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Table of Contents

Depot Activities - CIN


Summary
Author(s):
Header 1
Purpose
Master Data
Required Primary Steps
Process Overview
Related Content
Purpose.
Prerequisite.
Master Data.
Required Primary Steps
Process Steps
Process Overview Table.
Scenario:
Goods Receipt of Stock Transferred material at Depot.
Excise Duty capture against Goods Receipt.
Depot Excise Invoice generation & Post Excise Duty for Clearance.
Display of Depot Stock & Excise Duty Balance.
RG23 D Register Extraction.
Print RG23 D Register
Header 1
Purpose
Depot or Dealer activities are mainly performed for trading material purchase and
sale and sale of material transferred from factory.
There are two aspects of Depot / Dealer scenario:
1. Domestic as well as Import trading material is directly received at Depot /
Dealers premises for subsequent sale.
2. Stock transferred from factory in bulk and the same will be sold from
Depot / Dealers premises as and when there is a demand from Customer

as a Part or Full consignment considering various factors of factory, Depot


/ Dealers & Customers location, time period, transportation, taxation etc.
Entries of receipt and issues at Depot / Dealers are accounted in RG23 D
Register.

Master Data
Material Master
CIN Master
Required Primary Steps
P.O. of Trading Material
Outbound Delivery of Stock Transfer
Process Overview
STEP
Step Name
Business Condition
T code
Results
Goods Receipt of Stock transferred Material at Depot/DealerThis activity is
performed to account the Goods Receipt at Depot/ Dealers against Stock
Transfer outbound deliveryMIGO
Goods Receipt and material document is generated
Excise Duty capture against Goods Receipt.This activity is performed to Capture
Excise Duty in RG23 D Register against Goods Receipt.J1IG
RG23 D Register entry is updated & Internal Document is generated.
Depot Excise Invoice generation & Post Excise Duty for sale.This activity is
performed to generate Depot Excise Invoice & Post the Excise Duty element
against sale.J1IJ
Depot Excise Invoice is generated. RG23 D Register entry is accounted.
Display of Depot Stock with Excise Duty Balances & Entry StatusThis activity is
performed to see the Depot Stock with Excise Duty Balances with the posting
status.J1IDEPOTSTOCK1.Depot Stock with Excise Duty balance & Status will be
displayed.
Extraction of RG23 D Register.This activity is performed to Extract the entries
into RG23 D RegisterJ2I5Entries are extracted in Rg23D register.
Print RG23 D RegisterTo take print of RG23 D RegisterJ2I6RG23 D Register is
printed.
Goods Receipt of Stock Transferred material at Depot.
Use

This activity is performed to account the Goods Receipt of Stock Transferred


material.
Prerequisite
Delivery Order
Excise Invoice
Procedure
Easy Access PathLogistics > Logistics Execution > Inbound Process > Goods
Receipt for Purchase Order, Order, Other Transactions > Enter Goods Receipt
for Purchase OrderTransaction CodeMIGO
On the initial screen, ensure that the Goods Receipt and Outbound Delivery are
selected in the fields on the top of the screen and press Enter.
Enter Outbound Delivery Order (Stock Transfer Delivery Order) and press Enter.
Ensure that the movement type in Where tab is 101.
Check the details, in case of change in Quantity , change the same in Quantity
tab, or any other details appearing in Where tab, Tick on Item OK ,
and press Enter. In Excise Invoice tab, select 06 No Excise Entry, & click on
button, system will display the message as , Document is OK click
on POST button to post the document.
Excise Duty capture against Goods Receipt.
Use
This activity is performed to capture Excise Duty in RG23 D Register against
Goods Receipt.
Prerequisites
Goods Receipt Material Document.
Procedure
Access the transaction choosing one of the following navigation options:
Easy Access PathSAP Easy Access India Localization Menu (J1ILN) > Indirect
Taxes > Procurement > Excise Invoice > For DepotTransaction CodeJ1IG
In the initial screen, Click on Capture button or press F5 key. On next screen,
enter the Excise Group and Material Document
as Goods Receipt and Material document year and press Enter. You can also
enter Excise Invoice No. & date. You will see the
details of Purchase Order No & other details as per the material document. Click
on Details button. On next screen,
For Stock Transfer Goods Receipt, enter Internal Excise Document Number &
Year, Internal Excise Document Number is
generated at supplying plant at the time of Excise Invoice creation. Excise Duty
element, will be captured from the

