Export Import Documents

Annexure 15.
1
MASTER DOCUMENT-I
A
92mm
B
1
Exporter
Invoice No. & Data

8.5mm 46mm
92mm
10 Exporters Ref.
8.5mm 46mm
Buyers Order No. & Data
25.5mm 92mm
C
11
12
8.5mm 92mm
Other Reference(s)
13
8.5mm 92mm
Consignee
Buyer (if other than consignee)
25.5mm 92mm
14
34mm 92mm
102mm
3
Notify
Country of Origin of Goods

25.5mm 92mm
15
Country of Final Destination
17
Terms of Delivery and Payment

Pre-carriage by
Place of Receipt by Pre-carrier
8.5mm 46mm
Port of Loading
8.5mm 46mm
Vessel/Flight No.
8.5mm 46mm
Port of Discharge
105mm
Marks & Nos./

Container No.
8
18
34mm 92mm
8.5mm 46mm
9
Final Destination
8.5mm 46mm
B
16
8.5mm 46mm
8.5mm 40mm
8.5mm 46mm
No. & Kind

of Pkgs.
19
Description of Goods
20
115mm 105mm
R.M. Joshi, International Marketing Oxford University Press 2005
21
23mm 105mm
73mm
Quantity
Rate
22
23mm 105mm
Total
73mm 184mm
Amount
23
23mm 105mm
24
8.5mm 23mm
Annexure 15.2
MASTER DOCUMENT-II
A
96mm
1
Exporter
25.5mm 96mm
96mm
Invoice No. & Date
11 SB No. & Date
8.5mm 48mm
17mm 48mm
AR4/AR4A No. & Date
13
8.5mm 48mm
C
12
14 Import-Export Code No.

8.5mm 48mm
15
RBI Code No.

8.5mm 48mm
16
Q/Cert No. & Date

Consignee
17mm 48mm
2
25.5mm 96mm
Custom House Agent
LIC No.
17mm 96mm
102mm
51mm 48mm
Pre-Carriage by
8.5mm 48mm
Place of Receipt by Pre-Carrier

8.5mm 48mm
Vessel/Flight No.
Rotation No.
8.5mm 48mm
Port of Loading
17mm 48mm
19
Type of Shipment:
Outright Sale
[ ]
Consignment Export [ ]
Others (Specify)
[ ]
21mm 48mm
Nature of Contract: CIF [ ]
Others (Specify)
8.5mm 48mm
Port of Discharge
8.5mm 48mm
24
Marks & Nos.
Country of Destination
No. & Kind of Pkgs.

Container Nos.
25
/CFR [ ] /FOB [ ]
8.5mm 96mm [ ]
Exchange Rate U/S 14 of CA

8.5mm 48mm
Statistical Code & Description of Goods
26
Net Weight
8.5mm 30mm
29
Gross Weight
8.5mm 30mm
30
31
21
20
Currency of Invoice
22
8.5mm 48mm
Quantity
86.mm 146mm
Total FOB Value in words

C
10
8.5mm 48mm
95mm
S.
NO.
23
18
17 If export under:
Deferred Credit [ ]
Joint Ventures [ ]
Rupee Credit [ ] Others [ ]
RBIs Approval/Cir. No. & Date
30mm 48mm
Export Trade Control
27
Value FOB 28
86.5mm 21mm
86.5mm 25mm
8.5mm 192mm
Currency
Analysis of Export Value
32
Amount
FOB Value
40mm 120mm
Freight
33
Currency ----------------------------Amount -------------------------------
Rate
Insurance
Full export value OR where not ascertainable, the

value which exporter expects to receive on the sale
of goods.
Commission
Discount
Other Deductions
118mm
Export
34 T a r i f f
No.
Sl. No.
9mm
12mm
35
Assessable
Value under
Sec. 14 of CA
30mm
Total Duty/Cess Amount in words: Rupees

D
36
37
DUTY
38
CESS
Rate
Amount
Rate
Amount
10mm
24mm
10mm
24mm
41
42
8.5mm 146mm
Total Duty
& Cess
27mm
39 Duty payment particulars
45mm 46mm
Collection Stamp
40
Annexure 15.3
PROFORMA INVOICE
Exporter
Pro. KW. No. & Date
Exporters Ref.
Buyers Ref. No. & Date
Consignee

Carriage by: SEA OR AIR OR
MULTI MODAL TRANSPORT
Place by Receipt by Pre-carrier

Port of Loading
Final Destination
Port of Discharge
Marks & Nos./
Container No.
No. & Kind of Pkgs.
Quantity
Amount Chargeable
(in words)
Amount
Rate
Total
Signature & Date

Declaration:
We declae that this Proforma Invoice shows the actual price of the
goods described and that all particulars are true and correct.
IIFT
Please Turnover for 1 Terms and Conditions
Annexure 15.4
INVOICE
Exporter
4 Exporters Ref.
1 Invoice No. & Date
Buyers Order No. & Date
Other Reference (s)
2 Buyer (if other than consignee)
Consignee
5 Country of Final Destination
6
7

Pre-Carriage by
Vessel/Flight No.
10 Port of Loading
11
Port of Discharge
12 Final Destination
13
Marks & Nos./

Container No.
14
No. & Kind of Pkgs.
Place by Receipt by Pre-carrier
15
16
Quantity
Amount Chargeable
(in words)
IIFT
18
Rate
Amount
18
Total
Signature & Date

Declaration:
We declare that this Invoice shows the actual price of the goods described and
that all particulars are true and correct.
17
19
Annexure 15.5
PACKING LIST
Exporter
Invoice No. & Date

Other Reference(s)
Consignee
Buyer (if other than consignee)
Pre-Carriage by
Vessel/Flight No.
Port of Loading
Port of Discharge
Place of Delivery
Marks & Nos./

Container No.
No. & Kind of Pkgs.
Quantity
Signature & Date
IIFT
Remarks
Annexure 15.6
BILL OF LADING FOR COMBINED TRANSPORT AND PORT TO PORT SHIPMENT
Shipper
B/L No.
Consignee (if order state Notify Party & Address)
NAME AND LOGO

OF
SHIPPING LINE/
COMBINED TRANSPORT OPERATOR
Notify Party (leave blank if stated above)
Pre-Carriage by
Vessel
Port of Loading
Port of Discharge
Place of Delivery (If On-Carriage)
Marks & Nos./

Container No.
No. & Kind of pkgs.

Containers Seal No.
Gross Weight
Total No. of Containers/Pkgs. (in words)

............................................
Movement
............................................
Freight/Charge Indicator
Cube(m3 )
Received in apparent good order and condition
Freight Payable at
Shipped on Board
No. of Original Bs/L
For the (name of the Shipping Line/CTO)
For the
Date
Signature & Initials
IIFT
Date
Signature & Initials

as Agents only
Annexure 15.7
MATES RECEIPT
M/R No.
Customs Ref.
NAME AND LOGO

OF
SHIPPING LINE
Pre-Carriage by
Vessel
Place of Receipt
Voyage No.
Port of Discharge
Marks & Nos./
Container No.
Port of Loading
Place of Delivery (if On-Carriage)
No. & Kind of Pkgs.

Containers
Container Status
Seal No.
Gross Weight
(Kg.)
Cube(m3 )
Total No. of Containers/Packages (in words)

............................................
Received on board the above mentioned packages/containers in apparent good order and condition subject to
all the terms and conditions of the Companys Bill of Lading.
S/B No. & Date
Fumigated By
Signature & Initials of Chief Officer ...............................................................
Date:
IIFT
This receipt must be exchanged immediately for the companys Bill of Lading duly signed.
Annexure 15.8
GSP FORM A
1. Goods consigned from (Exporters business name, address, country)
Reference No.
GENERALISED SYSTEM OF PREFERENCES
CERTIFICATE OF ORIGIN
(Combined declaration and certification)
FORM A
2. Goods consigned to (Consignees name, address, country)
4. For official use
3. Means of transport and route (as far as known)
5. Item number
6. Marks and numbers

of packages
Issued in ..........................................................................
(country)
7. Number and kind of packages; description of goods
11. Certification
It is hereby certified, on the basis of control carried out, that the declaration by the
exporter is correct.
..................................................................................................................
Place and date, signature and stamp of certifying authority
8. Origin criterion
(See Notes overleaf)
9. Gross weight or
other quantity
10. Number and

date of invoices
12. Declaration by the exporter

The undersigned hereby declares that the above details and statements are correct; that all the
goods were
produced in ............................................................................................................................................
(country)
and that they comply with the origin requirements specified for those goods in the Generalised
System of Preferences for goods exported to
.................................................................................................................................................................
(importing country)
.................................................................................................................................................................
Place and date, signature of authorised signatory
Annexure 15.9
APPLICATION FOR CERTIFICATE OF ORIGIN
Ref. No.
Exporter
Dated:
To
The Secretary
(Name and Address of
the Chamber of Commerce)
Consignee
Dear Sir,
This is to request the favour of your issuing us Certificate of Origin (in .......................................
.............................................................................................................................................. ). In respect
of the consignment particulars of which are given herewith.
Yours Sincerely,
Pre-Carriage by
Vessel/Flight No.
Port of Loading
Port of Discharge
Final Destination
Marks & Nos./

