Australian Government

ICT Sustainability Plan 20102015

Mandatory Environmental
StandardsEnvironmental Standard 6 (ES6)

ICT Suppliers and Environmental Management

GUIDELINES and EMS CHECKLIST
Contents
PART 1: GUIDELINES............................................................................2
INTRODUCTION................................................................................2
THE STANDARD................................................................................2
SUPPLIER OPTIONS ALIGNMENT OR CERTIFICATION.....................................................2
PURPOSE OF THIS STANDARD...........................................................3
WHEN DOES THIS STANDARD APPLY..................................................3
DEFINITIONS AND INTERPRETING THIS STANDARD.............................3
ISO 14001:2004 AND ENVIRONMENTAL MANAGEMENT SYSTEMS................................3
SCOPE OF ES6 IN ICT PROCUREMENT......................................................................3
ISO 14001 EMS CERTIFICATION............................................................................4
APPLYING THE STANDARD IN ICT PROCUREMENT................................4
TENDER PHASE.................................................................................................... 4
TENDER EVALUATION PHASE................................................................................... 4
CONTRACT PHASE NEGOTIATION, IMPLEMENTATION AND REVIEW..................................5
CHECKLIST FOR EVALUATING EMS PROCUREMENT REQUIREMENT...................................5
COORDINATED PROCUREMENT..........................................................6
RECOMMENDED READING AND RESOURCES.......................................7
PART 2: ISO 14001 CHECKLIST FOR AGENCIES.......................................9
PURPOSE OF THE EMS CHECKLIST.....................................................9
USING THE EMS CHECKLIST..............................................................9
GLOSSARY OF KEY EMS TERMS.............................................................................10
ISO 14001 EMS CHECKLIST.............................................................11

ICT Sustainability Plan ES6 Guidelines, Part 1

6/2011

PART 1: GUIDELINES
Introduction
The Australian Government ICT Sustainability Plan 2010-2015 (ICT Sustainability Plan)
introduces a number of strategies and actions aimed at assisting agencies to better manage
the environmental performance and impacts of the information and communications
technology (ICT) they procure and use.
Section 2 of the ICT Sustainability Plan focuses on improving sustainable ICT procurement
within Australian Government agencies, given the government is a major consumer of ICT
products and services. It introduces six mandatory environmental standards into ICT
procurement processes to establish minimum levels of environmental performance for
relevant ICT acquisitions. These standards also signal to suppliers and manufacturers the
Australian Governments intentions for improved ICT sustainability practices.
This is also supported by the Department of Finance and Deregulations guidance on the
principles and practices of incorporating sustainability when purchasing for the Australian
Government.1 The sustainability guidance is under the Procurement Policy Framework,
which establishes the Governments expectation for all departments and agencies when
performing duties in relation to procurement.2 It also governs how agencies procure property
or services and reinforces the fundamental procurement principle of value for money.

The standard
The following guidelines have been developed to help agencies, and suppliers, to
understand and apply Environmental Standard 6 - ES6 (Box 1) within the context of ICT
procurement in Australian Government operations.
Box 1: ICT Sustainability Plan ES6 Extract
Adoption by suppliers of an environmental management system (EMS) aligned to
the ISO 14001 standard.

Note:

this requirement does not require certification to the ISO 14001 standard.

Supplier options alignment or certification

Agencies are required to ensure that ICT suppliers meet one of the following options at
An EMS is certified to ISO 14001
the completion of contract negotiations. The supplier:
when the system has been

formally audited and verified by an

a. has an EMS certified to ISO 14001, or
independent third-party
b. has an EMS aligned to ISO 14001, or
certification body.
c. agrees to align business processes to the ISO 14001 standard within six
An EMS is aligned
to ISO
months of contract signing if they do not have an aligned/certified
EMS
and14001
when
the
elements
of
the
are successful in securing a contract.
standard have been implemented

and duration
the
Suppliers must maintain EMS certification or alignment toand
ISOdocumented
14001 for the
of
organisation self-declares that the
the contract.

system meets the requirements of

the standard.

