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Preamble
We, the students of BITS, Pilani Goa Campus have solemnly resolved to protect the rights of the student community by all means available to us; endeavour
to impart a sense of security among the students; promote general welfare; develop
the Institute into a centre of technological excellence. We shall always maintain a
clear view of our ethical responsibility as the citizens of the Sovereign Republic of
India.
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3b. The President, Vice-president, General Secretary and the Treasurer shall
compose the Executive Committee of the CSA.
5b. The Chairman shall have the right to summon the meetings of the CSA or its
Organs or the General Body.
5c. The Chairman shall have no voting rights on any issues tabled in the meetings.
5d. The Chairman shall have the right to attend any meetings of the CSA and its
Organs.
5e. The Chairman shall have the right to summon any member of the CSA and/or
its organs and seek any required clarification.
5f. The Chairman shall have the right to oversee all the documents pertaining to the
CSA and its Organs.
6f. The Vice-chairman shall have the right to oversee all the documents pertaining
to the CSA and its Organs.
9i. The President along with the respective council representatives shall be
responsible for all the events that are held by the CSA.
Explanation II General Body Meeting
The General Body meeting is to be presided over by the President of the CSA. All
the Executive Members of the CSA must be present for the meeting. The notice for
the General Body meeting shall be issued by the President at least one week in
advance of the scheduled date of the meeting and be displayed on all hostel noticeboards. The quorum for the General Body meeting is 20% of the total strength of
the General Body. It is obligatory for the CSA to satisfactorily answer all the
questions/queries raised by the General Body during the meeting.
10f. The candidate must be in the 3rd year of his/her pursued degree course at the
time of filing the nomination if he/she is enrolled for a four year course. However,
a student enrolled for the Dual Degree scheme can contest in both 3rd and 4th years.
the proposal to other members. If consent is given by more than 50% members of
the CSA, the Executive Committee is bound to forward the proposal to the Vicechairman.
12f. Failure to adhere with the Constitution by the President can lead to his/her
expulsion by the Chairman or Vice-chairman of the CSA.
12g. A new candidate must be appointed to the post by the Election Commission in
the manner described in Article 7.
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17e. The General Secretary shall bring to the notice of the General body all the
activities of the CSA.
17f. The General Secretary shall be responsible for maintaining an inventory of all
property owned by all the Organs of the CSA.
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20f. Failure to adhere with the Constitution by the General Secretary can lead to
his/her disentitlement by the Chairman or Vice-chairman of the CSA.
20g. A new candidate must be appointed to the post by the Election Commission in
the manner described in Article 7.
21d. The Treasurer shall submit reports regarding the expenditure incurred during
all events organized by the CSA to the General Secretary before the consequent
meeting after the event.
21e. Allocation and utilization of funds for any Organs coming under the CSA
requires the consent of the Treasurer and all members of the Executive Committee
of the CSA and the Treasurer shall submit a report regarding the same to the
General Secretary.
21f. At the end of the tenure, the Treasurer along with the General Secretary shall
present a report of all the financial transactions of the year to the General Body in
the presence of the President and Vice-president.
Explanation III Campus
The campus is referred to as the premises of BITS, Pilani Goa Campus.
Explanation IV CSA Funds
The membership fee paid by every registered student (Refer Clause 1b.) will
cumulatively constitute the CSA Fund.
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24f. Failure to adhere with the Constitution by the Treasurer can lead to his/her
disentitlement by the Chairman or Vice-chairman of the CSA.
24g. A new candidate must be appointed to the post by the Election Commission in
the manner described in Article 7.
Article 27 Powers and Functions of the Student Body for Academic Activities
27a. They must study and request improvements in the academic infrastructure of
the Institute as and when necessary.
27b. They must study and request improvements/changes in the course structure
(academic curriculum) as and when necessary to the respective Instructor Incharges or the Group Leader.
27c. They must collect feedback from the students regarding the academic
facilities and forward it to the Instructor In-charge or the Group Leader.
27d. They may suggest to the Group Leader new electives to be offered.
27e. They can organize science exhibitions and book fairs to improve the academic
environment of the Institute.
28b. Applications shall be invited from eligible candidates within one week of the
formation of the new Executive Committee, CSA.
28c. The applicant must clearly state his/her credentials and achievements in the
application form which further must be scrutinized by the Faculty In-charge.
