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Talon Sports Sialkot Pvt Ltd.
Submitted To:
Submitted By:
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Acknowledgment
By the Grace of Almighty, the most Merciful, the most Beneficial, Today
Im submitting my internship report, at the end of my first pragmatic
experience and Im glad to have it with Talon sports. Thirst of learning is
inside you and whatever the environment, if yo ure willing to learn you
do.Talon sports,I had new challenging,yet a perfect enviornment to
learn.My parentss prayers and their teachings were always with me and
hereby Ill like to take this oppertunity to show my gratiudeto all those
who made my internship and adventures outwit.
Here Im from my professional and rather corporate enviornment of Talon
sports. I never knew what it all going to be.
Despite of the most hectic schdule talon sports management helped me so
much. Im realy greatfull to the management for clarifying my concepts
and making me learn from great experience,whatever Im learn from
youll definitely help me in my upcoming study and the proffessional life
ahead thank you so much for being so coprative and so helpful evry time I
hope Ive been upto your expectations.
In the end Ill like to thank all my other colleagues and all my other
fellows internees her and in branch,for their unconditional support and
help in making me learn in a good environment.
Page 3 of 105
TABLE OF CONTENTS
Exective summary ?
06
What is Company?
07
Types of Company?
08
Private Company?
08
09
Foriegn Company?
10
11
Producer Company?
11
14
15
Provision affecting?
16
17
Introduction of Organization?
19
Histroy of Organization?
20
Company Background?
21
22
23
Catalogues?
24
Management Hierarchy?
26
27
28
Major Competitors?
30
Social Policy?
34
35
39
44
48
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Cargo Security?
49
52
53
54
Production Process?
56
56
57
59
Fair Trade?
60
61
Main Market?
62
Appointment Process?
67
68
Termination of Employee?
75
76
Leaves?
77
78
Compansatin Process?
79
81
SWOT Analysis?
82
Internal Analysis?
82
External Analysis?
83
Role of HR Department?
84
Negative Aspects?
86
87
88
certificates
91
Page 5 of 105
Exective summary:
It is the requirement for BBA Hons level to do an internship for 6 weeks in any
organization and it also an opportunity for me to get the practical knowledge from that
organization. For this purpose I visited different organizations in Sialkot and I found
that Talon sports sialkot is the only company in Sialkot which is different and unique
from the others organization,Hence I spent not only 6 weeks in Talon sports but also I
worked just like its employee here.
I worked in different departments of Talon sports during my internship period. The
main purpose of internship is to develop the management skill. Such skill not only
created by theoretical knowledge but also a practical experience is also needed.
Although the six weeks internship program has not fully developed these abilities but
has at least given me know-how about market. It enabled me to see the relevance and
applicability of various tools and theories of management in market. The main
advantage to me is that I am the job holder of Talon sports sialkot. This training has also
given me awareness of the various career opportunity available in the market. The work
that I had done there is descriebed in the report.
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What is Company:
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TYPES OF COMPANIES
1. "Private company" is defined in section 3(1)(iii) of the Act and it means a
company which has a minimum paid-up capital of one lakh rupees or such
higher paid-up capital as may be prescribed, and by its articles,
a. restricts the right to transfer its shares, if any;
i.
ii.
c. prohibits any invitation to the public to subscribe for any shares in, or
debentures of, the company; and
Provided that where two or more persons hold one or more shares in a
company jointly, they shall, for the purposes of this definition, be treated as a
single member.
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b. has a minimum paid-up capital of five lakh rupees or such higher paid-up
capital, as may be prescribed;
3. "Government company" is defined in section 617 of the Act and it means any
company in which not less than fifty-one per cent of the paid-up share capital is
held by the Central Government, or by any State Government or Governments,
or partly by the Central Government and partly by one or more State
Governments and includes a company which is a subsidiary of a Government
company as thus defined.
Shall apply to any Government company, only with such exceptions, modifications and
adaptations, as may be specified in the notification.
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Within 30 days of establishment of such place of business within India, the Foreign
Company is required to submit documents/details under section 592. Alterations and
changes in these documents/details are required to be notified within 30 days.
The provisions of Section 108C on restrictions of transfer of shares of foreign
companies, sections 118 (right to obtain copies of trust deed), 124 to 145 (registration of
charges), 159 (annual returns to be made by company), 209 (books of account to be kept
by company), 209A (inspection of books of account of company), 233A (power of
Central Government to direct special audits in certain cases), 233B (audit of cost
accounts in certain cases), 234 to 246 (power of Registrar to call for information, etc.),
295 (loans to Directors), 297 (Boards sanction to be required in certain contracts in
which Directors are interested), apply to such foreign company.
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capital".
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Section 581B
1. The objects of the producer company shall relate to all or any of the
following matters, namely
a. production, harvesting, procurement, grading, pooling, handling,
marketing, selling, export of primary produce of the Members or
import
of
goods
or
services
for
their
benefit.
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2. Every Producer Company shall deal primarily with the produce of its
active Members for carrying out any of its objects specified in this
section.
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b. that other
i.
ii.
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Failed to file returns with Stock Exchange (if listed) & with ROC for 2
years.
Not maintaining the registered office at the address provided with ROC
& Stock Exchange.
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Since 1990 talon sports is one of Sialkot leading sports manufacturer organization..
Talons wide range of products include high quality soccer balls, volley balls, handballs,
sports uniforms, goal keeper shirts and gloves, shorts trousers and vests.
