APS2K

APS CORPORATE 2000++
APS
Corporate 2000++
USER MANUAL
VSOFT
Copyright
VSOFT SERVICES PVT. LTD.
This manual & software described in it are copyrighted, with all rights
reserved. Under the copyright laws, this manual or software can not be copied
in whole or part, without written consent of VSOFT, except in the normal use
of the software or to make backup copy of the software.
All brand names mentioned in this manual are registered trademarks of their
respective companies.
Brand names & Trademarks are acknowledged.
First Edition
April 2000
(For private circulation only.)
Head Office
VSOFT Services Pvt. Ltd.
217, Shanti Ind. Estate,
S. N. Road, Tambe Nagar,
Mulund (W), Mumbai - 400080
Phone: 91-22-5904137, 91-22-5695888
Telefax: 91-22-5904138
Email: vsoft@vsoftindia.com, vsoft@bom3.vsnl.net.in
URL: www.vsoftindia.com
USER MANUAL
VSOFT

END-USER LICENSE AGREEMENT
END-USER LICENSE AGREEMENT FOR APS Corporate 2000++, a VSOFT Services Private Limited
SOFTWARE PRODUCT, herein referred as SOFTWARE PRODUCT.
IMPORTANT-READ CAREFULLY : This VSOFT Services Private Limited End-User License Agreement
('EULA') is a legal agreement between you (either an individual or a single entity) and VSOFT Services Private
Limited for the VSOFT SOFTWARE PRODUCT identified above, which includes computer software and may
include associated media, printed materials and 'online' or electronic documentation ('SOFTWARE PRODUCT').
By installing, copying, or otherwise using the SOFTWARE PRODUCT, you agree to be bound by the terms of
this EULA. If you do not agree to the terms of this EULA, do not install or use the SOFTWARE PRODUCT;
you may, however, return it to your place of purchase for a full refund.
SOFTWARE PRODUCT LICENSE
The SOFTWARE PRODUCT is protected by copyright laws and intellectual property laws and treaties.
The SOFTWARE PRODUCT is licensed, not sold.
1. GRANT OF LICENSE.
This EULA grants you the following rights:

a. Software Product. VSOFT grants to you as an individual, a personal, nonexclusive license to use a copy of
the SOFTWARE. If you are an entity, VSOFT grants you the right to designate one individual within your
organization to have the right to use the SOFTWARE PRODUCT in the manner provided above.
b. Storage/Network Use. You may also store or install a copy of the SOFTWARE PRODUCT on a storage
device, such as a network server, used only to install or run the SOFTWARE PRODUCT on your other
computers over an internal network; however, you must acquire and dedicate a license for each separate
computer on which the SOFTWARE PRODUCT is installed or run from the storage device. A license for the
SOFTWARE PRODUCT may not be shared or used concurrently on different computers.
2. DESCRIPTION OF OTHER RIGHTS AND LIMITATIONS.
a. Not for Resale Software. If the SOFTWARE PRODUCT is labeled 'Not for Resale' or 'NFR,' then,
notwithstanding other sections of this EULA, you may not resell, or otherwise transfer for value, the
SOFTWARE PRODUCT.
b. Limitations on Reverse Engineering, Decompilation, and Disassembly. You may not reverse engineer,
decompile, or disassemble the SOFTWARE PRODUCT, except and only to the extent that such activity is
expressly permitted by applicable law notwithstanding this limitation.
c.Separation of Components. The SOFTWARE PRODUCT is licensed as a single product. Its component
parts may not be separated for use on more than one computer.
d.
Rental and Transfer. You may not rent, lease, transfer or lend the SOFTWARE PRODUCT.
e.Support Services. VSOFT may provide you with support services related to the SOFTWARE PRODUCT
('Support Services'). Use of Support Services is governed by the VSOFT policies and programs. Any
supplemental software code provided to you as part of the Support Services shall be considered part of the
SOFTWARE PRODUCT and subject to the terms and conditions of this EULA. With respect to technical
information you provide to VSOFT as part of the Support Services, VSOFT may use such information for its
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business purposes, including for product support and development. VSOFT will not utilize such technical
information in a form that personally identifies you.
f. Termination. Without prejudice to any other rights, VSOFT may terminate this EULA if you fail to comply
with the terms and conditions of this EULA. In such event, you must destroy all copies of the SOFTWARE
PRODUCT and all of its component parts.
3. COPYRIGHT.
All title and copyrights in and to the SOFTWARE PRODUCT (including but not limited to any images,
photographs, animations, text, and 'applets' incorporated into the SOFTWARE PRODUCT), the accompanying
printed materials, and any copies of the SOFTWARE PRODUCT may be owned by VSOFT or its suppliers.
The SOFTWARE PRODUCT is protected by copyright laws. Therefore, you must treat the SOFTWARE
PRODUCT like any other copyrighted material except that you may install the SOFTWARE PRODUCT on a
single computer. You may not copy the printed materials accompanying the SOFTWARE PRODUCT.
4. INDIAN GOVERNMENT RESTRICTED RIGHTS.
The SOFTWARE PRODUCT and documentation are provided with RESTRICTED RIGHTS. Use,
duplication, or disclosure by the Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of
the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013 or subparagraphs (c)(1)
and (2) of the Commercial Computer Software-Restricted Rights at 48 CFR 52.227-19, as applicable.
Developer is VSOFT Services Private Limited / 217 Shanti Industrial Estate, S N Road, Mulund West,
Mumbai Maharashtra.
5. EXPORT RESTRICTIONS.
You agree that neither you nor your customers intend to or will, directly or indirectly, export or transmit the
SOFTWARE or related documentation and technical data.
LIMITED WARRANTY
LIMITED WARRANTY. Except with respect to the REDISTRIBUTABLES, which are provided 'as is,'
without warranty of any kind, VSOFT warrants that the SOFTWARE PRODUCT will perform substantially in
accordance with the accompanying written materials for a period of ninety (90) days from the date of receipt.
CUSTOMER REMEDIES. VSOFT's and its suppliers' entire liability and your exclusive remedy shall be, at
VSOFT's option, either (a) return of the price paid but not more than Maximum Retail Price, or (b) repair or
replacement of the SOFTWARE PRODUCT that does not meet VSOFT's Limited Warranty and which is
returned to VSOFT with a copy of your receipt. This Limited Warranty is void if failure of the SOFTWARE
PRODUCT has resulted from accident, abuse, or misapplication. Any replacement of SOFTWARE
PRODUCT will be warranted for the remainder of the original warranty period or thirty (30) days, whichever is
longer. Outside India, neither these remedies nor any product support services offered by VSOFT are available
without proof of purchase from an authorized source.
NO OTHER WARRANTIES. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW,
VSOFT AND ITS SUPPLIERS DISCLAIM ALL OTHER WARRANTIES, EITHER EXPRESS OR
IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY
AND FITNESS FOR A PARTICULAR PURPOSE, WITH REGARD TO THE SOFTWARE PRODUCT.
THIS LIMITED WARRANTY GIVES YOU SPECIFIC LEGAL RIGHTS. YOU MAY HAVE OTHERS,
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WHICH VARY FROM STATE/JURISDICTION TO STATE/JURISDICTION.
NO LIABILITY FOR CONSEQUENTIAL DAMAGES. TO THE MAXIMUM EXTENT
PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL VSOFT OR ITS SUPPLIERS BE
LIABLE FOR ANY SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES
WHATSOEVER (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF BUSINESS
PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, OR ANY OTHER
PECUNIARY LOSS) ARISING OUT OF THE USE OF OR INABILITY TO USE THE SOFTWARE
PRODUCT, EVEN IF VSOFT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
BECAUSE SOME STATES AND JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR
LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE
LIMITATION MAY NOT APPLY TO YOU.
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CONTENTS
Preface
...................................................................................................
Acknowledgment
...................................................................................................
Related Publications
...................................................................................................
Manual Organisation
...................................................................................................
Introduction
...................................................................................................
Neccessity of Windows ...............................................................................................
Indian Scripts for Windows ..........................................................................................
Overview of APS Software ..........................................................................................
Key Features ..............................................................................................
Desktop Manager .......................................................................
Bilingual Typing ...........................................................................
Multiple Keyboard Option ...........................................................
Keyboard Layout Viewer ............................................................
Format Conversion Wizard .........................................................
Mega Text Conversion ................................................................
Sorting Utility...............................................................................
Rajbhasha and Raksha Shabdavali ............................................
Chitragupt ...................................................................................
Shabdankan ...............................................................................
Key Pad (Typing with mouse)......................................................
Setup and Installation
...................................................................................................
Contents of the package .............................................................................................
Product Registration ...................................................................................................
Hardware Requirements .............................................................................................
Software Requirements ...............................................................................................
Installation of APS Corporate 2000++ Software ..........................................................
Installation Procedure ..................................................................................
Installation for Netware ................................................................................
Operation
...................................................................................................
Using APS Desktop Manager .....................................................................................
Standard Settings for Devanagari Script ...............................................................................
MS Word 97
...................................................................................................
MS Word 6.0
...................................................................................................
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Mail Merge ..................................................................................................
MS Excel / MS Power Point ........................................................................................
MS WordPad
...................................................................................................
MS Excel
...................................................................................................
Lotus SmartSuite
...................................................................................................
Ami Pro Release 3.1 ...................................................................................
Lotus WordPro ............................................................................................
Lotus 123 release 5 ...................................................................................................
FoxPro
...................................................................................................
PageMaker
...................................................................................................
CorelDraw
...................................................................................................
Standard Operating Steps ...................................................................................................
Numerals
...................................................................................................
Using APS Keyboards ................................................................................................
Uninstallation and Reinstallation ............................................................................................
APS Utilities
...................................................................................................
Keyboard Layout Viewer .............................................................................................
Format Conversion Wizard (FCW) ..............................................................................
Mega Text Conversion .................................................................................................
Sorting Utility
...................................................................................................
Rajbhasha and Raksha Shabdavali .............................................................................
Chitragupt
...................................................................................................
Shabdankan
...................................................................................................
Keypad
...................................................................................................
Using Anglo-Nagari keyboard .....................................................................................
Using APS Borders (Seema Font) ..............................................................................
TROUBLE SHOOTING
...................................................................................................
APPENDIX -A Typing Sequence ........................................................................................
APPENDIX -B Border Font Sequence ...............................................................................
APPENDIX -C Typing Sequence for Shabdankan ..............................................................
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Preface
APS 2.5 a Devanagari Software, consisting of Devanagari Fonts, Key Board
Layout and Key Board Drivers, took the graphic and design industry by storm.
APS 2.5 was developed on DOS platform. Since its introduction in 1989, it
has earned a place in computing industry for its applications in Indian scripts
and has become the most powerful software product developed for IBM - PC,
till today.
With the introduction of a user friendly operating systems on Personal
Computers viz., MS Windows, it was necessary to provide a solution for
Indian Scripts in Windows Environment too. We have introduced APS 3.0 and
APS 3.5 versions for Devanagari Scripts under Windows Environment. Clarity
of fonts, variety of fonts and user convenience through APS Software has
been widely accepted by the industry.
Government of India, Ministry of Home Affairs through Rajbhasha Vibhag has
been stressing the need of Bilingual usage in all the offices for secretarial
needs. APS Corporate 1.0 / APS Corporate Office 1.0 had been devised and
developed to cater such needs.
APS Corporate 2000++ comes with all the features of previous versions of
APS Corporate Office such as Devanagari fonts, keyboard layouts, keyboard
drivers and interface to standard packages viz. MS Office, Lotus Smart Suite
and Data Base Management Systems. Thus text preparation, table preparation
through spreadsheets, presentation for Training and Display in Devanagari
Script through Power Point and/or Free Lance and Data Processing through
Fox Pro is made possible through
APS Corporate 2000++.
Bilingual software developement, using developement tools like Visual Basic,
Visual C++, Visual Fox Pro, Power Builder, Borland Delphi etc. is made
possible under
APS Corporate 2000++ package.
Corporate segment including financial institutions have found APS Corporate
product a suitable package. Along with the basic needs of having text typed in
Indian scripts, other features like sorting data of Indian scripts, DOS based
files conversion to Windows based and conversion of files from other vendors
format to APS & vise-versa, built in rajbhasha dictionary for corporates have
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been incorporated to meet the needs of time.
APS Corporate 2000++ contains a built in Word Proccessor Chitragupt. All
the basic editing facilities for bilingual text formatting are provided. Chitragupt
contains a powerfull dictionary containing all the official words and phrases
from Rajbhasha and Raksha dictionary. Further, additional dictionary is also
provided. User can customise this dictionary as per his needs. Bilingual e-mail
using a HTML format is possible through Chitragupt.
User friendly and powerful utility, for those who find it difficult to type in
Indian scripts, named Shabdankan is provided with the package. Using this
utility you can type in English and the text is converted in Indian scripts
depending on selected language.
Installation of APS package has been done on International Standard Basis.
Hence, an operator conversant with Windows Environment will be able to
install this package.
Manual provides instructions for achieving desired Bilingual results. Technical
explaination has been provided to explain necessary setup Environment.
Manual provides instructions and guidelines for general purpose corporate as
well as DTP Bureau users.
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Acknowledgment
We are indebted to Mr. V K Kotwaliwale, VSS Computer Engg. Co. Pvt. Ltd.
Mumbai for his inspiration and support, without which this software would not
have been a reality.
We are grateful to all the users who gave us their valuable co-operation and
feedback directly or indirectly in compiling this manual.
We would like to thank all our APS friends and well wishers for their
continuing and promising support and solicit their patronage for our future
products.
We are grateful to the co-operation and feedback extended to us by the
corporate segment for bringing out our Bilingual Software package. We would
like to mention that without the help of Rajbhasha Vibhag of Reserve Bank of
India, Union Bank of India, New India Assurance Company, Unit Trust of
India and National Bank (NABARD) this product would not have been a
success.
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Related Publications
For further information following publication may be referred:
MS Windows Users Guide Ver. Win95 or later.
Aldus PageMaker Reference Manual Ver 4.0 or later.
CorelDraw Reference Manual Ver 3.0 or later.
MS Office Reference Manual. Ver 4.3 or later.
Lotus SmartSuite Reference Manual 5.0 or later
FoxPro Manual Ver.2.6 or later
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Manual Organisation
APS Corporate 2000++ Manual is organized as follows.
Introduction
Provides features of APS package, its purpose, highlights and scope.

