BFP ORGANIZATIONAL OFFICES DESCRIPTION

COMMAND GROUP
1. OFFICE OF THE CHIEF, BFP
This is the highest office of the BFP where command and direction emanates from
and which leads the external affairs of the agency in relation to its mandates under
specific laws such as RA 6975, RA 9263, RA 9514 and others.
EXECUTIVE STAFFS
a. Internal Affairs Services (IAS)
IAS helps the Chief, BFP in instituting reforms to improve the image of the BFP force
through assessment, analysis and evaluation of the character and behaviour of BFP
personnel.
b. Hearing Office
To resolve administrative cases filed against BFP personnel assigned at BFP NHQ
and commissioned officers nationwide.
c. Internal Audit Services (Ias)
To assist management in achieving efficient and effective fiscal administration and
performance of agency affairs and functions.
d. Public Information Services
To create a positive public image of the agency through coordination and promotion
of proactive and transparent information programs of the BFP.
e. Personal Aide Office
To provide personal protection and security to the Chief, BFP.
f. Legal Affairs Service
To provide legal advice to the Office of the Chief, BFP in accordance with existing
laws, rules and regulations.

2. OFFICE OF THE DEPUTY CHIEF FOR ADMINISTRATION

To ensure that the actions and functions of the agency, as represented by the Chief,
BFP, are well carried out by utilizing the best possible administrative options for
management, recommending the most favorable initiative for reform or change,
and by providing other highly responsible and complex staff assistance to the Chief,
BFP.
3. OFFICE OF THE DEPUTY CHIEF FOR OPERATIONS
To ensure that the actions and functions of the agency pertaining to operations side
are well carried out by utilizing the best possible options for management,
recommending the most favorable initiative for reform or change, and by providing
other highly responsible and complex staff assistance to the Chief, BFP relative to
operations aspect.
4. OFFICE OF THE CHIEF DIRECTORIAL STAFF
To ensure that all the programs and activities of the different Directorates are
geared towards the attainment of the Bureaus goals and objectives.
a. MANAGEMENT INFORMATION SECTION
To serve as data and information resource center of the BFP for the utilization of
management in improving and strengthening organization performance
DIRECTORIAL STAFFS
1. OFFICE OF THE DIRECTORATE FOR PERSONNEL
To ensure that the human resource requirements of the agency are met and the
needs of such resource for it to significantly contribute in the attainment of the
agency vision and mission addressed.
a. HUMAN RESOURCE MANAGEMENT DIVISION
To build and maintain a pool of professional, highly competent, well-rounded and top
performing personnel.
1) RECRUITMENT AND SELECTION SECTION
To help maintain a pool of capable and competent manpower through strict

implementation of merit- and- fitness- based systems and policies on recruitment,

promotion, and other personnel actions.
2) PERSONNEL PLACEMENT SECTION
To help ensure that the agency has the right human resource to fulfill its mandate
through identification of personnel with competencies and attitude that fit particular
positions/ assignments.
3) PERSONNEL LIAISON SECTION
To establish linkages with government agencies such as, but not limited to, Civil
Service Commission (CSC), Department of the Interior and Local Government
(DILG), Senate of the Philippines, Philippine House of Representatives, Bureau of
Internal Revenue (BIR) Office of the Ombudsman, and Sandiganbayan, and
government owned and/ or controlled corporations such as, but not limited to, Land
Bank of the Philippines, Home Development Mutual Fund (Pag-ibig), Government
Service Insurance System (GSIS), Philippine Health Insurance Corporation
(Philhealth). And Development Academy of the Philippines (DAP)
b. CAREER AND DEVELOPMENT DIVISION
To help personnel develop and optimize their potentials through continuing career
and personal development training programs
1) PROMOTION SECTION
To help maintain a pool of (highly) capable and competent manpower through strict
implementation of merit- and- fitness- based systems and policies on recruitment,
promotion, and other personnel actions.
2) TRAINING SECTION
To help personnel develop and optimize their potentials through continuing career
and personal development training programs.
3) PERFORMANCE APPRAISAL SECTION
To help the agency deliver services by ensuring efficiency and excellent quality of
work of BFP personnel.