With a manufacturing faculty sprawled 200000 sq.ft with built in export and quality
control units, the company takes great care in manufacturing its product under the most
rigorous quality standard with the help latest equipment in sports industry
Talon is playing a major role in eliminating child labor from Sialkot under guidelines
set by the Atlantic agreement. The company outstanding performance in customer
satisfactions is reflected in its phenomenal growth of 100 % over the past five year. We
believe however that the best is yet to come as talon continues to strive for even better
quality for its customers worldwide.
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HISTORY
Since 1990, Talon sports is one of the Sialkots leading sports goods manufacturers.
Talon Wide range of product includes high quality soccer ball, wolly balls, hand balls,
sports uniform, goalkeeper shirts & gloves, shorts, trousers, and vests. With a
manufacturing facility sprawled over 200000sq.ft with built export and quality control
units, the company takes great care in manufacturing its products under the most
rigorous quality standard with the help of latest equipments in sports goods industry. It
is private limited by share and incorporated under the companys ordinance 1984.The
name of owner is chaudhary saleem Baryar.The Company is principally engaged in
manufacturing and export of high quality knitted garments and sports ball to the world
and sports companies. Talon as a Pakistanis first ISO 9001 certified Sports Company
producing 100% balls under ILO Monitoring. It maintains a vast production capacity
and quality according to FIFA standards and as per specific requirements of its clients
on the globe.. Talon sports are certified by the Fair-trade certified labeling organizations
international (FLO) in 2002 and now supply Fair trade certified markets in Canada, UK,
Italy and Germany
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Company Vision:
The Vision of Talon sports company to work with utmost devotion and boast
up the standard of sports good with in flinching efforts in challenging conditions and
situations
Company Mission:
The mission of Talon Sports Company is to provide society with superior
products but developing innovation and solution that improve the quality of life and
satisfies customer need, and provide to employees state of the art opportunities to grow
and compensation.
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Business Type:
Manufacturer, Trading Company, Buying Office
Manufacturing:
Manufacturing is the production of goods for use or sale using labor and machines,
tools, chemical and biological processing, or formulation. The term may refer to a range
of human activity, from handicraft to high tech, but is most commonly applied to
industrial production, in which raw materials are transformed into finished goods on a
large scale.
Trading Company:
Trading companies are businesses working with different kinds of products which are
sold for consumer, business or government purposes. Trading companies buy a
specialized range of products, maintain a stock or a shop, and deliver products to
customers.
Page 23 of 105
Market Share:
They do imports and exports mainly. they make products when they
received orders from their customers, as they do not have any brand under which they
work, so their market share cannot b estimated.
Capital Investment:
Talon sports initial capital investment was 5millian rupees.
Catalogues:
1. 1 Shoes
2. 2 Apparel
3. 3 Balls
4. 4 Knit wear
1 Shoes:
1. In shoes department they made 4 different type of shoes categories:2. A casual
3. B canvas
4. C safety
5. D official
2 Apparel
1. In apparel department they made 2 different type of shoes categories:2. A Team wears
3. B Casual wears
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Capital Investment:
Talon sports initial capital investment was 5millian rupees.
3 Balls
A Footballs
B Volleyballs
C Rugby balls
D Basketballs
E Butyl & latex
F Bladders
4 knit wear
A Gloves
B Kung fu
C Uniforms
Page 25 of 105
Page 26 of 105
Organization structure:
Chief
Executive
Director
Exports/I
mports
Director
Marketing
Director
Apparel
G.M
Merchan
dizing
Manager
G.M
Apparel
PPC
Manag
er
Finan
ce
mana
ger
Impo
rt
Mana
ger
Expo
rt
Mana
ger
Admn
Officer
HR
Depart
ment
Mainte
nance
Incharge
Compu
ter &
Netwo
rking
Boiler
Electri
cal
Mecha
nical
Main
Store
Access
ories
Store
Stores
Manag
er
QA
Manag
er
Manag
er
Produc
tion
Fabric
Div.
Manag
er
GGT
&
Pattern
Costi
ng
Man
ager
CFO
Securit
y
Time
Office
Comm
unica-tion
Transp
ortat--ion
Genera
l
Admin
Embr
oidery
PRODUCTION
SOCCERBALL
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Yarn
Procur
ement
Cuttin
g
Comm
ercial
Knittin
g
Cuttin
g
Qualit
y
Knittin
g
Qualit
y
Prepa
ratory
Fabric
Store
Stitch
ing
R&I
&
Prod
Stitch
ing
Rowi
ng
Qlty
Custo
mer
Sampli
ng
Finish
ing &
Packa
ging
Joint Body
Designation
Tanveer Ahmed
Mr Tanveer Ahmed is president of Talon Fair Trade Workers Welfare Society since
2009.He is worker in Talon Sports Factory (Bladder Department)Since 1998.He is
worker Representative in joint body as per FLO guidelines
Shahid Cheema
He is Vice president of Talon Fair Trade Workers Welfare Society since 2009
He is a Supervisor in Talon Sports (Garments Department) since 1999.
Assad Bajwa
Assad Bajwa is General Manager of Talon Sports since 1997. He is management
representative as per FLO guidelines. He is Seceratery General of Joint Body of Talon
Fair Trade Workers Welfare Society since 2006.
Zahida Parveen
Zahida Parveen is a football stitcher in Chak Gillan stitching center since 1999.She is
Member of Talon Fair Trade Worker Welfare society.
Bushra Parveen
Bushra Parveen is a football stitcher in Chak Gillan stitching center since 1999.She is
Member of Talon Fair Trade Worker Welfare society.
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Mohammad Yousaf
Mohammad Yousaf is male football stitcher of Talon Sports stitching center inside the
factory. He is a member of Talon Fair Trade Worker Welfare society.
