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Qatar News Agency

Website Backend User Guide

Prepared for
Qatar News Agency
Feb 2014
Version 1.1

Prepared by
ADabisc Future Qatar
PO BOX 23177, DOHA, QATAR
Tel: +974 44227222
Fax: +974 44077 138
Website: http://www.adabisc.com

Copyright 2014, All rights reserved

Qatar News Agency


Website Backend User Guide

Document Control
Reference Number:

Qatar News Agency - Website Backend User Guide

Author:

Nezar Abdel Hadi


ADabisc Digital Account Executive
Phone: +974 44227294
Fax:
+974 44077 138
Email: nezar.abdelhadi@adabisc.com
Ahmed Yhia
ADabisc Senior Web Developer
Phone: +974 44227231
Fax:
+974 44077 138
Email: ahmed.yhia@adabisc.com

Glossary of Terms
Term

Description

ADabisc

ADabisc Future Qatar

QNA

Qatar News Agency

Table 1: Glossary of Terms

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Qatar News Agency


Website Backend User Guide

TABLE OF CONTENTS
1.

Introduction............................................................................................................................. 4

2.

E-Mail Settings ........................................................................................................................ 4

3.

2.1.

Main Mail Settings ............................................................................................................ 5

2.2.

Correspondents E-Mail Settings ....................................................................................... 6

2.3.

Media Organizations E-Mail Settings ............................................................................... 7

2.4.

Suggestions E-Mail Settings............................................................................................. 8

Media Gallery .......................................................................................................................... 9


3.1.

Photo Gallery .................................................................................................................... 9

3.1.1. Media Gallery Patch Uploader .......................................................................................... 10

3.2.
4.

5.

Video Gallery .................................................................................................................. 12

Adding News Media ............................................................................................................. 13


4.1.

Sync Media Folders ........................................................................................................ 14

4.2.

New Folder...................................................................................................................... 14

4.3.

Folder Properties and Permissions ................................................................................ 15

News Control Panel .............................................................................................................. 16


5.1.

Adding News ................................................................................................................... 16

5.2.

Added News Approval .................................................................................................... 17

5.3.

News Archiving ............................................................................................................... 18

6.

Polls Admin page ................................................................................................................. 18

7.

Daily Newspapers Admin page ........................................................................................... 20

8.

Documents Admin page ...................................................................................................... 21

9.

Home Widgets Admin page ................................................................................................. 22

10. Happened on This Day Admin page ................................................................................... 23


11. Events Admin page .............................................................................................................. 24
12. Nationalities Admin page .................................................................................................... 25
13. Professions Admin page ..................................................................................................... 26
14. Media Organizations ............................................................................................................ 27
15. Correspondents Admin page .............................................................................................. 28
16. Website Visits Admin page ................................................................................................. 29
17. Suggestions Topics Admin page ....................................................................................... 30
18. Suggestions Admin page .................................................................................................... 31
19. Footer Settings ..................................................................................................................... 32

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Website Backend User Guide

20. Custom Configurations & Synchronization Task Settings .............................................. 34


20.1. Synchronization Program and App.config File ............................................................... 34
20.1.1. App.config XML Configuration .......................................................................................... 35

20.2. Web.config File ............................................................................................................... 36


20.2.1. Web.config XML Configuration ......................................................................................... 37

20.3. Task Scheduler To schedule Sync Task ..................................................................... 39


20.4. Scheduled Task Setting General Tab ......................................................................... 41
20.5. Scheduled Task Setting Triggers Tab ......................................................................... 42
20.6. Scheduled Task Setting Actions Tab .......................................................................... 43

21. Template Design .44


21.1. Template Design Configurator Files.44
21.2. CSS Configurator..45
21.3. Resources Management.46
22. SHARE..47
23. MAP..50
24. Back-UP .57
25. Restore...65

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Qatar News Agency


Website Backend User Guide

1. INTRODUCTION
After logging in to the admin backend you will get a list of Admin pages and sections that you
can change settings to. Each of these Admin pages will be explained in this guide.

Language selector

List of custom Admin Pages

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Qatar News Agency


Website Backend User Guide

2. E-MAIL SETTINGS
2.1.

Main Mail Settings

From here the user can set the email account and name to be used to send out emails from
the QNA website.

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Website Backend User Guide

2.2.

Correspondents E-Mail Settings


The Admin e-mail address
that correspondent forms
will be sent to.

Subject of E-mail
Admin will receive.

This is the body text of


the email to be sent to
the admin when a
correspondent submits
a form.

Subject of Confirmation Email sent to correspondent.

This is the body text of


the confirmation email
to be sent to the
correspondent after
they submit a form.

