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Local Chapter President 2015-2016

Election instruction
In this document, you will find:
1. General regulations, including voting rules
2. Your voting power
3. Election day information, including
a. Agenda
b. Session instruction
c. Group list
"Your vote is your voice. Be heard!"

AIESECinVietnam||LocalChapter FTUHanoi

1. GENERAL REGULATION

1. LCP Election regulation shall be conducted by current LCP, subject to LCP election
regulations in National and Local compendium
2. LCP candidates shall strictly follow the aforementioned election procedure and
election timeline.
3. Local Plenary includes all full members which will be decided by current LCP regarding
to membership criteria in LC Compendium 01 week before the election.
4. A chairperson shall be appointed and ratified by the current LCP a minimum of one
week before the Election Day.
5. All LCP candidates must be full members of the LC at the time of application.
Application package must be created and released at least 20 days before the election
by the current LCP. In the case that the number of applicants for LCP position is less
than 2 at the time of form closing, either the deadline could be extended to 5 days
time or the application form could be reopened. Current LCP reserves the decision
making right for this case.
6. Application forms shall be distributed to the entire Local Plenary at least one week
prior to the election.
7. Candidates for LCP elections can withdraw their self nominations anytime before 24
hours of the election meeting by submitting it in writing to current LCP.
8. LCP candidates are not allowed to call on collocation, alliance or faction on purpose.
Calling on collocation, alliance or faction on purpose is defined as conducting action/
movement to make LC members against or have negative impression to other LCP
candidates.
9. Any individual in LC is not allowed to conduct on purpose actions to destroy image of
any particular LCP candidates. Spreading bad rumors/ bad image about any LCP
candidates is strictly banned.
10. Executive Board 2014-2015 is not allowed to give extra instructions about Election Day
and information regarding to Election & Selection new EB to any LCP candidates. All
instruction for Election Day will be delivered in the EB LCP candidates instruction
meeting.

AIESEC FTU Hanoi


Local Chapter President 2015-2016 || Election instruction

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LCP Election regulation is the official set of rules for election of LCP 2015-2016, AIESEC FTU
Hanoi. Participants of this election, including LCP candidates, Local plenary, Executive
Board 2015-2016 and Chairperson, are required to strictly follow below regulations.

11. All eligible members are required to attend Election Day on November 23th, 2013. Any
excuses are strongly discouraged.
12. On Election Day, members of local plenary are not allowed to go out of the election
zone during the whole process, except for break(s).
13. Questions in Election day should not focus on functional aspects or be aimed at
destroying the performance of the LCP candidates. The Chairperson owns full right to
disapprove any questions which dig deep in function or have destructive purpose.
14. Voting rules:
a. LCP shall be elected by secret ballot. Only full members have voting rights.
Detailed voting procedure and List of LC full members shall be released one week before the
Election Day by current LCP.
b. Each voter has 4 options for voting:
a) number all candidates in order of preference
b) number some candidates in order of preference; place an "A" beside those candidates that
the voter wants to abstain on; and/or, place an "N" beside those candidates that the voter
definitely does not want for the position
c) place an "A" beside all candidates
d) place an "N" beside all candidates
c. The candidate which receive the highest votes and the proportion of vote for is over 50%
shall pass the election. In case the candidate could not have over 50% vote for, the election
will be conducted again.
d. In the case that LCP candidates have the same number of vote for, the election will be
conducted again.
e. LCP candidates & the Chairperson do not have voting right.
f. Explanation of each option:
a) If the voter feels all candidates are capable of fulfilling the job, they must rank the candidates
(starting from "1" for most preferred candidate) in order of preference (ending with the last
number of candidates' running).All boxes must be numbered.
b) If the voter does not have an opinion on some candidates, or does not care if those
candidates are elected or not, the voter may abstain by placing an "A" beside those
candidates' boxes.
If the voter feels that some candidates are not capable of fulfilling the job, they should place an
N beside those candidates box. This is counted as a vote of no confidence in those
candidates.