Rizwan Majeed
Rizwan Majeed is a male worker in Talon Sports factory in Shoes Department. he is
Member of Talon Fair Trade Worker Welfare society.
Miss.Samra
Miss Samra is a worker of Talon Sports factory in Shoes Department. She is Member
of Talon Fair Trade Worker Welfare society.
Mohammad Javed
Mohammad Javed is a Football Stitcher in Dheera Sandha Stitching center.He is
Member of Talon Fair Trade Worker Welfare society.
Page 29 of 105
Major Competitors:
There is many more companies to challenge the talon sports. Every company tries to
make good product from others. They had much big competition between them. Some
of the challenges companies are.
Silver star
Forward sports
Awam sports
Hilbro sports
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Department Name
No of employees
05
Management
19
05
General services
42
Security
14
Information technology
01
Export
05
Import
01
HR
05
20
Soccer production
35
Bladders production
04
Garments production
217
30
Shoes production(canvas)
57
34
13
Total
507
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Employees management:
Employees
Link designation
Employee facility
Employee deductive
Employee allowance
Employee leave
Short leaves
Employee search
Block employee
Employee file
Unblock employee
Change type
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Leave categories
Holidays
Employee attendance
Daily attendance
Hand geometry
Loan categories
Loan requests
Loan approval
Pre payments
Advance request
Advances approval
Payroll
Salary
Facility
Allowance
Taxes
Shifts
Salary structure
Deductions
Reports
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Director
Page 34 of 105
This procedure covers the talon Sports production operations and related commercial
and technical activity.
2.
RESPOSIBILITEY
PROCEDURES
Energy conservation/pressure
Analysis
sheet
is
also
3.2
Risk analysis and hazard identification study /analysis was conducted and areas
identified with different noise levels as corrective actions ear plugs & ear muffs as
personal protective equipment is issues to employees in affected areas free of cost and
noise pollution monitoring is being dun at regular intervals.
3.3
Emission Control
(a)
BOILER
b) JENRATOR
3.4
Waste Management
(a)Solid Waste
(i)
(ii)
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(iii)
(iv)
(i)
Reject Cartoons
(ii)
(iii)
(iv)
(v)
Mettle Waste (Used Mattel Parts, Oil Filters, Metal empty Containers
All solid waste is disposed of throwing contractor for recycling and ruse .it is ensured
that all waste disposed of is not allowed to contribute to environmental degradation by
the contractors.
(c) Liquid Waste
In Talon there is no dying department since dying is totally done commercial there
for there is no effluent treatment required.
(d) Sanitary Liquid waste is disposed of properly after treatment.
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3.5 OIL/GREASE/DIESEL
Page 38 of 105
GOVERNMENT OF PAKISTAN
COLLECTORATE
OF
CUSTOME
AND
CENTRAL
EXCIS
GUJRANAWALA
C.NO.11(22)16_MISC/SMB/94/560
DATED 10-1-99
STANDING ORDER NO.01/99
SUBJECT: REGULARIZATION OF EXPORT PROCEDURE
In order to streamline the procedure relating to export of goods at Symbrial dryport and to
provide necessary safeguard against any fraudulent clearance misuse of the facility
following detailed
exporters ,their clearing agent, the customs staff and Sambrial Dryport Trust Authorities.
The exporter/Clearing Agent will file nine copies ..
Extra copy will be accepted. If shipping bill consists of more than copies. The extra copies
will be detached and returned to the customs clearing agent.
As soon as the vehicle carrying goods meant for export enters the dry port premises in
specified hours i.e. between 9.00AMto3.00PM, following particulars of the vehicle and
consignment loaded thereon will be entered in the entry register by the customs Inspector
posted at dry port gate
Custo
Vehicle
Contain
.No of
.Country .Name
.Sign
Exit
ms/
No.
er
address of - tion/
cartons/
of dest-
of
of
Date
Entry
Size/Ty
the
Nature
package
nation
clearing
clea-
With
No
pe
Exporter
of goods
agent
ring
S/B
Agent.
NO/
LCL/PC
baled
declared
dt
And
Vehi
cle
No
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No vehicle will be allowed to enter port area if the consignment loaded on it does not bear marks
and No. or from E No. and airway bill number.
After verification and entry of aforementioned particulars of the incoming consignment, the
custom Inspector at the gate will stampPASSED IN FULL on all the copies of shipping bill
and allow the vehicle to go to the relevant shed in the dry port.
Dry port..
6 The goods will be off loaded in the presence of shed incharge of samberial Dryport Trust who
will affix his signatures and stamp on original shipping bill and enter the particulars of the
vehicle/consignment in the Cargo receipt Register maintained by them. Consequently incharge of the
export entry section shall prepare a list of shipping bills received in the section indicating the allotted
numbers to such shipping bills. The list shall be randomly verified by the Assistant Collector as per
received shipping bills sent to the computer section for marking. The first computer marking shall be
completed by 10.OO AM/ further followed by following lists with an interval of one hour till all
export consignments received on the port are endorsed in the entry section, computer marking done
and consequently marked to the respective examining officers. The marking of the shipping bills
shall be strictly done through computer and no discretionary power shall be exercised at either level
of the officials working in the export sections including the supervisory tier.