Container No.
No. & Kind of Pkgs.
Encl.
Signature of Exporter
Quantity
Declaration by Explorer
We hereby declare that to the best of our knowledge and belief the above mentioned goods were produced/manufactured in India.
Signature & Date
IIFT
Remarks
Annexure 15.10
CERTIFICATE OF ORIGIN
Exporter
No.
Consignee
NAME AND LOGO

OF
CHAMBER OF COMMERCE
Pre-Carriage by
Vessel/Flight No.
Port of Loading
Port of Discharge
Final Destination
Marks & Nos./

Container No.
No. & Kind of Pkgs.
Quantity
Certification
It is hereby certified that the best of our knowledge and belief the above mentioned goods are of Indian origin.
STAMP
OF
CHAMBER OF COMMERCE
Signature & Date
IIFT
Annexure 15.11
INTIMATION FOR INSPECTION
Invoice No. & Date
Exporters Name & Address
Exporters Ref.
To
The
(Name & Address of the Inspection Authority)
Manufacturers Name & Address

Inspection required on
Please inspect the consignment and issue a Certificate of Inspection under the .............................
...................................................................... Act. A crossed cheque for Rs ...........................................
drawn on ..................................................... is enclosed as inspection fee/Please debit our Account
Pass Book No ............................................. enclosed.
Details of the Manufacturers Seal, if any
Date
Weekly Holiday
Port of Loading
Vessel/Flight No.
Probable
Loading
Date of Sailing/Flight
Marks & Nos./
No. & Kind of Pkgs.
Signature of Exporter
Address where consignment is to be inspected
Date
of
Description of Goods (*)
Quantity
FOB value
Technical requirements including specifications/approved samples with its characteristics as stipulated in the export contract.
Other Relevant Information
Declarations: Certified that the goods mentioned above have been manufactured/processed to satisfy the conditions relating to quality control/inspection applicable to them under
the ........................................................................................................................................................................................ Act and that consignment conforms to the specification
Certified that the goods have been inspected previously.
Certified that the goods have been offered previously for inspection vide intimation no ........................................................... dated ......................................................
and the defects as pointed out earlier have been duly rectified.
Certified that no additional technical or quality requirements other than mentioned above
have been stipulated by the overseas buyer.
IIFT
Signature & Date
(*) Description should include grade, size and brand, if any. @ As motor car spare parts, components and accessories are covered under statutory preshipment inspection, the exporter ***
Annexure 15.12
CERTIFICATE OF INSPECTION/IN-PROCESS QUALITY CONTROL
Exporters Name and Address
Invoice No. & Date

Manufacturers Name & Address
NAME AND LOGO

OF
THE INSPECTION AUTHORITY
Details of the Manufacturers Seal, if any
Details of Seal of Inspection Authority, if any
CERTIFICATE NO. .........................................

Specification Reference
Marks & Nos./
Description of Goods (*)
No. & Kind of Pkgs.
(As Declared by Exporter)

Quantity
FOB Value
Remarks, if any
** Certification Under Inspection System

It is hereby declared that the consignment as per details given above has been inspected as require under
the ........................................................................................................................................ Act. It satisfies the conditions as
applicable to it and is certified export worthy.
SEAL OF THE
ISSUING AUTHORITY
Date of Inspection ..............................................................

OR
**Certification Under In-Process Quality Control System
It is hereby certified, on the basis of controls carried out that the commodities as per details given herein are in
accordance with the standard specifications prescribed under the .......................................................................... Act.
Signature
Name
Designation
Date
IIFT
(*) Description should include grade, size and brand, if any. @ Refer to footnote on Intimation for Inspection. (**) Strike out whichever is not applicable.
Annexure 15.13
MARINE INSURANCE DECLARATION
Name and Address of the Subsidiary of the General
Insurance Corporation of India
FOR OFFICIAL USE
LOGO
Accepted
Please Issue a marine certificate/policy in duplicate/triplicate/quadruplicate, in accordance with the following particulars.
For The
Authorised Signatory
Insured
Rate
Premium
Marine
War
From
S.R.C.C
Stamp Duty
Vessel/Flight No.
Port of Loading
Port of Discharge
To
Marks & Nos./

Container No.
No. & Kind of Pkgs.

Containers
Insured Value
Important
TERMS OF INSURANCE
Special Instructions, if any:
Declaration:
(a) We hereby declare that the insurance charges on the above shipment will be borne by us and that we are not making the payment on behalf of anyone outside India OR
(b) Although we are defraying the Insurance charges on the above shipment which should be borne by the overseas buyer of the goods, we undertake to recover the payment so made from the
buyer in an approved manner.
Name & Address of the Proposer
Signature & Date
Annexure 15.14
MARINE INSURANCE CERTIFICATE
Name and Address of the Subsidiary of the
General Insurance Corporation of India
LOGO
DUTY STAMP
Survey: In the event of loss or damage which may involve claim under this certificate, notice of loss or damage should be give to:
Claim Payable By:

Insured
Certification No. and Date
Open Cover No. and Date
From
CTD/BL/AWB No. and Date
Vessel/Flight No.
Port of Loading
Port of Discharge
To
Marks & Nos./

Container No.
No. & Kind of Pkgs.

Containers
Insured Value
Important
TERMS OF INSURANCE
This is to certify that insurance of the above mentioned goods has been effected with this company as per details specified in the Schedule herein above, subject to the terms and conditions of the
relative Open Cover.
For The
Authorised Signatory
IIFT
Annexure 15.15
SHIPMENT ADVICE
Exporter
Exporters Ref.
Invoice No. & Date
Document being negotiated/sent:

Consignee
Notify Party
Pre-Carriage by
Commercial Invoice
Packing List
]
]
Consular/Custom Invoice
Bill of Lading/Air Way Bill
Insurance Certificate/Policy
Bill of Exchange
Certificate of Origin
GSP Certificate of Origin
Export Certificate
Inspection Certificate
Vessel/Flight No.
Port of Loading
Any Other Document

(Specify)
Port of Discharge
Final Destination
Marks & Nos./

Container No.
No. & Kind of Pkgs.
Quantity
Amount
Rate
Total
We have shipped the goods as per details given herein and are negotiating the above listed documents under Documentary
Credit of ....................................................................................................................................
(Name & Address of Bank)
OR
We are sending the above listed documents for collection through ..........................................................................................................
(Name & Address of Bank)
..............................................................................................................................................................................................................................
* We have also despatched the following documents through ...................................................................................................................
(Carrier)
Flt. No. ............................................................ Date ..............................................
Date
[ ] Certificate of Origin/GSP Certificate of Origin
[ ] Export Certificate
[ ] Invoice
[ ] Packing List
Signature & Date
Annexure 15.16
EXCHANGE CONTROL DECLARATION (GR) FORM NO.
Duplicate
Exporter
Invoice No. & Date
SB No. & Date
AR4/AR4A No. & Date
Q/Cert No. & Date
Importer-Exporter Code No.
If export under:
Consignee
Deferred Credit [
Joint Ventures [
Rupee Credit [
Others [
]
]

Custom House Agent L/C. No.
Pre-Carriage by
Place of Receipt
Type of shipment:
By Pre-Carrier
Outright sale [
Consignment Export [
Vessel/Flight No.
Rotation No.
Others [
(Specify)
Port of Loading
Nature of Contract:CIG [ ]/C&F [ ]/FOB [ ]

Other (Specify) [ ]
Port of Discharge
S. NO
Country of Destination
Exchange Rate U/S 14 of CA Currency of invoice
Marks & No. & Kind of Pkgs.
Statistical Code & Description of Goods
Quantity
Value FOB
Container Nos.
Net Weight
Gross Weight
Currency Amount
Full export value OR where not ascertainable, the value which

exporter expects to receive on the sale of goods.
FOB Value
Freight
Insurance
Commission
Currency
Rate
Discount
Other Deductions
Amount
2.
EXCHANGE CONTROL DECLARATION (GR) FORM NO.
Is Export under L/C arrangements? Yes [ ] No [ ]
For Customs
If yes, name of advising bank in India
Customs Assessable value Rs.
(Rupees)
Bank through which payment is to be received

