VAP UserManual

VAP Website User Manual
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reproduction, copying or other use or
communication of the contents of this document
or parts thereof. No part of this publication may
be reproduced, transmitted to third parties,
processed using electronic retrieval systems,
copied, distributed or used for public
demonstration in any form without the written
consent of FOHMICS. We reserve the right to
update or modify the contents. Any and all
information that appears within
Website User Guide
ZADCO
Value Assurance Process (VAP)
Note:
Screens should be added according to changes
Workflow should be added
Alignment should be done.
Table of Contents
Document Title:
Document
VAP - User Manual Document

File Kick off user manual
Name:
Start Date
Completion Date
Reviewed By Versio
Date
Author
Approved By
n
Status
In Progress
01/12/2014
1.0
Shainee Ravi
Author
Form
1:Kick Off
References
Form
www.fohmics.com
Remar
ks
NA
KICK OFF PROCESS

Form
Type 1:Create
User : JOB Officer / Administrator.
FOHMICS_ZADCO_FSD.doc
Kick Off
1 Kick-off user manual V1.0
Description : The Kick-Off form will be filled-in by the Job Officer
Steps
Step
Instructions
1
1.
Open the application URL
2.
Enter User Name and Password
3.
On Successful Login User will be

navigated to ZADCO home page.
4.
Select Kick off Process in ZADCO Home

Page.
Note : Please refer the below screen shots to process the work flow step 1.
1)Login Screen
2)On Successful
Login User will
be navigated to
ZADCO home
page.
www.fohmics.com
3)Select Kick off Process in ZADCO Home Page and Verify Kick Off Process Menu
have following Sub Menus:
Create Kick Off
Manage Kick Off
Create DSP
Manage DSP
Step
1)Select Create Kick Off

2)User will be navigated to create kick off
page
Note : Please refer the below

screen shots to process the
work flow step 2.
www.fohmics.com
Step
Create Kick Off -- Project Details:

1. Select Kick Off Type Project / Study
2. Select Project / Study No - Numbers are
populated from masters.
3. Select Project / Study Title - Titles are
populated from masters.
4. Select Project / Study Department Department names are populated from
masters
5. Select Project / Study Category Category names are populated from
masters
6. Select the Priority of the project
high/medium/low
7. Enter the brief description of the project
or study
www.fohmics.com
8.Select Multi selection dropdown to select

projects / studies related to the current
project / study
Step
Create Kick Off : Complexity Of Project

1. The complexity criteria from
Complexity Criteria masters are
displayed in a tabular format where the
user can select the complexity level for
www.fohmics.com
each complexity criteria.

2. Based on the selection of the level of
complexity of the complexity criteria, a
score is assigned for each complexity
criteria adding up to the Total Score.
3. Select the level of the complexity
criteria from the following options
High
Medium
Low
4. Score for each complexity criteria is

auto populated based on the user
selection of the complexity level .Total
score is aggregate of the scores of the
individual complexity criteria.
5. Enter the estimated Project cost - Only
Numbers
6. Enter
the
estimated
project
cost
deviation percentage - Only numbers

( 0-100)
7. Enter the comments for project cost Multi line text
www.fohmics.com
www.fohmics.com
Step
Create Kick Off - Complexity Level

Score
Based on the Complexity of Project score
and the Estimated project cost, the VAP
type is automatically selected by the
system.
Step

Score
However the user can choose another VAP
type
www.fohmics.com
by
selecting
the
Kick
Off
Note
populated from Kick Off Note masters.

1. Select the VAP Type.- Check box
2. VAP type is automatically chosen by the
system. However user can choose another
VAP type.
3. Select the kick off note
4. Selection of kick off note is mandatory if
user select a VAP type other than that
selected by the system in Complexity level
score.
5. Kick off notes are populated from Kick
Off notes masters.
Enter the comments for complexity level score - Multi line text box
www.fohmics.com
Step

Score
Create Kick Off - Kick Off details

1.For
CV,
the
following
stages
are
displayed for selection
Identify
Assess
Select
Define
Execute
Initiating the kick off form will select

identify
automatically
Once
gate
keeping process is completed second

stage will be selected. Work flow will be
continued till final stage.
2.For SV, Identify, Assess, Select are
combined into a single stage. The following
stages are displayed for selection
Identify, Assess, Select
Define
Execute
3.Select the provisional dates when the

DSPs and Value Assurance Reports are
expected to be issued.
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10Kick-off user manual V1.0
4.Select Status
Displays
the
following
selection
depending
upon
statuses
the
for
current
status of the kick off form. Forward to

