AP - Core User Guide

Europe, Middle East & Africa
Program One
CORE SOLUTION USER GUIDE:
ACCOUNTS PAYABLE
Owner:
Pavel Jost
Creation Date:
17-Dec-2007
Version:
v3.2
Approvals:
Document Control
Change Record
Date
Author
Version
Change Reference
17-Dec-07
3.0
New format based on FIN_AP_v2.6.doc
07-Oct-08
Frances Andrew /
Pavel Jost
Pavel Jost
3.1
22-Oct-08
Pavel Jost
3.2
Updated Aging Report parameters

Added credit/debit memo matching
procedure
Review and update based on Spanish
implementation
Reviewers
Name
Role / Position
Phone
Email
Michael
Znamenacek
Pavel Jost
Finance Functional
Lead
Business Analyst
+49 17
35879916
+41 79
4771402
michael.znamenacek@stryker.com
pavel.jost@stryker.com
Contribution
Page 1 of 176
Name
Position
David Erasmus
Josephine Lai
Fernando Saenz
Jesus Miranda
Consultant
Consultant
Former Process Owner
Analyst
Contents
Document Control.......................................................................................
Introduction................................................................................................
Document Purpose................................................................................
Related Documents...............................................................................
Business Roles.......................................................................................
AP_001.00 Entering Invoices......................................................................
Objectives.............................................................................................
Overview...............................................................................................
Procedures in Detail..............................................................................
Entering Standard Invoices.........................................................................
Entering Invoice Information.......................................................................
Entering Header Information.......................................................................
AP_002.00 Entering Manual Invoices with a PO.......................................

Objectives:..........................................................................................
Overview:............................................................................................
Procedures in Detail............................................................................
Matching an Invoice to PO Shipments or Distributions.............................
Matching All Purchase Order Shipments (Quick Match)............................
Reviewing and Maintaining Matching Issues.............................................
AP_003.00 Invoice Entry Manual without a PO......................................

Overview.............................................................................................
Invoice Entry.............................................................................................
Entering Freight Distribution for an Invoice...............................................
Entering Tax Distribution for an Invoice....................................................
Cancelling Invoices...................................................................................
AP_004.00 Process EDI Invoices (Intercompany).....................................

Objectives:..........................................................................................
Overview - Import Invoices via EDI......................................................
Importing Invoices via EDI........................................................................
Update Imported EDI Invoices...................................................................
AP_006.00 Process Standard Payments to Suppliers...............................

Overview.............................................................................................
Initiating New Payment Batches...............................................................
Finding Payment Batches..........................................................................
Formatting Payment Batches....................................................................
Confirming Payment Batches: Overview...................................................
Finding High-Level Payment Information...................................................
Finding Payments in the Payment Workbench...........................................
Processing Electronic Payments: (EFT) Overview.....................................
AP_007.00 Process Quick Payments (Single Payments)...........................

Overview.............................................................................................
Selecting Invoices from the Invoice Workbench (for Single Payments)
.................................................................................................................
To pay an invoice or scheduled payment from the Invoice
Workbench:...............................................................................................
Page 2 of 176
How to Schedule Payments from the Invoice Workbench..........................

Paying Supplier with Future Dated Payments............................................
AP_008.00 Process Prepayments.............................................................

Objectives...........................................................................................
Overview - Entering Prepayments.......................................................
How to Enter a Pre-Payment.....................................................................
Entering Distributions...............................................................................
Apply the Prepayment to an Invoice.........................................................
AP_009.00 Netting Payments....................................................................

Overview.............................................................................................
AP Process.................................................................................................
AR Process................................................................................................
GL Process................................................................................................
AP_010.00 Entering Recurring Invoices...................................................

Objectives...........................................................................................
Overview - Recurring Invoices.............................................................
How to Define Special Calendar Names....................................................
Defining Recurring Invoice Templates.......................................................
Entering Recurring Invoice Amounts.........................................................
Creating Recurring Invoice........................................................................
How to Define Recurring Invoices Templates.............................................
AP_011.00 Void Invoices and Payments...................................................

Objectives...........................................................................................
Overview - Stop and Void Payments....................................................
Recording Stop Payments.........................................................................
Recording Stop Payments.........................................................................
Releasing Stop Payments..........................................................................
Voiding Payments......................................................................................
Voiding Unused Payment Documents........................................................
AP_012.00 Supplier Refunds....................................................................

Entering Credit and Debit Memos.............................................................
Matching Credit and Debit Memos to Invoices..........................................
How to Match Credit and Debit Memos to Invoices...................................
Recording Price Corrections......................................................................
AP_013.00 Applying Holds.......................................................................

Objectives...........................................................................................
Overview - Applying Holds..................................................................
Applying Holds to Supplier Site Invoices...................................................
Applying Holds to Selected Invoices.........................................................
Applying Holds to Scheduled Payments....................................................
Releasing Holds: Overview........................................................................
Manually Releasing Holds: Overview.........................................................
AP_014.00 Supplier Queries.....................................................................

Objectives...........................................................................................
Overview - Invoice Inquiry...................................................................
Finding Invoices........................................................................................
Reviewing High-Level Invoice Information.................................................
Calculating Supplier Balances...................................................................
AP_015.00 Posting Accounts Payable to General Ledger..........................

Overview.............................................................................................
Validating Invoices Online.........................................................................
Running the Invoice Approval Workflow....................................................
Generating Accounting Entries for Invoices and Payments.................

Page 3 of 176
Accounting for AX Countries.....................................................................

Reconciliation of Journal Import................................................................
AP_016.00 Mass Additions......................................................................

AP_017.00 Month-End Audit and Close..................................................
Objectives.........................................................................................
Overview - AP Close Cycle.................................................................
Complete all AP and PO transactions......................................................
Reconcile AP internally............................................................................
Reconcile AP-PO accrual with GL.............................................................
Reconcile AP VAT accounts with GL.........................................................
Controlling AP Accounting Periods (Closing the Period)..........................
Recording Accounts Payable Activity for the Period................................
AP_018.00 Month End Intercompany Accounts Reconciliation................

Overview...........................................................................................
AP_020.00 Supplier Setup......................................................................
Objectives.........................................................................................
Overview - Supplier Setup.................................................................
Procedures in Detail..........................................................................
Entering a New Supplier.........................................................................
Entering a New Supplier Site..................................................................
AP_021.00 Purging Suppliers.................................................................

AP_022.00 Merging Suppliers................................................................
AP_023.00 Bank Management & Maintenance......................................
How to Define Supplier Bank Accounts...................................................
Verifying Supplier Bank Assignments......................................................
Payables Reports....................................................................................
Account Ledger by Account/Accounting Flexfield Report..................
Supplier Balance By Account............................................................
Supplier Subledger By Account.........................................................
Accounts Payable Trial Balance.........................................................
Cash Requirements Report................................................................
Credit Memo Matching Report...........................................................
Invoice History Report.......................................................................
Invoice Register.................................................................................
Invoices on Hold Report....................................................................
Payment Audit by Voucher Number...................................................
Payment Gain & Lost Report..............................................................
Payment Register..............................................................................
Prepayments Status Report...............................................................
Supplier Paid Invoice History.............................................................
Tax Audit Trail....................................................................................
Stryker Accounts Payable Aging Report............................................
Stryker AP Supplier Remittance Advice Notice..................................
Intrastat reporting (Movement Statistics)..........................................
Page 4 of 176
Introduction
Document Purpose
The purpose of this document is to act as the main reference guide to the
execution of Core Solution processes within the system.
This document :
contains the information you need to perform activities in Oracle and

supporting systems.
explains how to navigate the system, enter data (utilizing screenshots), and query information.
For each functional area, this guide together with the Core Process Documents
should be considered as the main reference documentation for users of Oracle.
Audience:
New members of the ProgramOne Team
Key Users in the Implementation Areas
Support Team(s)
Related Documents
The following documents will support and enhance your knowledge of XXX.
Document
ERP Central folder
<Core Process
Document>
Stryker ERP Central > Documents > 02. Core Solution

Documentation > 01. Operations > INV > 01.
Processes
<Core Solution User

Guide:
XXX Activity yyy>
Stryker ERP Central > Documents > 02. Core Solution

Documentation > 01. Operations > INV > 03. Training
Material
Business Roles
The following Roles have been identified for the Activities described in this
document.
Business
Function / Role
Description
System
Responsibility
FR Payables
Invoice Processor
Processing of AP invoices, prepayments and

credit notes, enter and maintain suppliers
XX Payables
Invoice Processor
FR Payables
Payment
Processor
Processing of AP payments
XX Payables
Payment
Processor
FR Payables
Inquiry
Inquire into suppliers and AP transactions
XX Payables
Inquiry
FR Payables
Manager
Create/amend suppliers, approve

adjustments, manually release invoice
holds, enter banks information, month-end
processing
XX Payables
Manager
Page 5 of 176
FR AX AP
Supervisor
Page 6 of 176
Full System Access
XX AX AP
Supervisor
AP_001.00 Entering Invoices

Objectives
At the end of this section, you should be able to perform the following:
Enter a standard invoice.
Review and maintain invoices.
Enter invoice information.
Enter detail invoice information.
Enter taxes and freight.
Overview
You can
Invoices
Invoices
invoices
enter invoices in the Invoice Window. You can also use the Recurring
Window to create recurring invoices, or you can use the Payables
Import Program to create invoices from expense reports or to import
from other systems.
Receive invoices
Enter invoice
Approve invoice
Post invoice
Match to PO
View invoice
Pay invoice
File invoice
Accounts Payable.....................<Constant Amount>
Page 7 of 176
Page 8 of 176
Oracle Payables Invoice Type
Type
Standard
Credit memo
Debit memo
PO Default
Prepayments
QuickMatch
Mixed
Page 9 of 176
Description
An invoice from a supplier representing an
amount due for goods or services purchased.
Standard invoices can be either matched to a PO
or not matched.
A memo from a supplier representing a credit
amount toward goods or services for which you
have already been invoiced
An invoice you enter to record a credit for a
supplier who does not send you a credit memo
An invoice you enter to match to a purchase
order. You enter a PO number, and Oracle
Payables automatically provides supplier
information.
A type of invoice you enter to pay an advance
payment for expenses to a supplier or employee
An invoice you enter to match to a purchase
order. You enter a PO number, and Oracle
Payables automatically provides supplier
information and matches to each shipment on
the purchase order.
An invoice you enter to match to both purchase
orders and invoices. You can enter either a
positive or a negative amount for a Mixed
Invoice.
Procedures in Detail
Entering Standard Invoices
Enter Invoice data selecting the Invoice type Standard and enter all relevant data
related to the Invoice.
Easily locate an Invoice online and review all the data related to the Invoice entered and
the date it was created.
Oracle Payables
N Invoices: Entry Invoices
Page 10 of 176
Invoice
BASIC
Invoice information
Supplier information
Default information
DETAIL
Scheduled payments
Invoice distribution
Entering Invoice Information

Overview
There are four main steps in creating and processing Invoices:
1.
Enter the invoice
2.
Match the invoice to a PO or create a distribution if there is no PO
3.
Validate the invoice
4.
Create the accounting
Therefore, Standard Invoice processing requires the following actions:

1. Entry of header information including:
1. invoice type
2. supplier name
3. supplier site
4. invoice number
5. invoice date
6. invoice amount.
7. Entry of invoice payment details
2. Entry of invoice accounting details, including the GL date of the invoice and the
GL accounts to which the invoice is charged
Entering Header Information
Page 11 of 176
Oracle Payables
N Invoices Entry Invoices
Page 12 of 176
How to Enter Invoice Details

1. Select Invoice Type from the drop-down list. To enter a Standard Invoice, choose
Standard.
2. Enter the Supplier or Supplier Number.
3. Select the Supplier site to which you will send payment of the invoice. Oracle
Payables will print the address for this site on the payment.
4. Enter the Invoice Date.
5. Enter the Invoice Number from the suppliers invoice, or accept the default
(todays date) by using the [Tab] key to move to the next field. NOTE: Oracle
Payables will not accept duplicate invoice numbers for the same supplier.
6. Enter the required information (yellow fields).
Note: If the Batching option is turned on, invoices cannot be entered in the Invoices window.
Page 13 of 176
AP_002.00 Entering Manual Invoices with a PO

Objectives:
Enter an Invoice as described in AP.001.00 above
Match an Invoice to a PO shipment or distribution.
Match all PO shipments (QuickMatch).
Enter debit and credit memos.
Match debit and credit memos to invoices.
Review matching exceptions.
Adjust PO-Matched Invoices
Overview:
Oracle Payables shares purchase order information from your purchasing system to
enable online matching with invoices.
Match your billed (invoices) items to the original purchase orders to ensure that you
pay only for the goods or services you ordered.
If you are billed for an item over the amount and quantity tolerances you define in
the Invoice Tolerance Window, during approval, Oracle Payables applies a hold to
the invoice, which prevents payment.
Batch invoices
Enter invoice
Approve invoice
Post invoice
File invoice
Match invoices
to PO
View invoice
Pay invoice
You can match a single invoice to multiple purchase order shipments, or you can
match multiple invoices to a single purchase order shipment.
Oracle Payables ensures that you match only to purchase orders for the supplier on
the invoice and that the purchase order and invoice currencies match.
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The Structure of a Purchase Order
Purchase Order
PO information
Header
Detail
Item line
Shipment line
Distribution line
Distribution line
Distribution line
Shipment line
Shipment line
Item line
Item line
Payables Matching Options:
Option A Standard,
Expense Report, Mixed
Enter supplier information
Option B
PO Default
Option C
QuickMatch
Enter purchase order number
Enter invoice date, number, and amount

Enter additional invoice header information
Choose Match
Select purchase order
Enter invoice quantity and match amount
If matching to PO distribution, choose Distribution
and enter distribution quantity or match amount
Save Invoice
Complete
Sample of a matched Purchase Order
Page 15 of 176
Complete
Complete
Page 16 of 176
Matching an Invoice to PO Shipments or Distributions
Once you have entered an Invoice, you match the invoice to PO shipments or distributions as
follows:
Oracle Payables
N Invoices Entry Invoice
B Match
Match to PO
Page 17 of 176
When you enter an invoice and match it to a purchase order, Oracle Payables automatically
creates distributions for you and checks that your match is within the tolerances you define.
After you save the match, Oracle Payables updates the quantity billed for each matched
shipment and its corresponding distributions by the amount you enter in the Quantity
Invoiced field.
Oracle Payables also updates the amount billed on the purchase order distributions.
Please note that in order to successfully approve the matched Invoice, the received quantity
has to match the purchased quantity. Receipts have to be recorded in Oracle for inventory
items as well as for expense items.
Prerequisites:
Your purchasing information must be generated in Oracle Purchasing or transferred
to Oracle Purchasing tables from an external purchasing system.
A Purchase Order for the same supplier, supplier site and currency as the invoice
you are entering must be validated and open.
1. Select either the Standard or the PO Default invoice type in the
Invoices Window
2. If you select PO Default, you are prompted to enter the PO Number;
then Oracle Payments automatically provides the supplier, supplier
number, site and currency.
3. Click Match to open the Match to PO Window.
4. Query the purchase orders to which you want to match the invoice.
5. For each shipment you want to match, enter two of the following
pieces of information:
Quantity invoiced
Unit price (update to match the real price on the

invoice)
Match amount (update to match the real price on the

invoice)
Oracle Payables automatically calculates the remaining

fields.
6. If you want to match in further detail, you can match to purchase

order distributions by clicking Distribute.
7. If the Distribute button is enabled, that is an indication that there are
multiple distributions for the shipment.
Page 18 of 176
Matching All Purchase Order Shipments (Quick Match)

Oracle Payables
N Invoices: Entry Invoice
B Match
Match to PO
How to Match All Purchase Orders Shipments (Quick Match)