1Incorporating Sustainability

www.finance.gov.au/procurement/procurement-policy-and-guidance/buying/policyframework/incorporating-sustainability/principles.html

2Procurement Policy Framework www.finance.gov.au/procurement/procurement-policy-and-guidance/buying/index.html

ICT Sustainability Plan ES6 Guidelines, Part 1

6/2011

Purpose of this standard

The purpose of ES6 is to ensure that suppliers of ICT products and services to Australian
Government agencies are committed to addressing the possible environmental impacts of
their operations.
Responsible suppliers are already addressing environmental management issues through an
EMS. In some cases smaller suppliers have implemented ISO 14001 EMS at the request of
larger companies so as to remain in the supply chain.
To support these efforts, to further encourage industry adoption of EMS and to minimise
and/or mitigate the impact of ICT on the environment, the Australian Government is
introducing this mandatory environmental standard into ICT procurement processes.

When does this standard apply

Agencies are to apply this environmental standard in procurement processes and
documentation from July 2010.

Definitions and interpreting this standard

ISO 14001:2004 and Environmental Management Systems
The standard ISO 14001:2004 Environmental
Management Systems - Requirement with
Guidance for Use sets out a framework for
environmental management systems to assist
organisations to better manage the impact if their
activities on the environment.3
The framework is based on a
Plan-Do-Check-Act cycle and specifies the most
important requirements to identify, control and
monitor the environmental aspects of an
organisation.
An environmental management system or EMS
is the part of an organisations management
system used to develop and implement its
environmental policy and manage its
environmental aspects (ISO 14001, 3.8).

The International Organization for

Standards (ISO) is an international
non-governmental organisation composed
of a network of national standards bodies
from 160 countries, including Australia.
ISO members agree on content and
approve international standards before
they are published.
ISO standards are published documents
that set out specifications and procedures
to ensure products, services,
technologies, processes and systems are
safe, reliable and perform in a consistent
manner. ISO 14001 is the first in the ISO
14000 family of environmental
management standards.

As such, an EMS is focused on identifying and continuously improving an organisations

environmental position and performance.
Part 2 of these Guidelines includes a checklist of the key elements of an environmental
management system (EMS) for the purpose of complying with ES6. The EMS Checklist will
assist agencies to assess whether the EMS of prospective suppliers is aligned to ISO 14001.
Part 2 also includes a glossary of key EMS terms.

Scope of ES6 in ICT procurement

ES6 is relevant to ICT procurements covered by current Australian Government Information
Management Office (AGIMO) arrangements such as the Australian Government
Telecommunications Arrangements (AGTA), SourceIT and Government Information
Technology and Communications (GITC4) model contracts including4:
3ISO 14001:2004 Environmental Management Systems - Requirement with Guidance for Use
www.iso.org/iso/iso_catalogue/catalogue_ics/catalogue_detail_ics.htm?csnumber=31807 .
4ICT Procurement

www.finance.gov.au/procurement/ict-procurement/index.html .

ICT Sustainability Plan ES6 Guidelines, Part 1

6/2011

Hardware Acquisition and Support

License and Support of Commercial off-the-shelf Software, and
License of Commercial off-the-shelf Software (without support).

This standard does not apply to ICT contractors engaged through a recruitment firm or on
short term consultancies. These contractors and consultants are subject to requirements of
an agencys EMS. Consequently, an agencys EMS must include all types of contractors in its
scope and a requirement for contractors to comply with the agencys EMS should be
incorporated into engagement documentation. The agency must provide relevant information
about its EMS to contractors.

ISO 14001 EMS certification

Many organisations choose to proceed beyond alignment with the ISO 14001 standard to
achieve certification of their EMS. A gap analysis followed by an independent (third party)
certification audit is required to obtain certification. Organisations, particularly small and
medium enterprises, are advised to research the process carefully in order to make an
informed business decision about the benefits and costs of EMS certification.
As indicated earlier, ISO 14001 certification of an organisations EMS is not a mandatory
requirement for ICT suppliers under the Australian Government ICT Sustainability Plan
2010-2015.