CPDP Manager.
www.fohmics.com
Step
8
Create Kick off - User Permission.
Job Officer can do following details

once the above details are entered.
1)Submit
2)Save as Draft
3)Reset
www.fohmics.com
Manage Kick off
Manage Kick off will have 3 sub menus as below:
Created Kick offs will be

listed in Manage Kick off page under CV/SV and PV sub menus
Manage Kick offs- CV / SV:
1.Search Kick Off Form based on following search filters
Manage Kick offs- PV > 5 Million Search Filters
www.fohmics.com
CPDP Manager login

1)Login as CPDP Manager
2)On successful login user will be navigated to application
3)Can update status by three process
A)Through dashboard
B)Clicking more approvals from dashboard
C)By selecting Manage kick off
Note : Please refer below for further steps.
Manage Kick Off Page:
www.fohmics.com
4)Select Check box and Select update - On selecting update user will be navigated to
below screen
5)Select VAP officer - name can be entered and click that tick mark
6)In case name is not sure can search from people picker and can be updated.
7)Select status from drop down
www.fohmics.com
Approved and VAP Officer Assigned

8)Enter Comments - Multi line text box
9)Select Submit
On submitting Kick off status VAP officer will be assigned and Manager will be
approved kick off form
10)Select Cancel
To cancel kick off status - select cancel.
VAP Officer Login

1)Login as CPDP Manager
www.fohmics.com
2)On successful login user will be navigated to application

3)Can update status by three process
1. Through dashboard
2. Clicking more approvals from dashboard
3.By selecting Manage kick off
Manage Kick Off :
4)Select Check box and Select update - On selecting update user will be navigated to
below screen.
www.fohmics.com
5) Select status for VAP Officer Check

6)If Approved can be forwarded to HSE
7)If No kick off will be rejected.
Attachments
1. Attachment section is the central repository where all the documents across the
system can be viewed from one location.
2.The documents current and previous versions can be obtained.
Attachments Search Filters:
1.Search Documents Using the following fields:
Search option is provided to search the document repository with the following
fields.
www.fohmics.com
2.Enter the above details and search for particular kick off.
www.fohmics.com
3. Attachment listing will be displaying all the documents uploaded kick off.
4. Select view icon in document reference to view to uploaded doc for kick off.
www.fohmics.com
5. On clicking view uploaded documents will be downloaded.
User Management :
User Management is used to assign access rights to ZADCO employees to the VAP
system and assign user roles.
1. Select User management
www.fohmics.com
2.Select User Management Sub Menu.

3.User will be navigated to manage user page.
4.Search Filters:
Search users based on below fields.
www.fohmics.com
Enter the details in the search field and search for particular users.
www.fohmics.com
5. ADD User
1) Select Add User above the listing grid
User will be navigated to add user page
2. Search employee from people picker or enter valid name and select tick mark
3. When employee name is selected all the following details will be
Autopopulated
. First name
. Last name
. Emp ID
www.fohmics.com
. Department
. Email ID
. Username
. Mobile no
4.Select User role and update user role for particular user .
One or more users roles can be assigned for all users.
5. Select status as active or inactive from dropdown.
6.
Submit
in order
to add
user
7.
Select
cancel to
navigate
to
manage
user
page.
Listing
Table - User management
www.fohmics.com
1. Listing table should display the added users with roles and entered details.
2. Listing table should display the below details
3. Action Icon will be displaying

Edit Activate/ deactivate status icon Delete
User will be able to edit the details on clicking edit icon
User can be able to activate and deactivate status
User can be able to delete the users
Assign Rights:
Management Console Permissions is used to provide LAD users specific access rights to
management console items.
Check to select users and click assign rights to users

By selecting assign rights user will be given rights for screen actions.
As view edit delete and all
www.fohmics.com
Assign rights for user and submit

Select cancel to navigate to manage user page.
Settings
Following are the masters that will be available under settings in the VAP system.
Settings are accessible to the CPDP Manager and system admin.
www.fohmics.com
1.Manage Project/study
2.Complexity Criteria
3.Project Category
4.Project Department
5.Project Note
6.Location
7.Priority
8.Manage complexity score
10.Manage venue
11.Manage VAP stage
12.Manage Type
13.Manage VAP type.
Manage Project/Study:
Select manage project/study

User will be navigated to Manage project/study screen
www.fohmics.com
Add Project/study
Onclicking add project/study user will be navigated to project/study screen
www.fohmics.com
1.Select Project Type

2.Enter project / study number
3.Enter Project / study name
4.Select Project / Study category
5.Select Project / Study Department
6.Enter Project / Study Description
7.Select status
www.fohmics.com
8.Select Submit to add project and study

9. Select Cancel to navigate to manage screen
Check in listing grid for added Project
Listing grid should display the added project details.

