Flow Chart - Permit to Work application

Create a Master
Permit/Permit To
Work

Create a Work
Order

Authorised Applicant
(SCT / Sub-Con)

Planner
(SCT / SubCon)

Page 1

Editing
Attach
MS/RA,
Supporting
Docs
Fill in all
necessary
permit
details

Permit
can be
edited

Not OK

Created
by
1330hrs

Approve
additional
Isolation
points

Authorised
Engineer
verifies permit
details

If disagree during 1530hrs PTW Mtg

Preparatio
n Start
Time
reached?

Release
by
1500hrs

Released
for
Preparati
on

Yes

* A Permit cannot be
released until a Master
Permit has been created.
The Release button will
remain disabled.

Permit Released
to the Isolating
Authority for
checking

From this point onwards

there is a 20 minute time
limit for the permit to
reach the Issued status. If
this status is not reached
within 20 minutes, the
permit will revert back to
Open for Joint Inspection

Permit Receiver
(SCT / Sub-Con)
Permit Issuer
(SLNG)

Approv
e

Undo
Approv
al/Issue

Approving
Participan
ts?
No

*NOTE: Refer to
Quick Reference
1.1 & 1.2 on
Cancelling and
Suspending
permits

Site check with IA, Sub-Con, SCT Supervisor right after meeting
IA to advise isolation duration and proceed with isolation ASAP
IA to issue Isolation Certificate with authorised SLNG signatures after isolation complete
No
The following are all
completed:
Preparin
g

Start

1. All Isolation points are isolated

2. All Risks are acknowledged
3. All Checklist items are set to
Done or NA
4. Confirm Required Gas Tests

No

Permit is open for

Remove time limit
Joint Inspection.
to facilitate timely
The Permit Issuer/
issuance of permits
IA & Permit
Receiver will jointly
To conduct a day before inspect the permit.
actual works or latest
0800hrs on actual day

The Permit has

been inspected
by the Permit
Issuer/ IA & the
Permit Receiver

Undo
Releas
e
Remove circled sequence.
All to attend PTW Meeting at 1530hrs (Priority: dedicated personnel for PTW)
- SCT and/or Sub-Con to present work(s) to be done
- Permit Issuer (SLNG) to ensure Participants' attendance
- Permit Issuer & Participants (SLNG) to confirm Work(s) for following day
- AGT to be informed on all areas to be tested for following day
- IA to be present in meeting as required by Supervisors
- MS/RA (Activity/work Specific) ideally be firmed up 14 days before as per contract

Not
Due

No

Inspect

Participant
s
(SLNG)

Permit is
created

Create

Edit

Not Approve

Authorised Engineer
(SLNG)
Isolating Authority
(SLNG)

Check & Verify by

SCT Discipline
Engineer/
OK
Supervisor & Permit
Controller by
1300hrs

Pre-approved Isolation points

auto-populate if the selected
Equipment ID has isolation
points set up in the
Equipment Logbook.
Risk Analysis, Checklist, Items
& Participant sub-logs, will
auto-populate if a Permit
Template exists for the
selected Permit Type

Open for
Joint
Inspecti
on

Permit Receiver
accepts the
work and does
it.

Inspected
SLNG to
issue
Isolation Cert
before any
work can
proceed

Yes

Approv
e

Participants include key decision makers who can facilitate

issuing of permits i.e. Operation/ Productions, Maintenance,
Technical Supervisors/ Manager and HSSER Rep/ Manager

Yes

Work
start
time is
reached

Suggest to remove to facilitate work flow fluidity

Worker
finishes
the work

Underw
ay

Finish

No

Incomple
te

The Valid
Until Time
has been
reached OR
the Shift
End Time
has been
reached

Incomplet
e

Yes
Accept

Work is
issued to
the Permit
Receiver

Gas Check
results by AGT
to be submitted
to CCR by
0800hrs

Issue
by/before
0830hrs

Yes

Work
Not
Due

Comple
te
Remove any
imposed time limit
Yes
from Issue to
Accept

Close
(Isolations
To Be
Removed)

Issued

Permit is
Closed

Final Gas
Test
Attached

Complete
d
Deisolate
isolation
points

No

A nominated SLNG Permit

Controller to be always present
instead

Close
(Isolations
Maintaine
d)

Permit remains in
Handover Logbook
until all isolation points
are de-isolated

Permit Issuer
must reassign
the role of
Permit Issuer &
Permit Receiver
to the next
shifts users

Final Gas
Required

Yes

Final Ga
test
added

Reissu
e
No

Permit End Time

is reached prior
to permit
completion

Close

Close

Suggest to have min. 3 qualified personnel to assist SLNG Permit Issuer in permits issuance every morning i.e.
- for SIMOPS Works for the various disciplines i.e. E&I, Mech, Piping, Civil, Struct, Archi
- for SLNG Operations/ Maintenance own permit issuance purposes

Close
(Isolations
To Be
Removed)

Close
(Isolation
s
Maintaine
d)

Quick Reference 1.1 Cancelling a Permit from the Permit to Work Application
Page 2

Permit Issuer

*Start:
Cancel

an
individua
l permit
Can be Cancelled
if:
- Editing
- Created
- Released for
Preparation
- Not Due
- Preparing
- Work Not Due
- Open for Joint
Inspection
- Inspected
- Issued
- Underway
- Incomplete
- Suspended

Warning
box
appears

Canc
el
Cannot be
cancelled if:

Canc
el

Ok

- Complete
- Reactivating
- Reactivated
- Closed (Isolations
Maintained)
- Closed (Isolations
Removed)

Incident Log is
auto-created in
the General
Logbook

Cancell
ed

The Permit can

no longer be
edited.

Quick Reference 1.2 Suspending a Permits from the Permit to Work Application

*Start:

Suspend
individua
l/all
permits

Permit Issuer

Can be
suspended if:

Suspe
nd
Cannot be suspended
if:

- Editing
- Created
- Open for Joint
- Not Due
Inspection
- Released for
- Inspected
Preparation
- issued
- Preparing
- Underway
- Work Not Due
- Complete
- Incomplete
- Closed (Isolations
Maintained)
- Suspended
The current Permit
Issuer
- Cancelled
Expired
must reissue -the
permit

and allocate new users

to the roles of New
Permit Issuer and Next
Permit Receiver

Yes

Warning
box
appears

Canc
el

No

Ok
Suspend
ed

Valid
Until
Time has
been
reached

The Permit
will remain
Suspended
until the
Expiry Time
has passed

Permit will
revert back
to the Open
for Joint
Inspection
phase
No

Revalidat
e
individua
l permits
Yes
Revalida
te