1.
Enter the QuickMatch invoice type in the Invoices Window. You will be prompted to
enter PO number.
2.
Click Match to navigate to the Match to PO Window. Oracle Payables fully matches
the invoice to the distributions of the matched shipments and automatically creates
invoice distributions.
You can adjust any of the matches by overriding the defaults.
Page 19 of 176
Reviewing and Maintaining Matching Issues
Identifying and Resolving Matching Issues
Submit the Matching Hold Detail Report for a specified date range. Review detailed
purchase order and invoice information on invoices on matching holds or released
from matching hold.
For example, use this report to identify and resolve invoices on QTY ORD hold. The
report provides both quantity invoiced and quantity ordered information.
Submit the Invoice on Hold Report each day to identify which invoices are on hold.
Adjusting Purchase Order Matched Invoices
If you accidentally matched to the wrong purchase order shipments or distributions,

you can reverse it.
You can adjust the GL Date, Income Tax Type and Account fields of a purchase order
matched invoice distribution.
You can change the Account only if you have not yet posted their invoice and if you
have selected the Allow Matching Account Override Payables option.
If a supplier submits a supplementary invoice for a change in unit price for an invoice
you have matched to a purchase order, use a price correction to adjust the invoiced
unit price of previously matched purchase order shipments or distribution without
adjust the quantity billed.
Page 20 of 176
AP_003.00 Invoice Entry Manual without a PO

Overview
Invoice Distribution Types
Type
Description
Miscellaneou
s
Records the amount a supplier charges for goods or

services purchased
Records the sales or other tax amount due on goods or
services purchased
Records the amount a supplier charges for shipping and
handling
Records the amount for miscellaneous expenses on an
invoice
Withholding
Records the amount of taxes withheld from an invoice
Item
Tax
Freight
Invoice Entry
This Function is used for invoices which have no Purchase Order to be matched.
Enter an invoice as described in AP.001.00 (Invoice Pre-Processing/Invoice Entry)
Press the Distributions radio button to bring up the distributions screen
Select a distribution type. Select Miscellaneous for other expenses on an invoice that are not
freight or tax expenses.
Enter the GL account to determine where the invoices are charged.
Enter the GL date.
Optionally, overwrite the default value.
Oracle Payables

B Distribution
Distributions
Page 21 of 176

Enter distributions for an invoice to allocate the total invoice amount to
various expense accounts.
Enter distributions in one of three ways:
Manual
Using a distribution set
Page 22 of 176
Entering a GL Account Flexfield:
During validations, Oracle Payables places a hold on an invoice if the distribution total does
not equal the invoice amount.
A distribution variance hold prevents payment and transfer to the general ledger.
Entering Freight Distribution for an Invoice
Oracle Payments
B Distribution
Distributions
How to Enter Freight Distribution for an Invoice

In the Invoices Window, enter all Standard invoice information, but do not enter the
distributions yet.
On the Invoice Header enter the Freight Amount and tick the Create freight Distribution
box:
Page 23 of 176
This will create the Invoice Distribution using the default freight account.
Alternatively in the Distribution window, select Freight from the Type field and enter the
amount of the freight.
Complete the invoice entry.
Save your work.
Page 24 of 176
Entering Tax Distribution for an Invoice

Oracle Payments

B Distribution
Distributions
How to Enter Tax Distribution for an Invoice
In the Invoices Window, enter all Standard invoice information, and review the Tax
Code defaulted from the Supplier.
Go to the Distribution window and the Tax entries have been created automatically.
In case you are entering the invoice distributions manually, click on the Calculate
Tax button to create the tax lines automatically. The Offset and Witholding Tax lines
will be created automatically.
Save your work.
Page 25 of 176
Cancelling Invoices
Oracle Payables
M View Find
B Actions ... Invoice Actions
Invoice Actions
Cancelling Invoices
You can only cancel unpaid invoices. You can cancel any invalidated invoice or a
validated invoice that does not have any effective payments or posting holds. If an
invoice has a hold that prevents posting, you must release the hold before you cancel the
invoice. You cannot cancel an invoice that has been selected for payment in a payments
batch.
How to Cancel an Invoice
In the Invoices window, select the invoice you want to cancel and click Actions.
In the Invoice Actions Window, select Cancel Invoice and click OK to have Oracle Payables
cancel the invoice.
Save your work.
Page 26 of 176
AP_004.00 Process EDI Invoices (Intercompany)

Objectives:
Import invoices via EDI.
Review and update the imported invoices file.
Enter invoices received via EDI.
Overview - Import Invoices via EDI
You can use Oracle Payables and Oracle EDI Gateway to import invoice data from your
suppliers.
Use the Payables Open Interface Import program to import invoices into the Open
Interface table:
Run the Payables Open Interface Import program to import Invoices received via EDI
into the Open Interface table.
Easily locate on-line the invoices imported and check the import results.
Run the Payables Open Interface Import report to check the invoices successfully
imported, and if the invoiced rejected. This report will show the reasons for the rejection
by invoice.
Page 27 of 176
Importing Invoices via EDI
Oracle Payables
N Invoices Entry Open Interface Invoices
Page 28 of 176
How to Import an EDI Invoice
Run the Open Interface Invoices functionality.
Review the Invoice information included in the table, check the Status field,
and note the Group ID for the Invoices you want to import.
Invoices with the status Processed can not be imported.
The Group Id will be the information required to select the Invoiced from the
import application.
Submit a Request for the program Payables Open Interface Import.

Select the Source e-Commerce Gateway and enter the Group Id
you want to import.
Return to the Open Interface Invoices window and check the Status
for that Group Id to check if the invoices have been processed or
rejected.
Check the Payables Open Interface Import report to review the
import results.
Page 29 of 176
This report will show a listing of the invoices successfully imported

and invoices rejected.
Update Imported EDI Invoices
Oracle Payables
N Invoices Entry Open Interface Invoices
Go to the Open Interface Invoices window.

Identify the Rejected Invoices you want to update.
Once the rejection reason has been identified, the user can
manually solve the errors on-line in this view.
Once the errors have been solved, the Payables Open Interface Import program
needs to be submitted again to import changes.
Page 30 of 176
AP_006.00 Process Standard Payments to Suppliers

Overview
Enter supplier
Create PO
Enter invoice
Match to
PO
Create journal
entries
Enter requisition
Approve invoice
Pay invoice
Reconcile payments
Oracle Payables provides a variety of features for fast, controlled payment processing.
With Oracle Payables you can do the following:
Distribute funds by using multiple payment methods
Ensure that duplicate invoice payments never occur
Pay only invoices that are due, and automatically take the maximum discount
available
Page 31 of 176
Select invoices for payment, using a wide variety of criteria and create
payments automatically
Choose from different payment method options including cheques, drafts,

electronic payments and wires.
Enter payments made by hand
Make single payments
Record stop payments
Void payments
Review information online on the result and status of every payment.
Page 32 of 176
Oracle Payables Payment Methods
Payment Method
Check
Clearing
Electronic
Future dated
Manual future dated
Wire
Definition
A paper check to print and send to a supplier
A payment for invoices transferred from another entity within the company without
creating a payment document. For example Stryker Intercompany process.
An electronic funds transfer to the bank of a supplier using Stryker EFD interface to
BofA
A payment document that requests a bank to distribute funds to a supplier on a
specified future date
A supplier-generated payment document that requests a bank to disburse funds to a
supplier on a specified future date
A funds transfer initiated by contacting the bank and requesting wire payment to the
bank of a supplier. Could be for payments entered manually in external system or on
the Internet.
Using the Workbench Model: Overview
Invoice
Workbench
Payment
Workbench
Invoice batches
Payment batches
Invoice
(Workbench)
Payment
Payment
(Workbench)
Invoice
overview
Invoices
Payment
overview
Oracle Payables includes two fully integrated workbenches: The Invoice Workbench and the
Payment Workbench.
You enter, adjust, or review invoices in the Invoice Workbench.
You create, adjust and review payments in the Payments Workbench.
Use the Invoice Overview and the Payment Overview windows to review information from
either workbench.
These windows also act as bridges between the two workbenches.
For example, from the Invoices Overview, you can click Payments to navigate to the Payments
window.
Payment Batches: Overview
Page 33 of 176
Select invoices
-------------------------(Build payments)
Format
payments
Print checks or
create electronic
payments
Confirm
payments
Use payment batches to create payments for multiple invoices that meet selection criteria
you specify. In addition to controlling which invoices Oracle Payables selects for payment in
the batch, you can also set limits on payment amounts and decide whether to take applicable
discounts.
Steps to create your payment batch payments:
Initiate each step from the Payment Batch Actions window.
1.
2.
Initiate the payment batch by entering criteria for invoices you want to pay. Oracle
Payables selects invoices and from the list builds the payments; it determines which
invoices will be paid on each payment document and lists this information for you
on the Preliminary Payment register.
Format payments to have Oracle Payables produce an output file.
3.
Print cheques from the output file, or create electronic payments.
4.
Confirm the payment batch by recording the document numbers associated with
each payment. During this step, Oracles Payables updates the invoice status to Paid
and associates a payment number with the invoice and invoice payment.
Page 34 of 176
Initiating New Payment Batches
Oracle Payables
N Payments Entry Payment Batches
Payment Batches
Page 35 of 176
How to Initiate New Payment Batches

In the Payment Batches window, enter a unique batch name. This name will appear on your
reports and will help you locate the batch online. Optionally, change the bank account.
1.
Select a payment document.
2.
Enter a payment date. This is the date that Payables will print on the payment or
remittance advice.
3.
Enter a Pay Through Date. The batch selected will end on this date.
Page 36 of 176
4.
Use this payment batch as a template for future payment batches, select the
Template check box.
5.
For example, if you regularly create payment batches with the same criteria, you
can save the payment batch as a template. You can then later copy it, change the
batch name and use it with minor changes such as a new payment date and pay
through date.
6.
Use this payment batch as a template for future payment batches, select the
Template check box.
7.
To allow Oracle Payables to select zero amount invoices for payment, select Allow
Zero Invoices.
8.
To override the pay date basis for the supplier site and only pay invoices with due
dates on or before the pay through date, select Include Only Due.
9.
Optionally, review or adjust payment limits in the Limits region. The Maximum /
Minimum Payments field defines the range of payment amounts allowed for a
single payment in a payment batch. If Payables selects invoices for a supplier site
and the total of the invoices is more or less than the maximum / minimum
payment, Oracle Payables pays no invoices for that supplier site.
10.
The maximum outlay is the maximum Oracle Payables will pay for this payment
batch. If the batch total exceeds this number, you will get a warning but you can
continue processing the payment batch.
11.
For processing Netting Payments, a Paygroup NETTING has to be selected so it

includes IC Suppliers involved in Netting. This Paygroup should be selected when
running the Payment Batch. The Payment Method should be Clearing in order to
avoid creating any electronic payment file. Similarly there are payment groups
EMPLOYEES, AGENTS and TRADE PAYABLES.
12.
Optionally, review or adjust document information in the Document region. Oracle

Payables displays the first document number, including any setup checks to use for
printing payments in a payment batch. Oracle Payables displays the last available
document number for the payment document.
13.
In the document Order field, select the order in which you want to print your
payment documents and want to review your Preliminary Payment Register:
Ascending Postal Code, Descending Postal Code, Supplier Name, or Supplier
Number.
14.
Click the Actions button.
Page 37 of 176
15.
Depending on whether you want to be able to review and modify the payment
batch before formatting, complete one of the following options:
16.
To review and modify the invoices selected in the payment batch, before you
format payments, choose Select Invoices and Build Payments to have Oracle
Payables select invoices and build payments (but do not check format payments).
17.
After the build process is complete, you have the option to proceed with Modifying
Payment Batches or with formatting payments.
18.
To format the payments without modifying them, select Format Payments to have
Oracles Payables automatically select and perform the required prerequisite
actions, which are Select Invoice and build payments. Oracle Payables then
formats the payments. After formatting is complete, continue with printing
payment batch checks, or if you are creating electronic payments, proceed with
confirming payment batches.
19.
Click OK to save your work.
Page 38 of 176
Finding Payment Batches
Oracle Payables
N Payments Inquiry Payment Batches
B Find
Find Payment Batches
How to Find Payment Batch Templates

1.
In the Find Payment Batches window, enter criteria to find the payment batch
template you want to use. Click Find.
2.
In the Payment Batches window, select the payment batch you want to copy and
click Copy to.
3.
In the
Copy To window, enter either a prefix or suffix to precede or append to the template
payment batch name to create the new payment batch name. Enter a Payment
Date and a Pay Through Date for the new payment batch.
4.
Click OK to save, and Oracle Payables automatically queries the new payment batch
in the Payment Batches window.
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Formatting Payment Batches

Oracle Payables
B Actions ...1
Payment Batch Actions
How to Format Payment Batches

When Oracle Payables formats payments, it creates an output file that you can use to print
cheques or handle electronic payments.
1.
In the Find Payment Batches window, enter criteria to find the payment batch you
want to format and click Find.
2.
In the Payment Batches Summary window, select the payment batch you want to
format and click Actions.
3.
In the Payment Batch Actions window, select Format Payments.
4.
Click OK.
Page 40 of 176
Confirming Payment Batches: Overview
Select invoices
-------------------------(Build payments)
Format
payments
Print checks or
create electronic
payments
Confirm
payments
Confirmation is the final step in processing a payment batch. During payment confirmation,
Oracle Payables performs the following tasks:
1.
Updates the payment history of invoices paid in a payment batch.
2.
Creates one payment distribution for each invoice in the payment batch and
credits it to the asset account for the bank account.
3.
Create a single payment distribution for each balancing segment of an invoice, if

the Automatic Offsets Payables option is enabled and a pooled bank account for
the payment batch is used.
During confirmation, you assign one of four status types to each document:
Set-up: Oracle Payables displays the setup checks used to align the printer.
Printed: Either the cheques printed properly or the electronic payments formatted
correctly.
Skipped: The printer skipped over these cheques and nothing printed on them.
Spoiled: The printer malfunctioned and ruined these documents, so you cannot
reuse them. Oracle Payables automatically voids these documents and sets the
status of corresponding invoices to unpaid. To pay these invoices, include them in a
new batch.
Page 41 of 176
Oracle Payables
M View
B Actions
B OK
Confirm Payment Batch
Page 42 of 176
How to Confirm Complete Payment Batches

1.
2.
In the Find Payment Batches window, enter criteria to find the payment batch you
want to confirm.
Click Find.
3.
In the Payment Batches window, select the payment batch and click Actions.
Select Confirm Payment Batch and click OK.
4.
In the Confirm Payment Batch window, enter the document number range of the
successfully printed cheques or the successfully formatted electronic payments
and select the status Printed. Enter the document number of the spoiled, skipped
or setup cheques and select the appropriate status.
Click Confirm. Oracle Payables updates the status of the invoices paid with the
Printed cheques to Paid status and prints the Final Payment Register.
5.
Page 43 of 176
Finding High-Level Payment Information

Oracle Payables
N Payments Inquiry Payment Overview
B Find
Payment Overview
Finding High-Level Payment Information

Use the Payment Overview window to review the status of a payment and its related highlevel information. Review information quickly when a supplier calls to inquire about the
status of a payment.
Since the Payment Overview window is a display-only window, click Payments to navigate to
the Payments window to view additional details or to make any necessary adjustments.
This window displays summary information for:
Page 44 of 176
Payment status
Payment information
Invoice information
Bank information
Finding Payments in the Payment Workbench

Oracle Payables
N Payments Inquiry Payment
B View Find
Find Payments
Finding payments in the Payment Workbench

1. Find payments in the Payment Workbench either by using the Find Payments window
or by entering query criteria directly into the Payments window.
2. Use the Payment Batches window to find the payment batch.
3. In the Find Payments window, you can enter a variety of criteria including status and
ranges for payment amounts, payment dates and payment numbers. Click Find to
navigate to the Payments Summary window where all of the payments that match
your criteria are displayed. If your query retrieves more than one payment, Oracle
Payables orders and displays queried payments in numerical order based on the
payment number. To see the next queried payment, click Next Screen.
Page 45 of 176
Processing Electronic Payments: (EFT) Overview