Lists the contents of APS package, hardware and software requirements,
installing, software & uninstallation.
Operation
Provides information about APS Desktop Manager it's usage and standard
operating steps like loading and selecting Indian scripts, selecting keyboards
and typing in different scripts simultaneously.
Explains about settings required for obtaining correct and efficient results while
using Indian Scripts mode in MS Windows based application packages.
Standard Settings for Indian Script

Specifies the settings to be incorporated in different packages for obtaining
correct and efficient results with APS in Indian Script mode.
Standard Operating Steps

Provides step by step procedure for operating APS software.
Uninstallation and Reinstallation

Explains the procedure for uninstalling and reinstalling the APS package.
APS Utilities
Provides details about operating APS utilities in APS package like "APS
Keyboard Layout Viewer", "Format Conversion Wizard","Mega Text
Conversion", "Sorting Utility", "Rajbhasha and Raksha Shabdavali",
"Chitragupt" , Shabdankan. It informs how to use "APS Border fonts".
Troubleshooting
Explains different cribs encountered while operating APS and their respective
solutions.
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Introduction
Necessity of Windows
MS Windows 3.1, Windows for Workgroup 3.11, Windows 95, Windows 98
and Windows NT products of MICROSOFT are already in the market.
Basically it is WYSIWYG {what you see (on screen display) is what you get
(on printer output)}. Microsoft is using 32 bit processing from Windows 95
onward operating system.
Windows uses scalable typeface technology which helps the users to create
adorable layouts, for precision and overall presentation, of any jobwork.
Windows support almost all the printers i.e. Dot Matrix, Ink-Jet, Laser
(Non-Postscript and PostScript) and Imagesetters available in market. Window
based packages are user friendly and have the facility of importing and
exporting, which allows user to use various packages simultaneously for a
single job. Windows is multi tasking, multi user environment, by which many
applications can concurrently work.
Windows allows the use of many international packages available in market
thereby increasing efficiency. Vendors like Microsoft and Lotus have
developed package like Microsoft Office and Lotus Smart Suite which have
components like MS Word (Word Processor) MS Excel (Spreadsheet), MS
Power Point (Presentations), MS Access (Database) and Lotus AmiPro (Word
Processor), Lotus 1-2-3 (Spreadsheet) and Lotus Freelance Graphics
(Presentation) respectively to cater various needs of corporate segment.
Indian Scripts for Windows

APS Corporate 2000++, developed by a team of Technocrats, provides the
use of Indian Scripts in the above referred software to fulfill the need of
corporate segment.
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Overview of APS Software

