Migrating an Individual User Account to

ZCS from Microsoft Exchange

User Guide
ZCS 8.0

August 2012

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August 2012 - ZCS 8.0

Table of Contents

Migrating an Individual Account

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Migrating an Outlook Profile or PST File . . . . . . . . . . . . . . . . . . . . . . . . . 6

Start the Migration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Select the Source of Data to Migrate . . . . . . . . . . . . . . . . . . . . . . . . . 7
Enter Destination Server Information . . . . . . . . . . . . . . . . . . . . . . . . . 7
Select Migration Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
View Migration Results. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

After the Migration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

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Migrating an Individual Account

Use the Migration Tool to migrate a Microsoft Outlook profile or account

containing personal folders, or PST (.pst) files, to the Zimbra Collaboration
Server (ZCS).
Archived PST files can also be migrated. Run the Migration Wizard for each
PST file being imported, under archive PST file.
Your administrator will create an account for you on the ZCS server, and give
you the migration tool application and the following information which you will
need to migration your account or .pst files.

Hostname. This is the domain name of the destination Zimbra server.

Port. The port number for the server. Usually 80 is the port number for
non-secure connections, and 443 is the port number for secure
connections.

Username. Your ZCS account email address. The address should be

entered as name@domain.com.

Password. Your ZCS account password.

As you go through the Migration Tool, you can save the data you are entering
at any time and access this data later using the Load and Save feature. At the
bottom of the Source, Destination, and Options dialogs are the Load and Save
options. When you click Save, all of the data you have entered into the
Migration Tool is saved as an XML file, which is referred to as the
Configuration XML file. This allows you to stop and start a Migration process
without losing your data. When you want to resume a migration, click Load to
access the Configuration XML file and repopulate the Migration Tool.
Once you have the above information, and the account or .pst files that you
are going to migrate, you are ready to begin. Run the migration tool for each
profile or PST file being imported.

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Migrating an Individual User Account to ZCS from Microsoft Exchange

Migrating an Outlook Profile or PST File

Note: It is recommended that you plan to perform the migration during offpeak use times. The Exchange server does not need to be stopped in
order to migrate accounts. Any emails that are sent to or delivered
from Exchange after the account is migrated are not saved in the ZCS
mailbox.

Start the Migration

ZCS 8.0

1.

Execute the ZimbraMigration.exe file.

2.

On the Welcome dialog box, select User Migration.

3.

Click Next.

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Migrating an Individual Account

Select the Source of Data to Migrate

1.

On the Source dialog box, select:

Outlook Profile if you want to migrate a profile.

PST File and browse to the source of the data to be migrated.
The main PST file is usually in the Microsoft Outlook folder in the Local
Settings>Application Data>Microsoft>Outlook directory. The Search
feature can also be used to find PST files.
2.

Click Next.

Enter Destination Server Information

1.

In the Destination dialog box, enter the Zimbra server credentials which you
received from your administrator.

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2.

Click Next.

Select Migration Options

1.

In the Options dialog box, select the user account data to migrate.

Items: Select to migrate email messages and attachments, calendar

data, contact lists, task lists, rules and out of office settings.

Additional Folders: Select to migrate Sent, Deleted Items (Trash), and

Junk (Spam) folders.

Filters: Select how to filter the information you are migrating.

Migrate On or After: Enter a date to migrate your account on or after

the specified date. This lets you discard old messages.

Maximum message size: The message size includes the message

and attachments. If you do not configure a value here, the ZCS

server setting for maximum message size is used. If you set a value
here, this value cannot be larger than the global MTA setting for
maximum size of a message. The default maximum message size is
0 (indicating no size limit). Note that this will not override the limits
imposed by the ZCS server.

Skip these folders (separate with a comma): Enter names of folders

that you do not want to migrate.

Verbose Logging: This allows extra data to be logged. If a message is not

migrated and this option is enabled, you can inspect the log to determine the
cause of failure. Your system administrator can help you with this feature.

ZCS 8.0

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Migrating an Individual Account

View Migration Results

After the migration, the Results dialog box displays the accounts that are
migrated and their status, including progress, errors, and warnings.
To view a results log, double click the user account and a new tab opens
displaying the selected account log information. See your system
administrator for help with log information.

After the Migration

After your account has been migrated to the Zimbra server, you should verify
that the migration was successful before deleting your account.

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