28d. The candidate also needs to submit a copy of the strategies or the course of
actions that he/she plans to pursue in case he/she gets selected for the Student
Body for Academic Activities.
28e. By the end of second week of the tenure of the Executive Committee, CSA,
the selected candidate must be informed to the Election Commission.
Article 29 Eligibility Criteria for the Post of Student Body for Academic
Activities
29a. The candidate must be a member of the General Body.
29b. The candidate must have never ever been under the purview of the
disciplinary committee.
29c. The minimum CGPA for a candidate at the time of his/her filing of
nomination should be at least 8.00 or more and there will not be any relaxation in
this regard under any circumstances.
29d. A student can apply/contest for only one post of the CSA at a time. If a
student is found to contest for two posts, his/her nomination shall be rejected for all
the posts for which he/she has filed the nomination.
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29e. The candidate must be in the 3rd year of his/her pursued degree course at the
time of filing the nomination if he/she is enrolled for a four year course. However,
a student enrolled for the Dual Degree scheme can apply in both 3rd and 4th years.
29f. The candidate can apply to represent only the discipline whose Compulsory
Disciplinary Courses (CDCs) have been either completed or registered for at the
time of filling the nomination.
31c. Failure to adhere with the Constitution by any of the members of the Student
Body for Academic Activities can lead to their disentitlement by the Chairman or
Vice-chairman of the CSA.
31d. A new candidate must be appointed to the post by the Executive Committee
of the Academic Association in the manner described in Article 28.
Article 33 Powers and Functions of the Student Body for Cultural Activities
33a. They should promote cultural activities among students. They can organize
cultural events suitable for special occasions to achieve the same.
33b. They may procure the necessary infrastructure from the CSA for the activities
organized and conducted by the Student Body.
33c. They must oversee the usage of funds allotted to the Student Body.
33d. They must meet at least twice in a month.
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Article 36 Eligibility Criteria for the Student Body for Cultural Activities
36a. The candidate must be a member of the General Body.
36b. The candidate must not be under the purview of the disciplinary committee at
the time of filing of his/her nomination.
36c. The minimum CGPA for a candidate at the time of his/her filing of
nomination should be at least 6.00 or more and there will not be any relaxation in
this regard under any circumstances.
36d. A student can apply/contest for only one post of the CSA at a time. If a
student is found to contest for two posts, his/her nomination shall be rejected for all
the posts for which he/she has filed the nomination.
36e. A student can contest in as many successive elections as desired.
scheduled date of the meeting and be displayed on all hostel notice-boards. The
quorum for the meeting is 50% of the total strength of the CSA.
Article 40 Powers and Functions of the Student Body for Sports Activities
40a. They should promote sports activities among students. They may organize
sports events and tournaments to achieve the same.
40b. They should try to procure all the infrastructure needed for any kind of sport
as and when necessary.
40c. They are responsible for maintenance of all sports equipment and playground.
40d. They are responsible for the maintenance of an inventory of all the sports
facilities.
40e. They must be overlook and supervise the organization of SPREE, annual
Sports Meet of the Institute.
40f. They must oversee the usage of funds allotted to the Student Body.
40g. They must meet at least twice in a month.
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Article 43 Eligibility Criteria for the Student Body for Sports Activities
43a. Refer to Article 36 for the eligibility criteria.
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Article 47 Powers and Functions of the Student Body for Mess Management
47a. They should ensure that the quality of food is satisfactory to the students.
47b. They should prepare a menu by collecting feedback from all the students of
their respective hostels.
47c. They should modify the menu according to the needs of the students.
47d. They should forward their suggestions pertaining to the amounts chargeable
to the students in the mess and cafeteria.
47e. In case of any grievances of the students, they may approach the President of
the CSA or the Vice-chairman of the CSA.
47f. They must oversee the usage of funds allotted to the Student Body.
47g. They must meet at least twice in a month.
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Article 50 Eligibility Criteria for the Student Body for Mess Management
50a. Refer to Article 36 for the eligibility criteria.
Article 52
Management
52a. Refer to Article 38 for the procedure.
Article 54 Powers and Functions of the Student Body for Maintenance and
Utility Activities
54a. They must look after the maintenance of the hostels by addressing the day-today complaints from the students.
54b. They must also look after the maintenance of campus during any exhibition
and festivals.
54c. If any student is found damaging the property of the Institute, he/she must be
immediately reported to the concerned authority. This includes maintenance of all
the facilities provided by the Institute to the hostel.