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7 After shipping bills have been computer marked to the examining officer, he shall select
at least 20% of the cartons of the export consignment at random and shall make 100%
examination of these cartons. The examining Inspector will also intimate the shed incharge of
the Sambrial Dryport about examination. The examination report
shall be endorsed on the reverse of the shipping bill keeping in view following factors:i)
ii)
Declared quantity.
iv)
In case, the consignment is found as per declaration, the examining inspector will make a report to
this effect on the reverse of shipping bill as well as on the cargo receipt register maintained by the
Sambrial Dry port Trust authorities. How ever, in case of some discrepancy, he will enter his
Observations in red ink on the shipping bill as well as in cargo receipt register.
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Export himself keeping in view all the angles of examination and in case of a consignment
loaded in 40 feet container the shall be examined by the Assistant Collector Export himself. The
Assistant Collector Export shall also make at least, to visits to the export sheds daily for
over all supervision of export examination and random checking of the consignments already
examined by export section
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11.
In case of consignments, where the bank guarantee material has been used endorsed
examination report shall be routed up to the level 0f Assistant Collector Export and then the
shipping bill shall be sent to the Assistant Collector bank Guarantee who shall depute an
inspector from the bank guarantee section for physical verification of the bank guarantee
material in accordance with the representative sample detained in the bank guarantee file.
Bank
Guarantee inspector, after making due verification, shall endorse his report of
verification both on the shipping bill and on the note sheet side of the bank guarantee file
regarding quantity and description of bank guarantee material to be re-exported in the under
reference consignment. His report shall be approved by the Assistant Collector bank
guarantee section and consequently the shipping bill shall be sent back to the section for
further necessary action.
12.
There shall be two loading inspectors, deployed by the export section,under whose
supervision, invariably, all the export consignment shall be loaded on the containers and
duly sealed in their presence. The sealing process shall be kept under close watch by the
loading inspector.
13.
One Inspector Customs will coordinate with documentation department of Dry port
Trust to confirm/ verify the documents received there. he shall consult the cargo receipt
register and after his satisfaction about
No permission to change container will be granted after the consignment has been
examined by the Customs staff. All such requests would be made to the proper officer
of Customs before examination-of the consignment.
15.
Examination/Loading of goods will he completed by 6.00PM and dry port gate will
For exit of export consignment, Sambrial Dry port Trust issues export summary, convey
Note, and manifests which are attested by inspector loading and operation Manager of
Sambrial Dry port Trust. The Deputy Superintendent/ Inspector incharge of outer exit gate of
the dry port, will examine these documents carefully, satisfy himself about their genuineness
and after entering the particulars of me consignment in the relevant
PASSED OUT stamp on summary and convey note with his signature and allow exit of
goods.
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1. Scope: Head Office/Factory and Factory Units of Talon Sports (Pvt) Ltd., Sialkot.
2. Purpose: To Establish and maintain Fire Safety and Evacuation Plan to control fire and
incidents
3. Responsibilities
1. Managers
2. Department Heads
3. Shift Supervisors
4. Security Guards
5. Floor Cleaners
6. Helpers
For the purpose of fire and evacuation the different Deptt. are divided into the following Sub
Sections:1. Cutting / Embroidery
2. Stitching / Packing
3. Shoes & Gloves
4. Production Soccer
5. Store & Ware Houses
6. Offices
All employees have been instructed to assemble outside the premises on the road (ASSEMBLY
AREA) in case of fire / evacuation. They will wait for instructions from Admin Officers and act
accordingly.
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4.
FIRE FIGHTING&EVACUATION
On the out break of fire, very first person, who will see the spark, will try to put the fire off and
start shouting. " Fire, Fire, Fire......" Admin Officers / Shift Supervisors will blow fire Alarm
(Both Electric & Bell) and evacuation will start. Workers will leave the Departments from the
gates without creating any panic. In about 2 minutes time the Deptts. will be evacuated.
In-charge Generator room will Switch off the power and cut electric supply, only emergency lights
will be on. Sufficient number of fire equipments (Extinguishers, Sand and Water buckets etc.) have
been fixed and provided
in the Deptts. as per required standards. Regular training is imparted to handle and operate these
equipments. Emergency Exits are marked and workers are aware of these places. Production floors
are non-smoking areas and open smoking spaces are out side Production Areas.
5.
FIRE FIGHTINGTEAMS
Managers Admin will be over all co-ordinator for the execution of Fire, Safety and Evacuation
Plan. Admin Officers are nominated as fire and safety in-charge and will work under the
guidance of Managers Admin. To fight and extinguish the fire following parties are nominated:1. Fire Fighting Party
2. Fire Picketing Party
6.
FIRE FIGHTINGPARTY
On the out break of fire this party will rush to the place of fire and will extinguish the fire. They
are trained in the use of fire Equipments. Shift Supervisors on duty will be in- charge of this party
and duty Security guards will assist him. Rest of the Admin Staff will rush to Shift Supervisor and
help him as per his instructions. In case more men are required, Admin Officers will call workers
from the Assembly Area for the assistance of Shift Supervisors.
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7.
FIRE PICKETINGPARTY
This party is responsible for the protection of fire effected area to avoid any theft and
pilferage of material. Dept. Heads will nominate a person who will cardon the areas and
not allow any body to enter, or remove any thing from the site. If fire is brought under
control, by own staff and there is no damage to the factory, Admin Officer will again
blow the all clear Hooter and normal work will start. However if the fire is beyond own
Control, help will be sought from local / Municipal sources. Managers Admin will decide
to take help from outside or vice versa. Important Tel. numbers are as under; Fire Brigade
Sialkot -16
8.
GENERAL
Fire practice and Evacuation Drill is carried out quarterly and proper record is maintained
by Admin Officers. To avoid fire and for better environment, following steps are taken :8.1 Smoking is not allowed at the Shop Floor and separate areas are provided
for smoking.
