Quotation Date

Quotation Ref
Company Name
Address
Booking Type
Kind Attention
Contact Nos.
Email ID
Check In Date
Check Out Date
Expected No of Pax
Guaranteed No of Pax

: 09/01/2015
: PVR-QT-150-01/14-15
: Make A Difference (MAD)
: Kolkata, India
: Residential Conference
: Ms. Kavya Iyer
: 9836414902
: humanresources.kolkata@makeadiff.in
: 13/02/2015
: 15/02/2015
: 70 Residential; 120 Non Residential
: 70 Residential; 120 Non Residential

Dear Ms. Kavya,

Greetings from Palm Village Resort!!
We thank you for taking interest in our resort for organizing Residential Conference. As per telecon we are
pleased to quote best possible package as appended below:
Property Amenities
Wheel Chair Assistance
Property Amenities
48 Well Appointed Rooms
Decorative Space with Colourful Flowers
3 Fully Air Conditioned Banquet Halls
Activites
Open Air Restuarant with Umbrella
Swimming Pool
Dinning Hall
Pool Table
Multi Cuisine Restaurant Vatika & Prestige
Cycling
South Lawn with Huts
Table Tennis
Back Side Lawn
Carrom
Central Lawn With Inbuilt 1000 Sqft Stage
Volleyball
Free Parking for Cars & Bikes
Cricket
Genset Back Up
Badmintan
All Major Credit Cards Accepted
Jogging Track
Suites
Select Room Features
Executive
Super Dlx
Deluxe
2 Dbl Bed
Complimentary Toiletries

Telephone with EPABX

Attached Bathroom

Room Service

Air Conditioning

TV with Satellite Channels

24 Hrs Hot Water

Mini Fridge

Tea Coffee Maker

Bath Tub

Corporate Office: 1 Acharya Jagadish Chandra Bose Road, Kolkata 20, Ph 3058 1029/26 | Resort: Bhasa, Diamond
Harbour Road, PO-PS- Bishnupur, 24 Pgs (South) | Phone: 2470 9105 | Fax: +91 33 3058 1029 | Website:
www.palmvillage.in | Email: webmaster@palmvillage.in

PACKAGE RATE per head per day(INR) Fooding & Accommodation including taxes
ROOM
TOTAL
SINGLE
DOUBLE
TRIPLE
QUADRUPLE
CATEGORY
ROOMS
Standard Room
13
2250.00
1530.00
Deluxe Room
12
2410.00
1610.00
Suite Room
12
2650.00
1735.00
1425.00
1275.00
Super Deluxe Room
6
2890.00
1850.00
Executive Room
4
3450.00
2130.00
The above mentioned package would include:
1. Accommodation in above mentioned room category as per occupancy.
2. Fooding1 Lunch (1 NV; 2 V, 1 Sweet Item), 1 Evening Snacks and 1 Dinner (1 NV; 2 V, 1 Sweet Item), Bed Tea, 1
Breakfast
3. Usage of Carrom, Table Tennis & Swimming Pool
4. Usage of Conference Hall of Suitable Category from 09:00 Hrs to 18:00 Hrs of suitable capacity per paid
night.
5. Outdoor space to accommodate 200 Heads comfortably
6. Room Check out at 08:00, thereafter next day charges applies.
**Room Check Out Timings is 08:00 Hrs, thereafter next day charges applies. Click on Room Category to view rooms Code: RCRF2.0INCLT

Conference Hall (Click Here to view Conference Halls) will be given complimentary, as per suitable capacity
in the package per paid night from 900 hrs till 1800 hrs with Conference Materials like Writing Pads, Pens,
White Board and Markers.
Whats not Included in the Package!
1. Equipments as may be required
LCD Projector
: 1100/- + 12.36% Service Tax
PA System
: 750/- + 12.36% Service Tax (Inc. 1 Pc Cord Mic)
Cordless Mic
: 275/- + 12.36% Service Tax
Music System
: 775/- + 12.36% Service Tax (2 Sound Box; 1 Amplifier; 1 CD Player; 1 Mic)
Laptop
: 475/- + 12.36% Service Tax
The rates are applicable for 1st nine hours only.
2. DJ with Light & Sound (if applicable) will be charged extra @ 15000/- + 12.36% Service Tax
Note: Kindly note that Entertainment/Cultural Programme will be allowed indoor till 11.00 p.m with proper permission and
Documentation from the concerned department of PPL and IPRSL. Failure to provide permission from the same may lead to
cancellation of the Event.