Applying the standard in ICT procurement

Agencies are required to incorporate ES6 into their ICT procurement processes when they
approach the market for ICT products or services. The options outlined above must be
considered during the different phases of the procurement process when engaging an ICT
supplier.
The following provides further information on the aspects to be considered during the various
phases of the ICT procurement process.

Tender phase
Agencies must incorporate ES6 into tender request documentation. The way in which the
requirements are included will depend on the type and method of ICT procurement being
undertaken.
Agencies can advise prospective ICT suppliers of the ES6 requirements through information
included in tender request documents such as:
conditions for participation.
statement of requirements/works.
draft contract.
a draft supplier declaration in which the supplier agrees to align business processes
to ISO 14001 within six months of contract signing.

Tender evaluation phase

Agencies must ensure that evaluation criteria in the tender evaluation plan consider the
following scenarios:
Scenario 1
a) Prospective ICT suppliers that indicate they have current certification under ISO
14001:2004, or one of the following alternative schemes, will automatically comply
with this ES6:
Eco-Management and Auditing Scheme (EMAS)5
5EU Eco-Management and Auditing Scheme (EMAS)

http://ec.europa.eu/environment/emas/index_en.htm

ICT Sustainability Plan ES6 Guidelines, Part 1

6/2011

Enviro-MarkNZ (Diamond status)6

b) The supplier must provide current evidence of certification.

Scenario 2
a) Prospective ICT suppliers that indicate they are aligned to ISO 14001 must
demonstrate this and the agency will need to assess them for compliance.
b) The ISO 14001 EMS Checklist that forms part of these Guidelines (see Part 2
below) will assist agencies with their assessment.
c) In some cases a prospective supplier may have had an EMS gap analysis by an
external consultant against the ISO 14001 standard and choose not to proceed with a
certification audit. If a recent gap analysis has been conducted it may provide
assistance to both the prospective supplier and agency as part of their assessment.
d) Agencies may need to seek clarification from suppliers through follow-up questions
where the evidence provided is insufficient.
Scenario 3
a) Prospective ICT suppliers that indicate they do not have an EMS aligned to
ISO 14001 will need to agree to align their business processes to the standard within
six months of contract signing if they are successful in their bid.
b) Agencies will need to make an initial evaluation as to whether the prospective
supplier has the commitment and capability to meet this requirement within the six
months.
c) The agency may consider requiring the ICT supplier to sign a declaration indicating
commitment to align business processes to ISO 14001 within six months.

Contract phase negotiation, implementation and review

The contract must indicate that where the supplier is certified or aligned to ISO 14001, the
EMS alignment or certification must be maintained to the ISO 14001 standard over the full
contract period.
The contract must indicate that if the supplier is not EMS certified or aligned to ISO 14001
the supplier must:
i. develop and implement an EMS aligned or certified to ISO 14001 within six months of
contract signing
ii. provide evidence of EMS development progress and implementation during
agency/supplier contract meetings, and
iii. maintain alignment/certification over the contract period.
Agencies include a clause in contracts requiring the supplier to advise the agency if a change
in the suppliers EMS status is going to occur or occurs during the contract period.
Failure to continue to have business systems aligned to ISO 14001 be included in the
contract as a reason for termination.

Checklist for evaluating EMS procurement requirement

An EMS Checklist is provided in Part 2 below to assist agencies to assess whether a
prospective ICT suppliers EMS incorporates the key elements required to be aligned to the
ISO 14001 standard for the purpose of meeting Environmental Standard 6. The EMS
Checklist is set out as a series of questions for the agency to consider against
information/documentation provided by the prospective ICT suppliers. The checklist can also
act as guidance to ICT suppliers as to the operational requirements necessary to align to the
ISO 14001 standard and comply with Environmental Standard 6.
6Enviro-Mark NZ

www.enviro-mark.co.nz

ICT Sustainability Plan ES6 Guidelines, Part 1

6/2011

Coordinated Procurement
Coordinated procurement contracting is a government initiative to establish whole-ofgovernment arrangements for goods and services in common use to maximise market
benefits and deliver efficiencies and savings. These arrangements are established by the
Department of Finance and Deregulation and FMA agencies are required to make purchases
through these arrangements.
Agencies should regularly refer to the Whole-of-Government Procurement Contracts,
Arrangements and Initiatives section of the Department of Finance and Deregulation website
(www.finance.gov.au/procurement/wog-procurement/index.html) to review all current
coordinated procurement arrangements relevant to ICT.
Agencies should be aware of the following coordinated procurement arrangements:

