12.1.5. The Marketing Manager shall be responsible for
contacting additional markets for the purpose of airing AVW
programming. He or she shall complete any promotional or
contractual information necessary for an agreement
between the organization and the potential client. In
cooperation with the Executive Board, he or she shall be
primarily responsible for expanding the audience of AVW
programming, and may appoint assistant(s) to help execute
his or her duties.
12.1.6. The Graphics Manager shall be responsible for creating
graphics for the organization, its website, and shows as
needed.
12.1.7. The IT Manager shall be responsible for the IT
environment of AVW, from web services to file storage and
office IT equipment services.
12.2. The term for the positions of General Manager, Production
Manager, Business Manager, Personnel Manager, and Marketing
Manager shall be effective from Week 8 of Spring Quarter
through Week 8 of the following Spring Quarter. The other
positions are occupied until the incumbent resigns, is removed,
or graduates, and replacements are put into position on
selection.
12.3. All Executive Board Positions have a minimum requirement of
being with Athens Video Works for at least two (2) quarters.
12.4. The Executive Order shall be General Manager, then Production
Manager, then Business Manager, then Personnel Manager, then
Marketing Manager, then Faculty Advisor.
13. Faculty Advisor
13.1. The AVW Advisor must be a full-time member of the faculty,
administration, or staff of the University.
13.2. The AVW Faculty Advisor must give prior approval for all financial
transactions and off-campus activities.
14. Meetings
14.1. There shall be an AVW General Meeting held within the first 10
calendar days of each Quarter. This meeting shall be set up to
reintroduce returning members to the organization, and also
serve as a place for incoming members to become acclimated
with the organization. The General Meeting is called and
chaired by the General Manager.
14.2. The Executive Board retains power to call additional General
Meetings as deemed necessary throughout the course of a
quarter.
15. Amendments
15.1. This Constitution shall me amended by secret ballot vote of
three-quarters of membership present at the meeting in which
the vote takes place.
15.2. Proposed Amendments shall be read two times on two separate
occasions before being put to a vote. Only official members of
AVW are permitted to vote on a Constitutional Amendment.

Date Revised: 03 July 2008


By-Laws

NOTICE: This version of the By-Laws of Athens Video Works Productions supersedes all
previous versions of this document, and overrides any other documents before the Last
Modified date of this document where the same subjects are discussed.
Table of Contents

16. Introduction to Document 2


17. Membership 2
18. Executive Board 2
19. Advisory Board 2
20. Producer Committee 2
21. Standards and Practices Committee 3
22. Producers 3
23. Show Proposals 4
24. Election Process 4
25. Credit 8
26. Amendments 9

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1. Introduction to this Document
1.1. The purpose of this document is to provide the policies and
procedures that are to be followed in operations of Athens
Video Works.
2. Membership
2.1. A “Member” of AVW shall be brought into the organization
through the Personnel Manager and Executive Board, and then
provided access to the shows that need the crew. There will be
a process to train and match members with open positions.
2.2. A Member enters into the relationship voluntarily, and is free to
resign at anytime for any reason. Similarly, AVW is free to
conclude its relationship with any member at any time for any
reason.
3. Executive Board
3.1. The Executive board is the governing body of the organization
and consists of the following: General Manager, Production
Manager, Business Manager, Personnel Manager, Marketing
Manager, Graphics Manager, IT Manager.
3.2. The Executive Board shall meet weekly and publish meeting
location, time, and relevant information to the Membership.
4. Advisory Board
4.1. The Advisory board shall consist of the Executive Board and the
Producer Committee. This board shall meet a minimum of three
(3) times per quarter or as deemed necessary by the Executive
Board.
5. Producer Committee
5.1. The Producer Committee shall consist of the General Manager,
Production Manager, and show Producers. This committee is

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responsible for all aspects of production for AVW. This body shall
meet no less than once every two weeks.
6. Standards and Practices Committee
6.1. The Standards and Practices Committee shall consist of two
managers selected by the Executive Board and four
representatives elected from the producers and directors of
AVW shows. This body shall meet monthly to review all content
and concepts of the shows. The Standards and Practices
Committee will be responsible for determining whether or not the
content of all AVW shows are appropriate for broadcast based
on FCC regulations and WOUB II standards. The decisions of the
Standards and Practices Committee are final unless officially
appealed.
7. Producers
7.1. Producers shall be responsible for their crewmembers and
themselves and shall report to their grading advisor for credit
concerns and to the appropriate members of the Executive
Board for all other matters concerning AVW. Producers shall
make up part of the Advisory Board. Anyone who is eligible to
me a member of AVW may become a producer.
7.2. When the incumbent producer wishes to step down, he or she
shall notify the General Manager, and then the Executive Board
will post the position as open.
7.2.1. With the exclusion of sudden emergencies, the request to
change producer must be received no later than a quarter in
advance.
7.2.1.1. The incumbent producer may endorse a candidate to
the board.

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7.2.2. Applicants to the position must do so according to all terms in
the application distributed by the Executive Board, and must
be submitted by the deadline set.
7.2.3. All approved applicants will then be interviewed by the
Executive Board and outgoing producer. After the interviews,
the board will discuss the applicants, and select an applicant
to fill the spot. The Executive Board will notify the applicants
of decisions within two weeks of the interviews.
7.2.4. Complete Producer Transfer Procedure information is in the
“Producer Transfer Procedure” Document.
8. Show Proposals
8.1. From time to time the Executive Board will send out a request for
show proposals.
8.1.1. The Executive Board will state genre and basic guidelines for
the content of the requested show.
8.1.2. Person(s) interested in pitching a show shall email the
Personnel Manager notifying of the intent to pitch and to
arrange a deadline for materials and to schedule a pitch
meeting with the Executive Board.
8.1.3. Full guidelines for the pitch are in the “Show Pitch Procedure”
Document.
8.1.4. Presenters have up to ten (10) uninterrupted minutes to
deliver their pitch, then a question and answer session. After
this meeting, the board will decide and get back to the
person providing the pitch within ten (10) working days.
9. Election Process
9.1. At the beginning of Spring Quarter, open nominations will be
accepted at a General Meeting. Nominees must meet the
eligibility requirements of the position being nominated to.