Export Value Verified
Customs Appraiser
Cargo shipped in full/part
Quantity
Value
Whether Payment is to be received through the
Date of Shipment
Customs Appraiser
ACU YES/NO
Declaration under Foreign Exchange Management Act, 1999: I/We hereby declare that I/We am/are the *SELLER/CONSIGNOR of the goods in respect of which this declaration is made
and that the particulars given above are true and that a)*the value as contracted with the buyer is the same as the full export value declared overleaf/(b)*the full export value of the goods is
not ascertainable at the time of export and that the value declared is that which I/We, having regard to the prevailing market-conditions, expect to receive on the sale of goods in the overseas
market.
I/We undertake that I/We will deliver to the bank named herein the foreign exchange representing the full export value of the goods on or before @ ..................................................... in the
manner specified in the Regulation made under the Act.
I/We further declare that I/We am/are resident in India and I/We have a place of business in India.
I/We* am/are OR am/are not in Caution List of the Reserve Bank of India.
............................................................................
Date ....................................
(Signature of Exporter)
@ State appropriate date of delivery which must be within six months from the date of shipment, bur for exports to warehouses established outside India with the permission of the Reserve
Bank, the date of delivery must be within fifteen months.
*Strike out whichever is not applicable
FOR AUTHORISED DEALERS USE

Uniform Code Number ......................................
*Indicate ( ) in the box applicable Date of* (I) negotiation (ii) receipt for collection. Bill No .........................
Type of Bill* (i) DA [
]/ (ii) DP [
]/ (iii) Others [
] ............................. (Specify)
Type of shipment: *(i) Firm Sale Contract [ ]/ (ii) Consignment Basis [

(iii) Others [
]/
] .............................................. (Specify)
The GR Form was included in the Statement sent to the Reserve Bank with
the R Return for the fortnight ending ......................... sent on ..........................
We certify and confirm that we have received the total amount of ........................................................
(Currency) (amount)
as under being the proceeds of exports declared on this form.
3.
Date of receipt
Currency
Credit to Nostro Account in ---------------------------------------------- Country

In our name
(1)
(2)
In the name of* -----------------------------------------------
(3)
(4)
Debit to NR Rupee Account of a Bank

in ------------------------------------------- Country
Held with
us
Held with* -------------------------------------------
(5)
(6)
Period of R return with

which the realisation has
been reported to RBI
(7)
*(Write the name of the concerned Indian Authorised Dealer Branch.) Any other manner of receipt (Specify) ---------------------------------------------------------------------------------------------------------......................................................................................
(Stamp & Signature of authorised dealer)
Date ..............................................
Address ........................................................................
......................................................................................
......................................................................................
Annexure 15.17
SDF
[SEE REGULATION 3(1)]
(In duplicate)
Shipping Bill No.
Date:
Declaration under Foreign Exchange Management Act, 1999:

I/We hereby declare that I/We am/are the *Seller/Consignor of the goods in respect of which this declaration is made and that the particulars given in the
Shipping Bill No ....................... dated .......................... are true and that (a)* the value as contracted with the buyer is the same as the full export value
declared in the above shipping bill (b) * the full export value of the goods is not ascertainable at the time of export and that the value declared is that which
I/We, having regard to the prevailing market conditions, expect to receive on the same of goods in the overseas market.
I/We undertake that I/We will deliver to the bank named herein ..................................... . The foreign exchange representing the full export value of the
goods on or before @ .................................................................... in the manner specified in the Regulations made under the Foreign Exchange Management
Act, 1999. I/We further declare that I/We am/are resident in India and I/We have a place of business in India.
I/We* am/are OR am/are not in Caution List of the Reserve Bank of India.
....................................................
Date: .........................
@ State appropriate date of delivery which must be the due date for payment or within six months from the date of shipment but for exports to
warehouses established outside India with permission of the Reserve Bank, the date of delivery must be within fifteen months.
* Strike out whichever is not applicable.
2.
FOR AUTHORISED DEALERS USE
Uniform Code Number ...................................
* Indicate ( ) in the box applicable
Date of
(i) Negotiation ....................................................................

(ii) Receipt for collection ...................................................
(iii) Bill No ............................................................................
*Type of Bill
(i) DA
(ii) DP
(iii) Others
(Specify)
*Type of shipment (i) Firm Sale Contract
(ii) Consignment Basis
Others
....................... (Specify)
The SDF Form was included in the Statement sent to Reserve Bank with the R Return for the fortnight ending ................. sent on
We certify and confirm that we have received the total amount of ..................... as under being the proceeds of exports declared on this form.
(Currency amount)
Date of receipt
Currency
Credit to Nostro Account in -------------------------------------------- (Country)

In our name
(1)
(2)
In the name of* -----------------------------------------------
(3)
** Write the name of the concerned Indian Authorised Dealer Branch.
(4)
Debit to NR Rupee Account of a Bank

in ----------------------------- (Country)
Held with
us
Held with* -------------------------------------------
(5)
(6)
Period of R return with

which the realisation has
been reported to RBI
(7)
Annexure 15.18
FORM : PP
EXCHANGE CONTROL
(EXPORTERS DECLARATION)
ORIGINAL
Form Number:
(Please see Notes to Exporters overleaf)
1. (a)
(b)
Name of the Post Office --------------------------------------------------------------------Number and date of Parcel Receipt ----------------------------------------------------------
2.
Exporters Name ------------------------------------------------------------------------------
(for RBI
3.
Importer/Exporter Code No. ------------------------------------------------------------
use)
4.
Buyers Consignees Name and address ---------------------------------------------------------------------
5.
Country of destination ----------------------------------------------------------------------
6.
Nature of contract*(i) CIF/ (ii)C&F/ (iii) FOB/ (iv) Others
--------------------------------------------------------------------------------------------------------------------------------
Specify): -----------------------------------------------------------------------------7.
Date of despatch -----------------------------------------------------------
8.
Type of shipment*(i) Outright Sale/ (ii) Consignment

export/ (iii) Others (Specify) -------------------------------------------------------------------------------------
9.
Description of goods: --------------------------------------------------------------------------------------
10.
Quantity of goods: Unit
11.
Currency of Invoice --------------------------------------------------------------------------------[
--------------------------------------- Quantity ----------------------------------------------
Tonne/Kilogram/Litre/Cubic Metre/ Sq. Metre/Metre/Number/Others (Specify)]
Where the full export
12.
value is not ascertainable,
Particulars
Analysis of export value:

Currency
value expected on sale of

goods in the overseas
@ Full Export value
market may be shown

No application permission
F.O.B. Value
for remittance/deduction
from the declared value on
Freight
account of agency
commission and/or
Insurance
discount will be
entertained by the
Discount (Rate)
Reserve Bank or
authorised dealer unless
these have been declared
Agency Commission
(Rate)
on this form
(For Customs Use)

Export Value verified
13.
Customs Assessable Value

(Rupees) .......................................................................................................
(Customs Appraiser)
Amount
14.
If the export is made under general permission of the Reserve Bank of India,
Number and date of its approval -----------------------------------------------------------------
15.
If the export is made under L/C arrangements, name of

advising bank in India ---------------------------------------------------------------------------------
16.
State if the payment is to be received through the Asian

Clearing Union: *Yes/No -----------------------------------------------------------------
17.
Name & address of bank through whom payment is to be received ---------------------------------------------------------------------
I/We hereby declare that I/We am/are the *Seller/Consignor of the goods in respect of which the declaration is made and that the particulars given above are true and that *(a) the export value as contracted
with the buyer is the same as the full export value declared above /*(b) the full export value of goods is not ascertainable at the time of export and that the value declared is that which I/We, having regard
to the prevailing market conditions, expect to receive on the sale of goods in the overseas market.
...........................................................................................
I/We undertake that I/We will deliver to the bank named above the foreign exchange representing the full export value of the goods on or before
in the manner specified in the Regulations made under the Foreign Exchange Management Act, 1999. I/We further declare that I/We am/ are resident in India and I/We have a place of business in
India.
I/We* am/are not in the Caution List of the Reserve Bank of India.
State approximate date of delivery which must be within six months from the date of shipment.
* Strike out whichever is not applicable.
(For A.D.s use)
Date:
Stamp & Signature of Authorised dealer
Address
Date --------------------------------------Banks Uniform Code No ----------------------------------------
Notes to Exporters
1.
This form should not be pasted on the Parcel.
2.
The PP form procedure applies to postal exports to all territories outside India excluding Nepal and Bhutan. The PP form should be completed in duplicate in all cases.
3.
The Original should be submitted by the exporter to the Post Office after having it countersigned by an authorised dealer in foreign exchange. The Post Office through which the goods have
been despatched will forward the Original to the nearest office of Reserve Bank of India.
4.
All documents relating to export of goods from India must be passed through the medium of an authorised dealer in foreign exchange in India within 21 days of the date of shipment of
the goods.
5.
The amount representing the full export value of goods must be realised within six months from the date of shipment.
Note:
Government of India/Indian financial institutions may conclude from time to time Special Trade Agreements with other countries providing for settlement of certain payments from the
countries in a specified manner or for exports to be financed from Government to Government Credits. Reserve Bank will advise authorised dealers of such arrangements by issue of circulars.
Methods of payment specified in the individual arrangements will have to be followed in such cases.
SPACE FOR USE BY RESERVE BANK OF INDIA
Annexure 15.19
EXCHANGE CONTROL
SOFTWARE EXPORT DECLARATION (SOFTEX) FORM
(For declaration of Software Exports through data-communication links
and receipt of Royalty on the Software Packages/Products exported)
FORM NO: AB
ORIGINAL
1. Name and address of the exporter