Internal Excise No., check the same and click on Save button.
In case of non availability of Internal Excise No., select the line item and click on
MORE DOCUMENTS button. On next screen, enter Excise Inv. No.,
Date, Challan Qty, Excise Base value, ensure that Excise Duty rates are
maintained in respective duty rates column, you can also
manually enter the excise duty amount and press Enter. System will give
warning messages, press Enter for each message and press Back button.
System will display the excise duty amount, check the same and click on Save
button.
Result
RG23 D Register entry is updated & Internal Document No. is generated.
Depot Excise Invoice generation & Post Excise Duty for Clearance.
Use
This activity is performed to generate Depot Excise Invoice & to post Excise Duty
for sale.
Prerequisite
Delivery Order is created.
Procedure
Access the transaction choosing one of the following navigation options:
Easy Access Path
SAP Easy Access India Localization Menu (J1ILN) > Indirect Taxes >
Sales/Outbound Movements Excise Invoice > For Depot
Transaction Code
J1IJ
In the initial screen, select RG23D Selection from Main Menu Delivery. Enter
Delivery Order No. in Delivery,
Excise Group and Series Group and press Enter. On next screen, Delivery Order
details will be displayed on screen,
select the line item and Click on Details button or press F6 key. On next screen,
Click on Excise Invoice button.
Mother Invoice details against which you have captured the Excise Duty element
will be displayed.
Select the line and Click on Continue button, on next screen press Enter.
Proportionate Excise Duty for Quantity to
be sold will be calculated by system and displayed on screen which will be
passed on to customer. Click on Save button.
Result
Depot Excise Invoice will be generated & Rg23 D Register entry is updated.

Display of Depot Stock & Excise Duty Balance.


Use
This activity is performed to see the Material wise Depot Stock with Excise Duty
Balances with the entry status.
Prerequisite
Procedure
Access the transaction choosing one of the following navigation options:
Easy Access PathSAP Easy Access India Localization Menu (J1ILN) > Indirect
Taxes > Sales/Outbound Movements Excise Invoice > For DepotTransaction
CodeJ1IDEPOTSTOCK1
On the initial screen, enter either Plant or Excise Group. Select Output Format as
ABAP list and press Execute. Depot Stock can be also seen for a specific
material to be entered in Material number Field.
Result
Material wise Depot Stock with Excise Balance & Rg23 D Register entries are
displayed with status.
Status Indicators:
In Process
C
Completed
D
Deleted
P
Posted
R
Reversed
B
Canceled
RG23 D Register Extraction
Use
This activity is performed to extract the RG23 D Register Entries from CIN Table.
Prerequisite
Entries are updated in RG23 D Register.
Procedure
Access the transaction choosing one of the following navigation options:
Easy Access PathSAP Easy Access India Localization Menu (J1ILN) > Indirect
Taxes > Registers > Excise TaxTransaction CodeJ2I5

In the Initial Screen, enter Excise group, Start date, End date and Select RG23 D
Register and press Execute .
If already extracted, system will ask for confirmation of Re-Extraction. Click on
YES button, since system
overwrite the data. System displays the Register extracted with OK Button.
Result
RG23 D Register is extracted.
Print RG23 D Register
Use
This activity is performed to take printout of RG23 D Register.
Prerequisite
Entries are updated & extracted in respective RG23 D Register.
Procedure
Access the transaction choosing one of the following navigation options:
Easy Access PathSAP Easy Access India Localization Menu (J1ILN) > Indirect
Taxes > Registers > Excise Tax
Transaction Code
J2I6In the Initial Screen, Select RG23 D Register and press Execute. In next
screen enter Excise Group, Start Date, End Date and press Execute.
In next screen, enter Output Device, Enter Number of Copies, Tick in Print
immediately box & click on Print Button. To see the print preview,
click on Print Preview Button.
Result
RG23 D Register is printed.

CIN - Country India Version ~ Volume 1


Purpose
Country Version India (CIN) contains a number of enhancements to
standard Sales and Distribution (SD) functions that allow you to handle
local requirements, in particular excise duty.
Features
In Country Version India, (CIN), this component handles sales
processes as found in India. In addition to the generic functions, it
allows you to:
Handle CENVAT in your sales processes
The system calculates excise on your sales and creates excise invoices
as required and makes the appropriate postings to your CENVAT
accounts.
It covers sales from factories, sales from depots, and offers functions

