Republic of the Philippines

Polytechnic University of the Philippines

Quezon City Campus
Don Fabian St., Barangay Commonwealth, Quezon City

The 5S
[Document subtitle]

Prepared By:
Saligumba, Angelica P.
Sinsay, Mary Grace E.
Soledad, Divine Rose
Untalan, Mel Adelaine B.
Valeza, Jonas Miguel M.
Waskin, Ilene R.
Yague, Burton B.
Zaldevar, Patrick
BSBA HRDM 3 - 1

February 2015

Table of Contents

Part
Part
Part
Part
Part
Part
Part

I
II
III
IV
V
VI
VII

Sustaining the Practice

(Shitsuke)

To Train people to practice the system continuously so that it becomes

habitual and ingrained in the culture of the organization.
Maintain and review standards.
Maintain focus on this new way and do not allow a gradual decline
back to the old ways.
Think for Better ways.
When an issue arises, review the first 4 S's and make changes as
appropriate.
This is the phase where the company tries to make the process part
of the culture of the company to ensure the implementation and
improvement of the practice. By performing regular audits and
Training and Discipline to employees the practices will be sustain
-It means that sustaining the practice make the work to be kept in
order, through this method the rules are keep to be maintain every
day. It is also sometimes associated with to do without being told

Ways on Sustaining Practice

Guidelines in order to sustain the practice

Build awareness of the importance of 5s through retraining

 reward and recognize efforts of staff

use techniques/approaches/strategies to sustain the established
activities.

Reviewing the 5s methodology

5s slogans and posters
5s newsletters to share the progress of 5s methodology
5s achievements that provides the standards and performance
indicators.
Sustaining the practice requires self-discipline without which it is impossible
to maintain consistent standards of quality safety and cleanliness.

Additional S's
These additional S do not form the traditional set of phase, it is
simply to clarify the benefits of 5S and not different or more comprehensive
methodology.

Safety
A sixth phase, "Safety", is sometimes added.
There is debate over whether including this sixth "S" promotes safety
by stating this value explicitly, or if a comprehensive safety program is
undermined when it is relegated to a single item in an efficiency-focused
business methodology.
It is the phase wherein the company ensures the safety aspects of the
practice through reviewing every action and each area to assure that they
do not overlooked any potential hazards.

Security
A seventh phase, "Security", can also be added.

To leverage security as an investment rather than an expense, the

seventh "S" identifies and addresses risks to key business categories
including fixed assets (PP&E), material, human capital, brand equity,
intellectual property, information technology, assets-in-transit and the
extended supply chain.
In this phase the company assures a security to their different
investment either to people or any type of assets.
Total security management (TSM) or the business practice of
developing and implementing comprehensive risk management and security
practices for a firms entire value chain.

Satisfaction
An eighth phase, Satisfaction, can be included.
Employee Satisfaction and engagement in continuous improvement
activities ensures the improvements will be sustained and improved upon.
It is important to have continuous education about maintaining
standards to know if the employees are satisfied to the ongoing practice.

5 Pillars of the Visual Workplace

This is the book of Mr. Hirano
which introduced 5S to the world.

Mr. Hiroyuki Hirano

LEAN PORTFOLIO, By Hirano: the

elimination of waste in one form or another.
A lean product portfolio consists of minimum marketable features
(MMF) that enables quick delivery of small product enhancements.
It enables priorities to be set, and elaboration of details to occur, at the
right, responsible moment.

On August 6, 1945, during World War II (1939-45), the Americans dropped the worlds first deployed
atomic bomb over the Japanese city of Hiroshima. Three days later, they dropped another A-bomb on
Nagasaki.
THIS WAS JAPAN AFTER THE BOMBING INCIDENT.

March 2011. Japan was hit by a deadly earthquake followed by a disastrous tsunami that took thousands of
lives.

This is JAPAN today.

Notice how Japan recovered from past disasters that struck the country in just a short period of time?
According to studies, the 5S played a fundamental role in shaping the Japan we know today.

So, what does 5S do exactly? Why is it important?

