RTW DATABASE

EXERCISES
IN
MICROSOFT ACCESS 2010

Name: ____________________

Instructor: ____________________

Section: _______________ Date: ____________ Score: ___________

Exercise #1
CREATING DATABASE AND TABLES
1. Create a database for ANGELS BOUTIQUE and name it as RTW.ACCDB.
2. Create the following tables:
A. SALESMAN TABLE
FIELD NAME
Salesman Number

FIELD TYPE
Text

Salesman Name
Civil Status

Text
Number

Profile
Salesman ID
Date of Hiring

Memo
OLE
Date/Time

B. PRODUCT TABLE
FIELD NAME
Product Number

FIELD TYPE
Text

DESCRIPTION
Salesman Control No.
Primary Key
Full name with Middle Initial
(1) Single; (2) Married;
(3) Widowed; (4)Separated
Brief History of Salesman
ID picture of Salesman
Official date of Hiring

Product Description
Stock on Hand

Text
Number

Supplier Code
Price

Text
Currency

DESCRIPTION
Product Control No.
Primary Key
Description of Product.
Quantity of Product
On Stock.
Supplier of the Product.
Price of Product

FIELD TYPE
Text
Text

DESCRIPTION
Supplier Control No.
Name of Supplier

FIELD TYPE
Text
Text
Text
Number
Yes/No

DESCRIPTION
Salesman Code
Full name of Customer
Product Control Number
Unit sold per product.
Test whether the salesman
reached its monthly quota.
Remittance date of salesman.

C. SUPPLIER TABLE
FIELD NAME
Supplier Code
Supplier Name
D. SALES TABLE
FIELD NAME
Salesman Number
Customer Name
Product Number
Quantity
Quota
Turnover Date

Date/Time

Name: ____________________

Instructor: ____________________

Section: _______________ Date: ____________

Score: ___________

Exercise #2
CHANGING FIELD PROPERTIES
1. Open the RTW.ACCDB and open the SALES TABLE and input the following records by
applying the FIELD PROPERTIES.
a. SALESMAN NUMBER, PRODUCT NUMBER input mask.
b. TURNOVER DATE input mask in the format of mm/dd/yy.
c. HIT SALES QUOTA - change caption of QUOTA and set Default value to Yes
d. QUANTITY enter the validation rule Between 1 and 50. >=1 and <=50
e. QUANTITY enter the validation text Quantity should be between 1 and 50.
2. Input data for SALES TABLE.
SALESMA
N
NUMBER
SM-1001
SM-1002
SM-1003
SM-1004
SM-1005
SM-1006

CUSTOMER
NAME

PRODUCT
NUMBER

QUANTIT
Y

HIT SALES
QUOTA

Andrada, Rita
Dela Cruz, Alec
Pilar, Clarisse
Montalban, Edsa
Antique, Joy
Mabuhay, John

PN-1001
PN-1004
PN-1003
PN-1004
PN-1002
PN-1001

1
2
10
5
3
2

Yes
No
Yes
Yes
No
Yes

TURNOVE
R
DATE
10/28/97
10/29/97
10/25/97
10/26/97
10/27/97
10/30/97

2. Open the SUPPLIER TABLE and input the following records by applying the FIELD
PROPERTIES.
SUPPLIER CODE
SC-1001
SC-1002
SC-1003
SC-1004

SUPPLIER NAME
Bench
Penshoppe
Adidas
Polo Ralph Lauren

Name: ____________________

Instructor: ____________________

Section: _______________ Date: ____________

Score: ___________

Exercise #3
ENTERING DATA IN THE TABLE
1.

Open the RTW.ACCDB and Open the SALESMAN TABLE and input the following records:
SALESMAN NUMBER set the input mask
Profile - memo field the student must give their own description of the salesman.
Salesman ID is an OLE field, the student must insert an object from MS Clipart Gallery.
SALESMA
N
NUMBER
SM-1001
SM-1002
SM-1003
SM-1004
SM-1005
SM-1006
SM-1007
SM-1008
SM-1009
SM-1010

2.

SALESMAN
NAME
Gere, Richard
Roberts, Julia
Reeves, Keanu
Bullock, Sandra
Douglas, Michael
Stone, Sharon
Slater, Christian
Douglas, Michael
Murphy, Eddie
Willis, Bruce

CIVIL
STATUS

DATE OF
HIRING

1
3
2
4
1
1
2
4
4
3

02/25/90
11/29/91
08/25/89
05/17/87
06/02/95
05/21/94
03/01/97
03/26/93
04/02/98
01/29/94

Open the PRODUCT TABLE and input the following records:

PRODUCT NUMBER, SUPPLIER CODE input mask
PRODUC
PRODUCT
STOCK
SUPPLIER
T
DESCRIPTION
ON HAND
CODE
NO.
PN-1001
Polo
250
SC-1001
PN-1002
Skirt
360
SC-1002
PN-1003
Jeans
520
SC-1003
PN-1004
Baby Dress
600
SC-1004
PN-1005
Polo Shirt
250
SC-1005

PRICE
250.00
300.00
750.00
550.00
475.00

Name: ____________________

Instructor: ____________________

Section: _______________ Date: ____________

Score: ___________

Exercise #4
SORTING AND FILTERING OF RECORDS
PROCEDURES:
1. Open the Clothes Database.
2. Open SALESMAN TABLE and sort the SALESMAN Name field in Ascending Order and
view its resulting output in the DATASHEET VIEW.
3. Open SALES TABLE and Filter the records by entering the following criteria:
PRODUCT NUMBER = PN-1002 AND PN-1001
4. Open PRODUCT Table and Sort the Product Description.
5. Open Supplier Table and Sort the Supplier Name.