Subject of Status Email sent to


correspondent.

This is the body text of


the status email sent to
the correspondent.

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Website Backend User Guide

2.3.

Media Organizations E-Mail Settings

The Admin e-mail address


that Media Organization
forms will be sent to.

Subject of E-mail
Admin will receive

This is the body text of


the email to be sent to
the admin when a
Media Organization
submits a form.

Subject of Confirmation Email sent to Media


Organization.

This is the body text of the


confirmation email to be
sent to the Media
Organization after they
submit a form.

Subject of Status E-mail sent


to the Media Organization.

This is the body text of


the status email sent to
the Media
Organization.

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Website Backend User Guide

2.4.

Suggestions E-Mail Settings

From here the user can set the


body text and layout for the
suggestions email that will be
sent to the admin when a user
submits a suggestion

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Qatar News Agency


Website Backend User Guide

3. MEDIA GALLERY
3.1.

From here the Admin


can browse for and
upload the photo

Photo Gallery

From here the Admin


can set the date to be
displayed for the
image.

The Admin enters the


image description here
in English, Arabic, and
French

From here the Admin


can upload the
thumbnail
If the Admin wishes to
upload more than one
photo at a time they can
do it from this tool
The Patch Uploader is
explained in the next page

Edit Button
- To edit the
image file or
date and
descriptions

Delete
Button - To
delete the
image from the
gallery

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Qatar News Agency


Website Backend User Guide

3.1.1. Media Gallery Patch Uploader

After clicking the Patch Uploader


Button
from the previous page this tool will
pop up

The Admin can add more than one image


using this tool by selecting the group of
images they want to add directly from the
folder they are in and simply dragging and
dropping the images on to the Patch
Uploader Tool in the browser

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Qatar News Agency


Website Backend User Guide

After dropping the dragged images to the uploader


and clicking on "Submit" from the previous page
this window will pop up.
Here the Admin can set the date to be displayed for
the images and add English, Arabic, and French
descriptions for each of the added images.

Clicking select will allow you to


browse for and upload more
images

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Website Backend User Guide

3.2.

This will appear if the YouTube video URL option is chosen

Video Gallery

From here the Admin


can set the date to be
displayed for the
video.
The Admin enters the
video description here
in English, Arabic, and
French

Videos can be added to


the gallery from one of 2
locations:
1. Upload the file
2. YouTube video
URL
If the Admin chooses to
add the video by
uploading the file, they
must upload the video in 4
different file formats:

(.mp4)
(.webm)
(ogg)
(swf)

The Admin can


browse and upload the
video image &
thumbnail from here

1. D
G
V

Edit
Button - To
edit the image
file or date
and
descriptions

Delete
Button - To
delete the
image from
the gallery

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Qatar News Agency


Website Backend User Guide

4. ADDING NEWS MEDIA


Hide Media Folder
Path

Sync Media Folders


Explained on next
page
Grid/List view
switch

New Folder
Explained on
next page

Media folder
path

Folder Properties & Permissions can


be accessed from clicking the right
mouse button on the folder
Explained on Page 15

Page | 13

Upload Files button, will open this


platform shown on the left where
Admin can drag & drop files to be
uploaded

Qatar News Agency


Website Backend User Guide

4.1.

Sync Media Folders

Sync Menu
Refresh: Reload folder listing if some
folders not showing
Sync this folder: Must click on this to
show manually added folders (Folders
added through windows explorer not
using the add new folder button.
Sync this folder & subfolders: Same
as Sync this Folder but will also Sync
sub folders. It is recommended to
always use this option when you want
to sync Media Folders to Sync
everything

4.2.

Parent folder for the new


folder to go under

New Folder

New Folder
Name

This is set according to


the folder you are in when
the New Folder button is
clicked
Folder Type Menu
Standard: Normal folder with permissions to
view and edit for everyone by default
Secure: Same as standard with permissions to
view & edit only for Admin users by default
Database: Same as standard but no actual files,
virtual folder saved in database

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Website Backend User Guide

4.3.

Folder Properties and Permissions

After clicking on View folder properties from the folder right click menu , shown on Page 13
you will get the window below:

Click on the Permissions


Tab to edit folder
Permissions.

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Website Backend User Guide

5. NEWS CONTROL PANEL


5.1.

Category for
news item to
appear on in
website

Adding News

Start Synchronization with


Fileworx
This process is done
automatically by default

Update sitemap for search


engine purposes
This process is done
automatically by default

News icon
legend
Category for
news item to
appear on in
Bulletin.