for other types of goods movements; it also covers sales to exportoriented units and export sales.
Record concessional and exemption forms sent to you by your
customers
Make adjustment postings to your CENVAT accounts
Excise Invoice (Outgoing)
Definition
The document that acts as the proof of payment of excise duty and is
required for the customer to take CENVAT credit on the item
Use
In the SAP System, there are three different procedures for creating
excise invoices
Sales direct from the factory
This procedure is for when you sell manufactured goods straight from
the factory at which they were produced, in which case you levy excise
duty when the goods leave the factory on their way to the customer.
If, when you send the goods to the customer, you enclose the
commercial invoice, you create the excise invoice with reference to the
commercial invoice. If you want to send the commercial invoice after
you have dispatched the goods, however, you create the excise invoice
with reference to a pro forma commercial invoice. For more
information about these procedures, see Sales from Factories.
As well as creating excise invoices individually, you can also create
them in batches (see Creation of Excise Invoices in Batches).
Sales from depots
A depot is a site at which the goods are stored, away from the factory
at which they were produced. In this procedure, you have to levy the
excise duty when you transfer the goods from the factory to the depot,
and then make sure this is passed on to the customer when it makes a
purchase. For more information, see Sales from Depots.
Sales (other goods movements)
Some other goods movements may also require you to create an
excise invoice with reference to other documents. The SAP System
offers separate functions for these purposes (see Excise Invoices
(Outgoing) for Other Movements).
Structure
Numbering of Excise Invoices
Outgoing excise invoices have two numbers: an internal document
number, which is assigned immediately you create an excise invoice;
and an excise invoice number, which is not assigned until you have
verified and posted it.
As far as the excise invoice number is concerned, you have to number

your outgoing excise invoices in sequential order, starting each year on


1 April. You must notify the excise authority of the jurisdiction of the
invoicing location. The serial number must be printed on each page of
the excise invoice.
Each number range is governed by a series group. You must create at
least one series group in order to be able to number the excise
invoices. If you need more than one number range, you must create
the corresponding number of series groups. You do so in the CIN
Implementation Guide (IMG), by choosing Global Settings Series
Groups.
Number of Line Items Per Excise Invoice
Some states allow you to include only a limited number of items for
each page of an excise invoice (for example, if the excise invoices are
to be printed on prenumbered forms). You can customize the system
so that it prints the excise invoice accordingly, in the CIN IMG, by
choosing Global Settings Excise Registration IDs.
Customer Master (Excise Data)
Definition
The part of the customer master record that contains information
relating to Indian excise duty.
Use
In conjunction with other data, this data is used to calculate excise
duty on various transactions.
To maintain the data, from the SAP Easy Access screen, choose
Indirect Taxes Master Data Excise Rate Maintenance, and then
select the following options described below.
Structure
The excise part of the customer master contains the following
information:
Customer Excise Details
On this screen, you enter your customers' tax registration numbers,
which are used for various forms of correspondence and reports:
1. Excise registration number (and the range, division, and collectorate
in which this is located)
2. Central sales tax (CST) number
3. Local sales tax (LST) registration number
4. Permanent account number (PAN)
In order for the system to be able to calculate which rate of excise
duty to apply on sales to the customer, you must also assign it a
customer excise duty status (for more information about how this
works, see Determination of Excise Duty Rates).
Excise Indicator for Plant and Customer
On this screen, you define the final excise duty indicator (for more

information about how this works, see Determination of Excise Duty


Rates).
Determination of Excise Duty
Use
When you execute a business transaction involving materials that are
subject to excise duty, the system automatically calculates the duty for
you.
Prerequisites
In order for the system to be able to determine which rate of excise
duty to apply, you must have maintained all the data on the Excise
Rate Maintenance screen, which you can access from the SAP Easy
Access screen by choosing Indirect Taxes Master Data Excise Rate
Maintenance.
You maintain the following types of data:
Plant master data
You assign each of your plants an excise duty indicator. You can use
the same indicator for all the plants with the same excise status from a
legal point of view, such as all those that are in an exempt zone.
See also the information about manufacturers that are only entitled to
deduct a certain portion of the duty (see Partial CENVAT Credit).
Vendor master data
For each of your vendors with the same excise status from a legal
perspective, you define an excise duty indicator. You must also specify
the vendor type for example, whether the vendor is a manufacturer,
a depot, or a first-stage dealer. You must also stipulate if the vendor
qualifies as a small-scale industry.
For each permutation of plant indicator and vendor indicator, you then
create a final excise duty indicator.
Customer master data
Similarly, you assign the same excise duty indicator to each of your
customers that share the same legal excise status.
Again, for each permutation of plant indicator and customer indicator,
you then create a final excise duty indicator.
Material master data
Each material is assigned a chapter ID.
Excise tax rate
For every chapter ID and final excise duty indicator, you maintain the
rate of excise duty.
If your business only qualifies for partial CENVAT credit, you must
customize your system accordingly.
Activities
Let us consider an example to illustrate how the system determines
which rate of excise duty to apply to a material. Assume you are
posting a sale of ball bearings to a customer. The system automatically

determines the rate of excise duty as follows:


Looks up the customer master data to see what status you have
assigned the customer.
Let's assume you've assigned the customer status 3.
Looks up the plant master data to see what status you have assigned
the plant.
Similarly, your plant has status 2.
The system looks up the table under Excise Indicator for Plant and
Customer to see what the final excise duty indictor is for customer
status 3 and plant status 2: It is 7.
The system determines the chapter ID of the ball bearing for the plant.
Lets assume the chapter ID at plant for the ball bearings is 1000.01.
Finally, the system looks up the table under Excise Tax Rate to see
what rate of duty applies to chapter ID 1000.01 under status 7.
Plant Master (Excise Data)
Definition
The part of the plant master record that contains information relating
to Indian excise duty.
Use
In conjunction with other data, this data is used to calculate excise
duty on various transactions.
To maintain the data, from the SAP Easy Access screen, choose
Indirect Taxes Master Data Excise Rate Maintenance, and then
select the following options described below.
Structure
The excise part of the plant master is divided into the following
screens:
Excise Indicator for Plant
On this screen, you enter your plants' tax registration numbers, which
are used for various forms of correspondence and reports:
1. Central sales tax (CST) number
2. Local sales tax (LST) registration number
3. Permanent account number (PAN)
In order for the system to be able to calculate which rate of excise
duty to apply on purchases for this plant, you must also assign it a
plant excise duty status (for more information about how this works,
see Determination of Excise Duty Rates).
Excise Indicator for Plant and Vendor
On this screen, you define the final excise duty indicator (for more
information about how this works, see Determination of Excise Duty
Rates).
Excise Indicator for Plant and Customer
On this screen, you define the final excise duty indicator (for more
information about how this works, see Determination of Excise Duty

Rates).
Automatic Creation of Excise Invoices
Use
The SAP System can automatically create an outgoing excise invoice
for you immediately you post a commercial invoice (or a pro forma
invoice) for a customer sale. This function applies to excise invoices for
sales from factories only.
Prerequisites
To activate this function, in the Country Version India (CIN)
Implementation Guide (IMG), make the following settings:
1. Under Global Settings Excise Groups, select Create EI.
This activates the automatic creation function.
2. Under Sales and Distribution Utilization Determination.
Here, you specify which CENVAT accounts the system is to post the
different types of excise duty to.
3. Under Sales and Distribution Excise GroupSeries Group
Determination.
Here, you specify which excise group and series group the excise
invoices are to be created for.
Features
When you post an invoice, the system creates an excise invoice. All the
information that it needs to create the excise invoice is provided either
by the invoice or by the Customizing settings that you have made in
Sales and Distribution. It also determines the excise invoice type
automatically by means of a user exit.
Creating Excise Invoices for Stock Transfers
1. From the SAP Easy Access screen, choose Indirect Taxes
Procurement Excise Invoice For Depot Create/Change/Display.
2. In the Material document field, enter the goods receipt number and
choose .
The system displays the information from the goods receipt, for
example, the sending plant, the excise registration, the range, the
division, and the collectorate.
3. Choose Details.
The system copies the items from the goods receipt document. In the
depot it is possible to have a separate excise invoice at line item level.
4. Enter the internal document number of the excise invoice sent by
the factory.
5. Choose More documents to go the excise invoice details screen.
6. Enter the internal document number of the excise invoice from the
factory.
The system copies the information to the line item (for example, the
excise invoice number, the excise invoice date, the item number , the