The prerequisites for making electronic payments to different supplier bank accounts are as
follows:
Create supplier records
Define supplier bank accounts
Verify supplier bank account assignments
For a single invoice, you can make electronic payments to different bank accounts.
You specify which supplier bank account will receive payment for a scheduled payment.
At the supplier site level you can set a default primary bank account for a supplier site to use.
This value defaults to the scheduled payment. You can change this default any time before
payment.
Oracle Payables
N Suppliers Entry Find
B Sites
Supplier Sites
How to Set Up Suppliers for Electronic Payments

1.
Define the suppliers and supplier sites that use the bank account to review
electronic payments.
2.
Enter the data about the supplier in the Suppliers and Supplier Sites window
3.
In the Sites Payment tab, choose Electronic Payments as the payment method.
Page 46 of 176
AP_007.00 Process Quick Payments (Single Payments)

Overview
You can create and print a computer generated payment to pay a supplier for one or more
invoices. When you create a quick payment, you can select an invoice regardless of the
payment terms and due date.
Prerequisites
The invoice(s) must be validated, un-cancelled and without holds.
The invoice(s) must have either the same currency or an associated fixed-rate
currency as the payment.
If you are creating an electronic payment, you must assign supplier banks to your
supplier. The scheduled payment(s) must have the Remit-to supplier bank specified.
The bank account must have at least one payment document that uses Computer
Generated or Combined disbursement type.
Selecting Invoices from the Invoice Workbench (for Single Payments)
Oracle Payables
B Find
B Actions
Invoices
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How to Select Invoices for Payment from the Invoice Workbench

1.
You can initiate payment of one or more invoices by selecting the invoices in the
Invoice window and using the Pay in Full option in the Invoice Actions window.
2.
When you pay using this method, you can generate a manual payment or a Quick
Payment.
3.
Oracle Payables automatically enters most of the payment information for you, and
you omit the invoice selection step you would perform if you were to create the
payment in the Payment Workbench.
To pay an invoice or scheduled payment from the Invoice Workbench:

1.
Make certain the invoices that you want to pay are fully validated.
2.
To pay one or more invoices in full, select the relevant invoices from the Invoices
window.
3.
Click Actions to navigate to the Actions window and select the Pay in Full check box
to open the Payments Pay in Full window.
4.
To pay a portion of an invoice, select the invoice from the Invoices window.
5.
Click Scheduled Payments and select one or more scheduled payments.
6.
Click Pay to pay the selected payments.
7.
Click Actions to navigate to the Payment Actions window. Format the cheque.
8.
Save your work.
Oracle Payable records the payment and updates the invoices paid.
Page 48 of 176
How to Schedule Payments from the Invoice Workbench
Oracle Payables
Scheduled Payments Tab
Scheduled Payments
1.
Make certain the invoices that you want to pay are fully validated.
2.
To pay a portion of an invoice, select the invoice from the Invoices window.
3.
Click Scheduled Payments.
4.
Make any updates to unpaid scheduled payments and create any new scheduled
payments.
5.
To split a scheduled payment, update the amount, and then click Split Schedule.
Oracle Payables creates an additional scheduled payment with the net amount
due.
6.
Adjust the dates as appropriate and, optionally, apply a hold to the scheduled
payment.
7.
Save your work.
Paying Supplier with Future Dated Payments
Page 49 of 176
Oracle Payables
N Payments Entry Payments
Payments
Create Future Dated Payments
Future dated payments can be created using any payment method. However, for
Stryker FR only Check payment method has been enabled.
Payments can be created in batches or manually
A future dated payment must have a maturity date, which by default is the due date of
the payment. However this date cannot be in the past so if the payment is processed
after the invoice was due for payment, a maturity date will have to be entered
manually.
Enter the supplier invoice and validate. If the supplier default payment method is not
Check, then update the invoice line accordingly
To create a payment manually select the approved and validated invoice and Actions,
Pay in Full
Select the bank account BOA EUR BANK and the document Future Dated Payment
Enter the maturity date which should be the payment due date of the invoice, and
save.
An overview of the completed payment should appear as follows:
Note that the status is Issued and the maturity date is in the future.
The process Update Matured Future Dated Payments should be scheduled to run
nightly. On the due date the status should be updated by the process to that of
Negotiable.
The Update Mature Future Dated Payment Status report will provide a list updated
transactions and exceptions
Simultaneous with the updating of the status from Issued to Negotiable an
accounting entry will be created closing the liability and creating an entry in the Cash
Clearing account
The following document is a summary of the accounting on a processed future dated
payment
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Once the status is Negotiable it will be available for reconciliation through Cash
Management
The Future Payment Maturity report will provide a listing of future dated payments that
have not yet matured.
A future dated payment document can be voided or stopped as any other payment
document. However, the Void and Reissue option in the Payment Actions window
cannot be used.
Page 51 of 176
AP_008.00 Process Prepayments

Objectives
Enter a Prepayment.
Review and maintain Prepayments.
Enter Prepayment information.
Enter detail Prepayment information.
Apply the Prepayment to a Standard Invoice.
Overview - Entering Prepayments
A prepayment is a type of invoice you enter to pay an advance payment for expenses to a
supplier or employee. For example, you may need to pay a deposit on a lease, or you may
need to pay an employee an advance for travel expenses.
You can later apply the prepayment to one or more invoices or expense reports you receive
from the supplier or employee to offset the amount paid to them.
You control when a prepayment is available by the settlement date you enter and
by, optionally, applying a hold to the prepayment.
Use Invoices to proactively manage Prepayments entry.
Enter Prepayment data selecting the Invoice type Prepayments and enter all
relevant data related to the Prepayment.
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Easily locate a Prepayment online and review all the data related to the Prepayment
entered and the date it was created.
Oracle Payables
N Invoices: Entry Invoices
How to Enter a Pre-Payment

1.
Select Prepayment as invoice Type.
2.
Enter any Payment detail and review defaults you want for the invoices.
Defaults include:
Invoice Currency
Payment Currency
Terms Date
Prepayment Type
Settlement Date
3.
Enter the Supplier and review Supplier defaults .
4.
You can, however, override these defaults as you enter the

individual invoices.
Save your work.
Page 53 of 176
Invoice
BASIC
Invoice information
Default information
DETAIL
Scheduled payments
Invoice distribution
Entering Prepayment Information

There are six main steps in creating and processing Pre-payments also known as
Pre-Paid Invoices:
1.
Enter the Prepayment
2.
Validate the Prepayment
3.
Create the accounting
4.
Release the Payment as a Quick or Standard Payment
5.
Enter the Standard Invoice related to the Prepayment
6.
Match the Prepayment to the Invoice.
Therefore, Prepayments processing requires the following actions:

1. Entry of header information including invoice type, supplier name, supplier site,
invoice number, invoice date and invoice amount.
2. Entry of invoice payment details
3. The Prepayments accounting details are defaulted in Payable Options, so the
accounting Charge Account is automatically defaulted in the Distribution
Window for invoice types Prepayments.
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How to Enter Prepayment Details

1. Select Invoice Type from the drop-down list. To enter a Prepayment Invoice,
choose Prepayment.
2. Enter the Supplier or Supplier Number.
3. Select the Supplier site to which you will send payment of the prepayment.
Oracle Payables will print the address for this site on the payment.
4. Enter the Prepayment Date.
5. Enter the Prepayment Number from the suppliers prepayment, or accept the
default (todays date) by using the [Tab] key to move to the next field.
NOTE: Oracle Payables will not accept duplicate invoice numbers for the same
supplier.
6. Enter the required information (yellow fields)
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Entering Distributions
Oracle Payables
B Distribution
Distributions
Entering Distributions
The Prepayments accounting details are defaulted in Payable Options, so the accounting
Charge Account is automatically defaulted in the Distribution Window for invoice types
Prepayments.
Page 56 of 176
Apply the Prepayment to an Invoice
Oracle Payments
B Actions
In the Invoices Window, query for the Prepayment you want to match
(F11 Enter Prepayment Number - Ctrl + F11 Execute Query).
Click on Actions and select Apply/Unapply Prepayments.
Enter the amount to apply, select the Invoice you want to apply the Prepayment
to and tick Apply. Click on Apply.
Save your work. Check that the status has changed to Fully Applied.
Page 57 of 176
AP_009.00 Netting Payments

Overview
1. Inter company supplier invoices should be entered on an on-going basis in Payables.
The invoices should be validated, approved and accounted.
2. Invoices in foreign currency will be costed at system date Corporate rate.
3. The suppliers will be set up with a paygroup of Netting and a payment method of
Clearing.
4. A bank account Bank of America - Dublin with a multi currency payment document
Netting is set up.
5. Payment of the supplier invoices will be made out of the Netting account, but the real
payment to IFSC will be recorded in the BOA EUR BANK account manually using a GL
entry.
6. The payments out of the Netting account have to be made separately by currency and
will be converted at the corporate rate at the date of payment. A payment cannot be
back dated in Oracle.
7. A similar process will be followed in Accounts Receivable in order to track inter
company invoices due.
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AP Process
1. Run the report Cash Report Requirements in Payables to obtain a summary of the
payments due. The parameters of the report should be entered as follows
2. This report can be used to reconcile with supplier statements and once all invoices
have been entered and validated a final report can be run. A copy should be filed for
use when the payments will be made, and another copy sent to IFSC with the
documents that will be created in the following step.
3. The following screenshot is an extract from the report
4. Create preliminary payment batches out of the Netting bank account, for each
applicable currency in order to be able to produce remittance advices that should be
sent to inter company suppliers for their review, and together with a preliminary
payment register, to be sent to IFSC for them to calculate the settlements to be made.
5. The navigation is Payments >> Entry >> Payment Batches
6. Select the folder Netting and enter the required values.
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7. Create separate payment batches for each currency. N.B. These payment batches
must NOT be formatted or confirmed. Once the remittance advices have been
printed they must be cancelled.
8. The following screenshot is an example of values used in the creation of (confirmed)
batches used to pay EUR, CHF and USD invoices
9. IFSC will review the preliminary payment reports provided by the various business
units and will advise the final netting payments (and receipts) to be made by each
entity.
10. When the final monthly netting report is received new payment batches should be
created that will be formatted, confirmed and accounted, and posted to GL.
11. Once the payment batch is confirmed the status of the invoices included in the batch
will be updated to Paid.
12. The accounting entries created by the payment batch are
a. (1) a debit to the Inter Company supplier account
b. (2) and credit to the Netting Account
13. Here is a screenshot of the GL Journal for the payment
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AR Process
1. Just as the inter company supplier payments are made through the Netting account,
inter company customer receipts will be made through the same account.
2. See AR for detailed processes which will include (debit) entries to Netting Account
GL Process
1. Produce GL Journal to clear the Netting Bank against the real bank account. Since the
payment originates in the suppliers functional currencies a FX differences will arise
being the difference between the invoice values translated at the transaction rate and
the invoice values translated at the IFSC internal exchange rates.
Page 61 of 176
AP_010.00 Entering Recurring Invoices

Objectives
At the end of this section, you should be able to perform the following
Define special calendar names
Define recurring invoice templates
Enter recurring invoice information
Create recurring invoices
Review recurring invoices
Overview - Recurring Invoices

You can enter invoices for periodic business expenses for which you have not received
invoices (such as rent).
To enter recurring invoices:
Define a special calendar.
Define a recurring invoice template.
Create invoices based on the template.
With a recurring invoice template, you can:
Specify the intervals for which invoices will be created.
Create up to two special one-time invoice amounts of a non-standard amount, such as
deposit payment.
Define recurring invoices to increase or decrease by a fixed percentage from period to period.
Oracle Payables
N Setup Calendar Special Calendar
Special Calendar
Page 62 of 176
How to Define Special Calendar Names
1.
Use the Special Calendar window to define periods that Oracle Payables uses for
automatic withholding tax, recurring invoices and for the Key Indicators Report.
2.
In the Special Calendar window, select the type of calendar you want to define.
In this case, select Recurring Invoice.
3.
Enter a calendar name and description. Select the name from a list of values when
you assign a special calendar to a key indicator report, recurring invoice template,
or a withholding tax type tax name.
4.
Enter the number of periods per year. For example, if you use a 12 month period
calendar, enter 12.
5.
In the Period field, enter a period name.
6.
In the Year field, enter the calendar year in which a period occurs.
7.
In the Seq fields, enter numbers to indicate the order in which the period occurs.
The sequence numbers of a period should represent the sequence of the period in
a regular calendar. Therefore, May through December 1998 should be sequenced
5 through 12.
8.
Enter the start dates and the end dates for the period. Periods within a year cannot
overlap and can have no gaps between them.
For example, if your first period ends on 31-JAN-1998, the next period must start on
01-FEB-1998. In the System Name field, the system name for the period is
displayed.
9.
Save your work.
Page 63 of 176
Defining Recurring Invoice Templates

Oracle Payments
N Invoices Entry Recurring Invoices
Enter the supplier information

Calendar information. Select the Specials Calendar from the LOV.
If the period you want has not yet been defined, navigate to the Special Calendar Window
and define it. Save the new period, and Oracle Payables will add it to the list
of values in the Recurring Invoices Window.
In the Number of Periods field, enter the total number of invoices you want
to create over the life of the template.
In the First field, enter the first period for which you want to create an invoice. The period
must be an open or future period.
In the Number field of the Template Definition region, enter a unique template definition
number that helps identify the source of the recurring payment.
For example, if the recurring payment is for an auto lease, assign the license number as the
payment number. Oracle Payables appends the invoice date to the template definition
number to create a unique invoice number for each recurring invoice.
Define a distribution set for the invoices created for the recurring payment or match to a
purchase order shipment.
Unless you want all payments to be posted within one period, do not fill in the GL Date field.
Optionally, add or modify default values in the Recurring Invoice Template.
Navigate to the Amounts region to define the invoice amounts.
Page 64 of 176
Entering Recurring Invoice Amounts
Oracle Payables
N Invoices Entry Recurring Invoices
Recurring Invoices
How to Enter Recurring Invoice Amounts

If you know the total of the recurring invoices you will create, enter the control amount and
Oracle will calculate and enter the first amount.
If you know what the periodic recurring invoice amount will be, enter the amount of your first
invoice in the First Amount field. Oracle Payables will calculate and enter the amount in the
Control Total field.
If you want the invoices to increase or decrease by a set percentage from the period to
period, enter the percentage in the Change field and Oracle Payables will recalculate the
control amount.
Enter up to two special payment amounts for one-time payments or deposits. Specify the
periods in which you want to create them.
Oracle Payables calculates invoice amounts by reducing the control amount by the amount of
the special payment and divides the remaining control amount by the number of remaining
periods.
Save your work.
Page 65 of 176
Creating Recurring Invoice
Is payment
document in
possession?
No
Stop payment in
payment summary
actions window
Yes
Is payment
document
recorded?
No
Void unused
documents in
banks window
Yes
Void payments in
payments summary
actions window
Oracle Payables
N Invoices: Entry Recurring Invoices
B Create Invoices
Create Invoices
Determine how many invoices to create.

