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Conversion Strategy
JDE to SAP GL
accounts and balances
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Conversion Strategy
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Table of Contents
Introduction................................................................................................................ 3
Objective.................................................................................................................... 3
Guiding Principles/Assumptions.................................................................................. 3
GL Master Data........................................................................................................ 4
Transactional data................................................................................................... 4
Classification of GL accounts and their treatment for conversion...........................4
Details of Conversion strategy................................................................................... 5
Convert beginning balances for Fiscal Year 2029....................................................5
Carry forward of balances....................................................................................... 6
Posting net change balances for FY 2029................................................................6
Revenue & Cost of Sales......................................................................................... 7
Accruals made in JDE............................................................................................... 7
Document Type....................................................................................................... 7
Prior period Expense............................................................................................... 7
Data Reconciliation (Simulation)................................................................................ 7
Data cleansing............................................................................................................ 8
Time line/milestones for GL Data Migration................................................................9
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Conversion Strategy
JDE to SAP GL accounts and balances
Introduction
One of the critical steps in the rollout of an SAP financials is data conversion
planning and preparation. Data conversion is the translation of data from JDE format
to SAPs so that it can be used in SAP system. The data conversion approach is a
very important step that lays out the principles and guidelines for the GL data
conversion process. It requires mapping legacy data to SAP, as well as cleansing of
it in order to pass the SAP validations and controls.
Objective
This document outlines what GL data needs to be converted, how it is to be
cleansed, and how it will be converted and loaded into SAP General Ledger. The
primary objective of this document is to outline the overall approach to be used to
convert the required GL Master and Transactional Data from legacy system JD
Edwards to the MNQs SAP Solution.
Re-organizing JDE GL Master Data and Balance conversion is complex, because it
involves converting a large set of JDE GL accounts together with the combination of
Business Units that are to be mapped to SAP GL account and Cost Centers.
Following the mapping, transactional database for the past six months need to be
uploaded. With the go-live on 11/1/28 the past six months of the fiscal year 2029
include May October, 2028. This process shall ensure that past earnings already
submitted through JDE is not altered. This means converting several hundred rows
of balances for GL/Cost Center combination need to be kept in synch with the
legacy system, JD Edwards.
Guiding Principles/Assumptions
Automated conversion is necessary to address this large volume of data. JDE GL
accounts, business units and balances are formatted into a temporary excel data
files, validated, transformed (if needed) and loaded into the SAP system. Automated
conversions require definition of clear rules in order to develop the corresponding
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Conversion Strategy
JDE to SAP GL accounts and balances
program. It assumes only posting to cost centers, if required we may need to
evaluate WBS elements as well.
A custom SAP table is required for a data conversion with respect to mapping of JDE
GL to SAP which the SAP Project Team has issued a specification to develop using
ABAP language (SAPs programming language).
occasionally. Mapping the JDE GL to SAP GL is critical and the process that shall be
stored in an SAP custom table. For every unique combination JDEs Business Unit,
GL account and Sub account, there will be a corresponding SAP GL account with a
cost center or profit center associated with it.
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Conversion Strategy
JDE to SAP GL accounts and balances
Equity/Retained Earnings
Sub Ledger
Accounts Payable
Accounts Receivable
Inventory
CIP
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Conversion Strategy
JDE to SAP GL accounts and balances
Convert beginning balances for Fiscal Year 2029
The opening trial balance for the fiscal year 2029 shall be extracted from JDE
Edwards in the file format provided to the business. The amount fields on debit and
credit shall not contain commas. At the end of the file after the last record a trailer
shall be included with the total number of line items to be processed along with the
total of debit and credit balances.
Period
Fiscal
Year
JDE
Company
JDE
Business
Unit
JDE GL
Account
JDE Sub
Account
Debit
Credit
These balances would be initially uploaded into period 12 of 2028 with a posting
date of 04/30/2028.
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Conversion Strategy
JDE to SAP GL accounts and balances
August
The net changes for the period August 10 shall be uploaded into SAP as a second
batch.
In production system, these will be uploaded and Business shall sign off by
September 28.
September
The net changes for the period October 28 shall be uploaded into SAP as the final
batch. A soft close shall be performed by the Business by 29 th of October.
In production system, these will be uploaded and Business shall sign off by
November 2ndrd.
Only account balances would be converted and not the transaction details.
Document Type
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Conversion Strategy
JDE to SAP GL accounts and balances
It is planned to upload all the new values under a new unique document type Y0.
The document type shall permit only GL accounts posting. An existing document
type YK in the current SAP system can be copied for reference.
Conversion T
Balance.xls
Assumptions:
1. AR Balances will be uploaded as a summary posting within SAP GL ledger.
2. AP open items will be ideally paid out prior to cut over (October month end
close). Else AP sub ledger items will be systematically converted.
3. Inventory Balances will be uploaded into the SAP GL as a summary posting
which will be represented in a separate GL account. This will be different from
the No direct posting Inventory recon account that will be created during R2.
4. Bank balance will be uploaded into the bank account. For post go-live they
will be maintained on line item basis.
Data cleansing
Data cleansing tasks is critical which include the following:
Fix Duplicates
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Conversion Strategy
JDE to SAP GL accounts and balances
Execute procedures for identifying/marking duplicate data so only one record
is included in extracts
Establish Data Relationships/Mappings
RTR Business process owners shall be validating the mapping of GL accounts
from JDE to SAP
Cleanse, Extract and Cleanse
Multiple cycles of cleansing will take place. Extracts are made periodically for
validation of cleansing activities and tested with those sample loads into SAP
Reconciliation against JDE
Extracts from legacy are validated against data loaded in SAP to verify that
all records have been correctly converted.
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