Students Forum 13

DJUCO
Program Design Notes
1- Participants:
a

Criteria:

1) The core members of the DJUCO student forum will be chosen based on certain
criteria:
General :
1 Students
2 Different Majors
3 Active in the society
Personal Skills:
1- Strong oral skills
2- Motivated
3- Focused
4- Hard Workers
5- Team Work Abilities
6- English Efficiency
2) We have to maintain gender equality.
3) We have to insure the diversity of the group, background, religion, race, etc
2- Universities:
a
b
c
d

Jordanian University
Hashemite University
Al Balqa Applied University
Jordanian university of Science and Technology (JUST)

Forums Initiation

1- 3 Students from each university, who will work as core members of the
forum.
-Tasks:
1- Publicizing using:
1. Social Media
2. Face to face
3. Universities News Boards
4. Flyers
5. Workshops
6. Seminars

2- Establishment:

1- The forming members alongside the interns of DJUCO will work

together on the forums regulations and laws that will insure the
sustainability of the forum.
2- The preparation phase members will work on recruiting students from
their universities to start the Alpha Phase.
3- After the establishment phase, the elections will be held by all
members of the forum to choose the board members, using a
transparent method of elections.
Aims and Goals
DJUCO Student Forum DSF aims to build the capacity of the Jordanian Universities
students, through holding workshops and trainings, as well as trying to involve them
the decision making process inside their universities.
As DSF is a part of the Project DJUCO that are mainly focused on students and
universities; we seek achieving a good environment for the students at universities to
reach their best.
DSF works closely with the students; basically the main four universities in Jordan;
University of Jordanian, JUST, Hashimite University and Al Balqa Applied University.
And we are looking forward to include the rest of the Jordanian universities under the
Umbrella of Project DJUCO and DJUCO Student Forum as a future plan.
Our target is detecting the issues and problems which the students face in their daily
lives as students, and then to work alongside these students to come up with solutions
and proposed ideas trying to solve these issues and to provide a healthy environment
for the students.
We aim to establish a student forum that includes students, as well as having
universities professors, teachers and administrative staff working on the same
agendas.

Phase
Preparati
on

Period

Tasks
Objectives
August

1- Core
September
members
2013
build up.
2- Working

& Notes
This
preparation
period aims
on to
outline

Our Role
DJUCO
1- Choosing
the
core
members
2- Setting up

the
internal the
main
laws
and aims
and
regulations
the
workflow of
the forum.

Establish
ment

October
2013
January
2014

Alpha
Phase

February
2014

April 2014

1- Building
the
forum through
publication
2- Gathering
new members
and
candidates
3- Holding focus
and
discussion
groups
with
the
newly
joined
members
filter
the
starters of the
forum

This period
is all about
finding the
right
people for
the
right
places.

1- Setting
the
main
goals,
and
implementing
couple
of

This phase
is mainly a
test phase.
The
total
number of

focus
groups
with
the
core
members
to outline
the aims
and
workflow.
1- Choosing
the
members
of
the
forum
based on
qualificati
on,
experienc
e,
and
skills.
2- Provide
training
for
the
members
and
building
their
capacity.
3- Working
on
empoweri
ng
the
members
so
that
they can
lead
the
forum into
success.

1- Monitoring
and
mentoring
the
members

campaigns
and projects
2- Build a good
reputation of
the forum to
attract people
who seek the
change
3- Holding
workshops
and seminars
for
both
members, and
non-members
of the forum.

Beta
Phase

May June
2014

1- The forum will

be working to
its
full
potential.
2- The members
will
start
implementing
bigger
projects that
will
impact
both schools
and
universities
students.
3- Will
be
working
on

members
will be 25
members;
the board
members
will be 5.
This phase
will give us
an
idea
about the
impact
of
the forum,
and
will
also be an
indication
whether we
continue to
Beta phase
or not.

The start of
this phase
means that
alpha
phase was
a success.
Number of
members
will
be
increased
to
50,
number of
board
members
will
be
increased

2-

3-

4-

1-

2-

3-

and
the
board
members
Evaluating
the
outcomes
of
the
forum
Help
in
the
decision
making to
insure the
forum
is
going
in
the right
path.
Building
the
capacity
of
the
board
members
to insure
the
sustainabil
ity of the
forums
system
and goals.
Monitoring
the work
of
the
members
and
the
board
members
Evaluating
the
outcomes
of
the
forum

Long
Term

N/A

finding ways to 9.
to insure the
sustainability
of the forum
even if no
more
funds
are granted;
through
finding other
sources
of
support
and
funds,
working with
private
and
public sectors,
doing
lobbying and
advocacy
campaigns,
etc
World
Students This will be
Forum
an
internation
al students
forum that
will gather
the
representat
ives
from
all
countries
that
are
part of the
project in a
platform
where they
discuss the
challenges
and
achieveme
nts
on
yearly
basis.

To
Establish
platforms
that
are
based
in
several countries
that will be a
meeting point for
all
the
participants
of
the
project
worldwide.