8.2.Generator Room is out of bound for operators and workers. Only
Electricians and Maintenance staff is allowed to go in the workshop and
Generator Room.
8.3.Electric Panel and Circuit Breakers are covered and only authorised
persons are allowed access to these.
8.4.White Patrol and other Chemicals are kept at secured places from where
only required quantity is issued / drawn for the use.
8.5 At the close of Shift and Break time all lights are switched off and
Supervisors ensure that no machine / motor is left on.
8.6.All fire equipments are tested and kept in serviceable condition all the
times. Each fire Extinguisher has a card attached to it which is initialed by
Admin Officers every month. In case any equipment develops some fault or
require replacement, it is got repaired / refilled / replaced.
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9.
MEDICAL
First Aid boxes with necessary medicines are provided on the floor. Security Staff is trained to
give first aid. However serious cases are shifted to the nearest Hospitals.
10.
ACCIDENTS
All accidents and incidents of Fire / Injuries, may be small or big, are recorded in the Medical
Log Book, Maintained by Admin Officers. Minor injuries are ignored and major cases, if any, are
investigated and remedial measure are suggested to avoid reoccurrence.
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PURPOSE
SCOPE
REFERENCE
RESPONSIBILITY
PROCEDURE
COMPLAINT AND SUGGESTION
BOX
Compliance officer will establish a reasonable number of suggestion and complaint
boxes to receive complaints and suggestions from the workers and will collect the
suggestions and complaints periodically and put up to management for their review
and resolutions to ensure better labor management working relations.
5.2
COMMITTEE
Compliance officer will hold a monthly meeting with the representatives of workers and
discuss with them grievances if any which need resolution by discussion with the
management. He will put up the grievances to management and seek mitigation of
their grievances with mutual discussion.
Page 48 of 105
CARGO SECURITY
1:0 PURPOSE
The purpose of this procedure is to establish a secure Cargo Protection
System to ensure security against contamination by terrorist, drug
interdiction and customs compliance.<
2.0 SCOPE
This procedure applies to all Production Lines and Associated
Departments of Talon Sports (PVt) Ltd..
3.0 REFERENCE
Buyer's Code of Conduct / WRAP Standard
4.0 RESPONSIBILITY
General Manager/s overall responsible for the proper functioning of the Cargo
Security System to ensure that shipments are not contaminated with drugs
and comply with customs law at home and worldwide.
5.0 PROCEDURE
WORK PLACE SECURITY
5.1 Manager Administration is responsible for factory buildings security and ensuring that
no un-authorized person is allowed to enter into the factory premises.
5.2 Each Production Line Manager / Incharge is responsible for: a)
Ensuring that no un-authorized person is allowed access into finishing ' area of
the production line particularly into the carton packing area.
b)
Ensuring that the cartons are placed in a secure area to prevent any tempering.
c)
d)
e)
Page 49 of 105
TALON
production quality in physical examination of the security of the facility and reporting
incase of
a)
5.3.3 QA auditor is responsible for checking that all cartons are being properly sealed at
the time of
a)
b)
Pre-final audit
c)
Final audit
Page 50 of 105
b)
is implemented.
c)
d)
e)
of cargo lifting.
7.0 RELATED DOCUMENTS
- Inter Department Goods Transfer Note
Page 51 of 105
Category A
Category B
Page 52 of 105
CUSTOM COMPLIANCE
Purpose
To establish and maintain a documented system to establish compliance with
applicable custom laws and regulation and to make sure that all the required
documents are made and kept in record.
Scope
All the shipments that are sent abroad Pakistan
Responsibilities
General Manager /compliance officer is responsible to carry out the activities in
accord ness with this procedure.
Procedure
5.3
date it accordingly in case of any addition and deletion. The list is reviewed and
signed by GM upon every edition/deletion.
03. Compliance officer keeps the Handling, Storage, Packaging and Delivery
form updates for every shipments and get it signed by General Manager
before departure of shipments.
Page 53 of 105
4.2
Time office in charge issue Gate passes to every visitors and write details
of the same in a register. All The entire Visitors card with number that is to
be deposited back to the time office in charge upon departure.
4.3
General Manager makes sure that none of the visitors goes around the
facility or enters any department with out official notification.
4.4
General Manager makes sure that all the employees wear identification
tags until they leave the facility.
4.5
General Manager makes sure that strong individual and company wide
references have been made available before hiring any security guard
appointing clearing/Forwarding agent contracting shipping company and
all relevant personnel in this very regard.
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Scope:
Responsibility:
General Manager/Compliance officer is responsible to run to operations in the
erspective of this procedure.
5.3.4 Procedure:
a) Compliance Officer makes sure that all the personnel whose job real the
envoirmentley concerned areas are aware of there responsibilities.
b) compliance officer make sure that all at he corresponding tests have
been under taken in the perspective of applied NEQS environmental
quality standards )and records are kept in separate
c) compliance officer makes sure that the procedure for preparedness
and response is available and all the workers have been to play there part
in case of any emergency related to accidental..hazardous chemicals.
d) Compliance officer keeps a copy of agreement for utilizing of solid ..
e) Compliance makes sure that entire facility full fills all its requirements and
run with the concept of an environmental UNIT.
Related References:
Industries and factories Act 1934 Chapter III (14)
NEQS
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Production Process:
Process of Football Production
Design Panal:
Desigin Panal selects the specific design to be printed on the football.Design
may be a logo of the company or trade marks.
Cutting:
After designing come the cutting procedure. At this stage the whole patteren or
design is cutt of in small pieces.