Desktop Hardware Panel

The Desktop Hardware and Associated Services Panel was established in October 2010.
The arrangement covers Desktop PCs, Workstation, Thin Clients, Notebooks/Laptops,
and Monitors. Optional associated service to support the hardware, hardware
implementation, management and disposal can also be procured through the panel.
Use of the panel is mandatory for FMA Act agencies.
Enquiries to ictprocurement@finance.gov.au

Major Office Machines Panels

The Major Office Machines Whole of Government Equipment and Support Panel was
established on 19 April 2011. The arrangements cover three categories of ICT equipment
and support including maintenance and consumables (excluding paper):
Category 1 - network printers
category 2 - multi-function Devices, and
Category 3 - scanners.
Use of the panel is mandatory for FMA Act agencies.
Enquiries to momcontract@finance.gov.au or (02) 6215 2264.

Stationery and Office Supplies

On 29 November 2010, the Government agreed to establish a whole-of-government
coordinated procurement arrangement for Stationery and Office Supplies for FMA Act
agencies. The approach to the market will be advertised on AusTender, the Australian
Government's central procurement information system.
Enquiries to sosimplementation@finance.gov.au or (02) 6215 2816.

Telecommunications Commodities, Carriage and Associated Services Panel

The Telecommunications Commodities, Carriage and Associated Services Panel was
established In January 2011. The arrangement covers those wireless products and
services, purchased from telecommunications carriers and suppliers including:

mobile voice and data services including SIM cards (Carriage)

mobile handsets, Smartphone handsets and mobile broadband modems (Devices)

and accessories, and

services associated with the above (Associated Services).

Use of the panel is mandatory for FMA Act agencies.
Enquiries to ictprocurement@finance.gov.au.

ICT Sustainability Plan ES6 Guidelines, Part 1

6/2011

Further references relating to procurement by agencies can be found below under

recommended reading and resources.

Recommended reading and resources

Sustainable ICT and Procurement
Department of Sustainability, Environment, Water, Population and Communities, Australian
Government ICT Sustainability Plan 2010-2015
www.environment.gov.au/sustainability/government/ictplan/index.html.

Department of Finance and Deregulation, Green ICT Procurement Toolkit, June 2010 includes commentary and advice in relation to the use of the RFT and contractual clauses,
www.finance.gov.au/e-government/strategy-and-governance/sustainable-ict/green-ICT-procurementtoolkit.html.

Department of Finance and Deregulation, ICT Procurement

www.finance.gov.au/procurement/ict-procurement/index.html includes information on ICT
procurement by agencies including the Government Information Technology and
Communications contracting framework (GITC4) and SourceIT model contracts.
Department of Finance and Deregulation, Procurement Policy and Guidance links to key
Government procurement guidelines,
www.finance.gov.au/procurement/procurement-policy-and-guidance/index.html.