Enter the number of invoices and click Create Invoices
A period must be an open or future period for Oracle Payables to create an invoice.
Page 66 of 176
Optionally, create recurring invoices into an existing batch of similar invoices; for example,
group all recurring rent invoices into one batch and then add to the batch on a quarterly
basis.
Use the Create Invoices window to view summary information about the invoices created.
Oracle Payables appends the payment number with the period name in which an invoice is
created to create invoice numbers for recurring payments.
Use the Invoices Summary window to review invoices created by the Create Recurring
Payment form.
Hint: it is not necessary to create all invoices at once.
How to Define Recurring Invoices Templates
Enter the Supplier information
Calendar information:
Select the Special Calendar from the LOV. If the period you want has not yet been defined,
navigate to the Special Calendar Window and define it.
Save the new period, and Oracle Payables will add it to the list of values in the Recurring
Invoices Window.
In the Number of Periods field, enter the total number of invoices you want to create over the
life of the template.
Page 67 of 176
AP_011.00 Void Invoices and Payments

Objectives
Place stop payments.
Release stop payments.
Void payments
Overview - Stop and Void Payments
Page 68 of 176
Recording Stop Payments
Oracle Payables
B Actions ...1
Payment Actions
After you call your bank to initiate a stop payment on a payment document, you can record
the stop payment status in Payables.
You can then either void the payment to reverse the account and payment records, or you
can release the stop payment to reset the invoice status to negotiable.
You can review all current stop payments in the Stopped Payments Report and you can query
all Stop Initiated payments by selecting that status in the Find Payments window.
You cannot initiate a stop payment on a Quick Payment that has been formatted.
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Recording Stop Payments
Find the payment online. In the Payments window, select the payment and click Actions.
In the Payment Actions window, select Initiate Stop.
Click OK to have Oracle Payables update the payment status to Stop Initiated.
Save your work.
Use the Stop Payments Report to review all current stop payments.
Oracle Payables does not list any stop payments that were initiated but then released or
voided at a later time. Oracle Payables sorts the report by bank, bank account, payment
document and document number.
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Releasing Stop Payments
Oracle Payables
B Actions
Payment Actions
1. Find the payment online. In the Payments window, select the payment and click
Actions.
2. In the Payment Actions window, select Release Stop.
3. Click OK to have Oracle Payables release the stop on the payment and reset the
status
to Negotiable.
4. Save your work.
Page 71 of 176
Voiding Payments
How to Void Payments

When you void a payment, Oracle Payables automatically reverses the following:
The accounting and payment records. Your general ledger will then have the correct
information and the status of the paid invoices is then reset to Unpaid.
Any realized gains or losses on foreign currency invoices recorded as paid by the payment.
All related interest invoices when you void a past-due payment for the supplier site (if you
enable the Allow Interest Invoices option for a supplier site)
Because you cannot reverse a void payment, before recording it have the un-cashed payment
document you want to void in your possession, or have proof that the payment did not clear
the bank and that the bank was able to stop payment.
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Review the invoices paid by that payment before you void it to make sure that you are
voiding the correct payment. You can review these invoices in the Invoice Workbench.
Oracle Payables
B Actions
Payment Actions
Find the payment online; and from the Payments window, select the payment, and click
Actions.
In the Payment Actions window, select Void. Review and, optionally, change the void date and
the GL date you want Oracle Payables to use for the accounting distributions.
To change to Unpaid the status of the related invoices, select None for the Invoice action. The
invoices will be available for payment on a new payment document. Click OK to have Oracle
Payables void the payment document.
To apply a hold to the related invoices, select Hold for the invoice action, and select a Hold
Name in the Hold window. Click Hold, then click OK to have Oracle Payables void the payment
document, reset the status of the related invoices to Unpaid, and apply the hold you selected
to the related invoices.
To cancel all related invoices and reset their amounts to zero, select Cancel for the invoice
action. Click OK to have Oracle Payables void the payment document and cancel the related
invoices.
Save your work.
Page 73 of 176
Voiding Unused Payment Documents

Oracle Payables
N Setup Payment Banks
B Bank Accounts
B Payables Documents
Payment Documents
How to Void Unused Payment Documents

You can do a mass void of unused cheque stock in the Document Information region of the
Payment Documents window. Oracle Payables prevents you from voiding negotiable
payments using this window.
To query the bank, choose Bank Accounts and query the bank account in the Bank Accounts
window.
Click Payment Documents to navigate to the Payment Documents window.
Page 74 of 176
1.
In the Additional Information region, choose Void Unused Documents.
2.
Enter the range of documents you want to void and enter a void date. These
documents will no longer be available for use.
3.
Save your work.
Page 75 of 176
AP_012.00 Supplier Refunds

Entering Credit and Debit Memos
Oracle Payables
Invoices
How to Enter Debit and Credit Memos

Enter the invoice header information.
1.
Select Debit Memo or Credit Memo from the Type drop-down list.
2.
Enter the supplier or supplier number in the corresponding fields.
3.
Select the supplier site from the Site drop-down list.
4.
Enter the memo date, or accept the default (todays date) by using the [Tab] key to
move through the Invoice Date field.
5.
Enter the memo number by using the [Tab] key to move through the Invoice Number
field. NOTE: Oracle Payables does not accept duplicate numbers for the same
supplier.
6.
Click Distributions to enter distributions for the memo if necessary.
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Matching Credit and Debit Memos to Invoices
Oracle Payables
B Match
Match to Invoice
How to Match Credit and Debit Memos to Invoices
Enter the memo header information, including supplier name, number and the
description.
Select Debit Memo or Credit Memo from the Type drop-down list.
Enter a Credit Memo or Debit Memo type invoice.
Enter a negative invoice amount and all basic invoice information but do not manually
enter the distributions.
Select Invoice on the drop down list and click Match.
In the Find Invoices to Match Window, query the invoices you want to match and click
Find. If the credit or debit memo pertains to an invoice matched to a certain purchase
order, query by purchase order number to see all invoices matched to that purchase
order. Oracle Payables navigates to the Match to Invoice Window.
Optionally, click Invoice Overview to review more information about an invoice.
Create invoice distributions by matching to one or more invoices. If you are matching
to a non-purchase-order-matched (basic) invoice, select the invoice and enter a credit
amount.
Click Match to create invoice distributions for the credit or debit memo based on the
matches you made.
Enter the exact amount that is on the credit/debit memo.
If there are multiple distributions, click Distribute to select the distribution accounts.
Page 77 of 176
Oracle Payables
N Invoices: Entry Invoice
N View Find
B Invoices
B Actions ...1
Invoice Actions
How to Enter Refunds (Reimbursements)

If the supplier has issued a refund payment, it can be applied against the appropriate Credit
or Debit memo.
1.
Select Debit Memo or Credit Memo
2.
Select Action Button and select Pay in Full.
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3.
Select the Bank Account(s) where the refund check should be deposited
and enter the refund details.
4.
Page 79 of 176
Save your work.
Recording Price Corrections
Oracle Payables
N Invoices
Entry Invoice
B Match
Match to PO
Price Corrections Entry

Use of a price correction to record and update the invoiced unit price of previously matched
purchase order shipments or distributions without adjusting the quantity billed in order to
track price variances. Record a price decrease by entering a credit or debit memo invoice
and then selecting the Price Correction check box when you perform matching.
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Record a price increase by entering a Standard or PO Default invoice type and then selecting
the Price Correction check box when you perform matching.
To record a price change for a purchase order shipment, select Price Correction, enter the unit
price for the incremental amount of the price correction, and enter information into either
Quantity Invoiced or the Match Amount field for each shipment you want to match.
Page 81 of 176
AP_013.00 Applying Holds

Objectives
Apply holds to a supplier site invoices
Apply holds to selected invoices
Apply holds to schedule payments
Release holds
Validate invoices
Cancel Invoices
Hold Types
Review the hold types that Oracle Payables automatically
places during approval
Hold Types
Acct Hold Reason
Page 82 of 176
Predefined
User
Definable
Manually
Releasable
No
Funds Hold Reason
Mixed
Insufficient Information
No
Invoice Hold Reason
Yes
Matching Hold Reason
Mixed
Period Hold Type
No
PO Req Hold Reason
No
Variance Hold Reason
Mixed
Overview - Applying Holds

You can prevent payment and, optionally, prevent posting of an invoice by manually applying
one or more holds to it. Oracle Payables provides some generic invoice holds for you and you
define you own holds based on your invoice approval needs. You can also prevent payment
of supplier invoice by placing a hold on the supplier or the supplier site instead of on each
individual invoice.
There are three types of holds you can use to prevent payment of an
invoice:
1.
Invoice hold: you can manually apply one or more Invoice Hold Reason holds to an
invoice using the Holds window of the Invoice Workbench.
2.
Scheduled Payment Hold: You can hold payment of part of an invoice by placing one
or more of the scheduled payment on hold in the Schedules Payments window of the
Invoice Workbench.
3.
Supplier Hold: In the Supplier Sites window, you can enable the Hold All Payments,
Hold Future Invoices, or Hold Unmatched Invoices options. You also have the option
of specifying an invoice amount limit for a supplier site
Applying Holds to Supplier Site Invoices
Oracle Payables
N Suppliers Entry View Find
B Sites
Supplier Sites
Page 83 of 176
How to Apply Holds to Supplier Site Invoices

You can prevent payment of multiple supplier invoices by applying a hold to the supplier site
instead of on each individual invoice. The options that you can enable are as follows:
1.
Select the Hold All Payments check box to prevent Oracle Payables from paying any
invoices for a supplier site.
2.
Enter an invoice amount limit to have Oracle Payables apply an amount hold to an
invoice of a supplier site if the invoice exceeds the amount limit.
3.
Select the Hold Unmatched Invoices check box to have Oracle Payables apply a
matching required hold on all supplier site invoices that have not been matched to
a purchase order.
4.
Select the Hold Invalidated Invoices check box to have Oracle Payables apply a
supplier hold on all future invoices entered for a supplier site.
Applying Holds to Selected Invoices
Oracle Payables
N Invoices Entry Invoice batches
B Invoices
Holds Tab
Invoice Holds
How to Apply Holds to Selected Invoices

1.
Find the invoice by using the Invoice window.
Page 84 of 176
2.
Apply a hold by selecting a hold name.
You can select from all Invoice approvals defined with the type Invoice Hold Reason.
You can apply as many holds to an invoice as your require.
Oracle Payables prevents manual entry of those hold names that are automatically
placed during approval.
4.
Save your work.
Applying Holds to Scheduled Payments
Oracle Payables
N Invoices Entry Invoice batches
B Invoices
Scheduled Payments Tab
Scheduled Payments
Scheduled Payments
How
Apply Holds to Scheduled Payments
1.
Find the invoice by using the Invoices window and click the Scheduled Payment
tab.
2.
Select the Hold check box to place a hold on a scheduled payment.
3.
Place a hold on a scheduled payment to prevent payment for only a portion of an

invoice (create multiple scheduled payments if necessary).
4.
Payment schedule holds prevent payment of only that portion of the invoice
Page 85 of 176
to
Releasing Holds: Overview
Review the predefined release types that Oracle Payables provides.

Approval
Release Types
Predefined
User
Definable
Acct Release Reason

Funds Release Reason
Sufficient Information
Invoice Release Reason
Matching Release Reason
Period Release Type
Variance Release Reason
Hold Quick Release Reason
Invoice Quick Release Reason
Release holds from invoices to resume payment and posting of the invoices.
You can view the holds on an invoice in either the Invoice Overview or the Holds window of
the Invoice Workbench. You can see the number of holds on an invoice in the Display Only
region of the Invoices Summary window.
Identify invoices on hold with the Invoice On Hold report and the Matching Hold Detail report.
These reports aid you in managing holds.
Page 86 of 176
Manually Releasing Holds: Overview
Review the hold types that are manually releasable.

Hold Types
Predefined
User
Definable
Manually
Releasable
Acct Hold Reason
No
Funds Hold Reason
Mixed
Insufficient Information
No
Invoice Hold Reason
Yes
Matching Hold Reason
Mixed
Period Hold Type
No
PO Req Hold Reason
No
Variance Hold Reason
Mixed
Oracle Payables applies some holds that you cannot release. You can use the Invoice Holds
window to view invoices with these holds but you cannot manually release these holds. You
must correct the exception that caused Approval to place the hold on the invoice, and then
resubmit Approval to release the holds. You can correct exceptions by updating the invoice
or the purchase order or by changing your invoice tolerances.
There are three types of holds you can manually release:
Supplier Site Hold
Invoice Hold (with the exception of those created by System)
Scheduled Payment Hold
If you release a manually releasable hold that Oracle Payables applied during approval, the
next time you submit Approval Oracle Payables will not reapply the same hold.
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AP_014.00 Supplier Queries

Objectives
Find invoices
Find invoice distributions
Calculate supplier balances
Reconciliate supplier balances
Overview - Invoice Inquiry
Batch invoices
Enter invoice
Match to PO
Approve invoice
View invoice
Receive invoices
in the mail
Post invoice
Pay invoice
File invoice
Page 88 of 176
You can find invoices to respond to supplier inquiries including questions about invoice
payment status, invoice payment date, reasons an invoice has not been paid and total
balance due for a supplier or supplier site.
You can also find invoices to make adjustments to them or to perform actions on them such
as approval or cancellation.
You can find invoices in the Invoice Workbench either by:
- using the Find Invoices window
- by entering query criteria directly into the Invoices Summary
or the Invoices Detailed windows.
In the Find Invoices window, you can enter a greater variety of criteria including invoice
status and ranges for invoice amounts, invoice dates and voucher number.
You then click Find to navigate to the Invoice Summary window, where Payables displays all
invoices that match your find criteria.
Finding Invoices
Oracle Payables
N Invoices Inquiry Invoices
B Find
Find Invoices
How to Find Invoices Using the Find Invoices Window
Page 89 of 176
1.
Enter multiple search criteria by entering information in one or more fields.
2.
Click Find. The Invoices window displays all invoices that fit your criteria.
Finding Invoices
To find a single, specific invoice, enter the invoice number into the appropriate field
and select the Find button.
To find multiple invoices, or to check status of all unpaid invoices for a specific
supplier, enter the Supplier name into the appropriate field and select the Find
button.
NOTE: If you are uncertain as to the complete Supplier name, then use the percentage signs
(%) as wild cards when searching. (example: %BEN%)
Tips for improving your search
Do not enter the Purchase Order number to search because it will limit your search to ONLY
invoices that have been matched to the PO.
Searching by the PO number may cause you to miss unpaid invoices.
Always use the percentage signs (%) as wild cards when searching by using an invoice
number (example: %1234%).
Use the Dates fields if necessary to narrow to a specific time period.
Use the Invoice Status>>Paid/Unpaid field to find only paid or unpaid invoices.
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Reviewing High-Level Invoice Information
N Invoices Inquiry Invoice Overview

B Find
Invoice Overview
How
High-Level Invoice Information
to Review
1.
Use the Invoice Overview window to review information quickly when

a supplier calls you to inquire about the status of an invoice.
2.
This window is a summary of the following information:
3.
Invoice information
Active holds
Scheduled payments
Actual payments
Because this is a display-only window, navigate to the Invoices window to adjust,

validate or see more information about the invoice.
Page 91 of 176
Calculating Supplier Balances
Oracle Payables
N Invoices Inquiry Invoices
B Calculate Balance Owed
Calculate Balance Owed
1.
Use the Calculate Balance Owed window to see how much you owe a supplier and
how many unpaid invoices exist in the system for the supplier.
Oracle Payables calculates the balance based on the combination of criteria you
enter in the Find Invoices window.
2.
Enter a default exchange rate for Oracle Payables to use to convert (into your
functional currency) the foreign currency invoices that do not yet have an exchange
rate.
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3.
Click Invoices to have all supporting invoices displayed in the Invoice Summary
window
Page 93 of 176
How to Calculate Intercompany Supplier Balances

1.
We can calculate balances in Foreign Currency as well. To do that,

follow the steps above to calculate balance owed, just entering the currency we want
to check the balance in the currency field.
2. We can check the Invoices detail in the same manner as explained above, or we can
run an Aging report in Suppliers currency to support the calculated balance and
perform the month-end reconciliation. The report is named Stryker: AP Invoice Aging
Report - Supplier Currency.
Page 94 of 176
AP_015.00 Posting Accounts Payable to General Ledger