Filter display of List of


News items

Automatically set
by Fileworx file

List of News items


retrieved from Fileworx
Region for
news item to
appear on in
website

Region for news


item to appear on
in Bulletin.
Automatically set
by Fileworx file

Retrieved news item


description

Select image &


thumbnail for
news item from
Multimedia
Folder using File
Location and
File Name drop
down menus.
Upload file from any
destination if not
found in Multimedia
Folder but the file
location must be set
from the file
location drop down
for the uploaded file
to have a
destination to be
saved in.

Save the added news and


update website

Send request for news item to


be approved and published

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Select a video to be added from


videos saved on website

Qatar News Agency


Website Backend User Guide

5.2.

Added News Approval

From here the authorized person


to approve the news to be
published, can check the boxes
of the news they want to Approve
or Reject.

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Website Backend User Guide

5.3.

News Archiving

Top category of news


to be listed for
archiving.
Sub category of news
to be listed for
archiving.

Sub Category

From here the user can check


the boxes of the news they want
to Archive and then click on the
Move to Archive button.

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Website Backend User Guide

6. POLLS ADMIN PAGE

After filling in the


questions and
clicking the save
button, the
answer fields will
be enabled and
the admin can
start to add the
answers

After adding the


first answer in all
languages and
clicking save, the
answer will be
saved and the
fields will be
cleared for the
input of the next
answer for the
same question

After entering and


saving all the
answers, the
admin can click
cancel to start with
a new question.
Note: you will not
lose any saved
entries when
clicking cancel

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The Admin enters the


Poll question here in
English, Arabic, and
French

The Admin enters the


Poll answer here in
English, Arabic, and
French

This is the Poll answer order in the


multiple choice answer list

Qatar News Agency


Website Backend User Guide

7. DAILY NEWSPAPERS ADMIN PAGE

Daily News Title,


Description and
Image

Text to appear
under Daily News
Entry

List of added Daily News Titles

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Website Backend User Guide

8. DOCUMENTS ADMIN PAGE

Document titles
can be entered
here in English,
French and
Arabic

Document
Description can
be entered here
in English,
French and
Arabic

List of saved documents

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Document
Large and
Thumb images
can be
uploaded from
here

Qatar News Agency


Website Backend User Guide

9. HOME WIDGETS ADMIN PAGE


Home widget name
in English, French
and Arabic can be
entered here

Browse
upload
icon

and
widget

Set Widget Type:


Open User Control:
The widget will open a
user control
User Control Path must be
defined

Open New Page URL:


The widget will open a
URL in a new page
A field to enter URL in will
appear if this radio button is
selected

HTML Text:
HTML text will be shown
when widget is clicked
An HTML text field will appear
if this radio button is selected

List of saved widgets

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Website Backend User Guide

10. HAPPENED ON THIS DAY ADMIN PAGE

Happened on this day Date


(Day/Month) and description can
be entered from here

List of saved history days

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Website Backend User Guide

11. EVENTS ADMIN PAGE


The admin can add events from here. The
event details in English, Arabic and French
are entered here

Browse and upload an image for the


Event

The admin can enter


the Event English
description here

The admin can enter


the Event Arabic
description here

The admin can enter the


Event French description
here

List of Saved Events

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Website Backend User Guide

12. NATIONALITIES ADMIN PAGE


Nationality name in
English, French and
Arabic
can
be
entered here

List of saved drop


down
menu
entries

These are shown in


any drop down
menu on the
website labeled
Nationality

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Website Backend User Guide

13. PROFESSIONS ADMIN PAGE

Profession name in
English, French and
Arabic
can
be
added from here

List of saved
Professions

These professions are


shown in any drop
down menu on the
website
labeled
Profession

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Website Backend User Guide

14. MEDIA ORGANIZATIONS

Media Organization
submitted form
details

Media Organization application


or form can be approved from
here

Send Media Organization email with


application status (Approved or
Pending)

List of Media
Organizations who
submitted forms
Page | 27

Export all submitted forms


to Excel file

Advanced search of
Media Organizations
who submitted forms

Qatar News Agency


Website Backend User Guide

15. CORRESPONDENTS ADMIN PAGE

Correspondent submitted form details

Correspondent application or
form can be approved from
here

Send Correspondent email with


application
status (Approved
or
Pending)

Advanced search of
Correspondents
who submitted
forms

List of Correspondents who


submitted forms

Page | 28

Export all submitted forms to Excel file

Qatar News Agency


Website Backend User Guide

16. WEBSITE VISITS ADMIN PAGE

Website Visits name


in English, French
and Arabic can be
entered here

List of saved drop


down
menu
entries
These are shown in
any drop down menu
on
the
website
labeled
Website
Visits

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Website Backend User Guide

17. SUGGESTIONS TOPICS ADMIN PAGE


The Admin
enters the
Suggestion
Topic Names
here in
English,
Arabic, and
French

List of suggestion topics to be


chosen from the drop down
when a user wants to submit a
suggestion

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Website Backend User Guide

18. SUGGESTIONS ADMIN PAGE

The suggestion and


the information of the
person who submitted
the suggestion is
shown here.
Indicator that this
suggestion has
been sent to the
email the
suggestions are
supposed to go to.

