How to edit, sign and fax documents

Easy, inexpensiveEffective !

Edit, sign and fax documents

13.11.2014
Popfax., com,
Popfax
professional
professional
fax services,
fax services,
worldwide
worldwide

Popfax SF140720 EN

How to edit, sign and fax documents

Easy, inexpensiveEffective !

Background
When it comes to business processes, signing documents is very
important. Yet there are still many businesses which use documents
signed on paper, breaking the online workflow.
Now, with this new Popfax feature, users can edit, sign and fax
documents online, via a web interface, in just several clicks, thus
saving time and helping the environment.
In order to benefit from this function, users must purchase the
Option Pack.
This guide shows you how easy it is to edit, sign and fax
documents with Popfax.

Popfax, professional fax services, worldwide

Popfax SF140720 EN

How to edit, sign and fax documents

Easy, inexpensiveEffective !

Popfiles - Make a fax editable

PopFiles is a folder in the customer account that contains
editable documents.
So, if you need to edit a fax, you can now do it quickly and easily
right from your Popfax account, by selecting the fax you want to
edit and by clicking on the Edit button.
If you have selected 2 or more faxes, they will be merged into
one single editable document.
You will be informed through a popup that the selected fax(es)
will be copied to the PopFiles folder in order to become editable.
By default, the system will assign your editable document a
name, which you can modify on this popup.

Popfax, professional fax services, worldwide

Popfax SF140720 EN

How to edit, sign and fax documents

Easy, inexpensiveEffective !

Popfiles - Add a new editable document

In the PopFiles folder, by clicking on the Add new Document
button, you can add a new editable document:
-by uploading it from your device (if the device file system can be
browsed).
-by creating it from scratch on a blank A4 page.
-by uploading it via email.
You will be able to upload a file (8 Mo max) in one of the
following formats: DOC, DOCX, XLS, XLSX, PPT, PPTX, ODT,
ODS, SXW, ODP, PDF, PS, BMP, GIF, JPG, JPEG, TIF, TIFF,
EPS, RTF, TXT.
To upload your files by email, you must send an email to
popfiles@popfax.com from the email address you registered at
Popfax. Subject and body of the email should be empty. If you
send more than one file, the files will be merged into one
document.
All uploaded files are converted into the fax format prior to
becoming available in the PopFiles folder. Processing of files
may take 1-2 minutes.

Popfax, professional fax services, worldwide

Popfax SF140720 EN

How to edit, sign and fax documents

Easy, inexpensiveEffective !

Popfiles - Edit a document

In order to rename a document from the PopFiles folder, just click
on the document name and edit it.
You can open the Document Editor by clicking on the Edit button
in the PopFiles Folder, or in the Document preview page.
In the Document Editor, you can add text, dates and signatures
from the left menu.

All changes that were not saved will be lost. Added texts on your
document will be searchable thanks to our search feature.

Popfax, professional fax services, worldwide

Popfax SF140720 EN

How to edit, sign and fax documents

Easy, inexpensiveEffective !

Create a signature
The place where you can manage signatures is a folder named
Signatures, located right next to the PopFiles folder in your
Popfax account.
There are 4 ways you can add a signature:
1.By uploading it from your device the image file must be one
of the following types: JPG, PNG, GIF and the maximum file size
is 8MB.
2.By drawing it directly in the Popfax interface the draw feature
allows you to draw your signature with the pointing device or the
the finger on touch screens.
3.By typing it using one of the available fonts.
4.By uploading it by email - You can upload your signatures by
sending an email with an image attached to sign@popfax.com
from the email address you registered for your Popfax account.
Subject and body of the email should be empty.

Popfax, professional fax services, worldwide

Popfax SF140720 EN

How to edit, sign and fax documents

Easy, inexpensiveEffective !

Edit a signature
By clicking on thumbnails in the Signatures folder, you open the
Signature Editor.
The following editing tools are available for the Signatures that
were uploaded:
- Crop (only available at the creation of the signature)
- Rotate
- Adjust Threshold

For those Signatures that were drawn or typed,

all you can edit is the rotation.

Popfax, professional fax services, worldwide

Popfax SF140720 EN

How to edit, sign and fax documents

Easy, inexpensiveEffective !

Edit, sign and fax your document

Lets assume you have received a contract by fax to which you have to add your company details, sign and fax back.
So, to start the process we go to the Inbox and open the received fax. To add your company details, click on the Edit button. The Document Editor
will be opened.
Actions you can perform in the Document Editor on your fax include:
- Inserting the current date.
-Typing the company details (name, address, contact phone number, email, etc.) as free text.
- Inserting a previously saved signature.

Now you can send your edited and signed contract by fax, just click on Save and send by fax.
Popfax, professional fax services, worldwide

Popfax SF140720 EN

Easy, inexpensiveEffective!
ENTRUST YOUR FAXING TO
PROFESSIONALS
MOBILITY: faxes are available
anytime and anywhere.
Advanced tools allow you to
efficiently manage your faxing.
CONFIDENTIALITY: users
have reliable and private
access to their Popfax account.
SIMPLICITY: no installation is
required; all you need is a
computer connected to the
Internet.
COST EFFICIENCY: for 3.99
a month, you are provided with
a LOCAL FAX NUMBER to
send and receive an unlimited
number of faxes through
Internet or email.
RELIABILITY: 24/7 highredundancy service.
ENVIRONMENTALLY
FRIENDLY: no ink, no paper virtual faxing helps you towards
a more ecological office.

About Popfax

Popfax is a leading global provider of internet fax services. It allows end-users to send and receive
faxes using a web interface, an e-mail client or mobile and desktop applications. A set of professional
added value tools (OCR, index, edit and sign, scan and fax, voice mail, multi destinations, APIs...)
place POPFAX far ahead of competitors. Integrated into front or back office applications, it allows
users to carry out transactional tasks via fax.
Popfaxs figures speak for themselves: the service has more than 50,000 customers worldwide and
provides local numbers in over 500 cities across more than 20 countries. The web service is supplied
in more than 20 languages and customer support is available in 7 languages. The service is
maintained by the French incorporated company POPFAX, which offers local means of payment in
15 countries and in 10 currencies.
Popfax is both a solution for individual professionals (SMEs and SoHos) and for corporate
customers who meet their faxing needs by our outsourced solution: either through their fax server
equipment, fax fleets or transactional applications.
By partnering with us, you will experience all the advantages of a well-referenced, professional and
cost-effective Internet fax service.
Learn More about partnerships
For more details on
support@popfax.com.

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http://www.popfax.com

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