APS Corporate 2000++
APS Corporate 2000++ is a interface to the 32 bit Windows environment.
Thus packages like MS Office, Lotus SmartSuite, FoxPro can work in
Billingual mode using this package. It has an unique billingual font facility with
auto matching font sizes, easy toggling between Roman and Indian Scripts.
Utilities like Multiple Keyboard Layouts (Specially designed Anglo-nagari
Keyboard - for users who do not have the knowledge of Indian Script typing),
Keyboard Layout Viewer, Format Conversion Wizard, Mega Text Conversion,
Sorting Utility, Rajbhasha and Raksha Shabdavali, Chitragupta, Shabdankan
are provided with the software.
Key Features
Desktop Manager
A unique movable & resizable desktop manager which manipulates all the
given below features at a click of mouse is always available at the top of the
window.
Bilingual Typing
User can type bilingual text with matching font sizes for Roman and Indian
Scripts without changing font by using toggle switch. Toggle switch is so
designed that it retains the speed of the operator while bilingual typing.
Multiple Keyboard Option

APS Corporate 2000++ supports most of the keyboard layouts (Typewriters
and Computer Text Editors) prevalent in the market for generating text in
Devanagari.
This facilitates the user to operate in Billingual mode from day one, by
selecting appropriate layout. Selecting appropriate layout also increases
throughput and efficiency.
Keyboard Layout Viewer

An on-line Keyboard Layout viewer is provided for viewing the layout of
keyboard being used. Layout can also be printed.
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Format Conversion Wizard

APS Corporate 2000++ software allows users to convert text generated
through various DOS based text editors (Akshar, Shabdaratna, Modular,
Prakashak, LE (.ISC), Devyani) prevalent in the market through Format
Conversion Wizard utility.
Mega Text Conversion

It provides interface for conversion of Windows based text files from other
vendors format to APS format and vise-versa. File support for Winky, Akruti
and ISCII has been provided.
Sorting Utility
Sorting of APS Devanagari text from any application can be done using this
utility.
Rajbhasha and Raksha Shabdavali

Complete Rajbhasha and Raksha Shabdavali with a powerful search engine for
easy access and a user friendly interface for searching and copying Devanagari
data to other applications.
Chitragupt
Word processing in Text and Rich text format with all basic editing facilities
are provided in chaitragupt. It has a built in dictionary for translation of text
from English to Devanagari and vice versa. User can update the dictionary. Emails in Devanagari script or save files in HTML format is supported. Editor
provides all facilities for bilingual text preparation.
Shabdankan
Shabdankan is a user friendly and powerful utility for those who find it difficult
to type in (Devanagari). In this utility one can type in English and the text is
converted in Devanagari. The translated text can be copied to any other
application and also the created / edited file can be saved.
The utility translates the text using the typing sequences some of which are
displayed on the right hand side of the screen. However, a complete list can be
obtained using the help menu
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Any text, which is typed in this sequence using Shabdankan, can be opened in
this application and is translated in the Devanagari. The utility has editing
options similar to that of other word editor.
Keypad (Typing with mouse)

This utility provides a bilingual typing way using mouse in any application
window.
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Contents of the package
APS Corporate 2000++ CD-Rom
Users Manual
Registration Card
Product Registration
VSOFT assumes that user agrees to the license conditions. Please furnish all
details in the enclosed registration card and return the same to VSOFT at the
earliest. Please note down the Registration Number, and paste the machine
Sticker, supplied with the package, on your machine for future reference and
technical support.
Registration ensures user for entitlement to receive upgrades of existing APS
products and new products as & when launched, at a reasonable cost. Users
will be informed about upgrades of APS package from time to time.
Remember to inform your Registration number for any kind of support.
In absence of registration, support may not be provided.
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Hardware Requirement
Following table indicates recommended configurations.
Computer
486 or above
Memory
8MB or higher
Disk space for

APS installation
25MB
Minimum Free Disk

space for operation
20MB
FDD
1.44MB only
Display
VGA/SVGA
Mouse
Microsoft compatible Mouse
Keyboard
Enhanced 101 Keyboard or

better
Printer
Any DMP printer, Inkjets,

Laser printers or Imagesetter
Software requirements
Prerequisites for use of APS Corporate 2000++ (Software)
APS Corporate 2000++ software is a 32bit interface to MS Windows thus it
requires MS Windows 95, Windows 98 or MS WIndows NT installed in the
machine.
APS software supports MS Windows based application software like MS
Office, Lotus SmartSuite, MS Visual FoxPro and rest alike.
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Installation of APS Corporate 2000++ (Software)

Please ensure before installing APS Software:
a. Please close all the software operating under Windows before commencing
installation of APS Software.
b. Machine should be virus free, otherwise APS Software will not be installed
properly.
Installation of APS software is similar to that of any other package or utilities
to be added to Windows environment.
Installation Procedure
Select Start, Run and type D:\setup.exe (where D is CD Drive Letter).
a. SETUP program will start with a welcome screen as shown in figure # 2.1.
Figure # 2.1
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b. SETUP program will ask to read the License Areement as shown in figure #
2.2.
Read this agreement carefully before proceeding. Click on I Accept to
continue the installation.
Figure # 2.2
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c. SETUP program will ask for the installation directory as shown in figure # 2.3.
Setup will install APS Corporate 2000++ files under c:\Program Files\aps
2000++ directory by default. If you prefer to install APS software in different
directory, change the directory using Change Directory button.
Figure # 2.3
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d. The screen shown in Figure # 2.4 will appear. Enter the directory name and
press OK. In the event of invalid path/directory (it contains invalid drive letters
etc. or you do not have access or read/write permission to that path) setup
program will not proceed until proper path/directory is given.
Figure # 2.4
e. The screen as shown in Figure #2.5 will appear. Select English or Hindi
numeral option depending on, which numerals you want to use in APS fonts.
Figure # 2.5
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f. Setup will ask to specify the program group name as shown in Figure # 2.6.
Press Continue to start copying the files.
Figure # 2.6
Setup will create APS Corporate 2000++ group and necessary icons.
Setup procedure maintains some system informations and interaction with
Windows files. On successfull installation Setup will display the follwing
message.
Figur e # 2.7
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Installation for Network

Ensure following for Installation under Novel Netware:
a. Windows is installed properly for Novel Netware.
b User should posses proper login rights for executing setup.exe
c. The node from which installation is done should have C drive present.
To Install the Software on Server Hard Disk F: / G: / H: etc.

a. Run (CD Drive Letter):\Win95\SETUP(for Win95, Win98),
or (CD Drive Letter):\Win311\Disk1\SETUP(for Win3.11) from APS
Software CD.
b. Change the default installation directory name with the required server hard
disk directory path (e.g H:\APS2000++ or H:\Program Files\APS2000++).
The user should have all access rights for this particular directory.
Installation for different User IDs

c. Run the Setup.exe from APS Corporate 2000++ CD.
d. Type the same installation directory name for each user ID (e.g
H:\APS2000++ or H:\Program Files\APS2000++ in this case) so that setup
will overwrite previous contents of this directory each time.
e. Restart the Windows for a particular user ID for changes to take effect.
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Operation
APS Desktop manager appears on the screen, as soon as windows is
operational.
Using APS Desktop Manager
Figure # 3.1
APS Desktop Manager is a convenient and efficient way to work with APS
software. APS Desktop Buttons are provided for on-line functionality while
working with other applications. Please note that, for basic bilingual
functionality, the APS Desktop Manager should always appear on the screen.
All the APS utilities can be loaded using this Desktop Manager. please note
all other buttons are general purpose utilities, which can be
that except
invoked through any other windows programs.
ABOUT APS
This button provides information about the APS software like package name,
version number, version date etc.
Script Indicator Button:

Script indicator button is used for toggling between English and Indian Scripts.
. By clicking this button one can select Indian
The default script is English
. Switching between scripts is
script. In case of Devanagari it will display
also possible by pressing 5 key on numeric pad, while Num Lock is off.
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While responding in dialogue boxes (e.g. entering the file name, typing a
command in Run window etc.) indicator button should always indicate
Select Indian Script:

Select appropriate Indian script using this button.
Select Keyboard Layout:

This button allows to select appropriate Indian keyboard layout depending on
the language selected.
Keyboard Layout Viewer:

Keyboard layout viewer button displays the currently selected keyboard
layout. Selecting the particular layout will automatically change the layout
displayed. Detailed explanation is given under Utilities chapter.
Format Conversion Wizard:

Format Conversion Wizard is a utility to convert files from various DOS based
text editors to APS format. Detailed explanation is given under Utilities
chapter.
Mega Text Conversion:

Mega text conversion is an application which provides an user friendly
interface for conversion of windows based text files from other vendors
format to APS format and vise-versa. Winky, Akruti, iscii, Shreelipi,
Shabdratna vendors file support has been provided.
Sorting Utility:
Sorting of APS Devanagari text from any application can be done using this
utility.
Rajbhasha and Raksha Shabdavali:

Complete Rajbhasha and Raksha Shabdavali with a powerful search engine for
easy access and a user friendly interface for searching and copying Devanagari
data to other applications.
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Chitragupt:
Text preparation in Text and Rich Text format is provided. It provides all
basic facilities of text editing. One dictionary is provided for user to create
word as per his requirements. Both dictionary are used for providing
Devanagari equivalent to English word. Similarly English equivalent to
Devanagari is provided through these dictionary. One can send E-mail in
devanagari as well as can save file in HTML format. Saving text file in ISCII
format in also provided. Spell Check is provided under Chitragupt.
Shabdankan:
Using Shabdankan one can type in English and the text is converted in Indian
scripts depending on selected language.
The utility translates the text using the typing sequences, of which are
displayed on the right side of the screen. However, a complete list can be
obtained using the help menu. Any simple text file, which is typed in this
sequence, can be opened in the application and is translated in the Indian
script. The utility has editing options similar to that of other word editor. Using
this utility user can send bilingual email.
Keypad:
This utility facilitates the user to type bilingual matter in any application using
mouse.
Set Application:
When you click this button, a menu appears showing the following list
Ms Excel 97
Quark Express
Word Pad
Corel 5 and above
Corel Photopaint
MS Word
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MS Access 97
MS Power Point 97
PagerMaker 6.5
Adobe Photoshop
Other
Select the appropriate package name depending on the working application.
Help On APS software:

This button provides On-line help for using APS desktop manager and its
utilities both in English and Hindi. To view Hindi help select the required submenu from the Help in Hindi menu.
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Standard Settings for Devanagari Script

Please incorporate the settings as indicated in the following charts for obtaining
correct results in Devanagri Script mode. Circled items indicate settings to be done
for proper working in Indian script.
Microsoft Word 97
Click AutoCorrect (Tools menu) select AutoCorrect tab and clear the
different check boxes as shown in figure # 4.1
Figure # 4.1
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Click AutoFormat (Format menu) click Option button and clear the various
check boxes as shown in figure # 4.2
Figure # 4.2
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Click AutoCorrect (Tools menu) select AutoFormat As You Type tab and
clear the different check boxes as shown in figure # 4.3
Figure # 4.3
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Click Options (Tools menu) and select Spelling & Grammer tab. In
Spelling section clear Check spelling as you type circled check box. In
Grammar section clear Check grammar as you type check box as shown
in figure # 4.4
Figure # 4.4
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While viewing the document in Normal view (select Normal (View menu)),
click Options (Tools menu) and select View tab and clear the Draft Font
circled check box. In same View tab clear all circled check boxes under
Nonprinting characters option as shown in figure # 4.5
For printing in APS fonts click Options (Tools menu) and select Print tab in
same Options window and clear the Draft output check box.
Figure # 4.5
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Select Font (Format menu) and select Character Spacing tab. Spacing and
Position must be Normal and Kerning for fonts check box must be cleared
as shown in figure # 4.6
Figure # 4.6
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MS Word 6.0
To insert (or open) the text saved in wri, rtf or doc format or the text
converted through Format Conversion Wizard (described in APS utilities
chapter) click
File... (Insert menu) and clear Confirm Conversions check box as shown in
figure # 4.7
Figure # 4.7
All other options while entering the data are similar word 97. (Only difference
will be the name of the menu & look at the corresponding dialog boxes) Please
refer ``Microsoft Word 97. Section from this chapter to uncheck all the
``Auto correct settings.
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Mail Merge
To merge the MS Excel Devanagari database in MS Word document, click
Font (Format Menu), select APS font and click Default. Click Mail Merge
(Tools menu) to start the Mail Merge Helper. In Mail Merge Helper
window click Create, and then click Form Letters as shown in figure # 4.8.
Then click Active Window button for current active document file.
Figure # 4.8
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Click Get Data button in Mail Merge Helper window and click Open Data
Source to view the window as shown in figure # 4.9. Click select method
check box to make it ON (whereas in MS Word 6.0 this check box is present
as Confirm Conversion). Select the appropriate file name and click Open.
Figure # 4.9
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Following figure # 4.10 appears on the screen. Click Microsoft Excel
Worksheet via Converter (*.xls, *.xlw) in Confirm data source list &
press OK button to get the required database and then click Edit Main
Document to merge the database.
Figure # 4.10
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MS Excel / MS Power Point

select AutoCorrect (Tools Menu) and clear the different check boxes as
shown in figure # 4.11
Figure # 4.11
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MS WordPad
Click Options (View menu) and select No wrap radio button for all tabs i.e.
Text, Rich Text, Word 6, Write, Embedded tabs, for proper display as
shown in figure # 4.12
Figure # 4.12
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MS Excel
Click Option (Tools menu) and select Edit tab. Clear Edit directly in cell
check box as shown in figure # 4.13
Figure # 4.13
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Lotus SmartSuite.
Ami Pro Release 3.1
Click View Preferences (View menu) and clear System font in draft mode
and Tabs & returns check boxes as shown in figure # 4.14
Figure # 4.14
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Lotus WordPro
Click Smart Correct (Edit menu) and clear Change straight quotes to
smart quotes and Correct TWo INitials CApitals check boxes as shown in
figure #4.15
Figure # 4.15
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Do not select any of the options (Upper Case, Lower Case, Initial Caps,
Small Caps ) from Caps (Test menu).
Click Modify Style (Style menu) and select Spacing radio button. Select
Normal(100%) in Text Tightness options as shown in figure # 4.16.
Figure # 4.16
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Lotus 123 release 5

Press F2 function key (to convert to edit mode) for entering the data directly in
cell.
FoxPro
APS fonts can be viewed or printed in those commands where Font option is
available. For example BROWSE, EDIT, CHANGE allows bilingual mode and
LIST, DISPLAY does not allow bilingual mode.
Browsing bilingual data

Type browse command with font option (e.g. brow font 'APS-C-DVPriyanka',20) OR
In Browse Window click Font (Table menu) and select APS font from Font
list)
Above procedure must be followed in case of APPEND, EDIT, CHANGE
commands.
Bilingual data can not be listed using LIST/DISPLAY command. (Font
selection option is not available in LIST)
Typing bilingual strings in program
Click Font (Format menu) and select APS font from Font list box and type
the strings in bilingual mode in your program.
View / Input data using SAY / GET command in bilingual mode
Select APS font in edit window as described above. In SAY/GET command
specify the APS font name in Font option.
e.g.
@ 5,20 say `' font "APS-C-DV-Priyanka",18

@ 5,20 say Var1 font "APS-C-DV-Priyanka",18
@ 5,20 get Var2 font "APS-C-DV-Priyanka",18
User should enter the data in Devanagari / Gujrati

/
by selecting the Script Indicator button appropriately.
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In Logical field, data cannot be accepted in
mode only
(T/F or Y/N).
mode. Enter the data in
Setting APS font as default

Click Properties (Edit menu) and select APS font in Font list.
PageMaker
Character Spacing
Select Paragraph (Type menu), select Spacing button, set all Letter space
parameters (Minimum, Desired, Maximum) to zero as shown in figure #
4.17
Figure # 4.17
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Placing a file
To place the text saved in wri, rtf or doc format or the text converted through
Format Conversion Wizard (described in APS utilities chapter) select Place
(File menu), select a file to be placed (e.g. c:\apsjobs\apstest) and clear
Convert Quotes check box as shown in figure # 4.18
Figure # 4.18
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Setting Preferences
Select Preferences, General (File menu), select More button. In More
Preferences Window, clear Use typographer's Quotes check box in Text
tab. Select APS font from Font list in Story Editor as shown in figure # 4.19.
Figure # 4.19
Lower versions of PageMaker

For PageMaker 4.0 / 5.0 above menu options are as follows:
a. For Placing a file select Place (File menu) and clear Convert Quotes check
box.
b. For setting preferences, select Preferences (File menu) click Others button.
Clear Use typographer's quotes option from Text tab. Select APS font in
Font list from Story Editor tab.
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CorelDraw
Select Type Assist (Text menu) and clear all the check boxes as shown in
figure # 4.20.
Figure # 4.20
Note
For other packages like Word Perfect etc. similar settings should be made in appropriate
menus or options.
This Circle marked on the figures indicate settings to be done for proper effect while
working in Indian script.
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Standard Operating Steps

Load the application software you want to work with (e.g. MS Word).
For bilingual typing with APS:
1. Using
button, select the Indian script you want to work with.
2. Using
button, select the keyboard layout of your choice.
3. Select the appropriate 'Application' setting from