3. Corkage (if applicable) will be charged extra @ Rs. 150/- per bottle which would include serving,
crockery and ice cubes.
Note: Please be noted Bar License is mandatory for serving Liqor. The same can be arranged either by you or our representative.
Cost for the same would be as per Actuals. Once obtained, Liqor will be served as per State EXCISE rules only.

4. Extra servings apart from package excluding 14.5% VAT (Non Residential Participants)
Breakfast
: Rs 90/Lunch/Dinner : Rs 350/- (One Non Veg. item only, for 2 items Rs. 50/- would be charged extra)
Evening Snacks : Rs 75/Cocktail Snacks : Rs 225/-

Corporate Office: 1 Acharya Jagadish Chandra Bose Road, Kolkata 20, Ph 3058 1029/26 | Resort: Bhasa, Diamond
Harbour Road, PO-PS- Bishnupur, 24 Pgs (South) | Phone: 2470 9105 | Fax: +91 33 3058 1029 | Website:
www.palmvillage.in | Email: webmaster@palmvillage.in

5. Taxes Extra: Food 14.5% & Room 12.416%

6. Anything not mentioned herein the package will be charged extra.
Note:
1. The above mentioned rates would change, subject to change in occupancy & Non Commissionable
2. The above rates are valid for this particular booking only (as per the dates)
3. The above rooms are indicative and will be subject to availability
4. This Quotation is valid for only 7 days from the date of issue.
5. For Detailed Menu please refer attachment
6. General Terms & Conditions as per annexure & House Rules applies. Click Here for T & C!
PAYMENT TERMS
50 % of the Quotation Value as Advance
Balance before check in
Payments to be done either by Cash at the City Office Only or A/C Payee Cheque/Demand Draft drawn in favor
of Palm Village Resort payable at Kolkata. Alternatively you can deposit the same in our bank account,
details of which can be availed on request.
CONFIRMATION
Following needs to be submitted for confirmation:
1. Guaranteed Number of Pax
2. Menu Preferences
3. 50% Advance
Please be advised that the above quotation is a proposal only and there is no space blocked at this stage. Upon
receipt of your confirmation from your end, we will confirm the above with all terms and conditions,
arrangements, confirmation of menus etc. Kindly go through the Terms and Condition given below properly to
avoid discrepancy and misunderstanding.
We do look forward to welcome you at The Palm Village Resort and give your group a memorable stay.
Should you need any further clarifications, please feel free to contact us.
Thanking and assuring you our best attention and services at all times.
For Palm Village Resort
Mohit Tantiya
30581026/29

I/We have carefully read and understand all the above mentioned terms and conditions. I/We promise to
abide by the General Rules & Regulations as laid down by Palm Village Resort. I/We also acknowledge
that I/We have the right to sign the above agreement.

Name :
Place :

_____________________________
(Signature with Company Seal)
Corporate Office: 1 Acharya Jagadish Chandra Bose Road, Kolkata 20, Ph 3058 1029/26 | Resort: Bhasa, Diamond
Harbour Road, PO-PS- Bishnupur, 24 Pgs (South) | Phone: 2470 9105 | Fax: +91 33 3058 1029 | Website:
www.palmvillage.in | Email: webmaster@palmvillage.in

Terms & Conditions

All the arrangements for the programme must be confirmed atleast 72 hours in advance and bookings will be confirmed only after
we received a Letter of Confirmation with 50% of the room tariff/package which is non refundable.

The minimum number of guests and rooms must be guaranteed at the time of confirmation ( bills will be made as per number of
rooms and guests confirmed by you, after which only increase in number will be accepted )

For Security reasons, Guests checking into the Resort are required to present a photo identity at the Reception Desk. (A copy of
which may be required to be kept in the records.) The Resort reserves the right to refuse admission without such identity. Your
co-operation in the interest of security is advised. Foreign nationals must submit a copy of their Passport/Travel Documents on
arrival.