54d. They must keep track of the electricity bills provided by the Institute and
verify the same.
54e. They must oversee the usage of funds allotted to the Student Body.
54f. They must meet at least twice in a month.
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Article 56
Activities
56a. The members to the Student Body for Maintenance and Utility Activities will
be elected by the General Body members residing in their respective hostels.
Article 57 Eligibility Criteria for the Student Body for Maintenance and
Utility Activities
57a. Refer to Article 36 for the eligibility criteria.
Article 58 Term of Office of the Student Body for Maintenance and Utility
Activities
58a. The members of the Student Body for Maintenance and Utility Activities shall
hold office for two semesters or till the end of the academic year in which they
were elected. They will continue to be in office in the subsequent year until the
next members have been elected.
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66f. Failure to adhere with the Constitution by any of the Student Body
Representatives can lead to their expulsion by the Chairman or Vice-chairman of
the CSA.
66g. A new candidate must be appointed to the post by the Election Commission in
the manner described in Article 62.
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3) Secretary
70c. The students holding the posts in the Executive Committee and the Subcommittees will be referred to as the Office Bearers.
70d. All the students from the 1st, 2nd, 3rd, 4th, 5th and 6th year receiving a
degree in a particular department (as mentioned in the Identification Number
provided by the Institute) are members of the Common Body of their respective
Association by default. Exceptions are allowed as per Clause 70d.
70d. A student receiving a dual degree is a member of both academic associations
in his/her 2nd year, and a member of the academic association whose CDCs are
being pursued in his/her current academic year (3rd, 4th or 5th year) only.
70e. The Executive Committee of an Association may authorize the formation of
different Sub-committees as deemed appropriate by them in consultation with the
Faculty In-charge, Academic Association.
70f. Every Academic Association is supervised by a Faculty In-charge who is
appointed by the Group Leader of that Department.
71a.3 The Coordinator must keep a record of all the activities of the Academic
Association.
71a.4 The Coordinator may approve or modify the activities proposed by other
members of the Common Body.
71a.5 The Coordinator acts as a link between the Academic Association and the
CSA.
71a.6 The Coordinator acts as a link between the Academic Association and the
Faculty In-charge.
71b. The power and functions for the Sub-coordinator are as follows:
71b.1 The Sub-coordinator has to prepare the budget of the Academic Association
for the two semesters of the academic year.
71b.2 The Sub-coordinator has to present the accounts to the CSA and the
Common Body at the end of each semester. The accounts must clearly mention the
funds raised, funds spent, balance amount and the means by which funds were
raised.
71b.3 The Sub-coordinator must control all the expenses made by the Academic
Association.
71b.4 The Sub-coordinator must maintain a record of the expenses regularly and
submit it to the Treasurer, CSA at least once a month.
71b.5 The Sub-coordinator must keep the Faculty In-charge of the Academic
Association informed of all the monetary issues.
71b.6 The Sub-coordinator acts as the Coordinator in his/her absence.
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71c. The power and functions for the Secretary are as follows:
71c.1 The Secretary must maintain the minutes of all Common Body meetings.
71c.2 The Secretary has to plan activities and events for the two semesters in an
academic year.
71c.3 The Secretary must keep the Coordinator and the Sub-coordinator informed
about the Sub-committees.
71c.4 The Secretary has to prepare and maintain all the essential documents of the
Academic Association.
71c.5 The Secretary acts as the Sub-coordinator in his/her absence and as the
Coordinator in the absence of both the Coordinator and the Sub-Coordinator.
71d. The Sub-committees must perform the duties and roles as assigned by the
Executive Committee of the Academic Association.
Explanation VI Common Body Meeting
The Common Body meeting is to be presided over by the Coordinator of the
Academic Association. All the Executive Members of the Academic Association
must be present for the meeting. The notice for the Common Body meeting shall
be issued by the Coordinator at least one week in advance of the scheduled date of
the meeting and be displayed on all hostel notice-boards. The quorum for the
Common Body meeting is 20% of the total strength of the Common Body. It is
obligatory for the Executive Committee of the Academic Association to
satisfactorily answer all the questions/queries raised by the Common Body during
the meeting.
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the second semester of an academic year. The President, CSA has to be informed
by the Acting Coordinator about the results of the selection process.