c. PERSONNEL RECORDS MANAGEMENT DIVISION

To help manage human resource effectively through systematic, efficient and
reliable personnel records and information management.
1) RECORDS SECTION
To manage and maintain all official records of BFP personnel for lawful uses.
2) PERSONNEL ACCOUNTING SECTION
To develop and maintain an accurate database, as well as generate reports
pertaining to significant employee activities as basis for adopting particular
personnel and/ or agency actions.
3) LEAVE MANAGEMENT SECTION
To ensure that the agency provides an efficient system for leave administration
intended to promote efficiency, general welfare and morale among employees.
d. MORALE AND BENEFITS DIVISION
To help promote personnel welfare through efficient administration of benefits and
financial assistance.
1) RETIREMENT BENEFITS SECTION
To help welfare through efficient administration of retirement benefits and
gratuities, and financial assistance.
2) PERSONNEL WELFARE SECTION
To look after personnel wellbeing and sustain their morale through effective
implementation of personnel welfare programs and policies..

3) AWARDS AND INCENTIVES SECTION

To help enhance personnel morale through efficient administration of the awards
and incentives system of the BFP.

2. OFFICE OF THE DIRECTORATE FOR COMPTROLLERSHIP

To help attain the BFP vision and mission through strategic and efficient
management of the organizations financial resources in accordance with applicable
government policies.
a. BUDGET AND FISCAL DIVISION
To ensure strategic and efficient management of the organizations financial
resources as well as the preparation of allotments through sound implementation of
systematic budget processes/prevailing budget policies.
1) PERSONAL SERVICES SECTION
Supervises the technical preparation of the annual BFP budget for Personal
Services.
Reviews and analyzes the computation of salaries/ wages and other allowances of
BFP personnel for inclusion in the annual budget proposal.
Prepares the detailed justification of the annual budget for Personal Services.
Examines the plantilla of civilian personnel in accordance with the approved
appropriations act.
Initiates appropriate action on referrals units pertaining to authorized
salaries/collateral allowances and other benefits personnel.
2) MAINTENANCE AND OTHER OPERATING EXPENSES SECTION
Coordinates and consolidates the MOOE portion of the annual budget estimates
the BFP Program Directors.
Evaluates and analyzes the data for inclusion in the BFP annual budget proposal.
Prepares the detailed justification the proposed annual budget for maintenance
and other operating expenses from major units down to the fire sub-stations.
Prepares the BFP Annual Program of Expenditures/ Net Working Appropriations of
MOOE.
Initiates actions on referrals of units pertaining to MOOE portion of the BFP
budget.

3) NOTICE OF CASH ALLOCATION SECTION

Processes Disbursement Vouchers (DVs) on current claims under Personal Services
(PS) such as Funding Warrants for Pay and Allowances of BFP Active Personnel, BFP