2. STPI Centre within whose
jurisdiction the unit is situated
3. Import-Export Code Number
4. Category of exporter
: STP/EHTP/EPZ/SEZ/100% EOU/DTA unit
5. Buyers name and address including

country and their relationship with
exporting unit (if any)
6. Date and Number of Invoice
7. (a) Whether export contract/purchase
order already registered with STPI.
(If No, please attach copy of the
contract/purchase order)
(b) Does contract stipulate payment
of royalty
Yes
No
Yes
No
SECTION-A
(For exports through data communication link)
8. Name of authorised datacom
STPI/VSNL/DOT/Internet/Others
service provider
(Please specify)
9. Type of software exported (Please mark 4 on the appropriate box on the left side)
(a) Computer Software
RBI Code
Date Entry jobs and Conversion
Software Date Processing
9 0 6
Software Development
9 0 7
Software Product, Packages
9 0 8
Others (Please specify)
9 0 9
(b) Other Software

Video/TV Software
9 1 0
Others (Please specify)
9 1 1
10. Analysis of Export Value

(a) Full export value of which:
(i) Net value of exports without transmission
charges
(ii) Transmission charges included in invoice
(b) Transmission charges (if payable separately by
the overseas client)
(c) Deduct: Agency commission, at the
rate of ........... %
(d) Any other deductions as permitted by RBI
(Please specify)
(e) Amount to be realised [(a + b) (c + d)]
Currency
Amount
11. How export value will be realised (mode of realisation)

Please mark 4 on the appropriate box
(a) Under L/C
(a) Name and address of ____________________________

Authorised Dealer
(b) Authorised Dealer Code No.
(b) Bank Guarantee

Authorised Dealer
(b) Authorised Dealer Code No. _____________________
(c) Any other arrangement

e.g. advance payment, etc.
including transfer/remittance
to bank account maintained
overseas (Please specify)

Authorised Dealer
(b) Authorised Dealer Code No. _____________________
SECTION-B
(For receipt of Royalty on Software Packages/Products exported)
12. Details of Software Packages(s)/Products(s) exported
(a) Date of export
(b) GR/SDF/PP/SOFTEX Form No. on
which exports were declared
___________________________________________________
___________________________________________________
(c) Royalty agreement details

%age and amount of royalty
___________________________________________________
Period or royalty agreement

(Enclose copy of Royalty agreement,
if not already registered)
___________________________________________________
13. How royalty value will be realised

(as defined in Royalty agreement)
14. Calculation of royalty amount
(Enclose copy of communication
from the foreign customer)
15. Name and address of designated Authorised
Dealer in India through whom payment has
been received/to be received
___________________________________________________
___________________________________________________
___________________________________________________
A.D. Code No. _____________________________________
SECTION-C
16. Declaration by exporter
I/We hereby declare that I/We am/are the seller of the software in respect of which this declaration is made and that the particulars given above are true
and that the value to be received from the buyer represents the export value contracted and declared above. I/We also declare that the software has been
developed and exported by using authorised and legitimate datacom links.
I/We undertake that I/We will deliver to the bank named above the foreign exchange representing the full value of the software exported as above on or
before ................................ (i.e. within six months from the date of invoice/date of last invoice raised during a month), in the manner specified in the
Regulations made under the Foreign Exchange Management Act, 1999.
Place:
Stamp
Date:
Signature of the Exporter

Name: _______________________________
Designation: __________________________
Enclosure:
(1) Copy of Export Contract [7(a)]
(2) Copy of Royalty Agreement [12(c)]
(3) Copy of communication from foreign customer [14]
Space for use of the competent authority (i.e. STPI/EPZ/SEZ) on behalf of
Ministry of Information Technology
Certified that the software described above was actually transmitted and the export/royalty value declared by the exporter has been found to be in order and
accepted by us.
Place:
Date:
(Signature of Designated Official of STPI/EPZ/SEZ

on behalf of Ministry of Information Technology)
Stamp
Name: _______________________________________________
Designation: __________________________________________
Annexure 15.20
SHIPPING BILL FOR EXPORT OF DUTIABLE GOODS
Duplicate
Exporter
SB No. & Date
Invoice No. & Date

AR4/AR4A No. & Date
Import-Export Code No.
Q/Cert No. & Date

Consignee
RBI Code No.

Custom House
Agent
If export under:
Deferred Credit
[
Joint Ventures
[
Rupee Credit .................. [
Others .............................. [
LIC No.
]
]
]
]
Pre-Carriage by
Place of Receipt by
pre-Carrier
Vessel/Flight No.
Rotation No.
Port of Discharge
S.
No.
Marks & Nos.
Type of shipment:
Outright Sale
Consignment Export
Others (Specify)
Port of Loading
Nature of contract: CIF [

Others (Specify)
Country of
Destination
No. & Kind of Pkgs.

Container Nos.
]/CFR [ ]/FOB [
[ ]
[
[
[
]
]
]
Currency of Invoice
Quantity
Statistical Code &

Value FOB
Net Weight
Gross Weight
Total FOB Valus in words
Currency
Amount

FOB Value
Freight
Rate
Insurance
Commission
Currency ----------------------------------
Discount
Amount ------------------------------------
Other
Deductions
Sl. No.
Export
Traiff No.
Assessable Value
unde Sec. 14
CESS
DUTY
Rate
Amount
Rate
Amount
Duty payment
particulrs
Total Duty
& Cess
Collection
Stamp

Declaration:
I/We declare that all particulars given herein are true and correct.
I/We also attach the declaration(s) under clause No.(s) -----------------------------------Public Notice No ------------------ dated --------------------Signature & Date
SHIPPING BILL FOR EXPORT OF DUPLICATE GOODS

Duplicate
DOCUMENTS SUBMITTED
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Invoice
Packing List
GR Form
AR-4/AR-4A Form
ETC Licence
Indent
Acceptance of Contract
Letter of Credit
QC Certificate
Port Trust Document
Any other (Specify)
LET EXPORT
[
[
[
[
[
[
[
[
[
[
[
ALLOWED FOR SHIPMENT

Signature
Signature
Vessels name may be altered after check with original

Entry for
Fresh one may be granted to ...............................................................................................................................
for the portion shutout or not shipped
Fee Rs.
Received
Handed over to C.W.A./Party
Asstt. Commissioner
Contents Received on Board

Date
Cashier
Date of Shipment
Master of Vessel
Examination Order and Report
Customs Officer
]
]
]
]
]
]
]
]
]
]
]
Annexure 15.21
SHIPPING BILL FOR EXPORT OF DUTY FREE GOODS
Duplicate
Exporter
SB No. & Date
Invoice No. & Date

AR4/AR4A No. & Date
Q/Cert No. & Date

Consignee
RBI Code No.

Custom House
Agent
S.
No.
LIC No.
Place of Receipt by
Pre-Carrier
Vessel/Flight No.
Rotation No.
Marks & Nos.
]
]
]
]
Pre-Carriage by
Port of Discharge
If export under:
Deferred Credit
[
Joint Ventures
[
Rupee Credit .................. [
Others .............................. [
Type of shipment:
Outright Sale
Consignment Export
Others (Specify)
Port of Loading
Nature of Contract: CIF [

Others (Specify)
Country of
Destination
No. & Kind of Pkgs.

Container Nos.
Statistical Code &

]/CFR [ ]/FOB [
[ ]
[
[
[
]
]
]
Currency of Invoice
Quantity
Value FOB
Net Weight
Gross Weight
Total FOB Valus in words
Currency
Amount

FOB Value
Freight
Insurance
Rate
Commission
Discount
Currency ---------------------------------Amount ------------------------------------
Other
Deductions
Declaration:
I/We also attach the declaration(s) under clause No.(s) ..........................................
Public Notice No ..................... dated .........................
Signature & Date
SHIPPING BILL FOR EXPORT OF DUTY FREE GOODS

Duplicate
DOCUMENTS SUBMITTED
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Invoice
Packing List
GR Form
AR-4/AR-4A Form
ETC Licence
Indent
Letter of Credit
QC Certificate
Port Trust Document
Any other (Specify)
LET EXPORT
[
[
[
[
[
[
[
[
[
[
[

Signature
Signature
Vessels name may be altered after check with original

Entry for
Fresh one may be granted to -----------------------------------------------------------------------------------------------------for the portion shutout or not shipped
Fee Rs.
Received
Asstt. Commissioner

Date
Cashier
Date of Shipment
Master of Vessel
Customs Officer
]
]
]
]
]
]
]
]
]
]
]
Annexure 15.22
BILL OF EXPORT OF GOODS UNDER CLAIM FOR DUTY DRAWBACK
Duplicate
Exporter
BE No. & Date
Invoice No. & Date

AR4/AR4A No. & Date
Q/Cert No. & Date

Consignee
RBI Code No.

