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Project Hours Worsheet for PMI PMP application

by George Brisbin

This worksheet was developed by George Brisbin to assist in completing the PMI PMP application.
The original of this worksheet is located at:
http://www.brisbin.name/worksheet/

I have no affiliation with the PMP certifcation process and specifically state that this worksheet has NOT been endorsed by
PMI. The worsheet is provided on a user beware basis.
The worksheet is crowded and a bit small - I was trading off screen space, print format and the fact there are 30 (!!) different tasks

The titles used for the tasks are abbreviations of the PMP application task descriptions - you should look at the full description to ensure
you understand the task
The cells that YOU need to fill in are highlighted in yellow.
The Hrs Worksheet is password protected: "PMP" to preserve the formulas

To use the worksheet (on the next tab - sample below):


1. Fill in the project short name (Column F)
2. Fill in the start and end dates (Column's A & B)
3. Estimate the percent of time spent on THIS project over the time period (Column C) Be careful not to work 180% of the
time if your project months overlap!!
Calculated hours is computed by: Total number of days between project start and finish / 7 x 5 * 8 * proj %
[esitmated working hours for THIS project in a 40 hour week]
4. Set the desired AVERAGE % of time spent on each category of task (on actual worksheet Row 15, yellow cells)
5. Now comes the bulk of the data entry - for each project for each task fill in the number of hours you worked:
To assist with the filling in the hours by task, underneath each type (initiating, planning, etc) is an average
number of hours for the tasks in that category (e.g. There are 5 tasks in the Initiating group, so the average per
task = Calculated hours for that project x the average % of time spent on Initiating / 5 tasks)
The sample values are highlighted in green below

6. There are a couple of checks and balances in the far right hand columns. If you enter more hours than are calculated in
Column D the Total Hrs (Column AV) turns pink.
The Total Hrs for all projects turns green when the sum is greater than the required hrs (AV15). This has been prefilled as
4,500 for PMP, Degree qualified applicants.

Initiating
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Estimated
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Proj Proj % Wk on Calculated Project Short


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Start End Proj wk Hrs # Name Total %


Id

Id
C

| | | | |
01-Apr-05 30-Jun-05 70% 360 1 XXX 1 8 4 16 4 4 36 #DIV/0!
01-Nov-04 28-Feb-05 65% 442 2 XXX 2 4 8 8 16 2 38 #DIV/0!
01-Jul-04 31-Mar-05 45% 702 3 XXX 3 16 16 18 12 8 70 #DIV/0!
01-Apr-04 30-Jun-05 25% 650 4 XXX 4 4 8 8 8 16 44 #DIV/0!
01-Feb-01 30-Sep-01 50% 689 5 XXX 5 8 16 16 12 13 65 #DIV/0!
01-Dec-00 28-Feb-01 90% 458 6 XXX 6 6 6 12 8 10 42 #DIV/0!
01-Jun-00 30-Nov-00 80% 832 7 XXX 7 15 20 16 22 12 85 #DIV/0!
01-Jun-99 31-Jul-00 10% 243 8 XXX 8 7 10 4 4 4 29 #DIV/0!
01-Oct-98 31-May-00 65% 2258 9 XXX 9 64 48 48 32 20 212 #DIV/0!
0 10 XXX 10 0 #DIV/0!
6634 TOTAL Hrs 132 136 146 118 89 621 #DIV/0!
Initiating 10%

Average hours per item Total hrs for phase


XXX 1 7 36
XXX 2 9 44
XXX 3 14 70

This work is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike2.5 License. To view a copy of this license,
visit http://creativecommons.org/licenses/by-nc-sa/2.5/ or send a letter to Creative Commons, 543 Howard Street, 5th Floor, San
Francisco, California, 94105, USA.
Password = PMP : Enter your own data in the yellow cells Initiating Planning Executing Controlling Closing

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IFdor
Start End Proj wk Hrs # Name Total % Total % Total % Total % | Total % Hrs

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| | | | | | | | | | | | | | | | | | | | | | | | | | | | |
0 1 0 ### 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0% 0 0
0 2 0 ### 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0% 0 0
0 3 0 ### 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0% 0 0
0 4 0 ### 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0% 0 0
0 5 0 ### 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0% 0 0
0 6 0 ### 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0% 0 0
0 7 0 ### 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0% 0 0
0 8 0 ### 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0% 0 0
0 9 0 ### 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0% 0 0
0 10 0 ### 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0% 0 0
0 TOTAL Hrs 0 0 0 0 0 0 ### 0 0 0 0 0 0 0 #DIV/0! 0 0 0 0 0 0 0 0 0 #DIV/0! 0 0 0 0 0 #DIV/0! 0 0 0 0 0 0 0 0 #DIV/0! TOTAL Hrs - 0
Initiating 10% Planning 30% Executing 25% Controlling 25% Closing 10% Rqd Hrs 4,500

