SHARDA MOTOR INDUSTRIES LIMITED

TITLE:

PROCEDURE

SUPPLIER EVALUATION AND APPROVAL

DOCUMENT

QMP-741

SECTION

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PAGE NO.

1 of 3

REVISION NO.

00

DATE
SIGNATURE

1.0

PURPOSE
To Document the process of Supplier Evaluation to ensure Product Quality.

2.0

3.0

SCOPE
2.1

Suppliers of Raw Materials, Consumables, Parts, Packing and preservation

materials.

2.2

Sub Contractors for job work like Tooling design & Fabrication, Plating,
Painting, Heat Treatment, Machining etc.

DEFINITIONS
Supplier
providers
SEF
ASL

4.0

- vendor / subcontractor of materials, parts or service

- Supplier Evaluation Form.
- Approved Supplier List

REFERENCES
QMP 561

Management Review Procedure

5.0

PROCEDURE

5.1

All Suppliers shall be evaluated and approved by CEO before any regular orders are
placed on them.

5.1.1 Evaluation shall be done on the SEF. The basis of Supplier Evaluation shall be one
or more of the following:
F.421 / 00

Having their Quality System certified to ISO 9000 : 2000 / QS 9000

On the Customers approved Sub Contractors List.
Manufacturers or Suppliers of proprietary items.
Regular Suppliers to reputed Customers.
Having Records of successful supplies to the Organisation for the last 6
months or more.
Reputed brands approved by the CEO.

SHARDA MOTOR INDUSTRIES LIMITED

TITLE:

PROCEDURE

SUPPLIER EVALUATION AND APPROVAL

DOCUMENT

QMP-741

SECTION

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PAGE NO.

2 of 3

REVISION NO.

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DATE
SIGNATURE

5.2

SUPPLIER QMS DEVELOPMENT:

5.2.1 The supplier Quality Management System shall be reviewed and audited by the
designated functions as per product requirements and remarks made on the SEF
referring to Review/Audit Reports.
5.2.2 Wherever required action plans shall be drawn jointly by the designated function and
supplier representative.

5.2.3 The action plan shall be closely monitored by the designated function and be a
subject of Management Review Meeting (QMP 561)
5.3

The suppliers approved by the CEO on the SEF shall be listed on the ASL.

5.4

CONTINUOUS EVALUATION.

5.4.1 Regular periodic monthly supplier evaluation shall be done by the designated
function on the basis of performance rating of all suppliers covering product Quality
and Delivery.
Rating = QO + QD x 0.7 + QR x 0.5 x 100
QS
Where QO = Quantity OK First Time.
QD = Quantity accepted under Deviation.
QR = Quantity after Rework / Repair or Segregation.
QS = Quantity scheduled for the Period.
5.4.2

All purchase orders / schedules and other necessary information shall be given to
the suppliers well in advance so that they are able to meet all delivery requirements.

5.4.2 Average Quarterly Rating shall be done and sent to the suppliers by the Designated
Function. The supplier is required to improve the rating if it is 80% or lower. Non
improvement of rating shall require the increase of one step in the inspection level as
per applicable Inspection Standard.
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SHARDA MOTOR INDUSTRIES LIMITED

TITLE:

PROCEDURE

SUPPLIER EVALUATION AND APPROVAL

DOCUMENT

QMP-741

SECTION

--

PAGE NO.

3 of 3

REVISION NO.

00

DATE
SIGNATURE

5.4.3 Continuously failing rating may lead to dropping of supplier from the ASL by the
CEO.

6.0

DOCUMENTATION
F 741 Supplier Evaluation Form
F 742 Approved Supplier List
F 743 Supplier Performance Records

F.421 / 00