Word for MS Word).
button (e.g. ' MS
4. Select the appropriate APS font from font menu

e.g. APS-C-DV-Priyanka
for Devanagari-English.
(All APS font names start with APS- )
5. Confirm the toggle script button status for appropriate script
for English typing
for Devanagari typing or
6. And start typing the text.
Numerals
The numerals will appear in English or Indian language depending on option
selected in Fonts selection dialog box [English Numeral / Language Numeral]
while installing the package.
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Using APS Keyboards
Figure # 5.1
All APS Keyboards contain keys which are divided into four positions as
shown below in figure # 5.2
Figure # 5.2
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For example in Anglo-Nagari keyboard
Unshift
Normal Key depression of d will result
Shift
Shift + Key depression of d will result
Alt
Alt + Key depression of d will result
AltShift
Alt + Shift + Key depression of d will result
Note :
In case of Alt and AltShift, press and release Alt Key (do not hold the Alt key while
typing the character).
Keyboard Layouts provided in this package are retained as to the original ones except few
variations in some of the keyboard layouts.
Exact layout of each keyboard can be viewed through Keyboard Layout Viewer described
under APS Utilities section.
Common typing sequences for all the keyboards are given in Appendix - A.
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Uninstallation and Reinstallation

In case of following circumstances
a. Reload Windows due to improper working
b. Machine is affected with virus & you have to format the hard disk
c. Machine formatted, due to virus.
d. Repleace hard disk requirement
First uninstall and install APS Corporate 2000++.
Uninstall
Please ensure before uninstalling :
a. APS Desktop Manager is already closed, if not exit it.
APS registration number on the machine sticker is matching with the
installation
CD-Rom.
No virus protector program activated. If activated please disable Virus
protector program before uninstalling APS Software.
b. Please exit all the software operating under Windows before commencing
uninstallation of APS Software.
To uninstall APS software,

a. From APS Corporate 2000++ Group click APS Corporate 2000++ Uninstall.
Or from control panel, Add/Remove programs select APS Corporate 2000++
to uninstall the software.
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b. Select 'Yes' to continue uninstallation from the dialog box shown in figure #
6.1.
Figure # 6.1
This will uninstall the files from appropriate directory. The following message
as shown in figure # 6.3 will appear.
Figure # 6.2
In case of Windows 95 & Windows 98 if fonts are in use the uninstallation

procedure may not be able to delete the font files and have to be deleted after APS
Uninstallation as follows:
a. Load My Computer, then Control Panel and then Fonts folder
b. Click View, and then choose Details menu
c. Seclect all font names starting with APS- string
d. Select File and then Delete menu
e. Select KCDV-LAYOUT font (KCGJ_LAYOUT for gujrati)
f. Select File, Delete menu.
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Reinstall
To Reinstall the package, uninstall the package as described above & install
the package as described in Installation section.
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APS Utilities
Keyboard Layout Viewer
Figure # 7.1
Loading Keyboard Layout Viewer

Click
button from APS Desktop Manager to load Keyboard Layout
Viewer. OR select APS Keyboard Layout Viewer icon from the APS
Corporate 2000++ group.
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Selecting Keyboard Layout

Click
button from APS Desktop Manager to select the layout from the
available list.
Viewing the Character
To view a particular character in zoom mode press the appropriate key or click
the mouse on that key.
Printing the Layout

Load Keyboard Layout Viewer and select desired layout. Select Print menu to
print the displayed layout. In printer setup, page Orientation must be
Landscape.
Format Conversion Wizard (FCW)
Figure # 7.2
FCW convert files from different Text Editors & Word Processors (like
Akshar, Shabda-Ratna, Devyani, LE(ISC), Modular, Prakashak, SP(Gist) to
APS Corporate Format. Text files can be converted into RTF (Rich Text
Format).
Loading FCW
Click
button from APS Desktop Manager to load FCW. OR select
Format Conversion Wizard icon from the APS Corporate 2000++ group.
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Converting File
Select Convert (File menu).
Following screen as shown in figure # 7.3 will be displayed.
Figure # 7.3
Type input file name in the Source File window. OR select the file by using
Browse button.
Select the appropriate format from the Source Format list by clicking the
down arrow, depending on your input file text format.
The default destination directory is c:\apsjobs. It can be changed if necessary
through Directory button.
The destination file name is automatically created, with extension .RTF.
The converted text is in bilingual mode, the default fonts
for,
Hindi - APS-C-DV-PRIYANKA 14 pt. size.
for,
English - TIMES NEW ROMAN 12 pt. size.
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Mega Text Conversion

This utility is used to convert other vendors data files to APS and vice versa.
The format supported for conversion are Winky, ISCII (8bit iscii data GIST
shell compatible) and Akruti (Office package). The text data files prepared
under PageMaker, MS Word or like softwares can be converted through this
utility.
Figure #7.4
To convert a file through APS Mega Text Conversion you must save the file
in APS Chitragupt using Export as Mega Text Conversion file.
Steps for preparing APS Mega Text format file :

a. File to be converted for APS Mega Text format must be saved in RTF
format in respective package like MS-Word, PageMaker etc.and for
spreadsheet softwares like MS-Excel, Lotus123 save the file in TXT format.
b. Open the saved RTF or TXT file as the case may be in APS Chitragupt.
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c. Save this document in APS Text Format using File->Export as Mega Text
Conversion File
If source file is not in required format then APS Mega Text Conversion will
display error message as shown below in Figure #7.5.
Figure #7.5
To convert the text specify the filename preapred through Chitragupt (in APS
Mega Text Conversion Format)
ISCII [8 Bit ISCII Gist Format]
Depending on mega conversion option APS to Others or Others to APS,
ISCII will be the format for sourcing or destination.
AKRUTI [Akruti Office Format]
AKRUTI will be the format for sourcing or destination.
WINKY [Windows Based Format]
WINKY will be the format for sourcing or destination.
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Source File Text Box

Type file name in Text Box which is to be converted.
Browse Button For Source File

For browsing source file you can click on Browse Button.
Destination File
This box displays the path where destination file will be saved. Your
destination file will have same name as your source file name. You can not type
in this box.
Browse Button For Default Destination Directory

By clicking on this button you can specify root directory name. Your file will
get stored in sub-directory inside that root directory. Name of the subdirectory will depend on vendor you have selected.
OK Button
After specifying input file name and selecting the Vendor name, click on OK
Button for conversion process. The progress status bar at the bottom of the
window will show the conversion status.
Preview of the converted file can be seen, if desired.
If converted text is not readable, either your input file format is not properly
selected or the machine does not contain the proper font of source format.
To confirm the input file format is selected properly you must click the
Input File Preview button

If the converted text is readable then you must have the compatible font in
your hard disk to view /edit the converted text.
Exit Button
By clicking Exit button you can quit this application.
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APS To Others
By clicking on this portion of the main object this part comes on the top. You
can select any vendors object and click OK for converting files from APS to
Other Vendors format.
Other To APS
By clicking on this portion of the main object this part comes on the top. You
can select any vendors object and click OK for converting files from Other
Vendors format to APS format.
Online Help
Shows you online help strip by keeping mouse on respective objects
Input File Preview

Preview of specified file can be seen by clicking this button. If text is not
readable, confirm the input text format and source file name specified.
For ISCII format file preview the text viewed will have matras seperated with
the character and for conjuct characters it will show the first character halant &
second character.
Help
By clicking on this button you can get extensive help on APS Mega Text
Conversion.
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Sorting Utility:
By clicking this button you can invoke the sorting utility.
Using this utility you can sort the bilingual data (Devanagari and English).
The utility can sort the data from any application. The data has to be in either
table format or simple tabbed text format.
To sort bilingual data:

Select the bilingual data to be sorted and copy (Ctrl+C) it to the clipboard.
Invoke APS Sorting utility if not runing already. Specify the column or tab
position to sort data on as shown below.
Figure # 7.6
For multiple column sorting :

Decide how many column data to be sorted. Select the respective column
data. Decide the order of sorting with column numbers on which data to be
sorted. Specify the column seperated by comma (e.g. to sort data on 2 nd, 4th
and then on 1st column type 2, 4,1 in Tab position window of APS Sorting
utility). The column numbering will start from the first selected column.
You can select the order of sorting either ascending or descending. You can
select the language (Hindi or Gujarati). The utility will prompt Data sorted
successfullyon completion of sorting. Paste (Ctrl+V) the data from clipboard
to respective application. The pasted data will be in appropriate sorting order.
After pasting the matter the font has to be set again.
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In MS Excel
Select the default font of spread sheet as one of the APS Hindi fonts
(eg. APS-C-DV-Prakash) so that there is no neccessity of selecting font
after pasting the data.
This utility can be used to sort data of any application.
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Rajbhasha and Raksha Shabdavali :