Custom House
Agent
If export under:
Deferred Credit
Joint Ventures
Rupee Credit
Others
LIC No.
[
[
[
[
]
]
]
]
Lorry No./Goods Train

& Wagon No.
Type of shipment:
Outright Sale
Consignment Export
Others (Specify)
Originating
From
[
[
[
]
]
]
Land Cus. Station
Nature of Contract: CIF [

Others (Specify)
Place of Delivery
Country of
Destination
S.
No.
Marks & Nos.
]/CFR [ ]/FOB [ ]
[ ]
Currency of Invoice
No. & Kind of Pkgs.

Container Nos.
Quantity
Statistical Code &

Value FOB
Net Weight
Gross Weight
Currency
Amount

FOB Value
Freight
Insurance
Rate
Commission
Currency ----------------------------------
Discount
Amount ------------------------------------
Other
Deductions
Sl. No.
Export
Traiff No.
Assessable Value
unde Sec. 14
DUTY
Rate
Amount
CESS
Rate
Amount
Total Duty
& Cess
Collection
stamp

Declaration:
I/We also attach the declaration(s) under clause No.(s) -----------------------------------Public Notice No ------------------ dated ---------------------
Duty payment
particulrs
Signature of Exporter CHA & Date
BILL OF EXPORT OF GOODS UNDER CLAIM FOR DUTY DRAWBACK

Duplicate
I/We claim drawback of Rs ............................. under Sec. 74/75 of Customs Act 1962 and Customs
and Central Excise Duty Drawback Rules, 1971. I/We certify that the export goods are new/used
for .....................................................
I/We certify that I/We have complied with the conditions laid down in the said Rules 1971 and
the conditions subject to which Drawback Rates are applicable.
1.
Name and Address of Bank ...............................................................................................

................................................................................................................................................
................................................................................................................................................
DOCUMENTS SUBMITTED
1.
Invoice
2.
Packing List
]
]
3.
GR Form
4.
AR-4/AR-4A Form
5.
ETC Licence
6.
Indent
2.
Account No. ..........................................................................................................................
7.
3.
DBK Ledger No. ..................................................................................................................
8.
Letter of Credit
9.
QC Certificate
Any other (Specify)
10.
Item No.
in B/E
S. No. & Sub

S. No. of
DBK Schedule
Qty/Wt. on
which DBK
Claimed
Value on which
DBK claimed
Rates of DBK
Excise
Total Amount in words Rupees ...............................................................................................

......................................................................................................................................................
Amount of DBK
Customs
Excise
Customs
Signature of Exporter/CHA
LET EXPORT

Signature of Officer of Customs
Carriers Name & Lorry No./Goods Train & Wagon No. may be altered after check with original
Entry for
Fresh one may be granted to -----------------------------------------------------------------------------------------------------for the portion shutout or not shipped
Fee Rs.
Received
Signature of Asstt. Commissioner

Date
Total
Cashier
Date of Shipment
For Carrier
Annexure 15.23
Bill of Entry for Home Consumption
Port Code
S = Sea
A = Air
L = Land
Vessels Name
(1)
Prior Entry Stamp
Rotation No. and

Date
PACKAGES
No. and
Description
[Refer Bill of Entry Regulations, 1976 ]

Import Dept. S. No. and Date
Line
Number
QUANTITY
Marks and
Number
(2)
Serial
No.
(3)
Unit
Code
(4)
Licence No.
Customs House
Agent Code
Port of
Shipment
Country of Origin
and Code
GOODS
Weight/
Volume
Number
etc.
(5)
Description
R.I.T.C. No.
(Give details
of each
class
separately)
(6)
Gross Weight Total Number of Packages (IN WORDS) ........................................

Import Clerk
Customs
Tariff
heading
(8)
Assessable
Value
Under
Section 14
Customs
Act, 1962
Rate Basic
(Rs)
(Rs)
(9)
C.E.T.
Item
Auxiliary
Rate Basic
Exemption
Notification
No. and
year
Value for
purpose of
Section 3
Customs
Tariff Act,
1975
(Column 9
+ Column
11)
(Rs)
(12)
(13)
(14)
(Rs)
(11)
Bill of Lading
Date
ADDITIONAL DUTY
Amount
Basic
Auxiliary
(10)
Importers Name
and Address
Country of Consignment
(if different) and Code
CUSTOMS DUTY
Nature of
duty Code
Exemption
Notification
No. and
year
(7)
Importer Code
Total Amount of Duty (in Words)

Rupees .............................
Total
(By pin-point typewriter)
Amount
Basic
Auxiliary
Total Duty
Column 11
+ Column
15
(Rs)
(Rs.)
Auxiliary
(Rs)
(15)
(16)
Sl.
No.
Invoice
Value
(Foreign
Currency)
FOB/C&F/
C&I/CIF
Freight
Insurance
Currency
Code
Exchange
Rate
Lading/
Local
Agency
Commission
Miscellaneous
Charges
Total
Value
(in
Rupees)
Lading
Charges
Assessable
Value
(in
Rupees)
1
2
3
4
5
Total
T.C. Licence or C.C.P. No. and Date/
Part and S. No./O.G.L. No. Exemption
No. and value debited to Licence/C.C.P.
(In case of Letter of Authority, Name
of person to whom issued, No. and
Date)
..........................................................................
Licence(s) Registered Licence(s) Audited
To be warehoused within
...................... days from the
beginning of the operation
of actual removal from
docks
Bond registered under

No. ................... of .........................
(Date)
Supdt. Bond
Bond Clerk
..........................................................
Date of Deposit of Goods
in the warehouse
[Assistant Commissioner of Preventive Customs]

Bond Department Officer
(Declaration to be signed by the

Custom House Agent
1. I/We apply for leave to deposit the goods covered
by this Bill of Entry in the .................... warehouse
being public/private warehouse appointed/Licensed
under the Customs Act, 1962.
2. I/We declare that the contents of this Bill of Entry
for goods imported against Bill of Lading
No. ................. dated ................. are in accordance
with the Invoice No. .................. dated ..................
and other documents presented herewith.
3. I/We declare that I/We have not received any other
document or information showing a different price,
value, quantity or description of the said goods and
that if at any time hereafter I/we receive any
documents from the importer showing a different
state of facts, I/we will immediately make the same
known to the Commissioner of Customs.
N.B.Where a declaration in this form is made by the
Custom House Agent, a declaration in the
prescribed form shall be furnished by the importers
of the goods covered by this Bill of Entry.
............ 19 ............ Signature of the Custom
House Agent
DECLARATION
(To be signed by an Importer)
With Custom* 1. I/We apply for leave to deposit the goods covered by this Bill of Entry in the
warehouse being a public/private
House Agent
warehouse appointed/licensed under the Customs Act, 1962.
2. I/We declare that the contents of invoice(s) No.(s)
dated
of M/s and of other documents relating to the
goods covered by the said invoice(s) and presented herewith are true and correct in every respect.
Without
2. I/We declare that the contents of this Bil of Entry for goods imported against Bill of Leading No.
dated
are
Custom*
in accordance with the Invoice No.
dated
and other documents presented herewith. I/We
House Agent
also declare that the contents of the above mentioned invoice and documents are true and correct in every respect.
3. I/We declare that I/we have not received and do not know of any other documents of information showing a different price, value
(including local payments, whether as commission or otherwise), quantity or description of the said goods and that if at any time
hereafter I/we discover any information showing a different state of facts, I/we will immediately make the same known to the
Commissioner of Customs.
4. I/We declare that goods covered by the bill of entry have been imported on our-right purchase/consignment account.
5. I/We am/are not connected with the suppliers/manufactures as:(a) Agent/distribution/indentor/Branch/Subsidiary/concessionaire,and
(b) Collaborator entitled to the use of the trade mark, patent or design,
(c) Otherwise than as ordinary importers or buyers.
6. I/We declare that the method of invoicing has not changed since the date on which my/our books of accounts and/or agreement with
the suppliers were examined previously by the Customs House(s)
Signature of Importer
Address
* Strike out whichever is inapplicable.
(FOR CUSTOM HOUSE USE)

Documents presented with bill of entry
Check here additional documents required.
Date of receipt in:
1. Invoice --------------------------------------------------- Appraising group