Department of Finance and Deregulation, Whole-of-Government Procurement includes

information on mandatory coordinated procurement arrangements related to ICT and
associated consumables, www.finance.gov.au/procurement/wog-procurement/index.html.
Department of Finance and Deregulation, Feb. 2009, Selling to the Australian Government:
A Guide for Business, www.finance.gov.au/procurement/index.html.
Environmental Management Systems
A small selection of websites with useful information on the ISO 14001:2004 standard and on
implementing/assessing an organisations EMS is provided below. Agencies and suppliers
may find it helpful to search online for other relevant information.
Department of Sustainability, Environment, Water, Population and Communities, EMS for
Office Based Organisations, www.environment.gov.au/sustainability/government/ems/index.html.
International Organization for Standardization (ISO), www.iso.org.
ISO 14001:2004 Environmental Management Systems - Requirement with Guidance for
Use, www.iso.org/iso/iso_catalogue/catalogue_ics/catalogue_detail_ics.htm?csnumber=31807 .
ISO 14000 Essentials - information about the family of environmental management
standards to which ISO 14001 belongs, www.iso.org/iso/iso_14000_essentials.
ISO 14001 Environmental Management Systems An easy-to-use checklist for small
business Are you ready? a new tool for small and medium enterprises which includes a
handbook and CD,
www.iso.org/iso/iso_catalogue/management_and_leadership_standards/environmental_management
/iso_14001_2000_and_smes.htm.

Eco-Management and Auditing Scheme (EMAS), ec.europa.eu/environment/emas/index_en.htm.

Enviro-MarkNZ (Diamond status) www.enviro-mark.co.nz.
Environmental Management Systems Association, 2010, What is an EMS,
http://ems.asn.au/about/ems/.

Environmental Management Systems Association, 2010, Terms and Definitions,

http://ems.asn.au/about/ems/glossary.htm.

ICT Sustainability Plan ES6 Guidelines, Part 1

6/2011

Graham A Brown and Associates, Checklist for Environmental Policy Conformance to ISO
14001:2004 (2005) and Environmental Management System AS/NZS ISO 14001:2004 Gap
Analysis (2009), www.grahamabrown.com.au/page.asp?pID=65.
NCSI, 2006, NCSI ISO 14001:2004 Self Assessment Checklist,
www.ncsi.com.au/downloads/ISO14001SelfAssChecklist(E0008).pdf .
Guidance Materials for the ICT Sustainability Plan
The following suite of guidance materials has been prepared to assist Australian Government
agencies and the ICT industry to understand the requirement of the Australian Governments
ICT Sustainability Plan. They can be found on the Australian Government ICT Sustainability
website www.environment.gov.au/sustainability/government/ictplan/index.html. Agencies can
also access them on the ISAGA GovDex site www.govdex.gov.au/ (email
sustainableict@environment.gov.au to request access to GovDex).
Guidelines
Guideline 1

Environmental Standard 1: ICT equipment environmental standards

Guideline 2

Environmental Standard 2: ICT equipment and ENERGY STAR

Guideline 3

Environmental Standard 3: Product take-back, reuse and resource recovery

Guideline 4

Environmental Standard 4: Recycled content office copy paper

Guideline 5

Environmental Standard 5: Used packaging requirements

Guideline 6

Environmental Standard 6: ICT Suppliers and Environmental Management

Fact Sheets
Fact Sheet 1

Glossary

Fact Sheet 2

Responsible suppliers

Fact Sheet 3

Evaluation measures and weightings for procurement

Fact Sheet 4

ICT Sustainability Scorecard

Fact Sheet 5

Strengthening agency management systems

Fact Sheet 6(a)

EPEAT Silver or equivalent eco-labels

Fact Sheet 6(b)

EPEAT Criteria

Fact Sheet 7

ICT Sustainability Initiatives

Fact Sheet 8

Incorporating sustainability principles and practices into procurement

Fact Sheet 9

Agency Actions

Commonwealth of Australia 2011

This work is copyright. You may download, display, print and reproduce this material in unaltered form
only (retaining this notice) for your personal, non-commercial use or use within your organisation.
Apart from any use as permitted under the Copyright Act 1968, all other rights are reserved. Requests
and enquiries concerning reproduction and rights should be addressed to Department of Sustainability,
Environment, Water, Populations and Communities, Public Affairs, GPO Box 787 Canberra ACT 2601 or
email public.affairs@environment.gov.au
Disclaimer
The views and opinions expressed in this publication are those of the authors and do not necessarily
reflect those of the Australian Government or the Minister for Sustainability, Environment, Water,
Population and Communities.