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All other candidates that the voter feels can fulfil the job are then ranked in order of preference
starting from "1" and ending at the number of candidates who do not have an "A" or an "N"
beside their name.
c) If the voter feels they are unable to decide on any of the candidates, or if the voter does not
care who is elected, or if the voter does not want to take part in the election, they may abstain
by placing an "A" in all candidates' boxes.
This is to be greatly discouraged.
d) If the voter has no confidence in any candidate, then an "N" should be placed in all
candidates boxes.
15. Any individual who break the regulation will immediately lost his/her voting right or will not have
right to continue to run for LCP position

AIESEC FTU Hanoi


Local Chapter President 2015-2016 || Election instruction

2. VOTING POWER
Voting power is decided based on membership status at November 1st, 2014. For instance,
members who have at least 3 months of full membership AND who acquire "active"
membership status at November 1st, 2014 will have full voting power which equals one
vote. Members who have less than 3 months of full membership and/or who do not
acquire "active" membership status at November 1st, 2014 will have only one-third (1/3) of
a vote.
Voting power regarding LCP 2015-2016 election, thus, presents as below:
Name
VU HIEN
NGUYEN THI PHUONG THAO
NGUYEN THI KHANH NGOC
QUACH NGUYEN THACH THAO
VU BANG KHANH
NGUYEN VAN DU
VU XUAN QUY
MAC THANH TUYEN
PHAM KHANH LINH
LE CONG THANH
NGUYEN THI MY HANH
NGUYEN KHANH NAM
DINH THI MINH THU
NGUYEN NHAT DUC
HOANG THANH THAO
NGUYEN THUY AN
LAI LINH DAN
NGUYEN QUOC ANH
NGUYEN KIM CUC
LA MINH THU
NGUYEN THI HONG ANH
NGUYEN THAI HA
NGUYEN THU HUONG
NGUYEN MY HANH
NGUYEN HAI ANH
CUNG THAI ANH
NGUYEN HAI ANH
DANG THANH AN
DUONG KHANH HUYEN

At least 3 months
full membership
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes

Activeness
status
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes

Voting
Power
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One

AIESEC FTU Hanoi


Local Chapter President 2015-2016 || Election instruction

Name
HOANG MINH TRANG
NGUYEN HAI LINH
NGUYEN VIET HA
NGUYEN HUONG GIANG
NGUYEN LE NHAT LINH
NGUYEN PHUONG ANH
NGUYEN QUOC TUNG
NGUYEN LE HANG
NGUYEN TRINH VAN ANH
PHAM THI KHANH HUYEN
NGUYEN BAO THUY
NGUYEN THUY DUYEN
NGUYEN TRONG AN
NGUYEN VAN ANH
VAN MINH TRANG
LE NGOC TUAN
TRAN THAO VY
VU THI HOANG HA
TRAN VAN ANH
TRAN VIET HA
PHAM THI MINH HANH
NGUYEN MAI LINH
NGUYEN THI DIEU HA
VU KHANH CHI
NGUYEN THI THANH HIEN
VU THANH HUONG
NGUYEN NHAT MINH
CHU THANH THANH AN
TRAN HUYEN TRANG

Activeness
status
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes

Voting
Power
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One

AIESEC FTU Hanoi


Local Chapter President 2015-2016 || Election instruction

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TRINH QUYNH MAI

At least 3 months
full membership
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes

Name
PHUNG THANH LAM
TRAN PHUONG ANH
NGUYEN THI MINH PHUONG
LUONG THU GIANG
NGUYEN THI THUY DUNG
HUA THI THUY
NGUYEN THAO TRANG
TA MINH HANG
NGUYEN VIET CHINH
NGUYEN THI MINH ANH
NGUYEN THANH TUNG
LUC THANH TAM
NGUYEN NGO THUC ANH
BUI MINH ANH
DANG HUYEN MY
PHAN LE HOANG ANH
TRAN PHUONG ANH
NGUYEN THI PHUONG DUNG
NGO THU HIEN
NGUYEN HONG NGOC
LE DANG BAO KHANH
NGUYEN THI MINH NGOC
DANG QUANG NGOC
LE HUONG CHI
NGUYEN THU THAO
TRAN ANH PHUONG
DO QUYNH MAI
PHAM THI THANH THUY
DOAN THU HA
NGUYEN THANH LUAN
LAM QUOC TRUNG
TRAN DUY LINH
PHAM QUANG HUY
TRAN NHAT ANH
VUONG QUOC HUNG
LA HONG QUAN
HA MINH HOANG
PHAM PHUONG THAO

At least 3 months
full membership
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes

Activeness
status
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes

Voting
Power
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One
One

AIESEC FTU Hanoi


Local Chapter President 2015-2016 || Election instruction

Page

Please note that the above list is to define all LC plenary voting power, not to present the
full ballot in the Election. The full ballot in the Election will be defined based on the
presence of LC members in the Election.