Average hours per item Total hrs for phase Avg Total Avg Total Avg Total Avg Total
0 0 0 0 0 0 0 0 0 0 0 0%
0 0 0 0 0 0 0 0 0 0 0 0%
0 0 0 0 0 0 0 0 0 0 0 0%
0 0 0 0 0 0 0 0 0 0 0 0%
0 0 0 0 0 0 0 0 0 0 0 0%
0 0 0 0 0 0 0 0 0 0 0 0%
0 0 0 0 0 0 0 0 0 0 0 0%
0 0 0 0 0 0 0 0 0 0 0 0%
0 0 0 0 0 0 0 0 0 0 0 0%
0 0 0 0 0 0 0 0 0 0 0 0%

This work is licensed under the Creative Commons Attribution-


NonCommercial-ShareAlike2.5 License. To view a copy of this
license, visit http://creativecommons.org/licenses/by-nc-sa/2.5/ or
send a letter to Creative Commons, 543 Howard Street, 5th Floor,
San Francisco, California, 94105, USA.
http://creativecommons.org/licenses/by-nc-sa/2.5/
Password = PMP : Enter your own data in the yellow cells Initiating Planning Executing Controlling Closing

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TOTAL HRS
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Estimated Calcul Calculat

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Proj Proj % Wk on ated Project Short ed

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IFdor
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Start End Proj wk Hrs # Name Total % Total % Total % Total % Total % Hrs

o
Co

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Im

Cr
Ar
M

M
Id

Id

O
D

R
| | | | | | | | | | | | | | | | | | | | | | | | | | | | | |
01-Apr-05 30-Jun-05 70% 360 1 XXX 1 8 4 16 4 4 36 10% 4 50 8 4 24 8
98 28% 8 32 16 4 6 4 785 8 24% 25 30 16 20 91 26% 4 4 5 12 4 8 441 12% XXX 1 351 360
01-Nov-04 28-Feb-05 65% 442 2 XXX 2 4 8 8 16 2 38 9% 12 60 10 24 16 4
126 29% 4 80 10 2 10 4 4
116 2 27% 27 35 10 35 107 25% 8 5 6 18 2 5 246 11% XXX 2 433 442
01-Jul-04 31-Mar-05 45% 702 3 XXX 3 16 16 18 12 8 70 10% 27 50 35 40 45 15
212 30% 30 20 30 25 16 12 24
173 1625% 40 45 35 50 170 24% 12 8 8 16 8 8 1676 11% XXX 3 701 702
01-Apr-04 30-Jun-05 25% 650 4 XXX 4 4 8 8 8 16 44 7% 8 10 12 14 10 40
94 15% 16 120 24 16 4 32 8
244 2439% 30 30 25 30 115 19% 24 32 16 24 2 8 16
122 20% XXX 4 619 650
01-Feb-01 30-Sep-01 50% 689 5 XXX 5 8 16 16 12 13 65 10% 30 47 35 25 40 30
207 32% 25 30 35 12 17 15 12
160 1425% 32 48 45 30 155 24% 10 8 8 9 7 10 860 9% XXX 5 647 689
01-Dec-00 28-Feb-01 90% 458 6 XXX 6 6 6 12 8 10 42 9% 20 32 24 16 24 16
132 29% 16 36 6 4 8 16 4
108 1824% 35 32 24 24 115 25% 12 5 7 5 6 16 859 13% XXX 6 456 458
01-Jun-00 30-Nov-00 80% 832 7 XXX 7 15 20 16 22 12 85 10% 40 45 50 45 50 24
254 31% 24 40 24 16 8 16 24
176 2421% 68 56 48 48 220 27% 16 8 8 16 16 8 1284 10% XXX 7 819 832
01-Jun-99 31-Jul-00 10% 243 8 XXX 8 7 10 4 4 4 29 12% 8 18 16 9 10 12
73 30% 2 16 12 8 2 8 456 4 23% 24 16 8 10 58 24% 8 4 0 0 4 4 424 10% XXX 8 240 243
01-Oct-98 31-May-00 65% 2258 9 XXX 9 64 48 48 32 20 212 10% 104 88 112 112 112 96
624 29% 72 80 64 40 40 48 56
464 6422% 160 168 160 140 628 29% 48 40 24 32 24 20 16
204 10% XXX 9 2132 2258
0 10 XXX 10 0 ### 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 0
6634 TOTAL Hrs 132 136 146 118 89 621 10% 253 400 302 289 331 245 1820 28% 197 454 221 127 111 155 143 174 1582 25% 441 460 371 387 ### 26% 142 114 82 132 73 87 86 716 11% TOTAL Hrs 6,398 6634
Initiating 10% Planning 30% Executing 25% Controlling 25% Closing 10% Rqd Hrs 4,500