Rajbhasha and Raksha Shabdavali utility gives you hindi or english words for
the respective word you enter.This utility provides search using wild cards,
words starting with similar aplhabets or with common alphabets, can be search
using this provision.
To search for a hindi word enter the corresponding english word in the text
box as shown in Figure # 7.7, and press Enter. You can make use of wild
card characters such as * & ? to obtain a list of words. Select hindi option
to search hindi word for its corresponding english meaning (Confirm APS
Corporate 2000++ desk top manager is loaded for typing in hindi).
Figure # 7.7
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For example the string a* will yield all words starting with a, a list of words
having common alphabets can be retrieved by substituting the non common
alphabets with ? characters.
Chitragupt:
Word processing in Text and Rich Text Format with all basic facilities, this
editor comes with support for translation of text from one script to another . It
has a build in dictionary for translation of text in different script. The user
dictionary can be used to build word bank necessary for translation of script.
The editor comes with all defaults necessary for bilingual text processing. You
can send emails in devanagari. You can save file in HTML format Similarly you
can save file in ISCII format also. Chitragupt provides built in spell-check
utility for devanagari text.
To create a new document

1 On the File menu, click New.
2 Click the file type you want to create, click OK, and then begin typing.
3 To save the new file, click the File menu, click Save As and then type a name
in File name.
To open a document
1 On the File menu, click Open.
2 In Look In, click the drive that contains the document you want to open.
3 Double-click the folder that contains the document you want to open.
4 Click the document name, and then click Open.
Note
If you do not see the document you are looking for, you can click a different file type in
Type of Files, menu.
You can open a document you opened recently by clicking its name in the File menu.
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To save changes to a document

On the File menu, click Save.
Note
You can also save an existing document with a new name by clicking Save As and then
typing a new name in File name.
Save a copy as HTML

To save a copy of typed text or opened file in HTML format, click Files /
Save a copy as HTML
Save a copy in ISCII format
To save a copy of typed text or opened file in ISCII Format Click File and
Save a Copy as ISCII Text Format
To export as Mega Text Conversion file
To convert other vendors text format file using Mega Text Conversion
utility you need to save that file in Mega Text Conversion format. Click this
option to save the file in Mega Text Conversion format.
To convert other vendors file in APS Mega Text Conversion format.
1 Open the other vendors file in Chitragupt or copy paste the text matter in
Chitragupt from word or word pad where the original text is present.
2 Select appropriate font (CC-DV-......for.....). Confirm that the matter is seen
properly in Chitragupt.
3 Save the file using Export as Mega Text Conversion from file menu.
4 Run Mega Text Conversion utility to convert the file saved in Mega Text
Conversion format to appropriate vendors text format (for move details see
Mega Text Conversion utility described in see...)
To Print a Document:
1 On the File menu, click Print.
2 Make Changes in Printer settings using printer properties.
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To change Page Setup:

1
On the File menu, click Page Setup.
Make the changes you want in the Page Setup dialog box:
Note :
To change printers, click Printer, and then click a printer in Name.
To change paper specifications, enter the settings you want under Paper, Orientation, and
Margins.
Send E-mails in Devanagari Script

To Send Email in Devanagari script along with English: Type your message in
Chitragupta editor. Select Send Email from the file menu.
Please note, MAPI compliance is essential for sending message, if not, follow
instructions as shown in Figure #7.8:
Figure # 7.8
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If you select Yes then Attachment Message dialog box as shown in Figure
#7.9 will appear.
Figure # 7.9
In case of ATTACH option, following attachments as shown in Figure

#7.10 will be visible at receivers end.
Figure # 7.10
In case of DOWNLOAD option, following attachments as shown in Figure

#7.11 will be visible at receivers end.
Figure # 7.11
You will see Compose Email Window. Write down email address and
subject and click send button.
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Send E-mails in Intranet Setup

Select MS Outlook as default MAPI client by following the steps given below
Select Internet Explorer icon from your Desktop.
Click right mouse button on internet explorer icon.
Select Properties menu.
Click on Program tab button.
In E-mail drop down list select MS Outlook.
Press OK.
Press
button to access E-mail address list (e.g. Global Address List).
Select a particular user name from list and press OK button.

Click Send button to send E-mail.
To undo your last action

On the Edit menu, click Undo.
To Cut text
1 Select the text you want to cut.
2 To remove text so that you can place it in another part of the document, click
Edit, and then click Cut.
To copy text
1 Select the text you want to copy.
2 To copy text so that you can place it in another part of the document, click
Edit, and then click Copy.
To paste text
1 To paste the copied or cutted text , click Edit, and then click Paste.
To clear text
1 Select the text you want to clear or delete.
2 click Edit, and then click Clear.
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To select all
1 To select entire text in a document.
2 click Edit, and then click Select All.
Notes
You can cancel a selection by clicking anywhere in the document.
To search for text

1 In the document, click there from where you want to start searching.
2 On the Edit menu, click Find.
3 In Find what, enter the text you want to search for, and then click Find Next.
4 To find additional instances of the same text, continue to click Find Next.
Notes
If you have closed the Find dialog box, you can press F3 to search for more instances of
the same text.
You can also search for and replace text by clicking Edit and then clicking Replace.
To search for and replace text

1 On the Edit menu, click Replace.
2 In Find what, enter the text you want to replace.
3 In Replace with, enter the text you want to replace it with.
Notes
To replace all instances of the text, click Replace All.
To replace each instance of the text individually, click Find Next, and then click Replace.
To show or hide the Toolbar

On the View menu, click Toolbar. A check mark appears when the Toolbar is
visible.
To show or hide the Format bar

On the View menu, click Format bar. A check mark appears when the
Format bar is visible.
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Notes
The buttons on the Format bar are shortcuts for formatting text, e.g. making text bold or
underlined, or changing the paragraph style. To format text, select it, and then click the
appropriate button on the Format bar.
To change the way text wraps on your screen

1 In the View menu, click Wrap Word to window.
Notes
The wrapping options affect only how text appears on your screen. When printed, the
document uses the margin settings specified in Page Setup.
You can set different word wrap options for each of the text formats in which you can save
documents.
To change a font type, style, or size

1 Select the text whose format you want to change.
2 On the Format menu, click Font.
3 Click the options you want.
Notes :
You can specify the font for new text by changing the font settings before you begin to type.
You can change the font for an entire document by clicking the Edit menu and then clicking
Select All before clicking the Format menu and then clicking Font.
To type bilingual text you must select fonts having name standing with APS for e.g.
APS-C-DV-Prakash etc.
To format a paragraph
1 Click anywhere in the paragraph you want to format.
2 On the Format menu, click Paragraph.
3 Enter the indentation and alignment options you want.
Note :
You can define paragraph formatting for a new document by changing the format options
before you begin to type.
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To create a bulleted list

1 Click where you want the bulleted list to start.
2 On the Format menu, click Bullet Style, and then type your text.When you
press ENTER, another bullet appears on the next line.
3 To end the bulleted list, click Bullet Style again.
Spell check hindi text

To correct Hindi Words entered in Chitragupt document, run Spell Check
using
button, or Click Tools/Spell Check menu or press F7 key.
The following dialog box will get displayed
Figure # 7.12
To check spelling of the text, select the text to be checked. When no text is
selected Spell Check operation will be executed on all words from cursor
position.
The words which will not be found in dictionary will be shown in highlighted
attribute in Not in Dictionary window.
After editing press change button to make all the editing effective.
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When the text to be spell checked gets completed Spell Check gives message
Figure # 7.12
When you finish checking spelling, Chitragupt displays information about the
completion.
Ignore Button
Ignores the particular highlighted word.
Ignore All Button

All occurance of a particular word can be ignored.
Add Button
User can add a particular highlighted word to dictionary.
Replace Button
You can select a suggestion from suggestions list and replace it in place of
highlighted word.
Replace All Button

This will replace all occurance of particular word in complete document (or
selected text area.).
Close Button
Ends the Spell Check program
Suggestions
Suggestion for a word will be shown in suggestion window
Editing a word
Editing a word can be directly done by clicking on the word and doing the
necessary editing. While editing the matter, the dialog box buttons will get
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changed as shown in figure below: After Editing click the Change button to
continue further Spell Checking.
Figure # 7.13
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Traslation Between Devanagari Language and English

To translate particular word, click the right mouse button on the word OR on
the selected phrase (number of words).OR
press F5 key.
Either English or Devanagari equivalent words of selected word will be
displayed in the list.
Choose the appropriate word from the list by scrolling. Choosen word or
pharse will be displayed in the edit box at the bottom. You may add or delete
from the choosen word in the edit box. Press Enter or click on OK button to
replace the selected word.
To convert large text from English to Hindi or vice-versa

Select the paragraph or page to translate. Press the appropriate button
OR
The large text can be converted using this option. The text will be converted
word by word using dictionary. The grammer of the sentance will not be taken
care off. The converted text will have attributes as that of the starting of
selected text.
To convert the text from English to Hindi.

