Tech Bid Mathura MH

Tender No.
: UPSO-II/OPS/POL-MSHSD/BULK/MATHURA/2015-20/02
Due Date & Time: 27.02.2015 &
11:00 Hrs
Indian Oil Corporation Ltd (Marketing Division)

TENDER FOR ROAD TRANSPORTATION OF BULK PETROLEUM
PRODUCTS - MS/ HSD/ Branded Fuels
Page 1
of 93
INDIAN OIL CORPORATION LTD

(Marketing Division)
TENDER FOR ROAD TRANSPORTATION OF BULK

PETROLEUM PRODUCTS MS/ HSD/ Branded Fuels
Ex
LOCATION: MATHURA MARKETING TERMINAL
TENDER NO.: UPSO-II/OPS/POL-MS-HSD/ BULK/
MATHURA/2015-20/02
DUE DATE 27.02.2015
TIME 11:00 Hrs
Indian Oil Corporation Ltd (M.D),

CONTENTS
Operations Department,
UP State Office - II,
E 8, Sector- 1, NOIDA-201301, Uttar Pradesh.
------------------------------------
SIGNATURE OF TENDERER
SEAL
Tender No.: UPSO-II/OPS/POL-MSHSD/BULK/MATHURA/2015-20/02

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 2
of 93
PART A: TECHNICAL/ COMMERCIAL BID

SR.
NO.
1
2
3
4
5
6
6a
6b
6c
6d
6e
6f
7
8
9
10
DESCRIPTION
PAGE NO.
Notice Inviting Tender

Tender Form covering letter
Particulars of tenderer
Particulars of tank trucks offered
Guidelines for tenderers
Formats of attachments of technical bid
Undertaking by the tenderers
Affidavit for attached tank trucks
Details of relationship with IOC Directors etc - Part A, B
& C and Declarations I, II & III
SC/ ST Certificate
General irrevocable power of attorney
Undertaking by RO dealers of the consortium
Bank guarantee format for security deposit
Tender Terms & Conditions
Bulk Petroleum Products Road Transport Agreement
Rate schedule for road transportation of bulk petroleum
products
11
12
13
Industry Transport Discipline Guidelines (ITDG)

Integrity Pact Agreement
14
15
IOC color scheme for tank trucks
Proforma for confirmation on applicability of micro, small

and medium enterprises development act, 2006 (msmed act
2006)
Drawing of Security Lock arrangement with Single Lock
SEAL

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 3
of 93
e-TENDER ENQUIRY (https://iocletenders.gov.in)
PART A: TECHNICAL / COMMERCIAL BID

NOTICE INVITING TENDER
Indian Oil Corporation Limited (IOCL), a public sector oil company and the largest
Commercial undertaking in the country, is engaged in the business of refining,
transportation and marketing of crude oil and petroleum products. Indian Oil Corporation is
one of the Fortune Global 500 Corporations.
INDIAN OIL CORPORATION LIMITED (IOCL) hereby invites e-tenders under Two-Bid system
from Tank Truck (TT) owners for award of contracts for road transportation of bulk
petroleum products with effect from 01.06.2015 or at a date to be decided at the discretion
of the company for a period of three years with option for extension up to further two years
at the sole discretion of the company.
I.
SCOPE OF WORK:
Road transportation of bulk petroleum products like MS/ HSD/ Branded Fuels etc. from bulk
oil storage & handling location given hereunder in Uttar Pradesh State to locations within the
state and outside the state.
Name of
location
Address of location
Mathura
Marketing
Terminal
Indian Oil Corporation Limited (M.D.)

Mathura Marketing Terminal,
Near Baad Railway Station,
Vill & PO - Bhainsa,
Behind Mathura Refinery,
Mathura 281005 (U.P.)
Tank Truck Requirement*

12 KL
18 KL & above
upto 40 KL
161
50
(*) The estimated Tank Trucks requirement is indicative and is subject to change.
II.
TENDER DOCUMENTS:
Particulars
Start date & time for publishing the tender documents
Closing Date and time for tender
Date and Time of Pre-Bid meeting
Opening date & time for the tender documents
III.
Date & time

29.01.2015
27.02.2015
06.02.2015
27.02.2015
@
@
@
@
1100
1100
1430
1130
hours
hours
hours
hours
EARNEST MONEY DEPOSIT (EMD):
Earnest Money Deposit (EMD) of Rs. 5000/- per TT (Rupees five thousand only per TT)
in the form of DD/ Pay Order is to be submitted in original and dropped in tender box
kept in our office at address given below by the due date and time of tender i.e. 11:00
hrs on 27.02.2015
SEAL