ICT Sustainability Plan ES6 Guidelines, Part 1

6/2011

Australian Government
ICT Sustainability Plan 2010-2015
Mandatory Environmental Standards - GUIDELINES
Environmental Standard 6 (ES6):
ICT Suppliers and Environmental Management
PART 2: ISO 14001 CHECKLIST FOR AGENCIES
Purpose of the EMS Checklist
The EMS Checklist has been developed to:
1. Assist agencies during the tender evaluating process to determine whether a supplier,
without a certified EMS, has a system which is at least aligned to ISO 14001 for the
purpose of complying with Environmental Standard 6 (ES6).
2. Provide guidance to ICT suppliers as to the operational requirements and key elements
necessary to align an EMS to the ISO 14001 standard and comply with ES6.

Using the EMS Checklist

The EMS Checklist incorporates key elements
of the ISO 14001 standard to provide agencies
with a framework for assessing the EMS of
prospective ICT suppliers.
In making an assessment agencies should
carefully consider not only whether the
organisation has a documented environmental
management policy, procedures and processes
but also if there is evidence that its EMS has
been put into action and is regularly reviewed
and improved.

Recommended preparation
for agencies
Purchase and read the ISO 14001
standard, including Annex A
Check out websites about EMS
implementation
Be familiar with the key elements of an
EMS

That is, there should be evidence that the

organisations EMS is built around a
Plan-Do-Check-Act cycle
that facilitates continuous improvement (see Figure 1 below).

The checklist is set out as a series of questions focused on the key elements of an EMS.
Agencies can consider information/evidence provided by prospective ICT suppliers against
each of these questions. Many agencies now have staff responsible for environmental
management within their own agency and these officers may be a helpful resource in relation
to understanding environmental management systems and the ISO 14001 standards.
The final row of the checklist provides a space for a final assessment outcome to be
recorded along with any general assessment comments.

Agency disclaimer
It is important that agencies ensure that prospective ICT suppliers understand that in
undertaking this assessment the agency is in no way endorsing, auditing or certifying a
suppliers EMS.

ICT Sustainability Plan - ES6 Guidelines, Part 2

6/2011

Continuou
s
improvem

Figure 1: The PDCA cycle of an EMS

Source: www.enviromanager.net

Glossary of key EMS terms

Agencies should become familiar with key environmental management systems terms, such as
those listed below, and also the elements of the ISO 14001 standard.
Other definitions and information can be found in the text of the standard ISO 14001:2004
Environmental Management Systems - Requirement with Guidance for Use.

Environment the surrounding in which an organisation operates, including air, water,

land, natural resources, flora, fauna, humans, and their interrelation (ISO 14001, 3.5)

Environmental aspect - an element of an organisations activities, products or services

that interacts with the environment (ISO 14001, 3.6)
Environmental impact - any change in the environment, whether adverse or beneficial,
wholly or partially resulting from an organisations environmental aspects (ISO 14001, 3.7)
Environmental management system or EMS - the part of an organisations management
system used to develop and implement its environmental policy and manage its
environmental aspects (ISO 14001, 3.8)
Environmental objective overall environmental goal, consistent with the environmental
policy, that an organisation sets itself to achieve (ISO 14001, 3.9)
Environmental targets detailed performance requirements, applicable to the
organisation, that arises from the objectives and that needs to be set and met in order to
achieve those objectives (ISO 14001, 3.12).

EMS scope the boundaries of an organization to which its environmental management

system applies. The boundaries may be the whole organization or specific operating units
or locations. (Appendix A, A.1)
Acknowledgement
This guideline has been developed by the Department of Sustainability, Environment, Water,
Population and Communities to assist agencies to determine supplier compliance to
Environmental Standard 6 of the Australian Government ICT Sustainability Plan 2010-2015.
It draws on the International Organization for Standardization (ISO) environmental standard:
ISO 14001:2004 Environmental Management Systems - Requirement with Guidance for Use
and on other information available on the ISO website (www.iso.org).