72j. In the event of a tie among the candidates, the CGPA of the candidates will be
taken as the tie breaker, the candidate having a higher CGPA will be declared as
elected. If the CGPA are the same then the institute rank will be taken as the tie
breaker.
72k. The Executive Committee of the Academic Association will select the
members of the various Sub-committees. All decisions regarding the selection
process of the Sub-committees rests with the Executive Committee of the
Academic Association.
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73e. A student can apply/contest for only one post of the Academic Association at
a time. If a student is found to contest for two posts, his/her nomination shall be
rejected for all the posts for which he/she has filed the nomination.
73f. A student holding a post in the CSA is not permitted to contest for any post of
the Academic Association.
73g. A student can contest in as many successive elections as desired provided all
eligibility criteria are fulfilled.
73h. For the post of the Coordinator and the Sub-coordinator, the candidate must
be in the 3rd year of his/her pursued degree course at the time of filing the
nomination if he/she is enrolled for a four year course. However, a student enrolled
for the Dual Degree scheme can contest in both 3rd and 4th year.
73i. For the post of the Secretary, the candidate must be in the 2nd year of his/her
pursued degree course at the time of filing the nomination.
73j. The candidate interested in being a part of the Sub-committee must qualify for
all the pre-requisites (if any) declared by the Executive Committee of the
Academic Association.
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80e. If the proposal is passed with a simple majority, the Vice-president shall then
proceed to release a notice permitting students to join the Club.
80f. If more than twenty (may be relaxed by the Vice-president for special cases)
students have submitted their names for the Club, the Vice-president may place the
Club under probation period.
80g. The Club will be put up under a probation period of four working months. At
the end of every month, the Club coordinator would have to submit a report to the
Vice-president, CSA clearly mentioning the activities and achievements of the
Club and the benefits that a member(s) or the Institute has gained from the Club
activities.
80h. At the end of the probation period, the Vice-president shall hold a discussion
with the Executive Committee of the CSA on all the reports submitted by the
Coordinator, the Club might be registered under CSA or given another period of
probation at the discretion of the Vice-president, CSA.
81d. The Core Committee in consultation with CSA may form other Subcommittees at their discretion.
81e. Each Sub-committee will be lead by one Secretary who will be a part of the
Core Committee.
81f. No restriction exists on the maximum number of students joining a Club.
Explanation VII All Members of the Club
All members of the Club include the Executive, Core and other Sub-committee
members. Individuals who help in organizing and managing the activities of the
Club shall be made a part of any Sub-committee of the Club as deemed appropriate
by the Executive Committee of the Club. Individuals who only participate in the
events of the Club but are not involved with any organizational/managerial activity
will not be called as members of the Club.
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82d. A candidate who is a member of the General Body of the CSA may apply for
the membership of the Club.
82e. A student cannot be a member of more than three Clubs.
82f. The members of the Working Committee of the previous year will become the
Acting Working Committee.
84b. The candidates interested in applying for the posts of the Core Committee are
required to give their credentials including their professional, technical and
managerial experience along with a Statement of Purpose in writing to the outgoing Core Committee. The Statement of Purpose must clearly indicate the
objectives of the candidate and the strategies planned to achieve these objectives.
84c. Any number of nominations are invited for the posts of the Core Committee.
84d. The entire selection process including the declaration of results must be
completed at least one week before the start of the Comprehensive Examination of
the second semester of an academic year. The Vice-president, CSA has to be
informed by the Acting Coordinator about the results of the selection process.
84e. The tenure of all the members of the Club comprises of two semesters of one
academic year.
84f. The newly selected Core Committee of the Club will select the members of
the various Sub-committees. All decisions regarding the selection process of the
Sub-committee members rests with the newly selected Core Committee.
84g. The selection procedure shall be supervised by the Executive Committee,
CSA.
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85b. A candidate must not be denied membership of the Core Committee on the
basis of his/her CGPA or his/her placement under the purview of the ACB.
85c. The Core Committee of the Club will be selected by a simple majority of the
members of the ex-officio Core Committee.
86f. In case, the Executive Committee of the CSA feels the need to dissolve the
entire Club, it may do so in the following way:
86f.1 The Club has to be given a warning for a term of one working month before
the dissolution proposal is filed to the Electorate Body (Refer Clause 80c.). If their
performance is still unsatisfactory then the Vice-president may call for a meeting
of the Electorate Body.