Notes:
1- Working with high school students is an essential part of the forum; as it will
provide awareness and assistance about the job market, the majors description
and content, and advice about the universities in Jordan; which will be a huge
step towards a modern educational system and its outcomes.
2- The core members will have the chance to be elected as board members, as
they have participated in the establishment of the forum. (They will have equal
opportunities as the new members).

Board
Mem bers

Mem bers

Mem bers

Mem bers

Phases:
Preparation: August 30th of Sep
Period

Tasks

1st of
Augus
t 14th
of
Augus
t

1- Setting the
forums
main theme.
2- Establishing
a
fully
detailed
timeline.

15th of
Augus
t 5th
of

1- Publishing
the
Registration
Form
on

Description
1- Outlining
the
forums
aims.

Searching
networks
qualified
members.

our
for

Implementati
on
N/A

1- Using
social
media
and our

Evaluation
Checking
everything
well done

if
is

1- Is
the
evaluation
system
set?

Septe
mber

facebook.
Student
Forum
Application
Form
Google
Drive 1.pdf
2- Setting
up
an
evaluation
system that
will
help
choosing the
candidates.
3- Looking for
qualified
core
members.
4- Preparing
workshops
and training
for the core
members to
be
held
between the
12th and the
22nd of Sep.
6th of Core
members
Sep selection process
11th of
Sep

12th of
Sep
30th of
Sep

We
have
to
achieve gender
equality in the
forum.

The
selection
process
is
based on the
criteria we set.

The criteria is
found in: DJUCO
Student Forum
Election
Process
And
Criteria.docx
1- Holding
1- We need
workshops
to train
and training
the core
for the core
members
members.
on
the
2- Having
following
discussion
things:
sessions
Leadersh

networks
to
find
the
candidat
es.
2- Evaluatin
g
the
candidat
es based
on
the
criteria
we seek.

We will review
the forms, to
find the most
suitable
candidates.
Skype/Telephon
e
interviews
will be held
with
the
successful
applicants.
Training:
1- Leadersh
ip Skills.
2- Commun
ication
Skills.
Workshops:
1- Setting

2- Did
we
match the
criteria
we want?
3- Are
the
core
members
qualified?
4- Did
we
finish
in
time?
5- Etc

with them.
3- Setting
up
the forums
regulations.

ip skills
and
Communi
cation
skills.
2- Holding
worksho
ps
to
work on
the
regulatio
ns of the
forum
and how
to
find
candidat
es.

up
the
forums
regulatio
ns.
2- Building
the
forums
system
( Hierarc
hy
system,
president
s
and
vicepresident
s
responsi
bilities
and
privilege
s)
3- How
to
choose
the right
person
for
the
right
task.

2-Establishment: 1st of Oct 30th of Jan.

Period
23rd of Sep
13th of Oct
3 weeks

Tasks
1- Publication
in
universities
&
Social
media
about
the
forum.
2- Creating
sign-up
forms.
3- Receiving
Sign-ups.

Description

Implementation

The publication
will take place in
universities
through the 3
weeks period, to
gather
the
maximum
number
of
applications and
candidates.

Publication:
1- Through
universities
announcemen
t boards.
2- Social media
(Facebook).
Creating a sign up
form that will be
used as a first
evaluation method.

Evaluati
on

14th of Oct
22nd of Oct
1 week

1- Studying
Applications:
applications
1- Studying
.
applicatio
2- Choosing
ns
to
the
right
decide
candidates.
which
applicants
are
suitable
to
start
the
forum.
We
have
to
achieve gender
equality in the
forum.

Wednesday A meeting with

the 23rd of the
accepted
October
candidates.
(This can be
changed
regarding
exams)
6th & 7th
1- Holding
th
th
13 & 14
trainings,
The period
workshops
between
and
th
11 of Nov
Discussion
to the 15th
groups with
of Dec.
the
members.

This
meeting
will
be
an
introduction
about
the
Forum,
regulations,
aims and goals.
We have to train
all members on
several topics,
to make sure all
the
members
have
the
abilities
and
skills regarding
running
the
forum
and
planning for it.
We
have
5
weeks
to
do
that. So we can
manage to have
2
weeks
of
trainings,
2
weeks
for
workshops, and
1
week
for
discussion

1- Having
personal
interviews
with
the
candidates, to
decide
the
most qualified
applicants.

This meeting will

take place at a
venue
(i.e
V
business Centre)

1- The members
will be trained
about
Mobilization
and
Communicati
on.
2- The training
will take place
at
the
mentioned
dates on two
weekends in a
row.
A training has been
agreed with Global
Platform Jordan.

15th of Dec Recruiting

2013 31st
of Jan 2014

1st of
2014

sessions
to
insure
the
members
are
well trained and
empowered
to
start the forum.
The
Members
will
start
recruiting
members for the
DSF.

We need to have at
least 15 members
for
the
DJUCO
Student
Forum.
(Core members not
included)
The total of 20
members.
Feb Board
members
The
20 Elections.
elections.
members of DSF
will
elect
5
members to be
the
board
members of the
DSF.

Regarding Alpha and Beta phases, the members of the forum will work on them
following the outlined notes mentioned earlier.