ICT Sustainability Plan - ES6 Guidelines, Part 2 10

6/2011

ISO 14001 EMS Checklist

KEY ELEMENTS OF ISO 14001

Comment /

A. EMS SCOPE
i.

Is the scope of the organisations EMS clearly defined and documented, including
environmental aspects and any exclusions?

B. ENVIRONMENTAL POLICY
i.
ii.
iii.
iv.

Does the organisation have an Environmental Policy?

Has the policy been endorsed by top management?
Is the policy publicly available?
Is the environmental policy:

relevant to the scope of the EMS?

appropriate to the nature and scale of the organisation?

v. Does the policy include a commitment to:

continual improvement?

prevention of pollution?

compliance with relevant laws, regulations and other requirements relating to the
organisations environmental aspects?

C. EVIRONMENTAL ASPECTS, IMPACTS and LEGAL OBLIGATIONS

i.

Does the organisation have procedures to identify the significant environmental

aspects of its operations, document them and keep this information up to date?
ii. Has the organisation established procedures to:

identify laws, regulations and other requirements relevant to the organisations

environmental aspects, document them and keep them current?

communicate these to relevant employees?

iii. Does the organisation have procedures:

to identify potential emergency situations and accidents that can have

environment impacts?

that cover emergency preparedness and response to these situations/accidents?

D. OBJECTIVES, TARGETS and PROGRAMS

i.

Has the organisation established environmental objectives and targets and

documented them?
ii. Has the organisation taken into account the significant environmental aspects as
well as legal and other requirements when setting the objectives and targets?
iii. Has the organisation established and implemented program(s), including
designating responsibilities, time-frames and the means (eg. resources, procedures,
work instructions), to achieve its objectives and targets?
E. A DOCUMENTED SYSTEM
i.

Does the organisations EMS documentation include:

the environmental policy, objectives, targets, and a description of the scope of

the EMS?

a description of the main elements of the EMS and their interaction, and
reference to related documents and records?

documents and records (eg. work instructions, maintenance manuals) for

ICT Sustainability Plan - ES6 Guidelines, Part 2 11

6/2011

KEY ELEMENTS OF ISO 14001

Comment /

effective planning, operation and control of activities associated with its

significant environmental aspects?
ii. Has the organisation documented and implemented procedures for controlling EMS
documents/records to ensure that they are current, accurate and easily accessible,
including version control and maintenance of superseded and external documents?
F. ROLES, ACCOUNTABILITY and REPONSIBILITY
i.

Has the organisation:

allocated resources to establish, implement, maintain and improve the EMS?

defined, documented and communicated roles, responsibilities and authorities in

relation to environmental management?

identified a management representative to report the EMS function and

performance to top management?

G. AWARENESS, TRAINING and COMMUNICATION

i.

Has the organisation developed and implemented procedures and processes to:

communicate the environment policy to all employees?

inform all employees and contractors of the EMS and their role/contribution to
the EMS?

identify general EMS awareness/training needs for all employees and managers,
and ensure that employees involved in work that contributes to significant
environmental aspects are trained?

communicate relevant requirements to suppliers, contractors and other external

stakeholders regarding significant environmental aspects?

H. MONITORING, MEASUREMENT and REPORTING

i.

Has the organisation established and implemented procedures to review

compliance with legal and other requirements?

ii. Does the organisation have procedures/ processes that monitor, measure & report:

significant environmental aspects and impacts, operational controls and

performance toward objectives & targets?

EMS non-conformances and corrective and preventative actions?

the planning and undertaking of internal audits, assessments, reviews or

inspections, as well as selection of auditors and training?

I.

MANAGEMENT REVIEW

i.

Does the organisations top management review the structure, performance and
effectiveness of the EMS at regular intervals?

ii. Do the management reviews:

identify and document opportunities for improvements and changes to the EMS?

consider the effectiveness of actions and recommendations resulting from prior

management reviews?

J. ASSESSMENT OUTCOME

ICT Sustainability Plan - ES6 Guidelines, Part 2 12

6/2011

KEY ELEMENTS OF ISO 14001

ICT Sustainability Plan - ES6 Guidelines, Part 2 13

Comment /

6/2011