Name: ____________________

Instructor: ____________________

Section: _______________ Date: ____________

Score: ___________

Exercise #5
CREATING A RELATIONSHIP
PROCEDURES:
1. Open the Clothes Database.
2. Create a relationship on the four Tables and these are the following: Product, Sales,
Salesman, and Supplier based on their common field.
3. Close the Relationship window by choosing the Close button.
4. In the next dialog box, click the Yes button to save the layout changes to the Relationship
window.

Name: ____________________

Instructor: ____________________

Section: _______________ Date: ____________

Score: ___________

Exercise #6
CREATING A SELECT QUERY
PROCEDURES:
1. Open the RTW.ACCDB Database.
2. Create a new Query using the following tables: Salesman, and Sales
3. Drag the Salesman Name field from the Salesman Table into the first column of the Field
Grid.
4. Drag the Customer Name, Product Number and the Quantity fields from the Sales Table into
the succeeding columns of the Field Grid.
5. Activate the cell just beneath the Quantity field in the Query Design Grid and select the
Ascending order option for the sort order.
6. View the resulting Dynaset in the Datasheet View.
7. Click the Save button to give the new query a name of SALES TALLY

Name: ____________________

Instructor: ____________________

Section: _______________ Date: ____________

Score: ___________

Exercise #7
WRITING AN EXPRESSION
PROCEDURES:
1. Open the RTW.ACCDB Database.
2. Create a new Query using the following tables: Product, Sales, and Salesman
3. Drag the following field(s) from their respective table to the Field Column of the Query Design
Grid:
a. Salesman Name
Salesman Table
b. Customer Name
Sales Table
c. Product Description Product Table
d. Price
Product Table
e. Quantity
Sales Table
4. Activate the cell under the Quantity field in the Field Grid and arrange it in Ascending Order.
5. Create a Calculated column by type the following Expressions after the Quantity field in the
Query Design Grid: Amount Due: ([Price]*[Quantity])
6. View the resulting Dynaset in the Datasheet View.
7. Click the Save button to give the new query a name of RECEIPT

Name: ____________________

Instructor: ____________________

Section: _______________ Date: ____________

Score: ___________

Exercise #8
ACTION QUERIES
PROCEDURES:
1. Open the RTW.ACCDB Database.
2. Add the following fields from the Sales Table: Amount Due, Commission, Net Sales, and
Profit.
3. Create a new query that this new query will update the Amount Due field of Sales table
using the Update Query commands. Use this Expression:
([Price]*[Quantity])
Query Name: Update Amount Due
4. Create another query that this new query will update the Commission field of Sales table
using the Update Query commands. Use this Expression:
([Amount Due]*0.05)
Query Name: Update Commission
5. Create another query that this new query will update the Net Sales field of Sales table using
the Update Query commands. Use this Expression:
([Amount Due]+[Commission])
Query Name: Update Net Sales
6. Create another query that this new query will update the Profit field of Sales table using the
Update Query commands. Use this Expression:
([Net Sales]*0.10)
Query Name: Update Profit
7. View the resulting Dynaset in the Datasheet View.

Name: ____________________

Instructor: ____________________

Section: _______________ Date: ____________

Score: ___________

Exercise #9
CREATING FORMS
PROCEDURES:
1. Open the RTW.ACCDB Database.
2. Create a form using the Form for the following tables:
a. Salesman Table
Form Name: Salesman Form
b. Sales Table
Form Name: Sales Form
c. Product Table
Form Name: Product Form
d. Supplier Table
Form Name: Supplier Entry
3. In the Form View window, click the Navigation button to move the next three records.
4. View the last record.
5. View the first record.
6. Add 5 more records for each table.
7. Close the 2 forms.

Name: ____________________

Instructor: ____________________

Section: _______________ Date: ____________

Score: ___________

Exercise #10
CREATING, EDITING AND CUSTOMIZING A FORM
PROCEDURES:
1. Open the RTW.ACCDB Database.
2. In the Database Window, click the form tab.
3. Create a form based on the following:
Table
Fields
a. Salesman
Salesman Number
b. Salesman
Salesman Name
c. Sales
Customer Name
d. Product
Product Number
e. Product
Product Description
f. Sales
Quantity
g. Product
Price
h. Sales
Amount Due
4. Modify and reposition the controls so that it will look the same as shown below:

5. Click the form view button to display your form.

6. In the form view window, click the navigation buttons to move between records.
7. Print and close the form. When you closed the form, Access displays a dialog box asking
you if you want to save the changes in the design of the form, just click Yes button to
save it.
8. Form Name: Sales Entry.
9. In the design window, change the Product Number text box into a Combo Box.
10. Add a heading label in the Form Header section and then surrounds the label with a
rectangle.
HEADING: Angels Boutique
11. Add a Calculated control on the Amount Due field. Expression: =([Quantity]*[Price])
12. Click the Form view button to display the result of your form.
13. Click the Navigation buttons to move between records. And close the form.