Action Icon will display
Edit View and Delete.
User can edit the added details
User can view the added details
User Can delete the added details.
User can search particular project by selecting
Complexity Criteria :
Select complexity Criteria.
User will be navigated to Complexity criteria screen.
www.fohmics.com
Project Department:
1.Select Project Department.
2.User will be navigated to project department home page.
www.fohmics.com
3.Select Add Department

4.User will be navigated to add department page
www.fohmics.com
5.Enter the department name

6.Select Status
7.Select Submit
8.Select cancel to navigate to manage department.
9.Check for added department in listing grid.
10.Listing Grid Action item will display
Edit View and Delete
www.fohmics.com
Project Note:
1.Select Project note
2.User will be navigated to project note screen
3.Select Add Note

4.User will be navigated to add note screen
www.fohmics.com
5. Enter Note
6. Enter Order
7. Select Status
8. Select submit to add note
9. Select cancel to navigate to manage note
10. Check for added note listed in listing grid
www.fohmics.com
Location
1.Select Location.
2.User will be navigated to location page.
www.fohmics.com
Priority
1.Select Priority
2.User will be navigated to priority screen
3.Select add priority
www.fohmics.com
4.Enter Priority
5.Select Status
6.Select submit
7.Select cancel to navigate to manage priority screen
www.fohmics.com
8.Listing grid action will include

Edit View and delete
9.Using search filter details priority details can be checked
Manage Complexity Score:

1.Select Manage complexity score
2.User will be navigated to manage complexity score
www.fohmics.com
3.Add Complexity Score
4.Enter High score

5.Enter high score range
6.Enter low score
7.Enter low score range
8.Enter medium score
9.Enter Medium score range
10.Select Submit
11.Select cancel - to cancel details
www.fohmics.com
12.Check in listing table for added score
Manage Venue
1.Select manage venue.
www.fohmics.com
2.User will be navigated to manage venue place.
www.fohmics.com
3.Select Add Venue

4.Enter venue name
5.Enter order
6.Select status
7.Select Submit
8.Select cancel to cancel the venue details
9.Check in listing grid for updated venue
10.Listing gird will have actions
Edit view and delete
www.fohmics.com
Manage VAP Stage.
www.fohmics.com
Manage Type:
www.fohmics.com
Add Type:
www.fohmics.com
Manage VAP Type:
www.fohmics.com
Add VAP Type:
www.fohmics.com
www.fohmics.com

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VAP Website User Manual

All rights reserved, including those regarding

Website User Guide

VAP - User Manual Document

KICK OFF PROCESS

1 Kick-off user manual V1.0

VAP Website User Manual

Description : The Kick-Off form will be filled-in by the Job Officer

Open the application URL

Enter User Name and Password

On Successful Login User will be

Select Kick off Process in ZADCO Home

2 Kick-off user manual V1.0

VAP Website User Manual

Create Kick Off

Manage Kick Off

1)Select Create Kick Off

Note : Please refer the below

3 Kick-off user manual V1.0

VAP Website User Manual

Create Kick Off -- Project Details:

4 Kick-off user manual V1.0

VAP Website User Manual

8.Select Multi selection dropdown to select

Create Kick Off : Complexity Of Project

5 Kick-off user manual V1.0

VAP Website User Manual

each complexity criteria.

4. Score for each complexity criteria is

deviation percentage - Only numbers

6 Kick-off user manual V1.0

VAP Website User Manual

7 Kick-off user manual V1.0

VAP Website User Manual

Create Kick Off - Complexity Level

Create Kick Off - Complexity Level

8 Kick-off user manual V1.0

VAP Website User Manual

populated from Kick Off Note masters.

9 Kick-off user manual V1.0

VAP Website User Manual

Create Kick Off - Complexity Level

Create Kick Off - Kick Off details

displayed for selection

Initiating the kick off form will select

keeping process is completed second

Identify, Assess, Select

3.Select the provisional dates when the

10Kick-off user manual V1.0

VAP Website User Manual

status of the kick off form. Forward to

11Kick-off user manual V1.0

VAP Website User Manual

Create Kick off - User Permission.

Job Officer can do following details

12Kick-off user manual V1.0

Manage Kick off

VAP Website User Manual

Manage Kick off will have 3 sub menus as below:

Created Kick offs will be

Manage Kick offs- PV > 5 Million Search Filters

13Kick-off user manual V1.0