5S Objective - to create a quality working environment in a
systematic and practical way. Next, to create a workplace that is more
efficient and productive to contribute towards organizational excellence.
Let us take a look back on the 5S Methodology Seiri, Seiton, Seiso,
Seiketsu, and Shitsuke and find out the purpose of each.
Selecting a method for the
Seiri:
organization
and
ELIMINATION
identification of each object
1. Separating the useful from the
useless: ELIMINATION
2. Sorting out and keeping only
what is necessary for the
environment through:
The
elimination
of
the
useless items
The selection of the items
required for efficiency in the
workplace

Objective: Eliminating the need to

look for objects

Seiso:
CLEANING
1. Eliminating the sources of dirt
and smudges: CLEANING
2. Efficient elimination of dirt by:
Identifying the sources of dirt
and smudges at the time of
each cleaning procedure
Implementing measures to
eliminate the sources of dirt
and smudges and ensure
cleanliness
with
minimal
effort

Objective: the implementation of

useful tools for creating an
effective work environment without
bothersome and useless influences

Objective: To keep things clean.

Seiton:
ORGANIZATION
1. Organizing items based on their
use: Organization
2. Putting things in their proper
place by:
Selecting the best place for
each object

Seiketsu:
ORDER
3

 Simple procedures for these

practices (visual assistance)
Communication and training
for use

1. Visually
standardize
better
practices: STANDARDIZE
2. To
implement
effective
organization by:
Identifying better practices

Objective: To observe proper

practices

Shitsuke:
SUSTAIN
1. To systematize compliance with better practices: OBSERVANCE
2. Ensuring compliance with established standards by:
Acquiring new habits
Options for continued self-determination regarding compliance with
established rules
Information and processing of noted problems
Objective: To use the best practices and continuously improve them
Now that we know the purpose of every methods of 5S, we will now go
to the overall purpose of the 5S Methodology:

IMPROVED PRODUCTIVITY
Production workers do not have to look for tools thus making them
work with ease and the production, faster.

ACCESS AND RETURN AT THE SAME LOCATION

If items are accessed at an accessible location possible with the
adoption of standardization they are most likely to be returned at the same
correct location.

PLANT MAINTENANCE IMPROVEMENT

Sense of OWNERSHIP brings Sense of RESPONSIBILITY
Preventive Maintenance is built-up highlighting potential problems
before it impacts the performance.

TASK DIVISION
Nature of Business is the variation for dividing tasks among workers (e.g.
Production Workers, Specialist Maintenance Engineers etc.)

Q FOR QUALITY

Dirt Management its impact in a Manufacturing Environment; but in

some, they welcome dirt in their production.
Dirt impacts product performance
compromising the integrity of the test process.

directly/indirectly

through

5S: GOING DEEPER

Inappropriate Layout = Damaged Product
If you have an inappropriate layout for making your product, it has a
tendency to become damaged. Why? Because, there is no proper method to
be followed. The outline for making the product is either unfitting or
improper. Thats why, with 5S, there is a structured method to be followed in
order to avoid product damages.

STANDARDIZATION
A Standard Operating Procedure is MUCH easier to achieve if the tool to
be certified is always in a clear-marked location.

Other Objectives of 5s
To improve Health & Safety:

Clear pathways between workbenches and storage racks can minimize

accidents.
A well-organized, clean and tidy facility lends itself more readily to
standard practice.

These pictures show the situation inside an organization WITH the implementation of 5s methodology.

These
show the situation inside an organization WITHOUT the implementation of 5s
Signs
ofpictures
Disorganization
methodology.

Cluttered Workspace:
Poor filing system
Key documents/items/information routinely go missing
Purchasing items you probably already have but cant find
Stress at Work:
Inconsistent result
Not beating the deadline; some tasks take significantly more time to
complete than they should
Last minute jobs creating overtime
Advantages of 5s
Increases space
Machine maintenance
Productivity
Smooth working and time saving due to quick retrieval
Accidents and mistakes minimized
Results in a place easier to manage
A clean and tidy workplace leads to greater well-being and increased
motivation
Creates workplace ownership
Company image improves