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Another member shall second the nominee, and then the
nominee must accept the nomination.
9.1.1. Nominations will be accepted until the closing of the
nomination period, and shall be delivered to the presiding
General Manager.
9.1.2. No person shall accept nominations for more than one
position.
9.1.3. Nominations shall be accepted until the day prior to election
day.
9.1.4. Not all positions need to have nominees for elections to
begin. Elections will begin in Week 5 of the quarter as long as
at least one position has candidates.
9.2. During Week 5 or 6 of Spring Quarter, elections will be held.
Elections will be held in an open general meeting for all current
members.
9.2.1. All present members must sign in as proof that they voted in
the ballot election.
9.2.2. Ballots with all candidates, organized by position, will be
handed out to all members with an option of “No
Confidence” for each position.
9.2.3. Speeches will be given in groups, based on position.
Following each nominee’s speech, an Open Forum will be
held for discussion of that nominee.
9.2.3.1. No nominee shall hear his or her opponents’ speech or
forum, or their own forum.
9.2.3.2. The presiding General Manager controls the forum. The
forum is for persons to vouch for or against that
nominee (and only that nominee). The forum is for
constructive criticism and an opportunity for people to

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show their support for a candidate. The General
Manager may stop a forum if it becomes repetitive, or
unconstructive.
9.2.3.3. In the event the General Manager is running for a
position, that positions’ process will be run by another
Executive Board member who is not running, or if
necessary, an appointee from the organization.
9.2.4. After all speeches and forums have been held, the ballots will
be filled in, collected, and counted by the current executive
board.
9.2.4.1. Absentee ballots are to be submitted to the General
Manager before the election starts, via email.
9.2.4.2. If a board member is running for any position on the
ballot, they may not participate in the counting
process.
9.2.4.3. Results will be announced to those in attendance
immediately after the count is completed, and the
results will be emailed after the meeting.
9.2.5. Any member caught voting more than once, discarding
votes, or (if counting) purposely skewing the count in order to
favor one candidate over another will be immediately
removed from the organization, and if receiving credit for
AVW activities, be strongly recommended for them to receive
a failing grade.
9.2.6. Positions with no result (either no candidates or a vote of no
confidence) will be immediately reopened following the
election. Any person is eligible for these positions, including
candidates who were not elected to the position he/she just
ran for.

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9.2.7. During the last five weeks of Spring Quarter, the newly
elected Executive Board will be integrated and familiarized
with the organization process, by-laws and structure. The
newly elected board has no voting rights until the eighth
week of the quarter at which time the voting rights of the
previous board are herein revoked.
9.2.8. At any point during the Term, any Executive Board member
may be impeached and voted out of office. This occurs
when the Executive Board unanimously agrees that a person
has not fulfilled their role to the best of their ability.
9.2.9. At any point during the Term, any executive Board member
may resign. Official resignation is to be given two weeks prior
to departure from his/her position. Resignations from an
Executive Board member should be emailed to the General
Manager, resignation from the General Manager position
shall be presented to the board at the nearest meeting date.
9.2.10. At the beginning of Spring Quarter, when an Executive Board
member’s term is about to expire and elections are
underway, that member may rerun for his/her position one
time. He/she falls under the same eligibility requirements, and
will go through the same protocol for election as other
candidates.
9.2.11. In an instance where an executive board member is to pass
on or become incapacitated, the same rules for resignation
are in effect.
9.2.12. In the case of Impeachment, the position is re-opened in an
emergency election following the same guidelines as a
regular election, except immediately after impeachment
occurs, and run by the Acting General Manager. The

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eligibility requirements remain the same. All members of the
executive board are eligible to run, including the impeached
officer. If the impeached officer is re-elected to their
position, they hold immunity from further impeachment until
the end of their term.
9.2.12.1. A current Executive Board member may run for the
impeached position. In this case, his/her current
position becomes available for nomination. If he/she
loses the impeached position, he/she keeps his/her
previous position. If he/she wins the impeached
position, his/her replacement will be whichever
nominee was elected.
9.2.13. In the case of Resignation, there will be a re-election as
specified under the guidelines as specified in the case of
Impeachment, except the resigned cannot re-run for his/her
position, and is given opportunity to endorse a candidate prior
to election.
9.2.14. In the case of expired term, a re-elected official resumes their
role for the next term of office.
9.2.15. No re-election is necessary if Impeachment or Resignation
occurs in or after Week 5 of Winter Quarter.
10. Credit
10.1. All students participating in a production, producing a program,
or functioning as a part of the Executive Board can receive
academic credit appropriate to the extent of the task. The
Faculty Advisor has control over who is eligible for credit and is
the one to assign it. First-year students are ineligible to receive
credit. Sophomores are limited to receiving 2 hours per quarter.

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The School of Media Arts and Studies has a 12-hour limit for
AVW.
11. Amendments
11.1. The By-Laws shall be amended by voice roll-call vote of three-
quarters of the Advisory Board present at the meeting where a
vote takes place.
11.2. Proposed Amendments shall be read two times on two separate
occasions before being put to a vote. Only members of the
Advisory Board are permitted to vote on By-Laws

Date Revised: 10 July 2008

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