Name: ____________________

Instructor: ____________________

Section: _______________ Date: ____________

Score: ___________

Exercise #11
ADDING COMMAND BUTTONS TO A FORM
PROCEDURES:
1. Open the RTW.ACCDB Database.
2. Select the Sales Entry Form and then click the Design button.
3. Add the following command buttons to the current form.
A. Go to First Record
B. Go to Previous Record
C. Go to Next Record
D. Go to Last Record
E. Find Record
F. Add New Record
G. Save Record
H. Delete Record
I. Print Record
J. Undo Record

Name: ____________________

Instructor: ____________________

Section: _______________ Date: ____________

Score: ___________

Exercise #12
CREATING OBJECTS AND ADDING OBJECTS TO A FORM
PROCEDURES:
1. Open the RTW.ACCDB Database.
2. Select the Sales Entry Form and then click the Design button.
3. Create a Logo using the MS Word or MS PowerPoint or Paint Program size 1 height and
1.5 width.

AB
4. After creating the logo, Copy the Logo and Paste to the Sales Entry Form and be sure
that the form must be in Design View.
5. Add a Title and Type Angels Boutique. Place beside the Logo.

Angels Boutique
6. Click the Form View button to see the changes that had been created.

Name: ____________________

Instructor: ____________________

Section: _______________ Date: ____________

Score: ___________

Exercise #13
CREATING SUBFORM FORM
PROCEDURES:
1. Open the RTW.ACCDB Database.
2. In the Create tab, click the More Forms and Select Form Wizard.
3. Click the down-arrow button located to the right of the Tables/Queries box, and then
select the Sales table from the list. Select the following fields Customer Name, Product
Number, Quantity, Quota and Turnover Date. Click the Next button.
4. Select the Tabular Layout and Click Next button.
5. Select the Style that you like and click Next button. Type Sales Form in the Title of the
Form.
6. Click the Form Maximize button. Drag the Forms frame up to 5 inches mark to stretch it.
7. Rearrange the remaining text boxes and labels.

8. In the Database Window, select the Salesman Entry Form and then click the Design
button.
9. Rearrange and resize the controls.

10. After modifying the form, click the Window menu, and then click the Clothes Database
to bring the Database Window in front of the Sales Form.
11. Drag the Sales Form from the Database Window into the Salesman Entry Form. Click
the Form View button to display the records in the Form View window.
12. And then click the Save button in order to save the form.

Name: ____________________

Instructor: ____________________

Section: _______________ Date: ____________

Score: ___________

Exercise #14
CREATING A SIMPLE REPORT
PROCEDURES:
1.
2.
3.
4.

Open the RTW.ACCDB Database.

Click the Create tab.
Click the Report Wizard button.
In the New Report window, select the Report Wizard and then select the Salesman
table from the list of tables/queries box. Using Tabular Layout and Landscape
Orientation.
5. Report Name: Salesman Report
6. Create the following report using the following table, Using Tabular Layout and
Landscape Orientation:
A. Sales and assign the Report Name: Sales Report.
B. Product and assign the Report Name: Product Report.
C. Supplier and assign the Report Name: Supplier Report.

Name: ____________________

Instructor: ____________________

Section: _______________ Date: ____________

Score: ___________

Exercise #15
CREATING A SIMPLE REPORT
PROCEDURES:
1.
2.
3.
4.
5.

6.
7.
8.
9.
10.

11.

Open the RTW.ACCDB Database.

Select the Product table and click the Create tab.
In the Report Group, click Labels button.
In the Tables/Queries box click the drop-down list and select the Product Table
Select the Product Number, at the second line of the label select the Product
Description field.
Prototype:
Product Number
Product Description
Print/Preview and close the report. Report Name: Product Label Report
Select the Product table and click the Create tab.
In the Report Group, click Labels button.
In the Tables/Queries box click the drop-down list and select the Supplier Table
Select the Supplier Code, at the second line of the label select the Supplier Name field.
Prototype:
Supplier Code
Supplier Name
Print/Preview and close the report. Report Name: Supplier Label Report

Name: ____________________

Instructor: ____________________

Section: _______________ Date: ____________

Score: ___________

Exercise #16
CREATING MAIN SWITCHBOARD
PROCEDURES:
1.
2.
3.
4.

Open the RTW.ACCDB Database.

Create your own switchboard. Assign your own form, reports and main switchboard
Add graphics that correspond to your database.
Create Startup Application based on Main Switchboard.