Central Exchange Unit.
2. Packing List -------------------------------------------- Daily List
Trade return
3. Bank Draft ---------------------------------------------- I.A.D.
C.R.A.D.
4. Insurance Memo/Policy --------------------------- M.C.D. Key Register
M.C.D. Manifest posting
5. Bill of Lading or
Delivery Order ---------------------------------------6. Import Licence/Custom
Clearance Permit ------------------------------------7. Certificate of Origin -------------------------------8. -------------------------------------------------------------9. -------------------------------------------------------------10. -------------------------------------------------------------[C.B.E. & C. Notification No. 396-Cus., dated 1st August, 1976]
On Duplicate Copy Only

Permitted removal to
Bonded Warehouse
under Customs control
Escorted ------------- packages

to Bonded Warehouse
at --------------------------------------
Proper Officer
Escort Officer
(Actual designation
to be indicated)
(Actual designation to
be indicated)
Annexure 15.24
Range .........................................
Division ................. Address ............................
Commissionerate ............................
Original (White)
Duplicate (Buff)
Triplicate (Pink)
Quadruplicate (Green)
FORM A.R.E. 1
Application for removal of excisable goods for export by (Air/Sea/Post/Land)*
To
Superintendent of Central Excise
(Full Postal Address)
1. Particulars of [Assistant/Deputy Commissioner of Central Excise]/Maritime Commissioner of Central Excise from whom rebate shall be claimed/with
whom bond/undertaking is executed and his complete postal address.
2. I/We
of
propose to export the under-mentioned consignment to
Parcel Post under claim for rebate/bond/undertaking*.
Particulars of Manufacturer
of goods-and his Central
Excise Registration No.
No. and Description

of packages
(1)
(2)
Value
(7)
Duty
Rate
Amt. (Rs.)
(8)
(9)
Gross weight/
Net weight
Marks and Nos.

on packages
(3)
No. and date of Invoice under which
duty was paid/No. and date of bond/
undertaking executed under Rule 19
(10)
(Country of destination) by Air/Sea/Land/
(4)
Quantity of
goods
Description
of Goods
(5)
(6)
Amount of
Rebate
Claimed
(11)
Remarks
(12)
3. I/We hereby certify that the above-mentioned goods have been manufactured.
(a) availing facility/without availing facility of CENVAT credit under CENVAT Credit Rules, 2001.
(b) availing facility/without availing facility under Notification 41/2001-Central Excise (N.T.) dated 26th June 2001 issued under rule 18 of Central
Excise (No. 2) Rules, 2001.
(c) availing facility/without availing facility under Notification 43/2001-Central Excise (N.T.) dated 26th June 2001 issued under rule 19 of Central
Excise (No. 2) Rules, 2001.
4. I/We hereby declare that the export is in discharge of the export obligation under a Quantity based Advance Licence/Under Claim of Duty Drawback
under Customs & Central Excise Duties Drawback Rules, 1995.
5. I/We hereby declare that the above particulars are true and correctly stated.
Time of Removal
Singature of owner or his
Authorised agent with date.
Name in Block Letters & Designation (SEAL)
PART A
Certification by Central Excise Office
and/or CENVAT Account Entry No.
1. Certified that duty has been paid by debit entry in the Personal Ledger Account No.
or recorded as payable in Daily Stock Account, on the goods described overleaf.
OR
under Rule 19 of Central Excise (No. 2) Rules, 2001 with the
[F. No.
Certified that the owner has entered into Bond No.
], duly accepted by the Assistant Commissioner/Deputy Commissioner of Central Excise
on
(Date).
and found that the particulars stated and the description of goods given
2. Certified that I have opened and examined the packages No.
with Marks
overleaf and the packing list (if any) are correct and that all the packages have been stuffed in the container No.
and the same has been sealed with Central Excise Seal/One Time Seal (OTS) No.
3. I have verified with the records, the exporter is only availing the export incentives, as specified in box No. 6 and found it to be true.
4. Certified that I have drawn three representative samples from the consignment (wherever necessary) and have handed over, two sets thereof duly
sealed to the exporter/his authorised representative.
Place .....................................
Date ......................................
Signature
Signature
(Name in Block Letters)

Inspector of Central Excise
PART B
CERTIFICATION BY THE CUSTOMS OFFICER
Certified that the consignment was shipped under my supervision under Shipping Bill No.
dated
by S.S./Flight No.
which left on the
day of
(Month )
(year)
OR
Certified that the above mentioned consignment was stuffed in Container No.
belonging to Shipping Line
based on the Let
Export Order given on day of
(Month)
(year) on the Shipping Bill No.
dated and sealed by seal/one time lock
No.
in my supervision and the
container was handed over to the Custodian M/s
for being shipped via
(Name of the Port).
OR
in its original condition
Certified that the above-mentioned consignment has been duly identified and has passed the land frontier today at
under Bill of Exports No.
Place
Date
.
Signature
(Name and designation of the Customs
Officer in Block Letters)/(Seal)
PART C
EXPORT BY POST
Certified that the consignment described overleaf has been despatched by foreign post to
on
day of 200
Place .....................................
Date ......................................
Signature of Post Master
(Seal)
PART D
REBATE SANCTION ORDER
(On Original, Duplicate and Triplicate)
Refund Order No.
dated
dated
Rebate of Rs
(Rupees
) sanctioned vide Cheque No.
Place .....................................
Date ......................................
Assistant/Deputy Commissioner/Maritime
Commissioner of Central Excise
*Strike out inapplicable portions.
NOTE:
Annexure 15.25
ARE 2 No.
Original (White)
Duplicate (Buff)
Triplicate (Pink)
Quadruplicate (Green)
Quintuplicate (Blue)
Form A.R.E. 2
Combined application for removal of goods for export under claim for rebate of duty paid on excisable materials used in the manufacture and packing of
such goods and removal of dutiable excisable goods for export under claim for rebate of finished stage Central Excise Duty or under bond without
payment of finished stage Central Excise Duty leviable on export goods.
To
The Superintendent of Central Excise.
(Address)
__________________ (full postal address)
1. Particulars of the Assistant Commissioner of Central Excise or the Deputy Commissioner of Central Excise from whom rebate shall be claimed/with
whome bond is executed and his complete postal address _____________________________________
2. I/We ________________ of _____________ propose to export the under mentioned goods (details of which are given in Table 1 below) to
(country of destination) by *air/sea/land/post parcel* under claim for rebate of duty paid on excisable materials used in the manufacture and packing of
such goods.
3. *The finished goods being exported are not dutiable
or
We intended to claim the rebate of Cental Excise Duty paid on clearances of goods for export under notification 40/2001-Central Excise (N.T.) dated
26th June, 2001 issued under Rule 18 of Central Excise (No. 2) Rules, 2001.
or
The Export goods are intended to be cleared without payment of Central Excise Duty under notification 42/2001-Central Excise (N.T) dated 26th June,
2001 issued under Rule 19 of Central Excise (No. 2) Rules, 2001.
TABLE 1
(Details of goods to be exported)
Sl. No.
Description of
packages
Marks
& Nos.
on
packages
Gross
weight
Net
weight
and
quantity
of
goods**
Description on
of
finished
goods
Value
Finished Stage
Central Excise
Duty
Rate
Amount
Invoice
No. &
date
executed
under
10
Bond/
Undertaking
under
Rule 18
rule 19
(if any)
Amount
of Rebate
Claimed
Remarks
11
12
13
*Strike out portion not applicable **Quantity of goods to be furnished in units of sale where it is different than weight.
#Write NA where exports are under bond/letter of undertaking in terms of Rule 19 or where goods are not chargeable to duty
TABLE 2
Details of duty paid excisable Materials and Packing materials used in manufacture of export goods for which rebate under notification
is being claimed
Sl.
No.
(1)
Name/
description of
materials/
packing
with
technical
specification/
Quantity
(2)
Central
Excise
Tariff
Subheading
(3)
Unit
(4)
Qty
used
(5)
Name
of
Supplier
Invoice
No. &
Value/
Unit
Rs.
Assessable
value/Unit
Rs.
(6)
(7)
(8)
Rate of
Central
Excise
duty
(9)
Duty
Amt.
per
unit
Rs.
(10)
Total Wastages
Recoverable
Irrecoverable
(11)
(12)
Rebate
admissible
under
Rule
18 Rs.
(13)
dated
Remarks
(14)
Declaration:
(a) We hereby certify that we have not availed facility of CENVAT credit under CENVAT Credit Rules, 2001
(b) We hereby declare that the export is not in discharge of export obligation under a Value based Advance Licence issued prior to 31.03.95
(c) We hereby declare that the materials on which input stage rebate in claimed are not sought to be imported under a Quantity Based Advance Licence
issued prior to 31.03.95.
(d) We further declare that we shall not claim any Drawback on export of the consignment covered under this application.
(e) I/We hereby declare that the above particulars are true and correctly stated.
(f) We have been granted permission by Assistant Commissioner of Central Excise or Deputy Commissioner of Central Excise Vide C. No.
date
for working under Notification
dated
.
Time of Removal _______________
Signature of owner or his authorised agent with date
Name in Block Letters & Designation
SEAL
Note 1: The A.R.E. 2 should be submitted by the manufacturer at least 24 hours intended removal of goods for export, to the superintendent of Central
Excise.
Note 2: A running serial of the factory starting with one every financial year should be allotted to every A.R.E. 2
FOR DEPARTMENT USE
PART A
Certification by the Central Excise Officer
1. Certified that
* duty has been paid on the goods described above or duty is payable as recoded at entry number
in Daily Stock Account.
or
*the owner has entered into B-1 bond No.
/given on Undertaking
under Rule 19 of Central Excise (No. 2) Rules, 2001 with
the
or *the finished goods being exported are not dutiable.
2. Certified that I have opened and examined the packages No.
and found that the particulars stated and the description of goods given
with
overleaf read with the invoice and the packing list (if any) correct *[and that all the packages have been stuffed in the container No.
Marks
]* and the same has been sealed with Central Excise Seal/*One Time Seal (OST) No.
3. I have verifed with the records, the declaration of the manufacture given at Sl. No. 3 overleaf regarding non availment of credit under rule CENVAT
Rules and found it to be true.
4. Certified that I have drawn three representative samples from the consignment and have handed over two sets thereof duty sealed to the manufacturer/
his authorised representative. (wherever feasible)
5. Certified that the material consumptions indicated in Table 2 overleaf are in accordance with the declaration No.
on
Place: _________________________
Date: __________________________
Signature
filed by
Signature
Inspector of Central Excise
* Strike out inapplicable portions