Select the English text to be converted and press F3 or
button.
To convert the text from Hindi to English.

Select the Hindi text to be converted and press F4 or
button.
To add / delete / modify a word to dictionary

In the event of equivalent word (either of language) not available in the
dictionary, same can be added to the dictionary. Add the corresponding word
in the dictionary. Once you update the dictionary, missing words will also be
converted.
To update( Add/Delete/Modify ) words to the dictionary clicking on the
Dictionary Update menu the windows shown below in Figure #7.13 will
appear.
USER MANUAL
76
VSOFT
Figure #7.14
To add a word to users dictionary

Click the Add button, enter the english word and respective hindi or gujrati
word and press update to save the entry.
To modify an existing word of dictionary

Click the Modify button to enter the modify mode, make changes to the hindi
or gujrati word and press update to save the changes made. To cancel changes
press the cancel button.
To delete an entry of word

Move to the word to delete and press the Delete button.
To find a word
Click the Find button.
The window shown below in Figure #7.14 will appear.
Figure #7.15
USER MANUAL
77
VSOFT

Type the word to find in the corresponding text box (English word in English
Word text box) and press Ok button.
The word found can be modified using modify button or delete the word using
delete button.
USER MANUAL
78
VSOFT
Shabdankan:
Shabdankan is a user friendly and powerful utility for those who find it difficult
to type in Indian script (Devanagari). In this utility you can type in English and
the text gets converted in Devanagari script depending on selected language.
The translated text can be copied to clip board for pasting in to the required
application. The created / edited file can be saved. The translated text can be
directly sent as email through Send Mail Button.
The utility translates the text using the typing sequences some of which are
displayed on the right hand side of the screen. The rest of the characters are
having similar hindi represantation as that of english e.g. S and K
However, a complete list can be obtained using the help menu. Any simple text
file, which is typed in this sequence, can be opened in the application and is
translated in the Indian script. The utility has editing options similar to that of
other word editor.
Figure #7.16
USER MANUAL
79
VSOFT

The typing sequences for Hindi typing under Shabdankan is described in
Appendix - C.
Steps for using other menu in Shabdankan.
File Menu
Open
To open an existing file (with default extension .eng) through this menu. On
opening the file text contents are displayed in hindi and english. Shabdankan
utility can be used to prepare small files and sending an email. Maximum file
size you can creator open in Shabdankan is 20 KB. For typing text you must
follow the chart displayed on the screen.
Opening files from other word editors
File from any text editor should be in text format (.txt). If you are using a
shabdankan file, which allows .eng and .hnd formats, Use .eng extension
for opening the file.
Save
This option saves the current opened file. Both English as well as the Hindi
files are saved with .eng and .hnd extension, respectively. This holds good for
save as option also.
Print
The text in Hindi can be printed using this option.
Exit
This Option enables you to close the application.
Edit Menu
Cut
This option allows to delete the selected text (in English ) and also the
equivalent Hindi text. If you want to copy the Devanagari equivalent text, use
the Copy Language Text button.
USER MANUAL
80
VSOFT

Copy
This option enables you to copy the English text to the clipboard. This option
is only enabled when something is there in the clipboard. This enables you to
copy data earlier being cut as well as the Data from some other application via
clipboard.
Paste
This enables you to copy data earlier being cut as well as the Data from some
other application via clipboard.
Right mouse Click

When you click the right mouse in the English text box, a menu is displayed
having following options,
Cut, Copy, Paste
These options are already described in the previous sections.
Suggestion (F2)
When Right mouse button is clicked a suggestion Window is displayed. Select

the appropriate word and double click it to insert the word at the cursor
position.
F1
This key can be used to toggle between the similar sounding characters. When
you press this key the next similar sounding character is replaced at the
character position.
Example:
kumAr - or kumaar - or kUmAr -
In the example above pressing a F1 key at u character will convert to
and vice versa.
Copy Language Text

This button when clicked copies the language text into the clipboard which can
be pasted in any other application .
For pasting the data in any other windows based application
USER MANUAL
81
VSOFT

Use copy language text button. Paste the data in the application you want.
Ensure the correct font in the said application is used. For devanagari data
select the copied text and change the font to any of the APS CORPORATE
2000++ devanagari font family.
Using other Text editor files

File from any text editor should be in text format (.txt). If you are using a
shabdankan file, which allows .eng and .hnd formats. Use .eng extension for
opening the file.
APS Keypad
By clicking this button you can invoke the APS Keypad utility.
APS Keypad appears like a normal keyboard as shown Fig # 7.!7.
Figure #7.17
If the current mode of Desktop Manager will be English, then APS Keypad will
display English characters, otherwise it will display characters corresponding
to language selected (Devanagari) in Script Indicator Button .
To type Devanagari text in a particular package you must first select the
package in which text to be typed.
To select a package:
Click Set Application Window from keypad button menu.
Click in the application window.
User can type individual position character by simply clicking mouse on a
perticular button or pressing Shift, Alt or Alt+Shift key along with a mouse
click. (Shift key has to be preseed through keyboard.).
USER MANUAL
82
VSOFT

For typing in desired application software like APS Chitragupt, MS Word,
PageMaker etc., you can click on Keypad button. e.g.,
Clicking d on Keypad will result
press Shift key and click d will result
Click Alt + click d will result
Click Alt + press Shift key and click d will result
Note:
In case of Shift characters press Shift key from keyboard and in case of Alt+Shift
characters click Alt from Keypad and Shift from keyboard.
User can type in desired application like APS Chitragupt, MS Word, Excel etc. with mouse
using APS Keypad.
Follow the steps as shown below
You have to set the application. Without setting application window, if you click on any
button of the APS Keypad it will display the above message.
Using Anglo-Nagari keyboard

Anglo-nagari Keyboard
This is one of the most important features of APS software. This keyboard is
developed especially for Corporate segment. This keyboard is very easy to
understand and operate. Devanagari character are mapped keeping synonymity
with English characters. Printout of the Anglo-Nagari keyboard layout will
indicate the fact.
USER MANUAL
83
VSOFT
Formation of a word in Devanagari

Procedure
a.
Single depression of a key except 'a', 'e', 'i', 'o', 'u', will produce a letter.
viz. k =>
and shift k =>
Four positions of a single key viz. 'd', 's', 't' etc can be formed as
described below.
e.g. for 'd' key,
Unshift
Normal Key depression of d will result
Shift
Shift + Key depression of d will result
Alt
Alt + Key depression of d will result
AltShift
Alt + Shift + Key depression of d will result
(for explanation of Alt key refer Standard Operating Steps in Operation

chapter).
Caps Lock must be kept off while typing.
b. 'a', 'e', 'i', 'o', 'u' will produce , , , , etc.
c. shift + 'a', 'e', 'i', 'o', 'u' will produce , , , , etc.
d. Alt + e will produce and Alt + Shift + e will produce . And Alt + i will
produce and Alt + Shift + i will produce
e. and can be produced using 'r' key.
f. In case of conjunct character, procedure adopted is to break letter by '/' (slash)
viz. p + / + r + k + a + S =
+ + + + + =
OR
p + (shift+r) + k + a + S =
USER MANUAL
84
VSOFT
( ) + ( ) + ( ) + ( ) +
( ) =
Few examples of devanagari typing in Anglo-Nagari are as follows:
( )
()
(alt +i) =
()
()
(alt+t) +
(alt+r) =
()
( )
()
()
()
()
(alt +s)+
(alt + t)+
()
()
()
()
()
OR
(shift + 8)
USER MANUAL
85
VSOFT
Using APS Borders (Seema Font)