Printing:
This stage contains printing of selected design on the pieces. Different parts of the
whole design an printing on the pieces.
Stiching:
Printing pieces are stiched at this level.The visibility of design is maintained in
stiching procedure, so that after completion the football designful.
Quality Inspection:
After stiching the football is sent to inspection department.Which
inspects the balls according to specific crieteria.This procedure cheaks design Patteren,
Printing Standard, Stiching quality etc.Product fellfilling the standard selected for packing and
others one not.
Packing:
Products selected or passed by inspection department are packed at this stage.
Labeling:
The containers of products are labeled before distribution of the containers.
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Printing:
This stage contains printing of selected design on the pieces. Different parts of the
whole design an printing on the pieces.
Stiching:
Printing pieces are stiched at this level.The visibility of design is maintained in
stiching procedure, so that after completion the garnment designful.
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Quality Inspection:
After stiching the garnment is sent to inspection
department.Which inspects the cloth according to specific crieteria.This
procedure cheaks design Patteren, Printing Standard, Stiching quality etc.Product
fellfilling the standard selected for packing and others one not.
Packing:
Products selected or passed by inspection department are packed at this
stage.
Labeling:
The containers of products are labeled before distribution of the
containers.
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Fair trade:
Talon Sports was certified by Fair-trade Labeling Organizations International (FLO) in 2002
and now supplies Fair-trade markets in the UK, Italy and Germany.
The objective of Fair-trade in the sports ball industry is to ensure good working conditions
for factory and stitching centre workers and to provide decent wages so that employees
can send their children to school rather than out to work. The additional Fair-trade premium
is invested in projects that support the empowerment and social development of workers and
stitches.
Although there is a government-set minimum wage for the sports ball industry in Pakistan,
workers are often paid less and struggle to provide for their families. All Fair-trade certified
producers pay factory workers at least the minimum wage, and piece-work rates for stitches
are calculated so that the minimum wage can be earned within normal working hours. Talon
Sports pays its workers 50% more when they produce Fair-trade balls.
Fair-trade buyers negotiate a contract price with football producers in the same way as
conventional buyers, with the stipulation that the agreed price must be above the cost of
production. Fair Deal Trading, a UK company licensed to import and market Fair-trade
sports balls in the UK, sources from Talon Sports and has. Negotiated a contract price 20%
higher than the usual price. This enables Talon to pay their workers 50% more when
producing Fair-trade balls.
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convenience
products
and
household
items.Forty-five-year-old
Mohammad Riaz is pleased that he is now able to provide better for his wife
and four children. His main occupation is stitching footballs for Talon Sports,
which gives him the opportunity to increase his wages when stitching Fair-trade
balls. But like most of his fellow workers he also works the fields to supplement
his income. He cultivates winter wheat and a main crop of rice on his two
hectares of land. A few years ago he took out a loan from the credit fund to
help pay for an irrigation pump. The next season he harvested a bumper crop of
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five tones which he sold to the rice mill for 550. Further good harvests have
allowed him to pay back the loan, so replenishing the credit fund and making
small loans available to his colleagues. Although only a small percentage of
footballs produced by Talon Sports are Fair-trade certified, it is clear that Fairtrade is having a positive impact on the lives of the workers.
8. Southern Europe
Total Annual Sales Volume:
US$5 Million - US$10 Million
Export Percentage:
91% - 100%
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Specialization
HRM strategies in Talon sports:
PURPOSE AND SCOPE:
The purpose of this manual is to establish and implement company policies
to ensure compliance with the applicable labor laws, FLO, WRAP, SA-8000 and
other COCs applicable at our company.
These rules apply to all Talon Sports (Pvt.) Limited, Sialkot employees
RESPONSIBILITY:
MR is overall responsible to ensure implementation and compliance of the
code explained in this manual coordination in coordination with the
department managers.
Each employee is supposed to conduct in his official capacity and private
capacity with integrity and loyalty to the public and the company Every
employee is expected to observe the prescribed rules in the utmost good
faith.
CLASSIFICATION OF EMPLOYEES:
Employee means and includes all those persons who shall be in the employment
of the Company in connection with the business of the Company Employees are
classified as follows:
a) Probationer
b) Permanent Employee
c) Temporary Employee
d) Trainee/Internee
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PROBATIONER*
Probationer is an employee who is provisionally employed to fill a vacant
newly created post and have not yet satisfactorily completed his probation
period of three months or the extended period of probation. The services of
a probationer may be terminated any time by the Competent Authority without
notice or pay or he/she may resign without giving any notice or pay in lieu
there of
CATEGORIES OP EMPLOYEES:
Employees are categorized as Follows:
WORKMAN:
A workman means all those employees who fall under the category of workman
as defined under the Industrial & Commercial Employment.
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PERMANENT EMPLOYEE:
Permanent employee is an employee who has been engaged on permanent -basis
in the Company, and who has satisfactorily completed his probation period in
the Company.
TEMPORARY EMPLOYEE*
Temporary employee is an employee, whose term of service may be hired on
temporary basis. The services of temporary employee may be terminated any
time by the Competent Authority or the employee without giving notice from
any side or pay in lieu thereof.
TRAINEE / INTERNEE:
Trainees participate in the Company's in house program, to develop skills.
They shall be paid stipend and expected to follow the rules of discipline of
the Company. A Trainee after completion of his/her training period may be
offered employment with the Company. His / her services shall start from the
day he/she joins the Company as regular employee Internee is engaged for
work to gain experience during or after their education.