chapter ID, the excise invoice quantity, the amount of excise duty
paid, the excise base value, and the serial number of the Part II
register entry with which the excise was paid).
You can change the receipt quantity to match the actual quantity
received at the depot, if necessary. The system automatically adjusts
the excise accordingly.
7. Go back to the item details screen.
8. Save the excise invoice.
Creating Excise Invoices for Direct Purchases
1. From the SAP Easy Access screen, choose Indirect Taxes
Procurement Excise Invoice For Depot Create/Change/Display.
2. In the Material document field, enter the goods receipt number and
choose .
The system displays the information from the goods receipt, for
example, the sending plant, the excise registration, the range, the
division, and the collectorate.
You can also maintain the excise registration details for the ship-from
party, as for with the vendor. The ship-from can be different from the
vendor code. (The delivering plant can be maintained as a ship-from in
the system. When a valid ship-from is entered, the excise registration
details copied from the vendor will be overwritten by the ship-from
excise registration details.)
The ship-from registration details displayed can also be overwritten
manually.
The dealer's commercial invoice number can be stored in the vendor
excise invoice number, as in this case the dealer himself will not have
an excise invoice.
3. Choose Details.
The system copies the items from the goods receipt document. It also
copies the vendor's excise invoice number and the serial numbers of
the entries in the RG 23A, RG 23C, and personal ledger account (PLA)
registers.
4. Enter the internal document number of the excise invoice sent by
the factory.
5. Select an item and choose More documents to go the excise invoice
details screen.
In the case of direct purchases, there will not be any excise invoice in
the system, so leave the internal document field blank. The vendor's
invoice will show the details of the excise invoices through which
excise has been paid for the item that is being dispatched. You can
enter these details here.
6. For each item, the chapter ID, excise base value, and excise duty
amounts are defaulted from the purchase order. You can change them
if there is any difference. Enter the excise amount paid and the receipt

quantity. You also enter the Part II register serial numbers with which
the excise duty was paid and the excise registration information from
the original excise invoice.
7. Go back to the item details screen.
8. Save the excise invoice.
The system creates an entry in register RG 23D. You can change the
excise invoice as long as it has not been used in any sales.
Assigning Excise Invoices to a Delivery
Use
You follow this procedure to specify which excise invoices are to be
assigned to a delivery from a depot (or other material document).
You can also automate this procedure, using the batch selection
program (J_1IJCHK), by making the appropriate Customizing settings
in the Country Version India (CIN) Implementation Guide (IMG).
Procedure
1. From the SAP Easy Access screen, choose Indirect Taxes
Sales/Outbound Movements Excise Invoice For Depot
Create/Change/Display Delivery or Material Document RG 23D
Selection.
2. Enter the delivery document number or the material number and
choose .
3. Select the excise invoice you want.
4. Choose .
5. Choose Excise invoice.
A list of excise invoices appears. These are the excise invoices at the
depot with a balance quantity.
The system also shows a list of the A certificates that can be used. You
can pick up any of the A certificates, but they must be for the same
excise invoice. You can only pick up an A certificate in its entirety. You
cannot select part of an A certificate.
6. Select the excise invoices that are relevant to the delivery.
7. Specify what quantity to be used from each excise invoice.
The system recalculates the excise accordingly.
8. Go back to the item details screen.
9. Save the data.
Result
The system creates an entry in register RG 23D and generates the
depot excise invoice numbers.
If you selected any A certificates, the system also generates additional
entries in the RG 23D register. The system marks the original A
certificates as updated, so that they cannot be used for any other
removals.

Process Flow
Step 1 - Creation of Stock Transport Order.
In ME21N, mention the Issuing Plant. Please check the item tab Invoice and see
the Tax juridiction code as IN00. Check and Save the PO. (No excise accounting
entries)
Step 2 Transfer Posting
Do the transfer posting in MB1B with proper Plant selection and movement type
351. Refer the PO and adopt the details. Note the Material document number.
(No excise entry)
Step 3 Creation of Excise Invoice
Create Excise Invoice for other movements in J1IS. Select the document type as
MATD. See that the system is automatically creating the Invoice. Note the Excise
Invoice Number and FI document number created by the system.
(Excise duty payable credit and cenvat suspense account debit)
Step 4 Print of Excise Invoice
The Transaction code is J1IV. Save the document and take the print.
Now the Material is reached at 2nd Plant. The activities at that Plants are :
Step 5 Capturing of Excise Invoice
Its an ordinary J1IEX transaction. Capture the Invoice against the stock Transport
Order. See that Plant 2 is automatically appeared. Enter the required detail and
save the document and note the internal number.
Step 6 Goods Receipt
It is also an ordinary MIGO transaction. Enter the excise invoice details, save the
document and note the material document number.
Step 7 Posting the Excise Invoice
J1IED - (Here no cenvat accounting since it is a trading plant. Only there will be
entry in RG23D register.) Your excise invoice is stored in register only)
In step-3 the cenvat suspense account which was triggered need to be cleared
manually.
Legally Depo plants should not create excise invoice. It can pass on the excise
invoice and value which they have recieved from manufacturing plant. it means in
case if the material goes out from that place to another place or customer it will
carry the invoice which was generated in Step-3
Hope you are clear