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 4
of 93

Tenderers not paying EMD before/on due date of submission of bid will be
disqualified.
Bidder is also required to upload the scan copy of EMD (DD/Pay Order) along with the
tender
IV.
SUBMISSION OF TENDER/ ELIGIBILITY CRITERIA:
1.
The tenderer shall submit separate tenders for each location for which tenderer
wishes to offer Tank Trucks.
2.
In case same tank truck is offered by two or more tenderers, then the said tank
truck shall not be considered from any tenderer.
3.
Age (As mentioned in RC book) of Tank Truck offered shall be as prescribed by Local
Laws and in any case shall not exceed 15 years on the closing date of tender
submission.
4 a.
The tenderer (quoting as transporter / dealer-transporter) shall have to offer

minimum 5 (five) tank trucks and out of which the tenderer shall own minimum of 3
(three) tank trucks. The tenderer may offer additional owned tank trucks. For
additional TTs offered, the minimum number of owned TTs shall be 50% i.e.
Total
TTs
5
6
7
8
9
Owned Attached
Minimum
3
2
4
2
4
3
5
3
5
4
and so on. The offer of additional attached tank trucks not meeting the above
criteria, shall not be considered. The maximum number of TTs that can be offered
to a transporter (other than dealer/consortium for own supplies) is 21 TTs. (This
must not be more than 10% of the TT requirement of the location).
b
RO Dealer/ Direct Customer may offer tank trucks (any number of TTs, i.e one or
more) as per requirement for their own supplies only and all such tank truck should
be owned by the RO Dealer/ Direct Customer.
SEAL

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 5
of 93
c.
RO Dealer, who owns tank truck/s and has part utilization of offered tank truck/s
considering own supplies, can form consortium with only two other IOC RO dealers
who are not having tank trucks and in that event specific terms mentioned in this
tender document shall be applicable.
d.
RO dealer desirous to offer tank trucks more than their own requirement shall fulfill
the norms of minimum offer of tank trucks and minimum owned tank trucks as per
clause 4 (a) above. These RO dealers shall earmark the owned tank trucks as per
their requirement for their own supplies and these tank trucks shall not be used for
other transportation work. In case the RO dealer not earmarking tank trucks for their
own supplies, the supplies to their retail outlet shall be made at the discretion of
IOC. These RO dealers shall be evaluated as general tenderer. SD will be as
applicable to General Transporters and evaluation will be based on relevant clause
of Evaluation of Tenderers
e.
The owned tank trucks offered by the tenderer should be in their name i.e. Firm or
Partner or Company or Proprietor. In case of partnership firm participating in this
tender, the formation of such partnership firm shall not be later than date
29.01.2015. The tender submitted by the partnership firm formed later than this date
shall be rejected. The partnership firm should be registered. Un-registered
partnership firms will not be considered and are liable to be rejected.
5.
Tenderers should quote in percentage within (+/-) 10% of the estimated

transportation rates given in this tender. Tenderers quoting beyond (+/-) 10% shall
be disqualified and their tender shall be rejected.
6.
Tenderers willing to participate in the tender shall have to necessarily sign the
Integrity Pact Agreement attached with the tender document and submit along with
the Technical/ Commercial Bid.
7.
The tenderers are advised to carefully go through the following and comply:
a. Terms and Conditions of the tender document.
b. Bulk Petroleum Road Transportation agreement
c. Instructions for bidders participating in e-tenders.
8.
The tenderers shall, while quoting the rates for transportation, take into
consideration the provisions of the Carriage by Road Act, 2007 and rules thereto
and the hazardous nature of the POL products and the liability to pay the loss for
non delivery/damage to the product at higher risk rate.
9.
All transporters to be eligible to quote in tender should have a certificate of

registration in line with Carriage by Road Act, 2007, released by Ministry of Law
and Justice vide Gazette Notification of India dt 01.10.2007.
10.
Anti-Lock Braking System: Undertaking that TT will be fit with Anti Lock Braking
System (ABS) conforming to IS:11852:2003 on issuance of LOI, before issuance of
Work Order.
SEAL

Due Date & Time: 27.02.2015 &
11:00 Hrs
11.