AIESEC FTU Hanoi


Local Chapter President 2015-2016 || Election instruction

3. ELECTION DAY INFORMATION

a. General information
Date: Sunday, November 9th, 2014.
Time: Check-in 8.00am || Warm-up 8.30am || Sessions 9am-6pm.
Venue: To be confirmed
Chairperson: Ms. Dao Hong Ngoc, LCVP Marketing and Communcation 2013-2014,
AIESEC FTU Hanoi
Dresscode: Formal

b. Agenda
Time
8.00 - 9.00
9.00 - 9.15

Session

9.30 - 9.45

Check in and Warm up


Opening Speech
Agenda Introduction &
Election instruction
Candidate application 1
form scanning

9.45 - 10.00

Candidate 1
presentation

9.15 - 9.30

10.00 - 10.30
10.30 - 10.45

Q&A for candidate 1


Candidate application 2
form scanning

10.45 - 11.00

Candidate 2
presentation

11.00 - 11.30

Q&A for candidate 2

Note

All candidates must not


attend
All candidates must not
attend
Only candidate 1 attends,
the other candidates must
not attend
Only candidate 1 attends,
the other candidates must
not attend
All candidates must not
attend
Only candidate 2 attends,
the other candidates must
not attend
Only candidate 2 attends,
the other candidates must
not attend

Guideline
Plenary settle down in
informed group

Faci by current EB apart


from LCP candidates

Q&A guideline below


Faci by current EB apart
from LCP candidates

Q&A guideline below

AESEC FTU Hanoi


Local Chapter President 2015-2016 || Election instruction

Session

12.45 - 13.00

Candidate 3
presentation

13.00 - 13.30
13.30 - 13.45

Q&A for candidate 3


Candidate application 4
form scanning

13.45 - 14.00

Candidate 4
presentation

14.00 - 14.30

Q&A for candidate 4

14.30 - 14.45
14.45 - 16.15

Break
Q&A for all four
candidates

16.15 - 16.45

General discussion

16.45 - 17.00

Voting

17.00 - 17.30

Vote counting
LCP 1516 announcement
and LCP elected's
speech

17.30 - 18.00

Guideline

All candidates must not


attend
Only candidate 3 attends,
the other candidates must
not attend
Only candidate 3 attends,
the other candidates must
not attend
All candidates must not
attend
Only candidate 4 attends,
the other candidates must
not attend
Only candidate 4 attends,
the other candidates must
not attend
All candidates must not
attend

Faci by current EB apart


from LCP candidates

All candidates attend


All candidates must not
attend
All candidates must not
attend
Conducted by chair person,
current LCP and a random
member

Q&A guideline below


Faci by current EB apart
from LCP candidates
Voting power follow
session (2) above
The random member will
be chosen by current LCP in
Election day

Q&A guideline below


Faci by current EB apart
from LCP candidates

Q&A guideline below

12.30 - 12.45

Lunch
Candidate application 3
form scanning

Note

Be wet!

AESEC FTU Hanoi


Local Chapter President 2015-2016 || Election instruction

Page

Time
11.30 - 12.30

c. Session instruction
Application form scanning
o To help all teams know how to scan an LCP application form and be on the
same page towards two candidates, a pre-election team tour will be held by
current LCP between October 31st November 8th, 2014.
o In Election day, the whole plenary scan application forms in their assigned
groups. Current EB apart from LCP candidates and SUP, which refers to LCP,
LCVPER,
LCVPF, LCVP oGCDP, LCVP oGIP and LCPVP iGCDP, will facilitate each group's
form scanning process through providing general instructions, answering
proper questions and giving further explanation upon request.

o Application form scanning lasts for 15 minutes/candidate before the respective


candidate's presentation starts.
Q&A for each candidate:
o Only members who have voting power as defined in part (2) above reserve the
right to raise questions.
o At the beginning of this session, the whole plenary has 03 minutes to
brainstorm questions.
o In the 1st round of raising questions, the whole plenary will raises question and
the secretary will write all of them down on slide. Then, the candidate has
maximum 01 minute to think about each question and maximum 02 minutes to
answer this question. The candidate will answer these questions one by one.

o When all questions of the 1st round have been answered, the 2nd round starts.
The process is repeated and continues until the session has covered 30
minutes.
Q&A for all candidates
o Only members who have voting power as defined in part (2) above reserve the
right to raise questions.
o Questioning right is gained by raising hand. Chairperson is the one to decide
from whom the question comes.