Error
returned if
email was
not sent

Edit
Button

This is a list of submitted suggestions.


Clicking on the highlighted edit button
will show the suggestion and the
information of the person who submitted
it in the fields above.

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Website Backend User Guide

19. FOOTER SETTINGS

Footer Section Link

Footer Main Section


Header

Footer Main Section Header and Section Link settings are explained in the next
page

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Website Backend User Guide

Set new footer


item link type
URL: A text
field will
appear where
the admin can
enter the URL
address for the
item.

Set Footer item


type to Main
Section Header
to add a new
main item in the
footer

Set new Footer


item Title

Page: A drop
down menu will
appear with a
list of pages on
the QNA
website to
choose from.
List of Footer Main
Section Header
items
After setting the
Footer Item
Type to Section
Link this drop
down menu will
appear to select
the Main section
you want to
have the sub
item or section
under

Set Footer item


type to Section
Link to add sub
items or
sections under
the main
sections added
in the figure
above

Set sub item


title

List of Footer
Section Link items

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Website Backend User Guide

20. CUSTOM CONFIGURATIONS & SYNCHRONIZATION


TASK SETTINGS
20.1.

Synchronization Program and App.config File

Folder Path
C:\Adabisc\website\qna_local_xml

Synchronization
program (.exe) file
App.config XML Configuration
file

Arabic and English synced news


folders

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Website Backend User Guide

20.1.1.

App.config XML Configuration

Set the key UseFTP


to false to override
the synchronaization
process to not use
FTP and get news
from local file which is
LocalNewsFolder

Database connection
Must be changed whenever
database and server
settings are changed
accordingly
FTP Server
Settings
Must be changed if
the FTP Server was
changed
accordingly

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Website Backend User Guide

20.2.

Web.config File

Folder Path
C:\Adabisc\website\

Web.config XML
Configuration file

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Website Backend User Guide

20.2.1.

Web.config XML Configuration

Rased Folder Path


Backend grids (lists) maximum
listing

Must be changed if
the Rased folder
was moved to any
location

Explained on next page

FTP Server
Settings
Database connection
Must be changed whenever
database and server settings
are changed accordingly

Page | 37

Must be changed if
the FTP Server was
changed
accordingly

Set the key UseFTP to


false to override the
synchronaization process to
not use FTP and get news
from local file which is
LocalNewsFolder

Qatar News Agency


Website Backend User Guide

PageSize value is the number of entries to be listed in any


backend list or grid like the one shown above.
If PageSize value=10 then 10 entries will be listed and any
other entries will be moved to Page 2

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Website Backend User Guide

20.3.

Task Scheduler To schedule Sync Task

START MENU
ALL PROGRAMS
ACCESSORIES
SYSTEM TOOLS
TASK SCHEDULER

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Website Backend User Guide

Task Settings
Settings for each tab can be
only viewed from here settings can be changed from
the properties window
QNA-fileworx-News
Sync Scheduled Task

Scheduled Task
Controls
Clicking on Properties
will open the window
shown in the next page

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Website Backend User Guide

20.4.

Scheduled Task Setting General Tab

Task Name
Set when task was created
(cannot be changed)
Leave this setting to Run
whether user is logged on
or not to ensure
Synchronization task runs
and news is retrieved from
fileworx even if the user is
logged out.

Page | 41

Task Description
May be changed from here

Qatar News Agency


Website Backend User Guide

20.5.

Scheduled Task Setting Triggers Tab

Double Click to Edit


Trigger

Choose On a schedule from


drop down to have the task
begin as scheduled

Date and Time for scheduled


task to start on
Task to re-run every 1 day but
will repeat every 5 minutes for
the duration of that day

Task to stop if runs longer than 30 minutes Synchronization process should not
take more than 30 minutes to ensure availability of latest news.
If Task takes more than 30 minutes it is because:
A. FTP connection down
B. There is a problem - Check Hardware and Software (Machines, cables, or
settings)

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Website Backend User Guide

20.6.

Scheduled Task Setting Actions Tab

Double Click to Edit


Action

Type of Action Choose


start a program

Browse for and choose synchronization program (.exe) file to run


C:\Adabisc\website\qna_local_xml\FileWorxSynchronization.exe

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Website Backend User Guide

21. TEMPLATE DESIGN


21.1.