Overview
Reconciliation of the AP module internally is necessary to ensure that account balances are
sound. It also assists in the process of reconciling the AP post to GL. Internal reconciliation
involves reconciling supplier accounts, transactions, invoices and account balances.
The frequency of running this process is a local decision, but it will be performed at least
every monthly closing. It will be a local decision as well to follow the process through all tasks
or only execute those needed to keep the systems integrity.
The AP posting and invoice validation is done automatically every business day at night.
Stryker support would notify users of any errors during the posting or validation.
Internal reconciliation of AP involves the following steps:
1. Validating Invoices
2. Submitting the Invoice Approval Workflow
3. Generating the Accounting Entries and transfer to GL
Validating Invoices
Batch invoices
Enter invoice
Match to PO
Approve Invoice
View Invoice
Receive invoices
in the mail
Post invoice
Pay invoice
File invoice
Before you can pay or post an invoice (including prepayments), you must submit approval for
the invoice in one of two ways:
Online by using the Actions window of the Invoice Workbench
Online by using the Validate button in the Invoice Batches Summary
Approval validates the matching, tax, period status, exchange rates and distribution
information for invoices you enter and automatically applies holds to exception
invoices.
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Validating Invoices Online
Oracle Payables
M View Find
B Actions ... 1
Invoice Actions
How to Validate Invoices Online

Submit online approval for individual invoices when an invoice must be validated and paid
immediately.
Enable the Payables option to allow online approval.
In the Invoices window, find the invoices for which you want to submit approval.
Select the invoices.
Click Actions ...1
Select Validate.
If you are validating a credit or debit memo, select Validate Related Invoices to
submit online approval for invoices associated with the credit or debit memo.
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Running the Invoice Approval Workflow

To submit the Invoice Approval Workflow:
Oracle Payables
N View Requests Submit a New Request Single Request
Select the Invoice Approval Workflow program
Enter selection criteria or simply accept the default to submit all invoices
through the workflow approval program
Review the results of the completed approval workflow program. If invoices were submitted
through the approval processes, they will be summarized on the report produced from the
approval program. An example of the report is as follows:
Page 97 of 176
Generating Accounting Entries for Invoices and Payments

Section Objectives
Create and post accounting entries for a selected invoice, payment, invoice batch or
payment batch
Accounting for AX Countries

When you enter transactions with the Global Accounting Engine, accounting is created when
you run the Posting Manager. These subledger entries are generated and stored separately
within the Global Accounting Engine. You can view these entries in the View Transactions
window. You must, however, still transfer and post these entries to General Ledger
Instead of running the standard GL interface program, AX countries will run the AX GL Post
Transactions program. To submit the AX GL post transactions program:
Countries using AX need to execute accounting as follows:
1. Log into the appropriate AX responsibility
2. Navigate to the Post Transactions menu option
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3. Navigate to the Post Transactions menu option which will display the following screen
To generate accounting entries in Draft mode, check the Draft Mode check box in the Submit
Posting Manager window when you submit a posting run.
To generate a revised accounting entry, you must run the Posting Manager
again, either in Draft or Permanent mode. Changes that you make to
subledger documents are not reflected in draft accounting entries until you
run the Posting Manager again.
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To change the status of your accounting entries from draft to permanent, run
the Posting Manager in Permanent mode. To run the Posting Manager in
Permanent mode, do not check the Draft Mode check box when you
submit a posting run.
Any external changes that affect the base subledger documents, such as a
change in the currency exchange rate, can affect your accounting entries. To
avoid such unexpected changes in your accounting, you should always run
the Posting Manager in Permanent mode immediately after you verify the
accuracy of your draft accounting entries.
Note: Once you change the status of an accounting entry to permanent, you
cannot change the accounting entry's status back to draft.
To post subledger entries to General Ledger:
1. Navigate to the Submit Posting Manager window.
2. In the Resubmission Options region, enter an interval if you want to automatically
submit your posting. Enter a number in the Interval field and the unit of measure
(minutes, hours, days, months) in the Time field.
3.
4. Check the Translate Events check box to translate your events. Translating events
generates accounting entries that are available for your Global Accounting Engine
entry reports.
5. Navigate to the Translation Options region.
6. If you want the Global Accounting Engine to translate your events into draft
accounting entries, check the Draft Mode check box.
7. In the Maximum Processing Date field, enter a date to restrict the entries that are
generated. If this field is blank, all valid entries are processed.
8. Check the Transfer to GL check box if you want to transfer your translated events from
your subledger to General Ledger. To see the entries in the General Ledger journals,
you must run the Journal Import program.
9. Choose Detail as the Line Type
10. Check the Journal Import check box if you want to import your transferred accounting
entries from the GL_INTERFACE table into General Ledger.
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11. Check the Post Journals check box if you want to post the imported journal entries. This
function is the same as the Journal Post function in General Ledger.
12. Note: You can only check this check box if the Journal Import check box is checked.
13. Press the Submit button to start the posting process.
Page 101 of 176
Reconciliation of Journal Import
To make sure the SL and GL matches, all single entries for the AR SL has to
be reconciled after the GL import. Therefore obtain the Journal Import
Execution Report, which is generated when you run the General Ledger
Interface.
Compare this report with the Account Analysis (180 Char) and ensure a
match.
To reconcile the Journal Import follow the steps below in the GL module:
1.
Reports > Request > Standard > Open.
2.
Select Report Account Analysis - (180 Char) from the LOV.
3.
Click in the Parameters field to update report settings.
4.
Select Parameters:
Type Select a type from LoV (Entry, Line or Source Item).

Currency Select a Currency from LoV.
Balance Type Select a Balance Type from LoV.
Page 102 of 176
Budget or Encumbrance Name Select a Budget Name from LoV

(Actual).
Staring Period Enter a Starting Period
Ending Period Enter an Ending Period
Flexfield From and To Choose a range of Accounts
Order by Select an Order By from LoV (Account or Balancing
segment, Source).
5.
Click the OK button.
6.
Click the Submit button.
7.
Go to View > Requests to check the status of the report and view
the output.
To query and view AX transaction information:

1. Navigate to the View Transactions window.
2. The find transaction screen is displayed as follows.
3. Enter information in any field, such as the sequence name in the Sequence field or the
accounting dates for the transaction in the Date field, to query transaction
information.
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4. You may optionally use the Draft pulldown list to indicate if you want to view both draft
and permanent accounting entries.
Select Yes if you want to view both draft and permanent accounting entries, or No if
you want to view only permanent accounting entries
5.
Once you have made your selections, the detailed transactions are displayed
6. To view journal details select a transaction and press the View Journal Details radio
button:
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7. Once view journal details is requested, the journal entry will be displayed for review
8. To Drilldown to the subledger transaction, select the transaction from the view
transactions screen and press the View Subledger Details radio button
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9. Once selected, the system will display the source subledger transaction
Page 106 of 176
AP_016.00 Mass Additions

This process ensures that capital invoice distribution lines are transferred from Accounts
Payable to the Fixed Assets module.
This process includes the following two steps:
Run the Mass Additions creation process to transfer fixed asset additions sourced from
payables to fixed assets
Run the Mass Additions Creation Report to review the results of the mass additions creation
process
To run the Mass Additions Creation Process

Navigate to submit request (N View Requests Submit a new request
Select the Mass Additions Create Program and the following parameters will be requested
1. Enter the GL cutoff date and the depreciation book.

2. Submit the request
To run the Mass Additions Creation Report

Navigate to submit request (N View Requests Submit a new request
Select the Mass Additions Creation Report and the following parameters will be requested
Page 107 of 176
1. Select the fixed assets book for the report and press OK
2. Submit the report
3. If assets lines were created and sent to Fixed Assets for import, they will be
reported as follows:
Page 108 of 176
AP_017.00 Month-End Audit and Close

Objectives
Close the period in Oracle Payables
Transfer accounting detail to General Ledger
Reconcile Accounts Payable activity for the period
Purge records
Overview - AP Close Cycle
AP Close Cycle: Overview
Review and
resolve AP
issues
Reconcile AP
activity for
the period
Page 109 of 176
Transfer to
Oracle
General Ledger
Close the
period in AP
Review transfer
results, and resolve
posting issues
Post journal Move unresolved

entries to GL issues to the next
period
Oracle Payables prevents you from closing an accounting period until you post all
transactions with an accounting date in that period.
If there are un-posted invoices or payments that you want to move forward into the next
accounting period, you can submit the Unaccounted Transactions Report program to move
them forward.
You should close a period when no one is entering any invoices or payments. This way you
avoid the possibility of someone entering (without saving) a transaction, while you are
closing the period.
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Complete all AP and PO transactions

1. AP:
1.1. Complete outstanding manual invoices and credit notes
1.2. Import all EDI invoices and correct all interface errors
1.3. Process outstanding Notilus expenses for the period
2. PO:
2.1. Make sure that all receipts are properly processed
2.1.1. To be verified manually with the Warehouse Manager
2.1.2. Ensure all receipts are entered against drop ship orders
2.1.3. Import all PO journals into GL
2.2. PO Accrual Maintenance
2.2.1. Verify the Accrual Reconciliation Report, the balance type PO no match should
be minimized
2.2.2. Write-off accrual transactions that should not appear on the report and enter
the corresponding GL journals.
3. AP:
3.1. Run Invoice validation and make sure that no errors are reported. All invoices have
to be validated.
3.2. Review the Invoice on Hold Report. Concentrate on the Total of distributions doesnt
equal to the header total hold type (Ecart ventilations, Compte imput. Incorrect)
3.3. Enter any outstanding payments
3.4. Confirm all outstanding payments and payment batches. Find all payment batches
that have status Built or Formatted and either confirm them or cancel.
3.5. Run Posting manager with default parameters and verify the Untranslated events
report and correct any errors.
3.6. Run the Mass Additions report to populate the tables for Fixed Assets
3.7. Exchange Rate Update (GL) should be done by the EMEA team by now. The Period
Month End rate needs to be in the system.
Reconcile AP internally
1. Reconcile supplier balances
1.1. Reconcile AP trial balances for (202001 3 rd party, 202104 Employees) with Stryker:
AP Invoice Aging Report
1.2. Reconcile in detail AP Trial Balance with Stryker: AP Invoice Aging Report for the
intercompany suppliers. The parameters should be set as follows and the output
redirected to Excel.
Page 111 of 176
2. Verify that Cash in Transit accounts were reconciled (done in CM)

2.1. Automatic Cash Reconciliation and manual Bank Statement Reconciliation
2.2. Run Cash in Transit Report (bank account value = bank statement cash in transit)
3. Perform Expenses accounts analysis
3.1. Are all expense accounts booked with a Cost Centre reference?
3.2. Are there any expense account with a credit balance?
3.3. Review the following accounts as the major expense areas. A useful report is Supplier
Balance by Accounting Flexfield (reports on GL journals):
3.3.1.1. Payroll/ Commission
3.3.1.2. Consultant Costs
3.3.1.3. Freight (incl. Accrual Account)
3.3.1.4. Rent
3.3.1.5. Car Leasing/ Fuel
3.3.1.6. Travel and Flights
3.3.1.7. Depreciation
3.3.1.8. Demo Charges/ Instrument Charges
3.3.1.9. Meeting Costs
Page 112 of 176
Reconcile AP-PO accrual with GL (GRNI)

1. Rebuild accrual builds temporary table with accrual details
1.1. Run Accrual Reconciliation Rebuild no report
Full AP Classification: Yes
Print to: LANDWIDE240 (noprint doesnt work)
2. Run accrual report (Purchasing manager) provides detail on accrued
transactions
2.1. Run Accrual Reconciliation Report
Sort by: Vendor
Include all transactions: No
Include written off transactions: No
Transaction Amount Tolerance: ,05 (will exclude FX rounding subtotals)
Aging number of days: Empty
Print to: LANDWIDE240 (noprint doesnt work)
2.2. Note the total:
Report Summary By Source and Accrual Transaction
Source
------------------------Purchasing
Purchasing
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Write-Off
Excluded Txn
Accrual Transaction
---------------------------------------Correct
Receive
A/P No PO
A/P NO Match
A/P PO Match
A/P Item Match
A/P Line Match
Total :
Report Total
Total
Total
Total
------------------- ------------------ ------------------- ------------------1,425.53
0.00
1,053.12
2,478.65
-1,139,934.65
0.00
-1,026,784.50
-2,166,719.15
14,335.12
0.00
0.00
14,335.12
106,437.28
0.00
0.00
106,437.28
407.40
0.00
0.00
407.40
524,128.73
0.00
0.00
524,128.73
889,535.24
0.00
1,025,731.38
1,915,266.62
------------------- ------------------- ------------------- ------------------396,334.65
0.00
0.00
396,334.65
=================== =================== =================== ===================
In the example above the total for AP is: 2 560 535.15 (GIT)
In the example above the total for Purchasing is: -2 166 719.15 (GRNI)
The comlumn Report Total shows all transactions that were not yet matched.
Review the output to validate the Items selected to accrue and exclude
those you do not want to accrue using the Accrual Write-off functionality
from the Payables Manager responsibility, menu Invoices -> Accrual
Write-Off.
1/ Find the transactions to write-off.
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2/ Select the lines you want to write-off and save your work.
3/ Use the Write-off report to manually enter GL journals representing the

items that were written-off.
3. If the balance is matching to the GL then you can stop here. The steps below
explain how to anlyse any differences in the balance. Pay specific attention to
any manual GL entries.
4. Run Account Analysis - Subledger Detail (180 char) shows all movements on
account in the period
4.1. Account From: 10267.0000.000000.282010.00000.00000.000000
Account To: 10267.9999.999999.282010.99999.99999.999999
Source: Purchasing
Order By: Vendor
4.2. Note the period activity for account
10267.2021.000001.282010.00000.00000.000000: Cr 1 994 707,18 and compare
with the figure from step 2.2. The PTD balances should match. The YTD balances will
be probably offset by manual journals adjustments or by write-offs.
5. Run Account Analysis - Subledger Detail (180 char) for AP
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5.1. We are using two accrual accounts. One for inventory purchase (282010) and one for
non-inventory (202002).
5.2. Use the following parameters to reconcile inventory accrual (example)
Account From: 10267.0000.000000.282010.00000.00000.000000
Account To: 10267.9999.999999.282010.99999.99999.999999
Source: AX Payables
5.3. Note the period activity for account
10267.2021.000001.282010.00000.00000.000000 and compare with the figure from
step 2.2. Accruals are not be booked using the IC segment value.
6. Run Account Analysis - Subledger Detail (180 char) for Manual Journals
6.1. Account From: 10267.0000.000000.282010.00000.00000.000000
Account To: 10267.9999.999999.282010.99999.99999.999999
Source: Manual
Order By: Vendor
6.2. The entries against this account should be strictly controlled as they will confuse the
account balance with the accrual report
7. Run Uninvoiced Receipts report for Inventory (GRNI)
7.1. Accrued Receipts: Yes
Include Online Accruals: Yes
Categories: INVENTORY
Sort By: vendor
7.2. This report can help to explain the difference between the debit and credit side of the
accrual account in the period.
8. Run Invoice on Hold Report to verify the GIT balance
8.1. Hold name: Max Qty Rec
Order By: Supplier Name
On Hold by Period option: Yes
Reconcile AP VAT accounts with GL

The reconciliation is based on the assumption that all the tax payment of the previous month
from the period being monitored have been processed. Therefore the ending balance in GL of
the period
should equal to the total VAT amount payable for the same period.
1. Run Financial tax register (Under AR responsibility from the menu Reports ->
Tax)
1.1. Choose Product:All to get both AP and AR tax codes
1.2. Select the GL period and export to CSV (so it can be imported into Excel)
1.3. Enable AutoFilter on Tax Code field to display non-blank values and get total tax
amount
2. Run 'Trial Balance - Summary 1' for last month period and extract VAT accounts
2.1. For example French AR tax codes and accounts:
EU Sale
Export Sale (Non-EU)
Zero
Standard - Input
Standard
Reduced
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10267.2021.000001.254003.00000.00000.000000 (Non Taxable)

