Evosys OTL Implementation at Dubai e Government

Location: Dubai E Government

Soln:- Designing the Interface in such a Way it can

we used and mapped with all the different type of
data coming from all different swipe in swipe out
systems and also making sure error records are kept
and transferred according when corrected . Also
doing all the validations at the interface levels
example:

No of Regions: Dubai Municipality

No of Users: 10000+

Client Challenges/Business Requirement

Generating Late coming, Early leaving and

checking records for permission, checking
shifts details before doing the same.

Enhance the interface

swiping machines to
Oracle Time and Labor, with adding all Validations
at the interface level. Design for transferring the
data from third party.

Checking Absence data and generating absence

entries in case absence is not there and
employee is suppose to work as per schedule.

All the time recorded/entered/transferred needs

to be transferred to the payroll application.

Validating the overtime policy and creating

overtime entries.

Mapping of Shifts, Work plan and Rotation plan as

per the rules of DUBAI MUNICIPALITY.

Also doing backward integration in case the

leave or permission is added later than deleting
the absence entries or Late coming or Early
leave entries.

Notification to Mangers for Late coming, EARLY

Leaving and Absence.

Input

OTL 01 Time Entry/Update/Submission/Transfer

All the time recorded/entered/transferred needs to

be transferred to the payroll application.

Swipes Data from

Third Party System

Timekeeper

Yes

Permission
Requests

Enter/Update/
Delete Time and
Comments
020

Payroll
Accountant
Output

CASE STUDY: OTL Implementation at Dubai e Government

Implementation Time Frame: 3 Months

010

Notifications

040

Validate and
Transfer Time from
Interface Table to
Time and Labor
030

Transferring Data
from Third Party
to Interface Table

Reports

050
Discrepanc
ies?

Validate Time

No

Soln:- Doing all the calculation and Validation in

custom program and creating batch entries for Over
time

Save and Submit

Time
060

Mapping of Shifts, Work plan and Rotation plan as

per the rules of DUBAI MUNICIPALITY.
Time Store
070

Error Log

Transfer Time from

Time and Labor to
Payroll
080

Error Log

Reports

Solution Offered/Technical Architecture of Solution

Enhance the interface Design for transferring the
data from third party swiping machines to Oracle
Time and Labor, with adding all Validations at the
interface level.

Evolutionary Systems Pvt. Ltd (India)

Payroll
Processing

Soln:- Being a Government Organization Employees

work in all different kinds of Shifts and different
work plan also the shifts keep changing on time to
time basic, Mapping the Shifts plan as per the
Requirement in the System and also creating Self
Service Request for Shift change and automatically
modifying the Shift plan after approval .
Notification to Mangers for Late coming, EARLY
Leaving and Absence.
Soln:- Creating Custom Notification which sends
details of Late Coming employees on the Same day
Evolutionary Systems Arabia FZ LLC (UAE)

and Absence and Early leaving employees next day

to mangers to keeping a check and taking action
accordingly.
Benefits Delivered
End to End scheduling of employees from
defining the shift masters, work plan masters,
rotation plan masters and assignment time
information. This scheduling ensures you
have the right person at the right place doing
the right job.
Cent percent automation of Time Recording,
Time Submitting, Time Reporting and Time
Transfer to integrating application.
Validation of policies and Usage of Timekeeper
group functionality which gives the end user
the
ease
of
heads
down
entering/updating/reviewing the timecard data
for all employees at one glance.
Seamless integration of timecard data from
Time and Labor to Human Resources
and
Payroll applications and Usage of Time and
Labor rules to
compute the overtime.
Accommodate any future requirements on
time management.

Evolutionary Systems Pvt Ltd (India)

Evolutionary Systems Arabia FZ LLC (UAE)