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RECRUITMENT PROCESS:
Recruitment to new posts will be as follows:
a) Every Manager/Manager will maintain the record of sanctioned strength of
workers for his Department which will also be available with HRD.
b) Head of the department, in which new appointment is required, shall end
an employee requisition to the HRD.
c) After approval, HRD shall invite applications through advertisement or
through any other media.
d) HRD will receive applications, issue interview Calls to suitable
candidates and will select right person in accordance with guidelines given
under Rule 3.
e) Candidate called for Interview/Test/Trial for recruitment will be
received at the Gate, Calling Authority will provide necessary information
for en-tries in register being maintained by the Security Office, before
allowing the candidate for Interview/Test / Trial inside the factory.
f) Test/Trial will be of maximum five days duration. No payment for this
duration will be allowed. For trials of longer period, Prior permission from
Management will be obtained.
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APPOINTMENT PROCESS:
Each successful applicant submits a "Job Application Form HRD-05A" to HRD.
The HRD generates a "Recruitment Personnel Data HRD-05" and is- uses a
"Letter of Appointment" (on official letter head) to the candidate, stating
the Salary and nature of job along with a "Company Service Rules
HRD-16"sheet. An appointment to the service of the company is valid only
when the applicant has communicated his acceptance in writing on the
duplicate copy of the Letter of Appointment. After the appointment, HRD
maintains the personal file of the employees.
PROBATION:
Unless otherwise stated in the "Letter of Appointment" all newly appointed
person shall be placed for probation for ninety (90) days or as extended by
the Appointing Authority. During the probation period, an employee may be
terminated by the Appointing Authority or he/she may quit, and either party
is not required to give any notice as specified in termination, resignation
& dismissal section below. The probationary period served by the confirmed
employee shall be taken into consideration when computing the employee's
total length of service with the company.
CONFIRMATION:
An employee who is appointed to a permanent post may be confirmed in his/her
post by the Appointing Authority through "Confirmation Report if he/she is
considered suitable for confirmation at the end of his/her probation period
or extended probation period. Confirmation will be effective from the date
following the last day of his/her probation period.
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Male Female
* Marital Status
* Permanent Address
* City
State
* Postal Code
Country
Temporary Address
City
State
Postal Code
Country
Phone (Home)
Phone (Alternate)
Fax #
Phone (Mobile)
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3. Qualification
Qualification
Major
Institute
Month
Year
4. Work Experience
From
Month
To
Year
Month
Company
Year
5. Reference(s)
Name
Company
Position
Mobile
Phone
Name
Company
Position
Mobile
Phone
(e.g. Sunni)
Race/Cast
(e.g. Afridi)
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Language Name
PUNJABI
ENGLISH
Written Skills
Verbal Skills
Written Skills
Verbal Skills
Written Skills
Verbal Skills
URDU
PUNJABI
Hair Color
Eyes Color
Height
Weight
Blood Group
Identification Mark
8. Dependents
Dependent Name
CNIC/NIC
Relation
Date of Birth
Dependent Name
CNIC/NIC
Relation
Date of Birth
Dependent Name
CNIC/NIC
Relation
Date of Birth
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* Date of
Appointment
* Approved Salary
* Employee Type
* Interviewed by
*Approved by
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b)
c)
d)
Continuous absence for more than five days or habitual absence without
Leave or habitual late attendance.
e)
f)
g)
h)
Riotous or disorderly behavior during the working hours at the establishment Or any
act subversive of discipline.
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i)
Acts, which may endanger the human life, the safety on the establishment of
The company, equipments and materials. Or
j)
Misappropriation of money, documents, tools and goods materials etc which any delay
by the company in exercising such right of termination shall not constitute a waiver of
the right.
11. ACCEPTNESS
R/o:
______________________________________________________________
(NIC No.__________________________). Hereby declare that I have understood
the terms and conditions of my employment as set out in this appointment letter of which
this is a true copy. By my signature hereunder.
I confirm that I fully accept voluntarily the said terms and condition and I agree to
abide by the term and condition of my employment set out in this appointment letter.
----------------------------------
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To
Mr.
S/O.
R/O.
SUBJECT:
APPOINTMENT LETTER
Yours truly
Director
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DISMISSAL:
Dismissal of any employee can be ordered by the Chief Executive or
Appointing Authority, in case of any misconduct as mentioned under paragraph
7.0 No notice period or pay is required in case of dismissal through
misconduct,
RE-APPOINTMENT:
An employee once dismissed, resigned or terminated from his/her post in the
company cannot be re-appointed either in the same Department or any other
Department without the prior approval of the competent Authority
MISCONDUCT AND PUNISHMENTS:
An employee may be reprimanded and / or fined for the following acts
and omissions:
Disregard or disobedience of rules or orders
Improper behavior, such as drunkenness.
Making false or misleading statements,
Inefficient, dilatory, careless or wasteful working.
Malingering
SUSPENSION:
A workman may be suspended for the purposes of conducting an inquiry into
the allegations of misconduct alleged against him.
PROMOTION/INCREMENTS:
Increment /promotion are related to the annual appraisal.
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LEAVES:
Leave is a privilege only for permanent employees, and cannot be claimed as
a right. An employee can request for a leave on "Leave Application Form
HRD-01". Formal prior approval of leave is compulsory and is subjected to
the discretion of the departmental head and the Human Resources Manager
except incase of any emergency situation. In a calendar year, an employee
shall be entitled to:a. Casual Leave
10 days
b. Sick Leave
08 days
c. Annual Leave
14 days
after that weekly holiday. Such leaves can be claimed after submitting
"Worker Duty Slip HRD-15" and must be properly authorized by the
Departmental Head.