Retirees and Pensioners, and other Collateral Allowances, Reimbursement of

Hospitalization Expenses (RHE) charging with corresponding Notice Cash Allocation
(NCA) in the amount indicated on claims prior to Journalization and subsequent
Issuance of Checks
Processes Disbursement Vouchers (DVs) on Commercial Claims classified as
Maintenance and Other Operating Expenses (MOOE) such as Fixed Expenditures,
Supplies and Materials, etc. and Capital Outlays (CO) such as procurement of
needed requirements in the operation of BFP activities, etc.
Processes Disbursement Vouchers (DVs) on Retirement Claims such as Retirement
Gratuities, Terminal Leaves, Pensions of BFP Retirees and Pensioners and
Differentials of the same.
Consolidates claims on Accounts Payable (A/Ps) under PS, MOOE, CO, Retirement
Benefits and prepares a letter with Due and Demandable Lists for request of release
of corresponding Notice of Cash Allocation to DBM.
Prepares Notice of Transfer of Allocation (NTA) through the Land Bank of the
Philippines (LBP) for payment of current and prior years obligations of the BFP with
the list of claimants as approved by the DBM and based on the Advice of SubAllotment issued.
Prepares a letter to DBM indorsing the request of Regional Fire Offices of the BFP
for the release of corresponding Notice of Cash Allocation for prior years
obligations.
Performs other tasks as directed by Chief, Budget and Fiscal Division (C, BFD) and
DC.
4) PENSION AND RETIREMENT SECTION
Implements procedures and policies with regard to pension and retirement
benefits of personnel.
Coordinates with the DBM to obtain fund releases to support retirement gratuities
and commutation of leave of retired personnel.
Monitors the system of internal control to prevent irregularities in connection with
the funding of retirement gratuities and commutation of leave of retired personnel
and to introduce other measures as may be necessary to strengthen internal control
to see to it that claims are supported by necessary requirements.
5) PRIOR YEARS CLAIM SECTION
Coordinates with the Chief, Regional Comptroller and Finance Divisions in
submitting unfunded prior years claim in their respective BFP Regional Offices.
Checks the validity of all unfunded prior years claims reports submitted by the
Chief, Regional Comptroller and Finance Divisions before program making.
Prepares a program to settle all prior years accounts based on the reports
submitted by the Chief, Regional Comptroller and Finance Divisions and individual
disbursement vouchers to be requested from DBM for special release of funds.

 Settles unfunded prior years claims submitted by Chief, Regional Comptroller and
Finance Divisions or by the individual out of available balances on Personal Services.
b. ACCOUNTING DIVISION
To assist in the strategic and efficient management of the organizations financial
resources through proper accounting of funds and disbursements in accordance
with generally accepted state principles and prevailing policies in accounting.
1) PERSONNEL RECORDS AND MISCELLANEOUS SECTION
Records incoming and outgoing communications, vouchers/payrolls, Advice of
Sub-Allotment and transmits these to different branches for action.
Maintains records of the Accounting Division.
Distributes and maintains office equipment and supplies.
Performs personnel management functions.
Reviews correspondence for proper form and style.
Implements prescribed office security procedures.
Performs other duties that may be assigned from time to time.

2) FUNDING AND DISBURSEMENT SECTION

To make sure that all disbursements for assets and expenses are properly and
completely accounted through examination and maintenance of records of said
transactions.
3) BOOKEEPING SECTION
To record and maintain all records of the organizations financial transactions.
4) RECONCILIATION SECTION
To ensure that funds/allotments and cash received are disbursed as intended or
earmarked through examination and maintenance of records of said transactions.
c. ADMINISTRATIVE/ MANAGEMENT DIVISION
To formulate policies on resource management of the BFP, internal auditing and
control, liquidation of funds and property accountability of BFP personnel.
1) FIRE CODE FEES AND OTHER REVENUES UNDER RA 9514 SECTION

To ensure an accurate and updated recording of all fire code fees collection from
operating units.
2) INTERNAL CONTROL AND INSPECTION SECTION
Formulate guidelines for the improvement of systems and procedures and at the
same time overseeing the implementation of the internal control processes.
3) ACCOUNTABILITY AND ASSISTANCE SECTION (AAS)
Determines the authenticity, veracity and completeness of supporting documents
prior to granting of money/property clearance for purposes of retirement,
separation, reversion, resignation, discharge, death claims, etc.
Assists Disbursing Officers (Dos)/ BFP personnel in the liquidation of their money
accountability regarding their unliquidated cash advance accounts.
Maintains records of POL products and supplies and materials.
Recommends withholding of Continuous Form Checks (CFCs) of accountable
officers/ BFP personnel with uncleared money accountability.
Prepares reports, correspondence, guidelines, procedures and policies pertinent to
the function of the Division.
4) CLAIMS AND EXAMINATION SECTION (CES)
Examines whether claims are supported by lawful and sufficient appropriate
certified by the Chief, Accounting Division and whether these claims are approved
by proper authorities.
Examines the legality of the transactions, reasonableness of the price or amount
of claims and its property.
Disallows expenditures, which are not in accordance with applicable laws, rules
and regulations.
3. OFFICE OF THE DIRECTORATE FOR LOGISTICS
To ensure that the BFPs logistical requirements are sufficient, on time and of quality
thru monitoring, formulation and implementation of policies and guidelines relative
to the programming, procurement, distribution, maintenance and disposal of
equipment, facilities and supplies in order to significantly contribute in the
attainment of the agencys vision and mission.
a. PROCUREMENT DIVISION
To ensure that the BFPs logistical requirements are sufficient, on time and of quality
thru monitoring of overall performance of all procurement activities.