10267.2021.000001.254003.00000.00000.000000 (Non Taxable)
10267.2021.000001.254003.00000.00000.000000 (Taxable 0%)
10267.2021.000001.254003.00000.00000.000000 (Taxable 19.6%)
10267.2021.000001.254010.00000.00000.000000 (Taxable 19.6%)
10267.2021.000001.254011.00000.00000.000000 (Taxable 5.5%)
Super Reduced
- 10267.2021.000001.254012.00000.00000.000000 (Taxable 2.1%)
2.2. For example French AP tax codes and accounts:

TVA Ded IC Norm
TVA Ded IC Red
TVA Ded Immo
TVA Ded Mixte
TVA Ded Normal
TVA Ded Reduit
TVA Ded Sup-Red
TVA Etrangers
TVA Hors-EU
TVA COL IC Norm
TVA COL IC Red
Reconciliation Report
10267.2021.000001.254035.00000.00000.000000 (EU)
10267.2021.000001.254036.00000.00000.000000 (EU)
10267.2021.000001.254023.00000.00000.000000 (French)
10267.2021.000001.254029.00000.00000.000000 (French)
10267.2021.000001.254020.00000.00000.000000 (French)
10267.2021.000001.254021.00000.00000.000000 (French)
10267.2021.000001.254022.00000.00000.000000 (French)
10267.2021.000001.254095.00000.00000.000000 (outside EU Deductible)
10267.2021.000001.254040.00000.00000.000000 (outside EU)
10267.2021.000001.254030.00000.00000.000000 (EU offset tax)
10267.2021.000001.254031.00000.00000.000000 (EU offset tax) Run VAT
2.3. Compare the results. If all the manual journals were properly entered the two reports
should balance. The easiest is to work in Excel to find any discrepancies.
Page 116 of 176
Controlling AP Accounting Periods (Closing the Period)

1. Close prior month period
1.1. AP (You can choose to Sweep any invoices that were not validated. The period cant
be closed if there is any outstanding payment batch or payment that is not either
closed or cancelled)
1.2. PO (make sure Inventory period is closed before closing PO)
2. Open next month period for AP and PO
Oracle Payables
N Accounting Control Payables Periods
Control Payables Periods
How to Close Accounting Periods

Oracle Payables allows invoice entry, payment entry and payment voiding in open accounting
periods. You can enter invoices in future accounting periods but you cannot post any invoices
in Future accounting periods until you change the status of the period to Open. You can open
and close accounts payable periods independently of your General Ledger periods.
To change the status of an accounting period, in the AP Accounting window, update the
period status to one of the following:
Never Opened: Payables does not allow invoice entry, payment entry or payment
voiding in a period that has never been opened.
Future: Oracle Payables allows invoice entry in a Future period. Approval places a
posting and payment hold on any invoice you enter in a Future period. Approval
releases the hold when you open the period and resubmit approval.
Open: Oracle Payables allows invoice entry, payment entry, payment voiding and
posting in an Open period.
Page 117 of 176
Closed: Oracle Payables does not allow any entry in a Closed period.
Permanently Closed: You cannot reopen a Permanently Closed period.
Recording Accounts Payable Activity for the Period

Use the following Oracle Payables report to reconcile your posted invoices and payments to
your Accounts Payable Trial Balance to ensure that your Trial Balance accurately reflects your
accounts payable liability:
Posted Invoice Register
Posted Payment Register
Accounts Payable Trial Balance (last period and current period)
To reconcile your Accounts Payable Trial Balance for a given period add the current periods
posted invoices (total invoice amount from the Posted Invoice Register) and subtract the
current periods posted payments (total cash plus discounts taken from the Posted Payments
Register) from the prior periods Account Payable Trial Balance. This amount should equal the
current periods Accounts Payable Trial Balance.
Reconcile IPV, PPV and FX gain/loss accounts with GL

1. Run the Purchase Price Variance Report together with Invoice Price Variance by Vendor
Report to reconcile the IPV and PPV account balance (130013) with GL
2. Run the with Invoice Price Variance by Vendor Report to reconcile the FX Gain/Loss
account balance (130014) with GL. The FX variance is calculated on the last column of
that report.
Page 118 of 176
AP_018.00 Month End Intercompany Accounts Reconciliation

Overview
This process has been created to ensure that all INTERCO accounts are properly reconciled
before the accounting period is closed. INTERCO statements will be reconciled in order to
accrue the corresponding liabilities and goods in transit raised through the intercompany
transactions.
Make sure all period GIT postings are reversed.
Make sure the FX Revaluation is reversed. The IC AP Liability Control Account (282001)
is reconciled after Conversion, do not book any reversal against the Control Account
but against 282011.
Process IC AP Invoices. Make sure everything in the SL is posted through to the GL.
Make sure SL and GL reconciles.
Receive Supplier Statements.
Reconcile AP Balances with the statements. Do Reconciliation only against the AP SL,
Do not include the PO Accrual Account. For FX Suppliers use Stryker Invoice Aging
Report in Supplier Currency report is Excel format and calculate Invoices not booked
with Excel V-lookup function.
If single Invoices are not booked correctly (Invoice Amount is wrong) correct Invoice
amount or verify EDI interface tables.
Book GIT. Reconcile GIT Account 138034 before postings (should have zero balance).
Book outstanding invoices in total by supplier with a GL journal against the Liability
Control Account (282001) incl. IC Segment Value and GIT Account 138034.
Confirm Supplier Balance to the suppliers.
Run Revaluation for FX Liabilities. The revaluation program automatically creates the
journal/ no manual journal entry (202001 for 3rd party/282001 for IC against 610090).
For reporting in HFM match PO Accrual (GRNI) Account balance of 282010 with GIT
account 138034 and report the total balance as GIT in Inventory.
After Month End reverse GIT, reverse revaluation and verify that the GIT account
balance is zero.
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AP_020.00 Supplier Setup

Objectives
Setup a Supplier
Setup a Supplier Site
Purge Suppliers
Merge Suppliers
Overview - Supplier Setup

Suppliers in Oracle can be setup at Suppliers Header level, and a Site level, providing
Suppliers with global and site-specific data.
One Supplier can support multiple Sites.
Setting up Suppliers requires filling out some mandatory fields (yellow fields).
The Address field will have a specific format adapted to the information entered in the
Country field.
Setting up Suppliers requires entering detailed information related to:
General Information
Suppliers Classification
Contacts
Accounting, Invoice Controls
Payment features
EDI data
Tax and Purchasing features.
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Entering a New Supplier
Accounts Payable
N Suppliers Entry
Provide data for the following fields:
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Page 122 of 176
Page 123 of 176
Entering a New Supplier Site

Accounts Payable
N Suppliers Entry
B Site
Enter Supplier Site Data
Provide data for the following fields:
Page 124 of 176
Page 125 of 176
Page 126 of 176
AP_021.00 Purging Suppliers
N Purge Purge
Purging Suppliers
1. Run the Purge Routine in order to purge suppliers.
2. Enter the:
Name
Category
or Last Activity Date
as fields to filter the Purging criteria.
3. Submit the request
Suppliers selected will be purged.
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AP_022.00 Merging Suppliers
N Suppliers Supplier Merge

B Merge
1. Select from Invoices LOV: All to transfer all records for the Suppliers selected.
2. Check the box PO to transfer open POs in Purchasing
3. Select Suppliers to Merge
4. Click on Merge
Page 128 of 176
AP_023.00 Bank Management & Maintenance

Oracle Payables
N Setup Payments Banks Find
B Bank Accounts
Bank Accounts
How to Define Supplier Bank Accounts

In the Bank Accounts window, enter information about the bank accounts for which your
supplier is the account holder and assign these accounts to the supplier or its sites.
Before proceeding with this function, please ensure you fully understand your companys
naming conventions for bank accounts.
1. In the Banks window, query an existing Bank or create a bank record.
2. Choose Bank Account. Oracle Payables displays the Bank Accounts window.
3. Enter the bank account name, number and currency.
4. In the Account Use field, choose Supplier.
5. In the Supplier Assignments region, enter the supplier and, optionally, the supplier site
that use the bank account to review electronic payments.
6. Select the Primary check box, if the bank account is the primary bank account for the
supplier. For each supplier and supplier site that has bank account assignments, you
must designate one bank account as the primary bank account per currency.
7. Repeat the above process to define additional bank accounts for your supplier.
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Note: the IBAN field is validated by Oracle, and sometimes the information provided by the
suppliers is not accurate; if you try to enter an invalid IBAN, the system shows an error
message of Invalid Bank Code.
In order to avoid this type of problems, it is recommended to use a validation IBAN tool by
loggin to the following URL or any other that provides validation of IBAN accounts.
"http://www.experianpayments.com/bank-wizard-demo/validation.html"
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Verifying Supplier Bank Assignments
Oracle Payables
N Suppliers Entry Find
B Sites
Supplier Sites
How to Verify Supplier Bank Assignments
1.
In the Bank Accounts region of the Suppliers or Supplier Sites window, verify that all
appropriate bank accounts are listed.
2.
For suppliers and supplier sites with multiple bank accounts, verify that one bank
account is designated as the primary bank account.
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Payables Reports
Account Ledger by Account/Accounting Flexfield Report
Use the Account Ledger by Account/Accounting Flexfield report to review all accounting lines
per account and period.
Two versions of this report exist. The first report is based only on the accounting segment
of a key; the second report is based on the full account.
The Account Ledger by Account/Accounting Flexfield report is sorted by account/accounting
flexfield, General Ledger date, and accounting sequence number and name within the range
of balancing segments that you request. The report provides totals for the range of balancing
segments, but not subtotals per balancing segment.
For manual and imported entries to General Ledger, the Account Ledger by
Account/Accounting Flexfield report shows the General Ledger accounting sequence number
assigned at the time of posting, instead of the General Ledger document sequence number.
The report displays the final accounting sequence number, however, if the Legal Sequencing
program has successfully completed for the reported period.
Use the Standard Request Submission windows to submit the Account Ledger by
Account/Accounting Flexfield report.
To submit the report select the Account Ledger by Account/Accounting Flexfield Report
The following are the report parameters
From/To Balance Segment Range
From/To Account or Accounting
Flexfield
Required
Required
From/To Accounting Period

From/To Date
Posting Status
Required
Optional
Required
Report Mode
Required
Summary
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Enter the company codes that you wish to report on

When running the Account Ledger by Account report,
enter the account range for the report, else enter a full
accounting flexfield range for the report
Enter the accounting period range for the report
Optionally enter a date range for the report
The posting status determines the type of accounting
entries included in the report. Enter one of these:
All - Reports on all journal lines.
Draft - Reports on draft accounting entries only.
Posted - Reports on AX entries imported and posted to
General Ledger, posted manual entries to General
Ledger, and posted journals imported from feeder
systems.
Unposted - Reports on unposted AX entries with a
minimum status of Translated, unposted manual
entries to General Ledger, and unposted journals
imported from feeder systems.
All without Draft - Reports on all journal lines minus
draft accounting entries.
You should transfer and post all accounting entries for
a given period before you print the final Account
Ledger by Account/Accounting Flexfield report.
Enter the report mode to use for the report:
Detail - Reports on AX accounting entry lines, journal
lines for manual entries to General Ledger, and
imported journals from feeder systems. The Account
Ledger by Account/Accounting Flexfield report
excludes information contained in the AX transfer
categories and reports instead on entries directly from
AX.
Reports on all summary journal lines entered and
imported into General Ledger.
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Supplier Balance By Account

Use the Supplier/Customer Balance by Account/Accounting Flexfield report to review
information about balances and period activities by account and supplier/customer for one or
more accounting periods. This report lets you justify your balances in General Ledger,
Payables, and Receivables.
You can run the Supplier/Customer Balance by Account/Accounting Flexfield report in both
Oracle Payables and Oracle Receivables. If you run the report in Oracle Payables, third party
refers to supplier. If you run the report in Oracle Receivables, third party refers to customer.
Monetary amounts are expressed in functional currency. The report is sorted by account (full
key flexfield if required), third parties (suppliers and customers), and site within the requested
range of balancing segments.
Use the Standard Request Submission windows from either the AX Payables or AX
Receivables responsibility to submit the Supplier/Customer Balance by Account/Accounting
Flexfield report.
To submit the report select the Supplier Balance by Account report
From/To Balance
Segment Range
From/To Accounting
Period
From/To Account
Required
Required
Required
From/To Supplier
Optional
Break by Site
Required

Optionally enter a range of suppliers or leave blank to
select all suppliers
Enter Yes if you want to run this report at site level. Enter
No if you want to run this report at supplier/customer level
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Page 135 of 176
Supplier Subledger By Account

Use the Supplier/Customer Subledger by Account/Accounting Flexfield report to review the
activity per control account in your subledger for a chosen period or periods. This report
reconciles to your balances in the Supplier/Customer Balance by Account/Accounting Flexfield
report.
You can run the Supplier/Customer Subledger by Account/Accounting Flexfield report in both
Oracle Payables and Oracle Receivables. If you run the report in Payables, third party refers to
supplier. If you run the report in Receivables, third party refers to customer.
Two versions of this report exist: The first report is based only on the accounting segment of a
key; the second report is based on the full account.
The report is sorted by account/accounting flexfield, supplier, site (if needed), GL date, as
well as sequence name and number within the range of requested balancing segments.
The report displays the final accounting sequence number, however, if the Legal Sequencing
program has successfully completed for the reported period.
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Use the Standard Request Submission windows from either the AX Payables or AX
Receivables responsibility to submit the Supplier/Customer Subledger by Account/Accounting
Flexfield report.
To submit the report, select the Supplier Subledger by Account report
From/To Balance Segment Range
From/To Accounting Period
From/To Account
Required
Required
Required
From/To Supplier
Optional
Posting Status
Required
Description Length
Break by Site
Page 137 of 176
Required

Optionally enter a range of suppliers or leave blank to
select all suppliers
The posting status determines the type of accounting
entries included in the report. Enter one of these:
All - Reports on all journal lines.
Draft - Reports on draft accounting entries only.
Posted - Reports on AX entries imported and posted to
General Ledger, posted manual entries to General Ledger,
and posted journals imported from feeder systems.
Unposted - Reports on unposted AX entries with a
minimum status of Translated, unposted manual entries to
General Ledger, and unposted journals imported from
feeder systems.
All without Draft - Reports on all journal lines minus draft
accounting entries.
If you choose Short, the description is truncated to fit in
the Description column on one line. Long enables the full
description of the accounting line to be printed. If the
description is wider than the Description column, the
description will wrap around to another line.
Enter Yes if you want to run this report at site level. Enter
No if you want to run this report at supplier/customer
level
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Accounts Payable Trial Balance

Use the Accounts Payable Trial Balance Report to verify that total accounts payable liabilities
in Payables equal those in the general ledger. To reconcile these balances you can compare
the cumulative total liability provided by this report with the total liability provided by your
general ledger.
The Trial Balance Report lists and subtotals by supplier and liability account all unpaid and
partially paid invoices that Payables has transferred to the general ledger. These invoices
represent your organization's outstanding accounts payable liability. Therefore, to obtain the
most up-to-date trial balance, you should transfer your invoice and payment activity to the
general ledger before submitting this report. See: Payables Transfer to General Ledger
Since this report presents your outstanding accounts payable liability information, it is only
valid for an accrual set of books.
If you use future dated payments, the Relieve Future Dated Payment Liability Payables option
determines when this report considers invoice liability relieved by a future dated payment. If
the option is set to When Payment is Issued, then the invoice amounts paid by future dated
payments do not appear in this report. If the option is set to When Payment Matures, then the
invoice amounts continue to appear in this report until the payment status is updated to
Negotiable.
You can use this report to review all negative supplier balances. To do this, choose No for the
Summarize Report parameter, and Yes for the Negative Balances Only parameter.
To submit the report select the Accounts Payable Trial Balance Report
Reporting Level
Required
Enter the reporting level for the report. Choose Set of