OVERTIME:
The departmental head will sign "Daily Overtime HRD-06" of a workman doing
overtime. HRD, after verification of the overtime period from the security
/time office, will authorize the payment of such claim.
ELIGIBILITY
only the workers who perform duty beyond their normal duty hours shall be
entitled to claim overtime.
PAYMENT:
Overtime will be paid as prescribed under law.
LOANS AND ADVANCES:
loans and advances may be given to permanent employees at the sole
discretion of the competent authority,
Bonus:
A workman shall be entitled to a gratuity as is required under law, on the
basis of his last drawn salary for every completed year of service. More
than 6-months over one year will be considered as another year. A workman
shall be entitled to receive gratuity only on the resignation, termination,
retirement, death, dismissal (except on ground)
COMPLIANCE WITH LAWS & WORKPLACE REGULATIONS:
The company will comply with laws and regulations in all locations where it
conducts business.
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GROUP INSURANCE:
All the permanent workmen shall be got insured as is required under Standing
Order 10-B of the Industrial & Commercial Employment (Standing Orders)
Ordinance, 1968.
HOURS OF WORK:
Hours work of each day and days work in each week shall not exceed the legal
limitations of Pakistan. The company will provide at least one day off in
every 7-day period (one week) except as required to meet urgent business
needs,
PROHIBITION OF DISCRIMINATION:
The company will employ, pay, promote and terminate workers on the basis of
their ability to do the job rather than on the basis of personal
characteristics or believes.
Environment
Customs Compliance, Security
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category A
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SWOT ANALYSIS:
It is a situation analysis tool that helps managers identify
internal strengths and weakness external opportunities and threat, and the potential
impact of these factors on organizational performance.
Internal Analysis:
Strength:
The skilled and experienced labor of the company is a great strength
.as well as strictness in implementation of polices is strength for company
.Company is also having excellent labor force the other strength is that the turnover
rate of labor is very low .It provides insurance facilities to workers and the quality
of product according to international standard. Companys latest machinery for
extra ordinary production is a great strength. The Exporting aspect of the company
has made it prominent in international market.
Weaknesses:
Besides having various strengths company also have some weak points
e.g. is advertisement is not beyond the required standard The government of
Pakistan does not pay attention to the industries so there is no government supports
to the company .They produces the goods on the demand of the customers so there
is no innovation. And other weak point is that they are not the trend setter because
of no innovation but the followers. The companys labor is skilled but there is no
efficient use of their skills.
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External Analysis
Opportunities:
They have the opportunity if their product quality is enhances they can make the
goods in competitive of Nike. They have the opportunity in near future that they can
launch things other than foot ball garments shoes etc because of their latest
machinery, they can also make variety of the already available things.
Threat:
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Role of HR department:
The Human Resource Department deals with management of people within the
organization. There are a number of responsibilities that come with this title.
First of all, the Department is responsible for hiring members of staff; this will
involve attracting employees, keeping them in their positions and ensuring that they
perform to expectation. Research has shown that the human aspect of resources
within an organization contributes approximately eighty percent of the
organizations value.
Positive aspects of Roles and Functions of the Human Resource Department:
Recruitment of Employees:
This is one of the most fundamental roles of the HR department. This is because
this function ensures that the Company under consideration selects the most skilful
and competent person from a sea of applicants at that time. This function involves
evaluation of ability and competency of potential employees in relation to what the
Company needs. This role falls under the Staffing role of management. If this
function is performed well, then the organization will increase value consequently
being on the right pathway to achieve its organizational and departmental goals
and objectives.
Improvement of Compensation Packages:
One of the major functions of the HR department is to motivate employees. This
can be done through rewards especially for those who have done well. The HR
department needs to evaluate performance of employees and those who have
exceeded expectations should be compensated for their actions. Research has
shown that rewarding employees for good performance is the number one
incentive for keeping up this trend. These compensation packages can come in the
following ways;
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- Holiday Offers
- End of Year Bonuses
- Equities
- Awards
- Salary Increments
- Provision of Flexible Working Hours
- Straight forward Promotion Schemes and Career Developments
If the HR department includes these incentives, then it will ensure that employees
are satisfied with the Company. It will also contribute towards good staff retention
rates. This is especially crucial in increasing stability within the organization.
Planning in the Organization
The Human Resource Department is placed with the responsibility of ensuring
that it plans adequately for all the organizations future engagements that will
involve people. One important aspect of this is planning for employees in the
organization. It is important that the organization ensures that all the employees
under its wing are just enough to increase value to the organization.
The Department must ensure that staff members are not too many because if they
exceed this amount, then the organization stands too lose. It must plan adequately to
ensure that staff members are not too few either, otherwise they will be overworking
those who are already in place. Consequently, there will be poor motivation
resulting from fatigue.
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Problems in Remuneration
In the process of trying to motivate members of staff to perform better, the Human
Resource may make deals that eventually cause problems. A case in point is the
Home Depot. This Company has an employee Compensation policy that requires
that one should be rewarded for the time they have served the Company
Strategies to Improve Human Resource Departments
Value to the
Organization
Training and Internships:
New employees need orientation into the Companys functions and can also
improve some inefficiency that these new employees may have in relation to their
skills.
Making Better Use of Time
The Human Resource is conferred with the responsibility of ensuring that all
members of staff perform to their best ability. It could improve this area by
facilitating better use of time in all departments within the organization. Time is one
of the most crucial yet intangible assets of the Company. The proper use of this
resource could maximize production and achievement of organizational goals
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Contact Person:
Nasir, Director Export
Company Description:
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