1) PROCUREMENT PLANNING SECTION

To ensure that the BFPs logistical requirements are sufficient, on time and of quality
thru monitoring the preparation of procurement programs based on the
consolidated Project Procurement Management Plan (PPMP) from end-users and
consolidated of said PPMP into Annual Procurement Plan (APP)
2) BAC ADMIN SUPPORT SECTION
To ensure that the BFPs logistical requirements are sufficient, on time and of quality
thru the provision of admin support to the Bids and Awards Committee (BAC) and
processing of payment of delivered goods, consultancy services and infrastructure
projects.
b. SUPPLY AND PROPERTY DIVISION
To ensure proper management of the delivery, inspection, receiving, acceptance,
storage, issuance, posting and liquidation of all goods and services, and inventory
and disposal of all BFP properties.
1) SUPPLY AND PROPERTY SECTION
To ensure that the BFPs logistical requirements are sufficient and of quality thru
formulation and implementation of policies relative to the receiving, inspection and
issuance of goods and services.
2) INVENTORY AND DISPOSAL SECTION
To ensure that the BFPs logistical requirements are sufficient and of quality thru
sound inventory and disposal system.
3) SUPPLY PLANNING SECTION
To ensure the proper programming and disposal of supplies and materials for
utilization by the National Headquarters.
4) DESIGN AND MAINTENANCE SECTION
c. EQUIPMENT MANAGEMENT DIVISION
To ensure that the BFPs logistical requirements are sufficient, on time and of quality
thru provision of technical and administrative support for the registration, fleet
control, repair and rehabilitation of motor vehicles.

1) MOTOR VEHICLE REPAIR AND MAINTENANCE SECTION

To ensure the sufficiency, serviceability and quality of BFP Motor Vehicles
nationwide.
2) MOTOR VEHICLE REGISTRATION SECTION
To ensure that all BFP Motor Vehicles nationwide are properly registered with the
Land Transportation Office (LTO).
3) POL SECTION
To ensure the proper programming and disposal of POL products for utilization by
NHQ and various field units.
d. FACILITIES MANAGEMENT DIVISION
To ensure that the BFPs logistical requirements are sufficient, on time and of quality
thru provision of technical and administrative support for the titling of real
properties/lot donations; repair, maintenance and construction of BFP Offices and
the processing of the payment for BFP-NHQ fixed expenditures.
1) FACILITIES REPAIR AND MAINTENANCE SECTION
To ensure the timely repair and maintenance of facilities at the BFP National
Headquarters.
2) FACILITIES DESIGN SECTION
3) UTILITIES AND FACILITIES MANAGEMENT SECTION
To ensure the timely payment of all BFP-NHQ fixed expenditures.
4) GENERAL SERVICES SECTION
To ensure the timely repair and maintenance of facilities and provision of safety and
security of personnel and facilities at the BFP National Headquarters.

4. OFFICE OF THE DIRECTORATE FOR PLANS AND STANDARDS

To spearhead the formulation of long- and short -term plans, programs and projects
in realization of the agencys vision and mission, development of fire protection

standards, and promotion of fire science and technology.

a. PLANS AND PROGRAMS DIVISION
To lead the formulation of the Bureaus long, medium and short term plans and the
monitoring of its implementation by the various units of the BFP.