Books, Legal Entity, or Operating Unit. The default will
be operating unit
Reporting Context
Required
If you entered Set of Books for the Reporting Level, the

default is the set of books associated with your
responsibility. If you entered Legal Entity for the
Reporting Level, select a legal entity from the list of
values. The profile option MO: Top Reporting Level
determines which legal entities appear in the list of
values. If this profile option is set to Set of Books, you
can choose any legal entity that posts to your set of
books. If the profile option is set to Legal Entity, you
can choose only the legal entity associated with the
operating unit assigned to your responsibility.
If you entered Operating Unit for the Reporting Level
parameter, select an operating unit from the list of
values. The profile option MO: Top Reporting Level
determines which operating units appear in the list of
values. If the profile option is set to Set of Books, you
can choose any operating unit that posts to your set of
books. If the profile option is set to Legal Entity, you
can choose any operating unit within the legal entity
associated with the operating unit assigned to your
responsibility. If the profile is set to Operating Unit, you
can select only the operating unit assigned to your
responsibility.
Set of Books Currency
Required
Currency you want to use for the report output. If

Multiple Reporting Currencies (MRC) functionality is
enabled, and if you are using your primary
responsibility, then you can submit the report for any
reporting currency as well as your primary currency.
The list of values for this parameter varies depending
on the Reporting Level and Reporting Context
parameter values. If your Reporting Level is Set of
Books, you can display the report only in your set of
books currency. If the Reporting Level is Legal Entity or
Operating Unit, the available values for this parameter
are the reporting currencies of the set of books
associated with the legal entity or operating unit
selected in the Reporting Context parameter.
As of Date
Required
Payables lists all unpaid or partially paid invoices with
Page 139 of 176
Supplier Name
Optional
Liability Account
Optional
Summarize Report?
Required
Negative Balances Only?
Required
Exclude Invoices Prior To
Optional
Page 140 of 176
accounting dates on or before the As of Date you enter

you want to run the report for a particular supplier,
enter the supplier.
If you want to run the report for a particular liability
account, enter the account
Choose No to run the report in detail. Choose Yes to
summarize report output by liability account
Choose Yes to include only negative supplier balances
on the report. Choose No to include all supplier
balances.
Exclude Invoices prior to the specified date
Page 141 of 176
Cash Requirements Report

Use the Cash Requirement Report to forecast your immediate cash needs for invoice
payments. You can submit this report before every payment batch to determine your cash
requirements for the batch. You can also submit this report for the next two or three payment
batches to forecast your cash requirements for the future and improve your cash
management.
You can submit this report for a single currency or for all currencies. The report is ordered by
currency and lists cumulative invoice totals in the invoice currency. The report provides in
your functional currency a sum of all invoices of each currency, and a sum of all invoices on
the report. The report alerts you if any invoices in the currency are missing exchange rates.
This report lists unpaid or partially paid invoices that match parameters you enter. The report
does not include cancelled or fully paid invoices.
If you submit the Cash Requirement Report with No for the Summary Option parameter, the
report lists all unpaid or partially paid invoices for a currency, by payment date and supplier
name, starting with those invoices with the earliest due or discount date. Payables subtotals
the amount due for each supplier and then for each payment date.
If you submit the Cash Requirement Report with Yes for the Summary Option parameter, the
report lists the cash requirements by supplier for each currency and each payment date
without displaying each invoice.
Note that this report may include invoices that you plan to pay with future dated payments. If
the payment date you specify is before the expected maturity date, you will not require
immediate cash to pay those invoices. You can submit the Future Payment Maturity Date
Report to help plan your cash needs for future dated payments.
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To submit the report select the Cash Requirements Report

Pay only when due
Required
Pay through Date
Required
Payment Date
Required
Enter the payment date that you want Payables to use

for this report. If you choose No for the Pay Only When
Due report parameter, and the discount falls on or
before the payment date, Payables reports the
discounted amount, rather than the full invoice
amount.
Include Unvalidated Invoices
Required
Pay Group
Optional
Summary Option
Required
Enter Yes to include all unpaid invoices in the report,

regardless of their hold status. Enter No to exclude
invoices on hold
Enter the Pay Group for which you want to run the
report or leave the field blank to submit the report for
all Pay Groups
Enter Yes to submit the Cash Requirement Report in
summary. The summary Cash Requirement Report
displays the payment amount due to the suppliers
included in the report, but does not display individual
invoice information. Enter No to submit the Cash
Requirement Report in detail.
Payment Method
Optional
Payables includes invoices with the payment method

you enter. Leave the field blank to submit the report
for all payment methods.
Currency
Optional
Enter the currency for the invoices you want to include

in the report or leave the field blank to submit the
report for all currencies. Payables orders the report by
currency and prints the currency code at the top of
each page of the report.
High Priority (1)/Low Priority (99).
Optional
Payables includes all invoices with a payment priority

between the high and low priority values you enter (1
is the highest priority, 99 is the lowest).
Page 143 of 176
The value you enter determines which invoices are

selected for the report and how the invoice totals for
the report are calculated. If the Pay Date Basis option
for a supplier site is set to Due, then the supplier site's
invoices will be selected only if you enter Yes for this
parameter.
No. Include invoices with a discount date on or before
the Pay Through Date you specify.
Yes. Include invoices with a payment due date on or
before the Pay Through Date you specify. This option
disregards discounts available.
Payables includes invoices that have either a due or
discount date that falls on or before the Pay Through
Date you enter.
Page 144 of 176
Credit Memo Matching Report

This report lists credit memos and debit memos that match the supplier and date parameters
you specify. The report lists the following for each credit memo's distribution lines: the
distribution line amount in functional currency, the distribution line GL Date, the invoice to
which it is matched, and any exchange rate information.
The report also lists the total of the distribution line amounts of each credit memo in your
entered currency and your functional currency. It also lists total credit memo amounts for
each supplier, and a total amount for the report.
To submit the report select the Credit Memo Matching Report
Supplier From/To
Optional
Choose beginning and ending supplier

names for the range of suppliers you want to
include in the report. Leave the parameters
blank to submit the report for all suppliers.
Beginning/Ending Credit
Memo Date
Optional
Choose begin and end credit memo invoice

dates for the range of credit memo dates for
which you want to submit the report. Leave
these parameters blank to submit the report
for all credit memo dates.
Page 145 of 176
Page 146 of 176
Invoice History Report

The Invoice History Report provides information to support the balance due on an invoice. It
helps you quickly identify and review a detailed list of all payment activities pertaining to a
specific invoice such as gains, losses, and discounts.
All amounts on this report are shown in the payment currency.
To submit the report select the Invoice History report
Supplier Name
Optional
If you want to submit the report for one supplier, enter

the supplier. Leave this parameter blank to submit the
report for all suppliers.
Supplier Site
Optional
If you want to submit the report for one supplier site,

enter the supplier site. Leave this parameter blank to
submit the report for all supplier sites.
Prepayments Only
Optional
No. Submit this report for all invoices, including

Prepayment type invoices.
Yes. Submit this report for only Prepayment type
invoices.
If you want to limit the report to one invoice or to a
range of invoices, enter the invoice or invoice range.
Leave this parameter blank to submit the report for all
invoices.
Invoice Number From/To
Optional
Sequence Name
Optional
If you want to limit the report to a sequence of voucher

numbers, enter the name of the sequence. Leave this
parameter blank to submit the report for invoices
regardless of their sequences.
From/To Invoice Dates
Optional
If you want to limit the report to one invoice date or to a

range of invoice dates, enter the date or date range.
Leave this parameter blank to submit the report for all
invoice dates.
Page 147 of 176
Page 148 of 176
Invoice Register
Use the Invoice Register to review detailed information about invoices.
Payables orders the report by invoice currency and, if you use batch control, by the invoice
batch name. Within the currency and batch name, the report orders by the supplier name and
invoice number.
To submit the report select the Invoice Register
Supplier Name
Optional
If you want to submit the report for one supplier,

enter the supplier. Leave this parameter blank to
submit the report for all suppliers.
Invoice type
Optional
Select the invoice type or leave blank for all invoices
Batch
Optional
Entered By
Optional
Leave this blank as Stryker does not use Invoice

Batches
Optionally enter a name to restrict the report to
invoices entered by a specific user
From/To Invoice Dates
Optional
If you want to limit the report to one invoice date or

to a range of invoice dates, enter the date or date
range. Leave this parameter blank to submit the
report for all invoice dates.
Accounting Period
Cancelled Invoices Only
Optional
Required
Unvalidated invoices only
Required
Optionally enter an accounting period to report on

Enter yes to restrict the report to only cancelled
invoices else enter no
Enter yes to restrict the report to just invoices that
have not yet been validated, else enter No
Page 149 of 176
Page 150 of 176
Invoices on Hold Report

Use the Invoice on Hold Report to identify invoices on hold. The report provides you the total
number and amount (in your functional currency) of invoices on hold, which can be helpful for
your accounts payable metrics. Run the Invoice Validation process before submitting this
report to obtain the most up-to-date hold information. To obtain additional detail and help
research invoices on matching hold, you can use the Matching Detail Report or the Matching
Hold Detail Report.
The Invoice on Hold Report is divided into four sections:
The first section gives you information about all invoices that have a hold name assigned to
them. If the hold on the invoice is related to the invoice being matched to a purchase order,
then the report shows the purchase order number. Payables subtotals the invoices on hold by
hold name or supplier, depending on how you choose to order the report.
The second and third sections of the report print only if you do not specify a hold name for
the Hold Name parameter. These two sections show invoices held for payment at the
scheduled payment or supplier site level. These holds do not cause a hold name to be placed
on the invoice.
The Invoices with Scheduled Payment Holds section lists invoices with one or more scheduled
payments on hold.
The Invoices with Supplier Site Set to Hold All Payments section, lists invoices held and the
site name where the hold condition is set.
The fourth section, Invoice Hold Name Descriptions, lists all predefined and user-defined hold
names and their descriptions, and it shows whether the hold allows accounting. This section
serves as a reference for understanding holds placed on your invoices.
To submit the report select the Invoices on Hold Report
Page 151 of 176

Hold Name
Optional
If you want to review only invoices with a

specific hold applied, enter the name. Leave
this parameter blank if you want the report
to include the Invoices with Scheduled
Payment Holds section and the Invoices with
Supplier Site Set to Hold All Payments
section.
Supplier Name
Optional
Order By
Required
From/To Entered Dates
Optional
Include Due or Discount Date
Optional
Enter a supplier name to restrict the report

to a single supplier
This parameter controls the sorting for the
first report section. You can choose to sort
and subtotal by hold or supplier.
Payables displays invoices with holds that
were applied on and between the From
Entered Date and the To Entered Date
The report includes invoices that have a due
or discount date within a range you specify,
using the From/To Due or Discount Date
parameters.
Due. Payables lists only invoices that have a
due date within the range you specify.
Discount. Payables lists only invoices that
have a discount date within the range you
specify.
From/To Due or Discount Date
Optional
Include hold description
Required
Display Invalid Account Number
Required
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If you elect to include due or discount date,

enter a from-to due or discount date here
Enter yes to include the hold description on
the report
Enter yes to display an invalid account
number
Page 153 of 176
Payment Audit by Voucher Number

Use the Payment Audit by Voucher Number Report to review payments with assigned sequential
voucher numbers. If you enable the Sequential Numbering profile option, either you or Payables
can assign a unique, sequential number to each payment you create. You can also use this report
to review assigned and available voucher numbers for the sequence name you specify, as well as
sequential numbers that have been deleted. Payables sorts this report by voucher number.
To submit the report select the Invoices on Hold Report
Sequence Name
Required
Voucher Number From/To
Required
Page 154 of 176
Enter the name of the sequence for which you want

to review invoices and their voucher numbers.
Payables includes all invoices with voucher numbers
including and between the Voucher Number From and
Voucher Number To that you enter.
Page 155 of 176
Payment Gain & Lost Report

Use this report to identify payments that have at least one invoice with a loss and at least
one invoice with a gain. The report totals the exchange rate currency gain and loss for each
payment and calculates the amount you can adjust your general ledger balance for each
combination of gain/loss accounts. In some accounting practices, you are required to make
this adjustment to avoid inflating your gain/loss accounts. For each payment that has both a
gain and a loss, Payables lists each currency exchange rate gain and loss included in the
payment.
To submit the report select the Payment Gain & Loss Report
From/To GL Date
Page 156 of 176
Required
Enter the accounting date range for the report
Payment Register
Use the Payment Register to review payments created for each bank account you use.
The report lists each payment that has a payment date within the range you specify, as
well as the total payment amount and cleared amount of all payments. It sorts and
subtotals by bank, bank branch, and bank account. The report also displays the payment
document and disbursement type for each set of payments, and provides a subtotal for
each payment document. Voided checks will not be subtracted from the report totals. If
you want to review actual cash disbursed, then you can run this report along with the Void
Payment Register
To submit the report select the Payment Register
From/To GL Date
Display Supplier Address
Required
Required
Payment Type
Optional
Page 157 of 176
Enter the accounting date range for the report

Enter Yes to display the supplier address on the
report, else enter No
Optionally enter a payment type to restrict the
report to specific payment types
Page 158 of 176
Prepayments Status Report

Use the Prepayments Status Report to review the unapplied prepayments and unpaid or
partially paid invoices for a supplier. You can compare the invoices and prepayments for a
supplier to determine if there are outstanding prepayments which you can apply against
unpaid invoices.
You can submit the report for either Temporary or Permanent prepayments, or a combination
of a specific prepayment type with credit/debit memos and invoices. You can view the
distribution detail for validated and paid prepayment invoices. Payables displays the
prepayment item distributions that have an amount remaining greater than zero.
The report provides subtotals for the prepayments, credit/debit memos, and invoices in each
currency for a supplier. The subtotal for prepayments includes validated and paid
prepayments. You can apply only a paid temporary prepayment to an invoice. All amounts
and subtotals are displayed in the invoice currency. The subtotal for available prepayments is
displayed as a negative amount. The subtotal for Permanent prepayments is displayed as a
positive amount.
The report also provides a total of the available prepayments, credit/debit memos, and
invoices, which is the sum of the three subtotals, in each invoice currency for the supplier. A
positive total indicates the invoice amount outstanding for a supplier if all available
prepayments are applied and all outstanding credit/debit memos are paid. A negative total
indicates the prepayment or credit/debit memo amount still available, if all existing invoices
are fully paid by applying available prepayments and credit/debit memos.
Payables groups the report by supplier name, invoice currency and payment currency
combination, and invoice type. Data is then sorted by invoice date and invoice number.
To submit the report select the Prepayments Status Report
Page 159 of 176

Include Invoices
Required
Enter a value to determine if Payables includes

standard invoices in the report.
Yes. Include all unpaid or partially paid
invoices for the supplier(s) you specify.
No. Do not include invoices in this report.
Include Credit/Debit Memos:
Required
Enter a value to determine if Payables includes

unpaid and partially paid credit and debit
memos in the report. You might want to include
these on the report so that you can determine
the full, net balance due to a supplier that has
available prepayments.
Yes
No
Supplier Type
Optional
Enter a value to limit the report to a particular

supplier type. Leave this field blank to report
on all supplier types.
Supplier Name
Optional
From/To Invoice Date
Optional
Enter a name to limit the report to a particular

supplier. Leave this field blank to generate a
report for all suppliers.
You can limit the report to invoices and
prepayments with an invoice date on or
between the dates you specify
Prepayment Type
Required
Select the type of prepayments to report,

either Permanent or Temporary
Show Prepayment Distributions
Required
Yes. Payables reports distribution number,

charge account, amount remaining, purchase
order number, and receipt number for each
prepayment distribution having an amount
remaining greater than zero.
No. Payables does not report prepayment
distribution level information.
Page 160 of 176
Page 161 of 176
Supplier Paid Invoice History

You can submit the Supplier Paid Invoice History Report by supplier or supplier type to review
payment history, discounts taken, and frequency of partial payments. The report lists supplier
payments alphabetically by supplier and site.
Payables separates invoice amounts paid in foreign currencies from invoice amounts paid in
your functional currency by printing a subtotal of the paid invoices by currency.
To submit the report select the Supplier Paid Invoice History report
From/To Invoice Date
Optional
You can limit the report to invoices and prepayments

with an invoice date on or between the dates you
specify
Supplier Type
Optional
Enter a value to limit the report to a particular supplier

type. Leave this field blank to report on all supplier
types.
Supplier Name
Optional
Summarize Invoices by site
Required
Enter a name to limit the report to a particular supplier.