Note 3: The details given in table 2 may be verified by the Superintendent of Central Excise subsequent to clearances. For this purpose a detailed verification
report may be submitted by the Superintendent to the Assistant Commissioner of Central Excise along with Triplicate copy of A.R.E. 2.
Note 4: The original duplicate and sixtuplicate shall be returned to the manufacturer for presenting to the Customs Officer.
PART B
Certification by the Customs Officer
1. Certified that I have examined the consignment described overleaf, and the seals on the packages were found intact and I have satisfied myself that
particulars of the consignment are as specified overleaf except for the shortages mentioned below:
2. Certified that the exports are not under Duty Drawback Scheme. It is further certified that exports are not in discharge of export obligation under Value
Based Advance Licence or a Quantity Based Advance Licence issued before 31.03.95.
3. Certified that all copies of Shipping Bill/Bill of export contain endorsement o A.R.E. 2 No. in the space provided for indicating A.R.E. 1.
4. Certified that the consignment was shipped under my supervision under *Shipping Bill No./Bill of Export No.
dated
which
on
/which passed the frontier on
.
left for
5. Duplicate copy of A.R.E. 2 Forwarded to Assistant/Deputy Commissioner of Central Excise
on
.
Place
Date
Signature
(Name and designation of the Customs Officer in Block Letters)
(Seal)
Note 5: The customs shall send the duplicate to the address given at Sl. No. 1 overleaf and handover original and sixtuplicate to the exporter
PART C*
Rebate Sanction Order Under Rule 18(1)
Refund Order No.
dated
).
dated
Rebate of Rs
(Rupees
sanctioned vide cheque No.
Place __________________________
Date __________________________
Assistant/Deputy Commissioner of Central Excise
PART D
Rebate Sanction Order under rule 18(2)
Refund Order No.
dated
dated
Rebate of Rs
(Rupees
sanctioned vide cheque No.
Place __________________________
Date __________________________
Assistant/Deputy Commissioner of Central Excise
*Strike out inapplicable portions
Annexure 15.26
Serial Number
(Financial Year)
Range
Division
Commissionerate
FORM CT-1
Certificate for procurement of excisable goods for export without payment of duty
This is to certify that,
(1) The exporter has furnished a Bond in Form (Specific/General]* for Rs
, which has been accepted by the Assistant Commissioner of
on the
day of the
(month)
(Year).
Central Excise/the Deputy Commissioner of Central Excise in F. No.
OR
Mr./Messers.
(Name and address) is/are registered under rule 9 of Central Excise (No. 2) Rules, 2001 in this Range, having
registration number ____________________ has furnished an undertaking in the form specified under Notification No./2001-Central Excise (N.T.)
dated to the Assistant Commissioner of Central Excise/the Deputy Commissioner of Central Excise,
(Name of the Divison or the Office)
F. No.
on the
day of the
(month)
(year).
who has accepted the undertaking in
(2) The above-said exporter/manufacturer-exporter is permitted to obtain excisable goods for export under rule 19 of the Central Excise (No. 2) Rules,
2001 as per details specified overleaf. This certificate is valid upto one year from the date of issue specified below.
Name and Signature of the
[Seal]
Dated:
(Address of the Range Office)
Annexure 15.27
FORMAT OF IMPORTER-EXPORTER CODE NUMBER
GOVERNMENT OF INDIA
MINISTRY OF COMMERCE & INDUSTRY
O/O JT./ D.Y. DIRECTOR GENERAL OF FOREIGN TRADE/Development Commissioners
--------------------------------------------------------------------------------------------------------------------------------------------------(Full Address)
CERTIFICATE OF IMPORTER-EXPORTER CODE (IEC) NUMBER
---------------------------------------------------------------------------------------------------------1. Name
.................................................................................................................................................
2. Address
.................................................................................................................................................
.................................................................................................................................................
.................................................................................................................................................
Pin [ ] [ ] [ ] [ ] [ ] [ ]
3. Address of the Branches/

Division/Units/factories,
if any.
.................................................................................................................................................
.................................................................................................................................................
.................................................................................................................................................
4. IEC Number
.................................................................................................................................................
5. Date of issue
.................................................................................................................................................
6. PAN Number
[ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ]
(Signature of the Issuing Authority)
Pin [ ] [ ] [ ] [ ] [ ] [ ]
Name : .................................................................................................................................................
Designation : .................................................................................................................................................
(Official Stamp)
Place __________________________
Date __________________________
(Issued from File No. ______________________ )
Note: In case of any change in the name/address or constitution of IEC holder, the IEC holder shall cease to be eligible to import or export against the IEC
number after expiry of 60 days from the date of such change unless in the meantime, the consequential changes are effected in the IEC by the concerned
licensing authority.
Annexure 15.28
FORMAT OF REGISTRATION-CUM-MEMBERSHIP CERTIFICATE
(EXPORT PROMOTION COUNCIL/COMMODITY BOARD/DEVELOPMENT
AUTHORITY)
As per the provision of Paragraph 2.44 of the Policy and Paragraph 3.12.2 of Handbook (Vol. 1)
(1) Name of the exporter
M/s ......................................................................................................
(2) IEC number
[ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ]
(3) Address of Registered/Head office.
.............................................................................................................
.............................................................................................................
.............................................................................................................
(4) Date of establishment
.............................................................................................................
(5) Description of goods for which registered
(6) Registration number

(7) Registered as:
(8) Name(s) of proprietor/

partner(s)/director(s)/Karta
(a) Manufacturer exporter

(b) Merchant exporter
(c) Merchant cum manufacturer exporter
This certificate is issued as per the details of our records and is subject to the conditions laid down in the relevant scheme of registration of this council.
(Signature of the competent
officer of the E. P. Council)
Name .............................................................
Designation .............................................................
Seal
Valid/renewed upto
Date of issue
Space for endorsement of any amendments in this certificate
Annexure 15.29
PROFORMA FOR FURNISHING OF EXPORT RETURNS
Note: Please see with paragraph 2.54 of Handbook (Vol. 1)
1. Name of the firm/company
2. IEC number
3. Address
4. Tel no.
5. Fax no.
6. E-mail address
7. Website
8. Details of exports
Period
[1]
Item(s)
Quantity, if
applicable
Country(s) of
export
(item wise)
Value of export
during the period
(in Rs)
Cumulative exports
(1.4.2003 onwards)
(in Rs)
[2]
[3]
[4]
[5]
[6]
Cumulative exports (in words) : ..................................................................
DECLARATION
I/We hereby declare that the above statements are true and correct to the best of my/our knowledge and belief.
Stamp
Seal/Stamp
Date
Signature
Name
Designation
(To be printed overleaf)

To be filled by the exporter
For Procuring Goods under the procedure specified under Notification No. 42/2001-Central Excise (N.T.)
dated 26th June, 2001 issued rule 19 of the Central Excise (No. 2) Rules, 2001
Name and address of the factory/
warehouse/place of storage of the supplier
Registration Number of the factory/warehouse
Details of the goods to be procured

Sl. No.
Description
Quantity
Value
Duty involved
I hereby declare that I have made a provisional debit of Ruppes