1) PROGRAM MONITORING AND STATISTICS SECTION

2) PROGRAM DEVELOPMENT SECTION
To develop and conceptualize program proposals for possible inclusion in the overall plan of the BFP
3) PLANNING AND POLICY RESEARCH SECTION
To facilitate the preparation of long and short term plans through the provision of
various statistics and policy issues which have impacts on the operation of the BFP.
b. FIRE SCIENCE AND STANDARDS DEVELOPMENT DIVISION
To take the lead in research and development in the BFP concerning fire science &
technology, through adoption/application of information technology, for the
enhancement/development of fire protection standards and regulations based on
the strategic direction of the organization.
1) FIRE RESEARCH AND DEVELOPMENT SECTION
To gather, process, validate (via pilot-testing, 3D modeling and/ or simulation),
assess, document and disseminate information regarding advances, in theory and
practice of fire protection engineering, fire fighting, fire investigation, fire testing,
fire data management and other related areas of concern that will enhance
capability development.
2) FIRE PROTECTION STANDARDS DEVELOPMENT SECTION
To develop fire protection standards for purposes of enhancing the provisions of the
Fire Code of the Philippines and adopt other related codes, laws and regulations with
the end-in-view of providing/ establishing a data banking system on standards, laws,
regulations, policies and issuances for immediate reference access, institutional
linkages with private institutions and other government agencies.

5. OFFICE OF THE DIRECTORATE FOR FIRE PREVENTION

To ensure that the BFPs mandate on fire safety and prevention is achieved,
implemented and attained through the general supervision and control of its
component divisions.
a. STRUCTURAL AND HAZARDOUS MATERIALS SAFETY DIVISION
To ensure that BFPs mandate on structural and hazardous materials fire safety and
prevention are properly taken cared of thru the formulation, monitoring and
enforcement of policies, plans, programs, projects and activities.
1) FIRE SAFETY DEVELOPMENT SECTION
The office concerned in the drafting of policies and guidelines on Fire Safety
Inspection to be used by all the field offices of the Bureau and to validate reports of
regional offices pertaining to the compliance of a structure/establishment.
2) SAFETY AUDITS AND TESTING SECTION
The primary office of the BFP concerned in pro-active in ensuring that structural of
the government and private sectors are designed, built and maintained in
accordance of RA 9514 and its IRR.
3) HAZARDOUS MATERIALS SAFETY SECTION
To address the critical need of the fire service in developing its hazardous materials
management capability which includes planning and preparedness, prevention,
response, clean-up and recovery demands involved in the spill or release of
hazardous materials or wastes.
4) HAZARDOUS OPERATION SAFETY SECTION
To address the critical need of the fire service in developing its hazardous
operations management capability which includes planning and preparedness,
prevention, response, clean-up and recovery demands involved in the fire and
emergency incidents involving hazardous operations.
b. NON STRUCTURAL FIRE SAFETY DIVISION
To ensure that BFPs mandate on non-structural fire safety and prevention are
properly taken cared of thru the formulation, monitoring and enforcement of
policies, plans, programs, projects and activities.

5) TRANSPORTATION SAFETY SECTION

The lead office responsible in the formulation of unified standard policies, and SOPs
of the Bureau pertaining to fire safety/prevention of all destructive fires on
transportation vehicles, facilities and equipments, ships or vessels docked at piers
or wharves or anchored on major seaports and aerodrome facilities.
6) WILDLAND FIRE PROTECTION SECTION
To ensure the BFPs mandate on wildland (forest, agricultural, bush, grass, range
and woodland) fire safety and prevention are properly taken cared of thru the
formulation, monitoring and enforcement of policies.
c. FIRE CODE IMPLEMENTATION DIVISION
To formulate and implement policies governing implementation of the amended Fire
Code of the Philippines (RA 9514).

1) SAFETY MEASURES AND RESEARCH SECTION

2) FIRE CODE REVENUE SECTION
3) ACA SECTION
d. COMMUNITY FIRE RELATION DIVISION
The primary office of the BFP responsible in developing programs and policies on
pro-active education aimed at promoting a safe environment from fires and other
emergencies.
To ensure community awareness/consciousness and participation on fire safety and
prevention through pro-active community organizing and fire safety education.
7) COMMUNITY EDUCATION SECTION
To minimize or eradicate fire occurrence by providing the community with
information and resources and becomes supporter of community safety issues.