Please note all musical programmes have to be indoors. The Resort Management has full authority to control the volume should
the volume be audible outside the hall allotted for the programme. For any event/programme prior permission from the Resort
Management is mandatory. Please discuss the details of the programme ( if any ) before it is finalized and confirmed by us ( Rs.
4000/- to be charged for power that is being supplied through the Resort generator to ensure uninterrupted power supply )

Following are the timings during which all the meals would be served:
Bed Tea
: 0630 hrs 0700 hrs
Breakfast
: 0800 hrs 0930 hrs
Lunch
: 1330 hrs 1430 hrs
Evening Snacks
: 1700 hrs 1800 hrs
Dinner
: 2000 hrs 2130 hrs

For cancellation of Confirmed Rooms before 72 hours of the Conference Date, 25% of the room tariff would be charged &
cancellation of rooms within 72 hours, 75% of the room tariff would be charged and for No Show 100% of the room tariff will
be charged

All bills to be settled before check out.

Payments have to be made in favor of Palm Village Resort

Check Out Time is 8:00 Hrs for Night Stay and 17:30 for Day stay purposes.

The guests may strictly be instructed not to move around the unlit areas of the resort (at the pool side, etc.) between 7 p.m. and 7
a.m.

Exclusivity for parties at public areas like Pool side, Lounge, Lawn etc. cannot be assured.

Guests are requested to be appropriately attired while using swimming pool and sports facilities.

No outside firework display is allowed on the premises

All entertainment activity at the poolside requires written permission from the hotel and must be intimated in advance.

No musical activity will be allowed at the poolside

Pets are not allowed in the hotel.

Any breakage or damage would be charged. Amount of the same will be decided at the sole discretion of the management.

The hotel will provide normal lighting at the event venue. The event organizer should make the necessary arrangements for extra
power requirements, cables, wires etc.

Police permission, extra security & any other legal permit (PPL License, Liquor License) arranged by you

No refund will be made under any circumstances arising out of natural calamity or factors beyond our control

Playing of Cricket, Football, Basketball, Base Ball, etc. strictly prohibited in the lawn.

Corporate Office: 1 Acharya Jagadish Chandra Bose Road, Kolkata 20, Ph 3058 1029/26 | Resort: Bhasa, Diamond
Harbour Road, PO-PS- Bishnupur, 24 Pgs (South) | Phone: 2470 9105 | Fax: +91 33 3058 1029 | Website:
www.palmvillage.in | Email: webmaster@palmvillage.in

AC in the rooms will not work during load shedding

All third parties that you sub contract for elements of your day must be pre-approved by us, for instance, florists, Decorators, etc

Any outstanding amounts such as extra charges to a room, mini bar etc will be payable on check-out or the day of the event
whichever is later. Any payments outstanding from any of your guests and not settled at check-out will also become payable by
you.

SECURITY DEPOSIT (if applicable): For bookings related to marriages, events, etc. a security deposit is required to be
deposited with Palm Village Resort. We reserve the right to use part or all of your security deposit for the replacement, cleaning
or repair of any item(s) belonging to Palm Village Resort, or the fabric of the house itself, damaged either willfully or because
reasonable precautions have not been taken. In this event a reasonable amount (as deemed fit by the management) will be taken
from your security deposit without prior consent and the remainder refunded. The security deposit will be refunded no more than
14 days after the event, allowing time to thoroughly check the building and obtain a report both from the house-keepers and other
departments.
Please note that your security deposit will be used towards additional cleaning of the building or its grounds should it be deemed
to have been left in an unsatisfactory state or not treated with care and respect. Incase your security deposit does not cover all
damage, we have the right to ask for a further payment from you to be paid within 14 days of the event.

The Resorts Management shall at all time have the right to revise and change and authority to enforce these Rules and
Regulations by fine, suspension, removal and/or revocation of privileges. Please see Management to request the latest Rules and
Regulations for the Resort.

I/We have carefully read and understand all the above mentioned terms and conditions. I/We promise to
abide by the General Rules & Regulations as laid down by Palm Village Resort. I/We also acknowledge
that I/We have the right to sign the above agreement.
Name :
Place :

_____________________________
(Signature with Company Seal)

Corporate Office: 1 Acharya Jagadish Chandra Bose Road, Kolkata 20, Ph 3058 1029/26 | Resort: Bhasa, Diamond
Harbour Road, PO-PS- Bishnupur, 24 Pgs (South) | Phone: 2470 9105 | Fax: +91 33 3058 1029 | Website:
www.palmvillage.in | Email: webmaster@palmvillage.in