86f.2 The Vice-president, CSA needs to clearly state the reasons for the proposal
of the dissolution of the Club to the Electorate Body.
86f.3 If the proposal is passed with two-thirds majority, the Club stands dissolved.
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89c. The Faculty In-charge of the Club is the Faculty In-charge, Cultural Activities
of BITS, Pilani Goa Campus for a cultural Club and Faculty In-charge, Student
Welfare Division of BITS, Pilani Goa Campus for a technical Club.
89d. In case, a member resigns from his/her post or is expelled due to any reason
before the end of the tenure he/she will not be awarded a Certificate.
89e. The Sub-committee members of the Club shall receive a Certificate of
Appreciation bearing the Logo of the BITS, Pilani University and the signatures of
the Faculty In-charge (Refer Clause 89c.); Vice-president, Council of Student
Affairs and Coordinator, Club.
89f. If the Core Committee of the Club feels the need of awarding a certificate to
any other member of the General Body for their performance in some activity, they
may do so with the approval of Vice-president, CSA. This certificate must bear the
Logo of the BITS, Pilani University and the signatures of the Faculty In-charge
(Refer Clause 89c.); Vice-president, Council of Student Affairs and Coordinator,
Club.
89g. Members of the Club placed under probation period are not entitled to receive
any certificate from the CSA.
89h. Members of the Club which are not registered by the CSA will not be
certified by the CSA.
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91b. A student body formed on the basis of race, colour, sex, age, national or
ethnic origin, religion & hostel cannot be registered under the CSA.
91c. The unregistered student bodies are not permitted to apply for monetary
support to the CSA nor will they be certified by the CSA.
91d. In case of a dispute between a non-registered student body and the CSA, the
issue should be reported to the Faculty Coordinator, Student Welfare Division
(SWD) and his/her decision is final and binding.
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balance amount. After the valediction of the festival or activity, the Treasurer of
the festival has to make the budget public by displaying it on all hostel noticeboards.
93f. The CSA may provide monetary support for these activities after the approval
of the Vice-chairman, CSA.
93g. Funds may be raised from students of the General Body of the CSA after
receiving the approval of the Faculty In-charge of the festival or activity and Vicechairman, CSA.
93h. In case of excessive or left-over funds, the money must be kept safely with the
Faculty Coordinator of the festival, event or activity.
93i. The CSA may certify the individuals involved with the festival or activity after
the approval of the Vice-chairman CSA.
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95a.5 The Coordinator prepares and maintains all the essential documents of the
Club.
95a.6 The CEC must form the Code of Conduct for candidates contesting the
elections in consultation with the Working Committee and the Vice-chairman,
CSA.
95a.7 The CEC must ensure that all members of the Election Commission are
following the Constitution and the Code of Conduct.
95a.8 The CEC must ensure that elections are held in a smooth, fair and peaceful
manner.
95b. The Working Committee must ensure that all contesting candidates do not
break any disciplinary rules of the Institute. In case, they notice any candidate
breaking the disciplinary rules of the Institute, they must immediately report it to
the Chief Election Commissioner.
95c. In case, the Working Committee notices any misbehaviour from any candidate
or failure to adhere with the Code of Conduct, they must immediately report it to
Chief Election Commissioner.
95d. The Working Committee must help in ensuring that elections are held in a
smooth, fair and peaceful manner.
95e. The Volunteers must perform any duty assigned to them by the CEC prior,
during or after the elections have taken place.
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98b. The Chief Election Commissioner may directly submit his/her resignation to
the Vice-chairman, CSA. After the approval of the Vice-chairman of the CSA,
he/she stands relieved.
Article 100 Code of Conduct for the Members of the Election Commission
100a. Any member of the Election Commission should not resort to physical or
verbal abuses under any circumstances.
100b. Any member of the Election Commission shall not participate or help in
campaigning for any candidate under any circumstance.
100c. Any member of the Election Commission is prohibited from attending any
campaign meetings of any candidate.
100d. Any member of the Election Commission shall not make any statement
written or verbal against or in favour of the manifesto of a candidate.
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102g. The Constitution can be amended only after the approval of the Vicechairman and Chairman of the Council of Student Affairs.
102h. After the proposal has been approved by the Chairman, CSA, the President
of the CSA has to make the amendment public by displaying it on all notice-boards
and the consequent Constitution Drafts shall carry the amendments.
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