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Workflow
Contents
1. OVERVIEW..................................................................................................... 2
2. TECHNICAL FLOW:..........................................................................................3
3. WORK FLOW.................................................................................................. 4
3.1 SAP BUSINESS OBJECTS...................................................................................................... 4
3.2 BUSINESS WORKFLOW DETAILS............................................................................................. 4
3.2.1 Workflow Template.................................................................................................. 4
3.2.2 Trigger Mechanism.................................................................................................. 4
3.2.3 Methods.................................................................................................................. 5
3.2.4 Tasks....................................................................................................................... 5
3.2.5 Workflow Steps....................................................................................................... 6
3.3 AGENT ASSIGNMENT DETAILS............................................................................................... 7
3.3.1 Rule......................................................................................................................... 7
1. Overview
2. Technical flow:
Decision Step
If 1st level financial approver is not authorized to approve invoice based upon dollar
value amount of invoice, 2nd level financial approver is fetched from HR mini master
and custom table. (If Financial Approver has an active delegate/substitute approver
in effect in the SAP Portal, re-assign Financial Approval role to active substitute
approver.)
Step5. If the outcome of step-4 is approved, Release flag will be set and parked
document will be posted. A notification mail should go to workflow initiator
intimating the Non PO line item has been approved.
3. Work Flow
3.1 SAP Business Objects
Attributes
Business Object
Methods
Subtype of BUS2105
Events
Workflow Name
Workflow Description
Workflow Container Elements
Name
Source company code
DocumentNo
FlagComplet
FiscalYear
FlagReleased
UserRelease
UserChange
UserComplete
UserName
LevelCounter
Data Type
VBKPF-AUSBK
VBKPF-BELNR
VBKPF-XPREG
VBKPF-GJAHR
VBKPF-XFRGE
VBKPF-USREL
VBKPF-USUPD
VBKPF-USCMP
VBKPF-USNAM
VBKPF-SUBN1_LVL
Event
Workflow Template
CREATED
BUS2105
3.2.3 Methods
Method Name
Method Description
Exception
Logic
Interface
Parameter
MMGETAPPROVERS
Data Type
RM06B-FRGAB
Import
Export
EX_TECHAPPROVER
SWDSSTEPSDEADL_ROLE
Non PO Invoice
RE_BELNR
ItemOf Non PO
Invoice
RBLGP
EX_DOAAPPROVER
SWDSSTEPSDEADL_ROLE
EX_Comments
SY-LISEl
Status
RV86E-FLAg
ReleaseStatus
RBKP-FRGKZ
IM_ReleaseCode
3.2.4 Tasks
Task Name
Task Abbreviation
Task Description
Task Type
Task Update Type
Task Method
TS00008142
Post the parked document
Post the parked document
Dialog
Synchronous
RELEASE
Mandatory
Task Name
Task Abbreviation
Task Description
Task Type
Task Update Type
Task Method
Task Container Elements
Name
_Wf_Initiator
Express
TypeId
AddressStrings
Data Type
BOR OBJECT(SOFM)
WFSYST-AGENT
BOR OBJECT(AAGENT)
Import / Export
Import /Export
Export
Import/Export
Value
TS20000139
Enter and Send short messages
Enter and Send short messages
Dialog
Synchronous
COMPOSE
Data Type
WFSYST-INITIATOR
SOS04- L_SEX
SOS04-L_ART
SOXNA-FULLNAME
Import / Export
Import
Import
Import
Import
Value
&_WF_INITIATOR&
&EXPRESS&
&TYPEID&
&ADDRESSSTRINGS&
Step Name
If applicable.
Step Description
Approval/Rejection from 1st Level
Task Name
TS00008142
Step Type
User Decision
Step Logic
Agent Assignment
Will be done through rule created.
Deadline Monitoring
If applicable
Binding
Workflow Container Elements
Flow
Step Name
Step Description
Approval/Rejection from 2nd Level Approval
Task Name
TS00008142
Step Type
User Decision
Step Logic
Agent Assignment
Will be done through rule created.
Deadline Monitoring
If any
Binding
Workflow Container Elements
Flowlogic
Rule Name
Rule Description
Abbreviation
Logic
Functional Module
Container
Workflow Container Elements
Interface of Functional Module
Parameter
Data Type
Flowlogic
Import
Export
Mandatory