Template Design configurator files

These are the files


to
configure the
content

The path for this file is:


C:\Adabisc\website\Portals\_default\Skins\QNA

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Website Backend User Guide

When you select one of the files this


page will show and then you can
configure the template

21.2.

CSS Configurator

Select styleqna.css to configure the


css content

The path for this file is:


C:\Adabisc\website\Portals\_default\Skins\QNA\css

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Website Backend User Guide

21.3 Resources Management


All the static titles and link titles in the website are located in the Resources files
separate resource file for each interface language
The Resource files Paths are:
C:\Adabisc\website\App_GlobalResources\ AdabiscQNA.ar-qa.resx
C:\Adabisc\website\App_GlobalResources\ AdabiscQNA.en-us.resx
C:\Adabisc\website\App_GlobalResources\ AdabiscQNA.fr-fr.resx
To change the Value of any text open the correspondent file for the specified
language in Visual Studio and change the required text

Except for the Text used in the each of the forms (Correspondents Media
Organizations), they are located in a separate resource files for each form.
Correspondents:
C:\Adabisc\website\DesktopModules\CorespondentSubmitForm\App_LocalResources\CorrespondentLookup.ascx.ar-qa.resx
C:\Adabisc\website\DesktopModules\CorespondentSubmitForm\App_LocalResources\CorrespondentLookup.ascx.en-us.resx
C:\Adabisc\website\DesktopModules\CorespondentSubmitForm\App_LocalResources\CorrespondentLookup.ascx.fr-fr.resx

Media Organizations:
C:\Adabisc\website\DesktopModules\ MediaOrganizationSubmitForm\App_LocalResources\MediaOrganizationSubmit.ascx.ar-qa.resx
C:\Adabisc\website\DesktopModules\ MediaOrganizationSubmitForm\App_LocalResources\MediaOrganizationSubmit.ascx.en-us.resx
C:\Adabisc\website\DesktopModules\ MediaOrganizationSubmitForm\App_LocalResources\MediaOrganizationSubmit.ascx.fr-fr.resx

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Website Backend User Guide

22. SHARE
Kindly go to:
www.addthis.com/login

E-mail:
noreplyqna@gmail.com

Password:
QNAol.net

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Qatar News Agency


Website Backend User Guide

Select Date
Range
Filtration

Total Shares
Summary

After you log in you will see this


page Top Content shows you the
shared content on your website

Select one of them to see


more details of each

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Website Backend User Guide

Shows you how many share,


clicks, from which service,
from which country, etc

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Website Backend User Guide

23.

MAP

Go to:
www.mapsengine.google.com

E-mail:
noreplyqna@gmail.com

Password:
QNAol.net

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Website Backend User Guide

Select Open a map

Select which one you want to edit

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Qatar News Agency


Website Backend User Guide

After selecting which


one you want to edit
this page will be shown

Select Data to edit the


information of the
markers

Double click on which you


want to edit and edit the
text

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Qatar News Agency


Website Backend User Guide

Click on Embed on my site

Copy and paste this to


your website

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Qatar News Agency


Website Backend User Guide

Select Create a new


map

Double click the title to


change the map title and
description

Select this layout to


change the layout of the
map

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Qatar News Agency


Website Backend User Guide

Write the title and


description you want

Click Save

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Qatar News Agency


Website Backend User Guide

To add marker press this


button

Add your
description

Select where you want


the market

When you finish


click Save

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Qatar News Agency


Website Backend User Guide

24.

BACK- UP

Right click
Tasks

Select Back Up

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Website Backend User Guide

Select Disk
Click on Add

Click which is
browse

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Website Backend User Guide

Choose where you


want to save the back
up file

After you choose


where you want to
save, press OK

NOTE:
After you name the file to
add .bak

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Website Backend User Guide

It will start to back up


the information

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Website Backend User Guide

After it finish back up,


it will show back up
completed

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Website Backend User Guide

To back up website files


Right click

Click Add to archive

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Website Backend User Guide

Name the file

Click OK

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Website Backend User Guide

It will start creating archive

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Qatar News Agency


Website Backend User Guide

25.

RESTORE

Right click

Choose tasks

Choose
Restore

Database

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Website Backend User Guide

Select From
device

Click .. which is
browse

Right Add

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Website Backend User Guide

Choose where you have back up the file

Click OK

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Website Backend User Guide

The file that you


have selected will
appear

Click OK

After you check the


box down,Click
Options

Check this box


by click ing on it

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Website Backend User Guide

Check this box

Press OK

Page | 69