8) MATERIALS PRODUCTION AND DEVELOPMENT SECTION

To ensure that all materials used in fire prevention efforts are accurate and
effective.
9) JUNIOR AND KIDDIE FIRE MARSHAL SECTION
6. OFFICE OF THE DIRECTORATE FOR OPERATIONS
To ensure, supervise, and control the performance of duties, functions and
responsibilities of Suppression Division, Emergency Medical Service Division,
Investigation and Intelligence Division, and Operations Center for effective and
efficient delivery of service.
a. INVESTIGATION AND INTELLIGENCE DIVISION (IID)
To perform the mandate of the BFP to investigate all causes of destructive fires and
the gathering of intelligence information on all acts using fire as an element of
committing the crime.
1) FIRE INTELLIGENCE SECTION
To prepare intelligence and counter intelligence programs for implementation of
lower units.
2) FIRE CAUSE AND ORIGIN DETERMINATION SECTION
3) ARSON INVESTIGATION SECTION
The lead office in the formulation of projects and programs for the
b. FIRE SUPPRESION DIVISION
The lead office responsible for the establishment of unified standard policies and
procedures on fire suppression operations to improve BFPs level of efficiency in
terms of shorter time response, equipment and manpower mobility.
1) STRUCTURAL FIRE SECTION
To formulate policies and procedures that will assist fire fighting operation units,
community and fire volunteer brigades in fire suppression activities and to design
training proficiency program to continuously update their knowledge, skills, and
competencies on structural fires.
2) NON STRUCTURAL FIRE SECTION

The lead office that formulate policies and procedures that will assist BFP fire
fighting operation units, community and volunteer fire brigades to suppress nonstructural fires such as incidents involving motor/vehicle, ship, aircraft, rubbish,
vegetation, wild land, and hazardous materials.
c. DISASTER MANAGEMENT DIVISION
To serve as disaster management, communication, and central contingency
planning office of the Bureau of Fire Protection.
1) OPERATIONS CENTER SECTION
To act as the main monitoring facility of the BFP
2) CONTINGENCY PLANNING SECTION
To ensure formulation and implementation of contingency plans and alternative
courses of actions in times of disasters.
3) HAZARDOUS OPERATION SUPPRESSION SECTION
To implement policies and procedures that will assist fire fighting operation units,
community and fire volunteer brigades in fire suppression activities in hazardous
operation.
d. BRIGADES AND SAFETY PRACTIONERS DIVISION
To formulate policies that shall govern the organization and proficiency training of
volunteer fire brigades and fire volunteer organization as well as competency
evaluation and recognition of fire safety practitioners.
1) TRAINING DESIGN SECTION
To design training proficiency program for volunteer fire brigades to continuously
update their knowledge, skills, and competencies on fire prevention and
suppression activities.
2) ACCREDITATION SECTION
To formulate policies governing accreditation procedures for fire safety practitioners.
SUPPORT OFFICES

1. FINANCE SERVICE UNIT

To assist in the strategic and efficient management of the organizations financial
resources by facilitating the disbursement of all financial claims in accordance with
pertinent finance policies and approved agency budget.
2. MEDICAL SERVICE UNIT
To help create and maintain a pool of healthy personnel through provision of
promotive, preventive, therapeutic, and rehabilitative health care services.
3. CHAPLAINCY SERVICES
To spearhead the building up of a God-centered BFP by providing adequate,
relevant, dynamic and integrated religious ministry in support of the over-all mission
of the BFP.
4. FIRE LABORATORY INSPECTION AND EXAMINATION SERVICE (FLIES)
Serves as a central unit which provides scientific and technical investigative aid and
support to the BPP and other government investigative agencies as well as
laboratory examination, evaluation and identification of physical evidences involved
in fires with primary emphasis on their medical, chemical, biological and physical
nature.
5. FIRE RESPONSE UNIT
To provide fire protection services to BFP National Headquarters and to respond to
outside fire calls.
6. EMERGENCY MEDICAL RESPONSE UNIT
To provide immediate medical assistance during accidents, emergencies, and
similar incidents.
7. SPECIAL RESCUE UNIT
To provide rescue and assistance during accidents, calamities, disasters (natural or
man-made) and similar incidents.