P
a
g
e

o Each person can give question only once. In his turn, he is allowed to give
maximum one question and one follow-up question.
o No more than one person can give question at a time.
o Questions must be answered by both candidates.
o After 30 minutes, no more questions are allowed to be received. Session ends.
IMPORTANT: Questions are NOT allowed to raise include:
o Questions related to legality.
AIESEC FTU Hanoi
Local Chapter President 2015-2016 || Election instruction

o Questions related to national level.


o Questions related to local financial performance.
o Questions that focus too much on a specific program/function.
o Questions that attack candidates.

d. Group list
Please sit in assigned groups after check-in and till the end of the Election day.
Only for application form scanning, you can work in groups. For other formal
activities of Q&A and voting, please be serious and work individually.
Sitting arrangement in Election day follows the below list:

Group 1

Group 2

Group 3

Vu Hien

Vu Thi Hoang Ha

Nguyen Le Hang

Group 4
Nguyen Thi Phuong
Thao

LE CONG THANH

QUACH NGUYEN THACH


THAO
NGUYEN THI MY HANH

LAI LINH DAN

NGUYEN QUOC ANH

NGUYEN KIM CUC

LA MINH THU

NGUYEN HAI ANH 94

CUNG THAI ANH

NGUYEN HAI ANH 95

DANG THANH AN

NGUYEN VIET HA

NGUYEN HUONG GIANG

NGUYEN LE NHAT LINH

NGUYEN PHUONG ANH

NGUYEN BAO THUY

NGUYEN THUY DUYEN

NGUYEN TRONG AN

NGUYEN VAN ANH

TRAN VAN ANH

TRAN VIET HA

PHAM THI MINH HANH

NGUYEN MAI LINH

VU THANH HUONG
NGUYEN THI MINH
PHUONG
NGUYEN THANH TUNG
NGUYEN THI PHUONG
DUNG
NGUYEN THU THAO

NGUYEN NHAT MINH

CHU THANH THANH AN

TRAN HUYEN TRANG

LUONG THU GIANG

NGUYEN THI THUY DUNG

HUA THI THUY

LUC THANH TAM

NGUYEN NGO THUC ANH

BUI MINH ANH

NGO THU HIEN

NGUYEN HONG NGOC

LE DANG BAO KHANH

TRAN ANH PHUONG

DO QUYNH MAI

PHAM THI THANH THUY

TRAN DUY LINH

PHAM QUANG HUY

TRAN NHAT ANH

VUONG QUOC HUNG

NGUYEN THI KHANH NGOC

VU BANG KHANH

NGUYEN VAN DU

NGUYEN KHANH NAM

DINH THI MINH THU

AIESEC FTU Hanoi


Local Chapter President 2015-2016 || Election instruction

Group 5

Group 6

Group 7

Nguyen Thao Trang

Nguyen Thu Huong

Pham Thi Thanh Thuy

VU XUAN QUY

MAC THANH TUYEN

PHAM KHANH LINH

NGUYEN NHAT DUC

HOANG THANH THAO

NGUYEN THUY AN

NGUYEN THI HONG ANH

NGUYEN THAI HA

NGUYEN MY HANH

DUONG KHANH HUYEN

VAN MINH TRANG

HOANG MINH TRANG


NGUYEN TRINH VAN
ANH
LE NGOC TUAN

NGUYEN THI DIEU HA

VU KHANH CHI

TRINH QUYNH MAI

PHUNG THANH LAM

NGUYEN HAI LINH


PHAM THI KHANH
HUYEN
TRAN THAO VY
NGUYEN THI THANH
HIEN
TRAN PHUONG ANH

TA MINH HANG

NGUYEN VIET CHINH

NGUYEN THI MINH ANH

DANG HUYEN MY
NGUYEN THI MINH
NGOC
DOAN THU HA

PHAN LE HOANG ANH

TRAN PHUONG ANH

DANG QUANG NGOC

LE HUONG CHI

NGUYEN THANH LUAN

LAM QUOC TRUNG

LA HONG QUAN

HA MINH HOANG

PHAM PHUONG THAO

NGUYEN QUOC TUNG

AIESEC FTU Hanoi


Local Chapter President 2015-2016 || Election instruction