(in both words and figures) in the Bond Account
dated
and on this day and after the above mentioned debit, the balance in the Bond Account is Rs
at Serial No.
OR
Please find attested copy of the specific bond/undertaking details of which is specified by the Superintendent of Central Excise
(address) overleaf.
(Dated signature of the Exporter(s)
or his/their authorised agents and their seal)
Annexure 15.30
BRIEF SPECIMEN CONTRACT FORM FOR EXPORTS AND IMPORTS
1. Name and address of the parties
(state correct appellation and complete address of the parties)
2. We, the above named parties have entered into this contract for the sale/purchase, etc
on this
(date) at
(Place),
(state briefly the purpose of the contract)
subject to the following terms and conditions:
(a) Goods
Quantity
Quality
(Describe the quantity, quality and other specifications of the goods precisely as per agreement. An agency for inspection/certification of quality
and/or quantity may also be stipulated).
(b) Price
Mode of Payment
[Quote the price, terms, i.e. ex-works/FOB (free on board)/CIF (cost Insurance, freight) etc. in the currency agreed upon and describe the mode
of payment i.e. payment against L/C (letter of credit)/DA (document against acceptance)/DP (document against payment) etc. It is also desirable
to mention the exchange rate.]
(c) Shipment
(Specify date of delivery and the maximum period upto which delivery could be delayed and for which reasons. Port of Shipment and of delivery
should be mentioned).
(d) Packing and marking
(Requirements to be specified precisely).
(e) Insurance
(State the type of insurance cover required i.e. FPA (free from particular average)/WA (with average)/All Risks, etc. State also the party
responsible for the insurance).
(f) Brokerage/Commission
(if any payable may be mentioned).
(g) Passing of the property and of risk.
(The property or ownership of the goods and the risk shall finally pass to the buyer at such stage as the parties may agree, i.e. when the goods are
delivered at the sellers place of work/pass the ships rails/are covered by insurance etc. as per agreed terms).
Arbitration
Arbitration clause recommended by the Indian Council of Arbitration:
All disputes or differences whatsoever arising between the parties out of or relating to the construction, meaning and operation or effect of this
contract or the breach thereof shall be settled by arbitration in accordance with the Rules of Arbitration of the Indian Council of Arbitration and
the award made in pursuance thereof shall be binding on the parties
(or any other arbitration clause that may be agreed upon between the parties).
3. Any other special condition, prevalent in or relevant to the particular line of trade or transaction, may also be specified.
Sd/- Seller
Sd/- Buyer
Source: Indian Council of Arbitration
Annexure 15.31
SHIPPING INSTRUCTIONS
Exporter
Exporters Ref.
Invoice No. & Date

Other Reference(s)
Consignee
Freight Forwarder/CHA
Notify
Pre-Carriage by
Vessel/Flight No.
Port of Loading
Port of Discharge
Place of Delivery
FOB value for customs purpose

Real value for customs purpose
Invoice
FOB
C&F
CIF
Rs.
Rs.
Rs.
Rs.
Rs.
Drawback Schedule No.

Drawback Rate
Marks & Nos./

Container No.
No. & Kind of Pkgs.
Quantity
Amount
Rate
Net Weight
Gross Weight
INSTRUCTIONS
1. Please collect goods from ....................................................................
.................................................................................................................
2. Freight paid [ ] To pay [ ]
3. Ship before .............................................................................................
4. Type of Shipping Bill Free/DBK/Dutiable
5. Insurance covered by us/consignee/by you for Rs. .........................
6. Cheque for Rs. ............................. as advance enclosed.
7. Send documents to ...............................................................................
8. Any other instruction
DOCUMENTS ENCLOSED
Contract
[ ]
Letter of Credit
[ ]
AR4/AR4A
[ ]
GR
[ ]
Invoice
[ ]
Packing List
[ ]
Declarations
[ ]
Total
Q.C. & Preshipment

Inspection Certificate
Quota Certificate
Railway/Lorry Receipt
Freight Certificate
[
[
[
[
]
]
]
]
To The Receiving Authority

Please receive for shipment the goods described herein subject to FFFAI Standard Trading
Conditions,
Signature & Date
Declaration:
Annexure 15.32
LETTER TO BANK FOR COLLECTION/NEGOTIATION OF DOCUMENTS
Drawer (Exporter)
Exporters Ref.
Invoice No. & Date

RBI Code No.
IE Code
Drawee (Consignee)
Drawee (if other than consignee)
Bank
ECGC Policy No. & Date
For Banks Use
Pre-Carriage by
Vessel/Flight No.
Port of Loading
Port of Discharge
Final Destination
Please receive the following documents for disposal as per instructions:
1.
Invoice No. & Date
2.
Packing List No. & Date
3.
Bill of Lading No. & Date/

CTD No. & Date
Instructions (Please tick [
] as required)
Number
1.
Collect
Commercial
..................................................
2.
*Purchase/Discount
Consular
..................................................
3.
*Despatch documents by registered air mail/courier
Customs
..................................................
4.
*Release documents against payment/acceptance
5.
*Cable advice of non-payment/non-acceptance
6.
*In case of non-payment/non-acceptance, protest/do not protest
7.
Negotiable documents drawn under L/C No./

issued by
8.
Credit our A/c No./
9.
*Advice payment by Telex/Cable/Fax/SWIFT
Documents
..................................................
Original
..................................................
Non-negotiable
..................................................
Air Way Bill No. & Date
..................................................
Post Parcel Receipt No. & Date
..................................................
4.
Certificate of Origin No. & Date
..................................................
5.
GSP Certificate of Origin No. & Date
10.* Deduct charges/collect charges from
6.
Inspection Certificate No. & Date
11.
*Do not waive charges/interest recoverable from drawee
7.
Insurance Policy/Certificate No. & Date
..................................................
12.
Collect interest @
8.
Draft No. & Date
Sight
..................................................
Usance
..................................................
13.* Adjust our packing credit A/c and/or credit the proceeds to
cash credit/current account.
14.
In case of need, refer to
15.
Return
Copies of Bank Certificates and
Copies of Commercial Invoice duly certified by you.
16.
Return L/C after negotiation.
17.
Any other instruction (Specify)
............................................
Amount
9.
Letter of Credit
..................................................
............................................
Amount
............................................
Expiry Date
10.
GR No. & Date
11.
Bank Certificate
..................................................
12.
Copy of Declaration to ECGC regarding

shipment
..................................................
13.
Any other document (Specify)
..................................................
on realisation of payment
p.a. from
..................................................
Signature & Date

Declaration:
I/We declare that the particulars given herein are true and correct and that I/We accept the banks
conditions printed overleaf
till

Export Import Documents

Загружено:

Сведения о документе

Авторское право

Доступные форматы

Поделиться этим документом

Поделиться или встроить документ

Параметры публикации

Этот документ был вам полезен?

Это неприемлемый материал?

Авторское право:

Доступные форматы

Export Import Documents

Загружено:

Авторское право:

Доступные форматы

Annexure 15.

Invoice No. & Data

Buyers Order No. & Data

Buyer (if other than consignee)

Country of Origin of Goods

Country of Final Destination

Terms of Delivery and Payment

Place of Receipt by Pre-carrier

Marks & Nos./

No. & Kind

R.M. Joshi, International Marketing Oxford University Press 2005

14 Import-Export Code No.

RBI Code No.

Q/Cert No. & Date

Custom House Agent

Place of Receipt by Pre-Carrier

Marks & Nos.

No. & Kind of Pkgs.

Exchange Rate U/S 14 of CA

Statistical Code & Description of Goods

Total FOB Value in words

Export Trade Control

Analysis of Export Value

Currency ----------------------------Amount -------------------------------

Full export value OR where not ascertainable, the

Total Duty/Cess Amount in words: Rupees

R.M. Joshi, International Marketing Oxford University Press 2005

39 Duty payment particulars

Pro. KW. No. & Date

Buyers Ref. No. & Date

Country of Origin of Goods

Country of Final Destination

Terms of Delivery and Payment

Place by Receipt by Pre-carrier

No. & Kind of Pkgs.

Signature & Date

R.M. Joshi, International Marketing Oxford University Press 2005

Please Turnover for 1 Terms and Conditions

1 Invoice No. & Date

Buyers Order No. & Date

Other Reference (s)

2 Buyer (if other than consignee)

5 Country of Final Destination

Country of Origin of Goods

Terms of Delivery and Payment

Marks & Nos./

No. & Kind of Pkgs.

Place by Receipt by Pre-carrier

R.M. Joshi, International Marketing Oxford University Press 2005

Signature & Date

Invoice No. & Date

Buyers Order No. & Date

Buyer (if other than consignee)

Country of Final Destination

Country of Origin of Goods

Place of Receipt by Pre-carrier

Marks & Nos./

No. & Kind of Pkgs.

Signature & Date

R.M. Joshi, International Marketing Oxford University Press 2005

Consignee (if order state Notify Party & Address)

NAME AND LOGO

Notify Party (leave blank if stated above)

Place of Receipt by Pre-carrier