APS package contains two border fonts, namely APS-BR-SEEMA1,
APS-BR-SEEMA2.
a. Select
mode while using APS Border Font
b. Select border font of your choice (APS-BR-SEEMA1 OR APS-BRSEEMA2)

c. Select same Leading and Point size. Line Spacing, Paragraph Spacing must
be zero '0'
d. Type the appropriate sequence as shown in sample figure bellow
The exact keyboard mapping and character sequence for both border fonts
APS-BR-SEEMA1 & APS-BR-SEEMA2, can be referred in Appendix -# B
aa bb cc bb cc bb c
b
c
b
c
b
c
b
c
d
c
b
c
b
c
b
c
b
c
d
e e
ee
f fg h i h i h i h i h i h i h i fj f
ghihihihihihihij
ll
USER MANUAL
86
VSOFT
TROUBLE SHOOTING
Cribs and Solution
c1. While installing the package, following message comes,
This software is already installed on your machine. Uninstall it from
Control panels Add/Remove program before reinstalling,
r. By some reason package was not installed completely, but certain APS files
are present in the machine.
s. Remove 'APS 2000++.INI' file from Windows directory and then install the
package. For more details refer "Setup and Installation" chapter.
c2. While Editing in dialog boxes garbage character appears.
r. While typing in dialog boxes you might have selected Indian language mode
from APS Desktop Manager.
s. While typing in any of the dialog boxes (e.g. File Open dialog box etc.)
confirm that you are in
mode.
For more details refer "Using APS Desktop Manager" from Operation
chapter.
c3. Garbage or arbitrary characters appear on the screen while typing.
r. You might have selected font, other than APS font and APS desktop
manager is in
mode. or You have not selected proper Application
setting in APS Desktop Manager. or You have not selected proper
keyboard layout.
USER MANUAL
87
VSOFT

s. Confirm that you have selected proper APS font. Select proper Application
setting from APS Desktop Manager. Confirm the keyboard layout by
clicking
button.
For more details refer "Using APS Desktop Manager" from "Operation" chapter, and
"Standard Operating steps" chapter.
c4. While typing some conjuncts, characters with traditional style

appears on the screen.
r. Few APS characters can be typed in more than one style (e.g and )
Out of which one style is default style and you expect other style of the
character.
s. Follow the sequence given in Appendix-A for the particular character you
want to type.
For more details refer Appendix A table for different typing sequences.
c5. While typing words get automatically changed after pressing space
character.
r. 'Auto Correct' text settings might be ON in the application package.
s. Disable the Auto Correct settings in the appropriate options in the
application package.
For more details refer "Standard Settings For Devanagri Script" chapter.
c6. While importing / placing text from WRI / RTF file, few characters
get replaced.
r. "Convert Quotes" / "Confirm Conversion" setting is enabled. Thus some
characters change automatically.
s. Disable the Convert Quotes / Confirm Conversion option in the import
filter.
For more details refer the "Standard Settings For Devanagari Script"
chapter for appropriate application package.
USER MANUAL
88
VSOFT

Any last moment updates and solutions to any of above problems can be viewed in
readme file supplied with the APS Software or you can view the details from
APS2000++ MANUAL.PDF file present in APS Corporate 2000++ Software CD or
contact through e-mail: vsoft@bom3.vsnl.net.in or connect URL: vsoftindia.com
ll
USER MANUAL
89
VSOFT
Appendix A
- Typing Sequence
=
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USER MANUAL
=
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90
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=
VSOFT
Nukta
=
Matra
Ref ( )
[Ctrl+`]
[Ctrl+`]
Sp
[Ctrl+`]
Sp
Special Combination
[Ctrl+`]
Sp
Where.......
=
is halant /link key,
Ctrl + `
=
hold Ctrl key and press ` key
Sp
=
is space bar
USER MANUAL
91
VSOFT
Appendix B
APS-BR-SEEMA1
~
!
@
#
$
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^
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*
(
)
_
{
}
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<
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#
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^
^
*
(
)
_
{
}
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|
<
>
?
=
[
]
;
\
,
.
/
USER MANUAL
0
1
2
3
4
5
6
7
8
9
A
B
C
D
E
F
G
H
I
J
K
L
M
N
O
P
Q
R
S
T
U
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0
1
2
3
4
5
6
7
8
9
A
B
C
D
E
F
G
H
I
J
K
L
M
N
O
P
Q
R
S
T
U
92
V
W
X
Y
Z
a
b
c
d
e
f
g
h
i
j
k
l
m
n
o
p
q
r
s
t
u
v
w
x
z
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
V
W
X
Y
Z
a
b
c
d
e
f
g
h
i
j
k
l
m
n
o
p
q
r
s
t
u
v
w
x
z
VSOFT

APS-BR-SEEMA2
~
!
@
#
$
%
^
&
*
(
)
_
{
}
:
|
<
>
?
=
[
]
;
\
,
.
/
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
~
!
@
#
$
%
^
^
*
(
)
_
{
}
:
|
<
>
?
=
[
]
;
\
,
.
/
USER MANUAL
0
1
2
3
4
5
6
7
8
9
A
B
C
D
E
F
G
H
I
J
K
L
M
N
O
P
Q
R
S
T
U
=
=
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=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
0
1
2
3
4
5
6
7
8
9
A
B
C
D
E
F
G
H
I
J
K
L
M
N
O
P
Q
R
S
T
U
93
V
W
X
Y
Z
a
b
c
d
e
f
g
h
i
j
k
l
m
n
o
p
q
r
s
t
u
v
w
x
y
z
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
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=
=
=
V
W
X
Y
Z
a
b
c
d
e
f
g
h
i
j
k
l
m
n
o
p
q
r
s
t
u
v
w
x
y
z
VSOFT

Typing Sequence For Devanagari in Shabdankan
a
aen
ai
ao
au
A
E
e
ea
ee
I
i
O
o
oo
Ri
U
u
aa
aeM
ai
aiM
aM
ao
aoM
au
auM
A
E
EM
e
ea
eaM
ee
eeM
eM
I
IM
i
iM
n
O
o
oM
oo
ooM
Ri
U
UM
u
uM
~
@
#
$
%
?
b
bH
bh
B
BH
USER MANUAL
[nukta]
Bh
c
cH
cHH
ca
ch
chh
C
CH
CHH
Ca
Ch
Chh
d
dH
dh
D
DH
Dh
f
F
G
GH
Gh
g
gH
gh
h
H
j
jH
jh
J
94
JH
Jh
K
KH
Kh
k
kH
kh
kSh
ksH
L
l
m
M
N
n
P
PH
Ph
p
pH
ph
q
Q
R
Ri
r
S
Sh
s
SH
sh
T
TH
Th
t
tH
th
v
V
w
W
x
X
y
Y
z
Z
VSOFT

APPENDIX - C Typing Sequence for Gujarati in Shabdankan
a
aen
ai
ao
au
A
E
e
ea
ee
I
i
O
o
oo
Ri
U
u
aa
aan
aen
ai
aiM
aM
ao
aoM
au
auM
A
E
EM
e
ea
eaM
ee
eeM
eM
I
IM
i
in
M/n
O
o
oM
oo
ooM
Ri
U
UM
u
uM
@
#
~
$
b
bH
bh
B
BH
Bh
c
USER MANUAL
cH
cHH
ca
ch
chh
C
CH
CHH
Ca
Ch
Chh
d
dH
dh
D
DH
Dh
f
F
G
GH
Gh
g
gH
gh
h
H
j
jH
jh
J
JH
Jh
95
K
KH
Kh
k
kH
kh
kSh
ksH
L
l
m
M
N
n
P
PH
Ph
p
pH
ph
q
Q
R
Ri
r
S
Sh
s
sH
sh
T
TH
Th
t
tH
th
v
V
w
W
x
X
y
Y
z
Z
VSOFT

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APS CORPORATE 2000++

This EULA grants you the following rights:

APS CORPORATE 2000++

APS CORPORATE 2000++

APS CORPORATE 2000++

APS CORPORATE 2000++

APS CORPORATE 2000++

APS CORPORATE 2000++

APS CORPORATE 2000++

APS CORPORATE 2000++

APS CORPORATE 2000++

Setup and Installation

Standard Settings for Indian Script

Standard Operating Steps

Uninstallation and Reinstallation

APS CORPORATE 2000++

Indian Scripts for Windows

APS CORPORATE 2000++

Overview of APS Software

Multiple Keyboard Option

Keyboard Layout Viewer

APS CORPORATE 2000++

Format Conversion Wizard

Mega Text Conversion

Rajbhasha and Raksha Shabdavali

APS CORPORATE 2000++

Keypad (Typing with mouse)

APS CORPORATE 2000++

Setup and Installation

APS CORPORATE 2000++

Disk space for

Minimum Free Disk

Microsoft compatible Mouse

Enhanced 101 Keyboard or

Any DMP printer, Inkjets,

APS CORPORATE 2000++

Installation of APS Corporate 2000++ (Software)

APS CORPORATE 2000++

APS CORPORATE 2000++

APS CORPORATE 2000++

APS CORPORATE 2000++

APS CORPORATE 2000++

Installation for Network

To Install the Software on Server Hard Disk F: / G: / H: etc.

Installation for different User IDs

APS CORPORATE 2000++

Using APS Desktop Manager

Script Indicator Button:

APS CORPORATE 2000++

Select Indian Script:

Select Keyboard Layout:

Keyboard Layout Viewer:

Format Conversion Wizard:

Mega Text Conversion:

Rajbhasha and Raksha Shabdavali:

APS CORPORATE 2000++

APS CORPORATE 2000++

Help On APS software:

APS CORPORATE 2000++

Standard Settings for Devanagari Script

APS CORPORATE 2000++