Leave this field blank to generate a report for all
suppliers.
Enter Yes to summarize all paid or partially paid invoices
by supplier site.
Minimum Invoice Amount
Optional
Invoice Order
Required
Page 162 of 176
The minimum invoice amount you want to include in the

report.
Ascending. List invoices by increasing value.
Descending. List invoices by decreasing value.
Page 163 of 176
Tax Audit Trail

Use this report to review tax information for posted or partially posted invoices you
select. You can order this report either by Tax Code or Invoice. Payables provides detail tax
and invoice information and the total amounts for each tax value (tax code or tax group),
invoice currency, and functional currency in addition to the total amount for each tax value.
For each tax value you specify, Payables lists
distributions of all posted or partially posted invoices that have a corresponding Tax
distribution with the tax value you specified. For each invoice, Payables specifies the tax
amount as well as the invoice amount subject to tax. The report summarizes by invoice and
tax code value any distributions that have associated tax amounts, and any that have a zerorated tax code, even if there is no zero-amount Tax distribution.
To submit the report select the Tax Audit Trail report
Reporting Level
Required
Enter the reporting level for the report. Choose Set of

Books, Legal Entity, or Operating Unit. The default will be
operating unit
Reporting Context
Required
If you entered Set of Books for the Reporting Level, the

default is the set of books associated with your
responsibility. If you entered Legal Entity for the Reporting
Level, select a legal entity from the list of values. The
profile option MO: Top Reporting Level determines which
legal entities appear in the list of values. If this profile
option is set to Set of Books, you can choose any legal
entity that posts to your set of books. If the profile option
is set to Legal Entity, you can choose only the legal entity
associated with the operating unit assigned to your
responsibility.
If you entered Operating Unit for the Reporting Level
parameter, select an operating unit from the list of values.
The profile option MO: Top Reporting Level determines
which operating units appear in the list of values. If the
profile option is set to Set of Books, you can choose any
operating unit that posts to your set of books. If the profile
option is set to Legal Entity, you can choose any operating
unit within the legal entity associated with the operating
unit assigned to your responsibility. If the profile is set to
Operating Unit, you can select only the operating unit
assigned to your responsibility.
Starting/Ending Accounting Period
Optional
Starting/Ending Invoice Date
Optional
The beginning and ending accounting periods for which

you want tax information. You may instead choose to
enter a Begin and End Invoice Date for which you want
tax information
Payables lists tax information for invoices that you create
or update on or after this date.
Tax Code
Optional
Enter the tax value for which you want to review tax
information. Payables lists invoices using this tax value.
Leave this field blank to review tax information for
invoices with any tax value.
Report Ordered By
Required
Sort report output by:

Invoice.
Tax Code
Page 164 of 176
Page 165 of 176
Stryker Accounts Payable Aging Report

Use this report to view your unpaid invoices. This report provides information about invoice
payments due within four time periods you specify in the Aging Periods window.
This report has been further enhanced to facilitate the FEER reporting to Stryker Corp.
To submit the report select the Stryker: Accounts Payable Aging Report
Sort Invoices By
Required
Include Invoice Detail
Required
Include Site Detail
Required
Yes. Displays site detail and sorts by supplier site.

No. Displays only the name of each supplier.
Minimum/Maximum Amount Due
Optional
The report includes invoice information for invoices that

have invoice amounts greater than this Minimum Amount
and less than the Maximum Amount Due and that fall within
the aging period you specify.
Invoice Type
Optional
Enter the type (Credit Memo, Debit Memo, Expense Report,

Interest, Mixed, Prepayment, Withholding Tax, or Standard)
for the invoices you want to review, or leave this field blank
to run this report for invoices with all invoice types.
Include Invoices on Hold
Optional
Report on Invoice Date
Optional
Supplier Name
Optional
Supplier type
Aging Period Name
Optional
Required
Report in Functional Currency
Optional
Allows to take into account invoices that are on Hold. (used

for FEER)
Will base the report on Invoice date as opposed to the
invoice Due date. (used for FEER)
Optionally enter a supplier name to further restrict the
report
Allows to select all IC suppliers at once (used for FEER)
Select the aging period name to use for the report from the
drop-down list of values
Will report the amounts in the functional currency based on
the invoice FX rate. This is useful for month-end
reconciliation.
Page 166 of 176
Invoice Type. Sorts the report by invoice type and then by

supplier.
Supplier Name. Sorts the report alphabetically by supplier
name.
Yes. Displays invoice detail when showing the invoice
payments due to a supplier.
No. Summarizes the total invoice payments due to a
supplier without displaying each invoice.
Report Sample (without invoice detail)
Page 167 of 176
Stryker AP Supplier Remittance Advice Notice

Use this report to print the remittance advices associated with a payment batch
To submit the report select the Stryker: AP Remittance Advice Report
Payment Batch
Optional
Payment Number
Optional
Supplier
Optional
Further restrict the report to a specific supplier by

entering the supplier name
Supplier Site
Optional
Select a single supplier site or leave blank for all

supplier sites
Page 168 of 176
Enter a payment batch or leave blank for all payment

batches
Enter a payment number for the report
Report Sample
Page 169 of 176
Intrastat reporting (Movement Statistics)

Overview
Oracle Inventory provides the functionality for collecting statistics associated with
the movement of material across the border of two countries. Statistics can be
collected to satisfy the European Unions reporting requirements for INTRASTAT, the
declaration for imports and exports between countries belonging to the European
Union, and EXTRASTAT, the declaration for imports and exports between a country
belonging to the European Union and a country external to the European Union.
This functionality is also a feature of Oracle Purchasing.
Movement statistics features include:
Automatically generate movement statistics records based on ship-from
and ship-to information, without user intervention.
Report the companys legal entity information, including name, address,
and tax registration information.
Capture, maintain, calculate, and report information associated with the
movement of material between statistics gathering countries. This
includes the ability to record and report corrections.
Run the Movement Statistics Exception Report to validate that all
movement statistics records in a period are accurate and ready for
reporting.
Capture the invoice value from accounts receivables and accounts
payables for material movement. If the invoice information is not
available, the system captures the statistical value from the movement
transaction.
Freeze statistical information after review and report the information to a
government agency.
Create an audit trail between statistical information and the associated
material transactions.
Generate EDI messages out of movement statistics records.
Major Features:
The system can automatically generate movement statistics records by running the
Movement
Statistics Processor, a concurrent program that analyzes all the transactions that
occur in the system, based on legal entity. Then validate the records and, for
INTRASTAT and EXTRASTAT, create official reporting documents.
The Movement Statistics Processor analyzes the following transaction types:
Purchase Receipt
RTV
Sales order
RMA
Supplier drop shipment
Multi-org intercompany drop shipment
Inventory inter-organization movements
Internal requisition
Internal sales order
Page 170 of 176
Important: The system does not analyze Oracle Inventory miscellaneous receipts and
issues because these transactions are considered inventory updates, not material
movements.
Navigation
In Inventory:
Reports >> Movement Statistics
Movement Statistics Exception Report

Use the Movement Statistics Exception report to list exceptions that occurred during the
movement statistics gathering and reporting process. This report includes data for the legal
entity and period specified during the execution of the concurrent program.
Report Parameters
Legal Entity
Select the legal entity for which movement statistics exceptions is required. Choose
any legal entity that has the same set of books as the current organization.
Economic Zone
Select the code associated with the economic zone for which a list of movement
statistics exceptions is required
Usage Type
Choose one of the following options:
Internal Movement of goods within countries of the economic zone.
External Movement of goods from a country of one economic zone to a country outside the
zone.
Statistical Type
Select the following option:
Intrastat The European Union common market.
Period Name
Enter a calendar period for which to run the report. The calendar used is the
calendar assigned to the legal entity in the Movement Statistics Parameters window.
Document Source Type
Choose one of the options below; or, leave the field blank to process movement
statistics for all the transactions listed below.
Internal Order
Inventory
Miscellaneous
Purchase Order
RMA
Sales Order
Page 171 of 176
Movement Statistics Reset Status Report

Use the Movement Statistics Reset Status report to reset the status of movement statistics
records that have been frozen.
Report Parameters
Legal Entity
Select the legal entity for which a list of movement statistics exceptions is required.
Choose any legal entity that has the same set of books as the current organization.
Economic Zone
Select the code associated with the economic zone for which a list of movement
statistics exceptions is required.
Usage Type
External Movement of goods from a country of one economic zone to a country outside the
zone.
Statistical Type
Select one of the following options:
Intrastat Declaration of imports and exports within European Union borders.
Extrastat Declaration of imports and exports between a member of the European and a
country external to the European Union.
Period Name
Enter a calendar period for which to run the report. The calendar used is the
calendar assigned to the legal entity in the Movement Statistics Parameters window.
Document Source
Internal Order
Inventory
Miscellaneous
Purchase Order
RMA
Sales Order
Reset Option
Select one of the options
Movement Statistics Processor
Use the Movement Statistics Processor periodically to analyze all the transactions that
occurred within a legal entity. The processor generates movement statistics records based on
the setup parameters.
Report Parameters
Legal Entity
Select the legal entity for which to generate movement statistics records. Choose
any legal entity that has the same set of books as the current organization.
Start / End Date
Enter the start and end date of the period which the processor should analyze
transactions.
Document Source
Internal Order
Inventory
Miscellaneous
Purchase Order
RMA
Sales Order
Page 172 of 176
Movement Statistics Report

Use the Movement Statistics report to review and finalize the movement statistics entered for
receipts, shipments, and other material transactions. Report by specific legal entity, type of
movement, and calendar period. Choose whether to freeze the information for official
reporting. Choose between summary and detail formats.
Column Information Notes
The parent identification number is equal to the movement identification number for
rows without a parent.
The transaction value of the movement is calculated from the invoice, if one is
associated with the movement. If there is no associated invoice, the value is
calculated from the document (sales order/purchase order) price. If there is no invoice
or document associated with the movement, the value is calculated either from the
inventory cost or a value entered.
The statistical value is calculated from the transaction value and the adjustment
percentage or amount entered with the movement transaction. If you did not enter an
adjustment value, the statistical value is equal to the transaction value.
The weight is either the weight entered with the movement transaction or a
calculation based on a conversion from the transaction unit of measure to the weight
unit of measure.
The trader types are Customer, Supplier, or Organization.
If the item involved in the movement is an inventory item, the inventory cost for the
item is printed.
Valid source types are Internal Order, Inventory, Purchase Order, RMA, Sales Order,
and Miscellaneous.
The source number corresponds to the source type and therefore, if it exists, is a
requisition number, purchase order number, RMA number, or sales order number.
If outside cost information was entered with the movement, the outside value is
printed. The outside value corresponds to the outside value code in the next column of
the report you associated with the movement, if any. The outside value could be for
repair, processing, or other outside costs and can be entered as part of the movement
statistics information.
The transaction value is calculated from the invoice, if one is associated with the
movement. If there is no associated invoice, the value is calculated from the
document (sales order/purchase order) price. If there is no invoice or document
associated with the movement, the value is calculated either from the inventory cost
or an entered figure.
The statistical value is calculated from transaction value and the adjustment
percentage or amount entered with the movement transaction. If an adjustment value
was not enter, the statistical value is equal to the transaction value.
The weight is either the weight entered with the movement transaction or calculated
based on a conversion from the transaction unit of measure to the weight unit of
measure.
If outside cost information was entered with the movement, the outside cost code,
such as repair, processing, or other, is printed.
Report Parameters
Legal Entity
Enter the legal entity for which to report movement statistics. Choose any legal entity that
has the same set of books as the current organization.
Economic Zone
Select the code associated with the economic zone for which a list of movement statistics
exceptions is wanted.
Usage Type
External Movement of goods from a country of one economic zone to a country outside the zone.
Statistical Type
Select the following option:
Intrastat The European Union common market.
Movement Type
Arrival Report arrival movement statistics.
Arrival Adjustments Report adjustments to prior period arrival movement statistics.
Page 173 of 176
Dispatch Report dispatch movement statistics.

Dispatch Adjustments Report adjustments to prior period dispatch movement statistics.
Period Name
Enter a calendar period for which to run the report. The calendar used is the calendar
assigned to the legal entity in the Movement Statistics Parameters window.
Report Option
Standard/ Summary Print selected information in summary format. No database update occurs.
Standard/Detail Print selected information in detail format. No database update occurs.
Official/ Summary Print selected information in summary format. All information reported is updated
in the database and flagged as frozen.
Currency
Choose a currency to run the report in typically Euro
Exchange rate
Should default to 1 if Euro is selected
Page 174 of 176

AP - Core User Guide

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AP - Core User Guide

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Europe, Middle East & Africa

New format based on FIN_AP_v2.6.doc

Updated Aging Report parameters

AP_002.00 Entering Manual Invoices with a PO.......................................

AP_003.00 Invoice Entry Manual without a PO......................................

AP_004.00 Process EDI Invoices (Intercompany).....................................

AP_006.00 Process Standard Payments to Suppliers...............................

AP_007.00 Process Quick Payments (Single Payments)...........................

How to Schedule Payments from the Invoice Workbench..........................

AP_008.00 Process Prepayments.............................................................

AP_009.00 Netting Payments....................................................................

AP_010.00 Entering Recurring Invoices...................................................

AP_011.00 Void Invoices and Payments...................................................

AP_012.00 Supplier Refunds....................................................................

AP_013.00 Applying Holds.......................................................................

AP_014.00 Supplier Queries.....................................................................

AP_015.00 Posting Accounts Payable to General Ledger..........................

Generating Accounting Entries for Invoices and Payments.................

Accounting for AX Countries.....................................................................

AP_016.00 Mass Additions......................................................................

AP_018.00 Month End Intercompany Accounts Reconciliation................

AP_021.00 Purging Suppliers.................................................................

contains the information you need to perform activities in Oracle and

New members of the ProgramOne Team

Key Users in the Implementation Areas

ERP Central folder

Stryker ERP Central > Documents > 02. Core Solution

<Core Solution User

Stryker ERP Central > Documents > 02. Core Solution

Processing of AP invoices, prepayments and

Inquire into suppliers and AP transactions

Create/amend suppliers, approve

Full System Access

AP_001.00 Entering Invoices

Enter a standard invoice.

Review and maintain invoices.

Enter invoice information.

Enter detail invoice information.

Enter taxes and freight.

Accounts Payable.....................<Constant Amount>

Oracle Payables Invoice Type

Entering Invoice Information

Enter the invoice

Match the invoice to a PO or create a distribution if there is no PO

Validate the invoice

Create the accounting

Therefore, Standard Invoice processing requires the following actions:

Entering Header Information

How to Enter Invoice Details

AP_002.00 Entering Manual Invoices with a PO

Enter an Invoice as described in AP.001.00 above

Match an Invoice to a PO shipment or distribution.

Match all PO shipments (QuickMatch).

Enter debit and credit memos.

Match debit and credit memos to invoices.

Review matching exceptions.

Adjust PO-Matched Invoices

The Structure of a Purchase Order

Payables Matching Options:

Enter purchase order number

Enter invoice date, number, and amount

Sample of a matched Purchase Order

Unit price (update to match the real price on the