Page 6
of 93
Confirmation on applicability of micro, small and medium enterprises development

act, 2006 (MSMED Act 2006)
(A) SELECTION CRITERIA: Selection of vendor [1 No; i.e. L-1 (for 100% Qty.)] will be
based on lowest financial outgo of the Corporation over the period of contract;
and also as described below; under (B-1), (B-2) and (C).
(B-1) In line with Public Procurement policy for Micro and Small Enterprises (MSEs)
order 2012, 20 % of the total quantity shall be earmarked for procurement from
MSEs, with a sub target of 20% (i.e. 4 % out of 20 %) shall be further earmarked
for procurement from MSEs owned by Scheduled Caste or the Scheduled Tribe
Entrepreneurs. Provided that, in the event of failure of such Micro and Small
Enterprises to participate in tender process or meet tender requirements and L-1
price, 4 % sub-target for procurement earmarked for Micro and Small Enterprises
owned by Scheduled Caste or Scheduled Tribe entrepreneurs shall be met from
other Micro and Small Enterprises.
(B-2)The above provision will be subject to MSEs quoting price within price band (L1+15%); i.e. L-1 plus 15
% and bringing down their price to L-1 in a situation
where the L-1 price is from someone other than
an MSEs. In case of more than
one such MSEs, the supply shall be shared proportionately from the MSEs
party.
Necessary certificate issued by Authorized body under the Ministry of Micro, Small &
Medium Enterprises shall be valid as on the date of opening of the tender. All the
technical specifications / techno commercial terms and conditions and the pre
qualification criteria are also to be fulfilled by the MSEs.
In the event of failure of such Micro and Small Enterprises to participate in tender
process or meet tender requirements and L-1 price, the total quantity shall be given
to non MSE L-1 bidder.
Clarifications if any, on this matter is to be obtained from our office.
(C)
In case of situation (B-1) and (B-2) above, bifurcating of 20% quantity; will be
allocated out of 100% of the tendered qty. In such a situation, IOCL shall place two
separate Pos (one P. O. each on L-1, Non-MSE-Vendor for 80% of the tendered
quantity and another P. O. on MSE-Vendor falling in the Price Band of (L-1+15%);
i.e. L-1 plus 15 % and also subject to bringing down their price to L-1; for the
remaining 20% of the tendered quantity.)
In case of more than one MSE-Vendor falling in the Price Band of (L-1+15%); i.e. L-1
plus 15 % and also subject to bringing down their price to L-1; the supply shall be
shared proportionately from the earmarked quantity, as described in (B-2) above. In
such a situation, additional P.Os shall be placed by IOCL.
Further, it is also to be noted that in case of MSEs owned by Scheduled Caste or the
Scheduled Tribe Entrepreneurs, IOCL shall place an additional P.O. on MSE-SC-ST.
SEAL

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 7
of 93
However, qualifying terms and conditions for placement of P.O. and the quantity
allocation shall be as described in (B-1) and (B-2) above.
It is to be noted that choice of delivery locations will not be given to MSE party
allocated 20 % of the tendered quantity vide purchase preference clause.
V.
RESERVATION:
The provision of reservation shall be 15% (fifteen percent) & 7% (seven and a half
percent) for Scheduled Castes (SC) and Scheduled Tribes (ST) respectively on all India basis
as per Govt. of India directives.
VI.
OPENING OF TENDER:
1. The Technical Bids of the tender shall be opened as per the schedule given in the eTender.
2. After scrutiny of the Technical bids, the eligible tenderers shall be notified regarding
date, time and venue for opening of the Price Bids. The tenders including the Price
Bid shall remain valid for 240 days from the closing date unless extended by mutual
consent in writing.
3. IOCL reserve the right to accept or reject any or all the tenders in part or in totality,
or to negotiate with any or all the tenderers, or to withdraw/ cancel/ modify this
tender without assigning any reason whatsoever, or to accept some or all of the tank
trucks offered.
4. We request you to submit your lowest percentage bid for the transportation
described herein, strictly in line with attached tender document.
5. Your offer complete in all respects must be submitted on or before 27.02.2015 at
11:00 HRS hrs in line with the instructions given using own/authorized class III
digital signature on our website address : https//iocletenders.gov.in.
6. The Tender Envelope containing EMD instrument must be superscribed duly
indicating the tender number, due date and time of opening, name of work
tendered, address of Tenderer.
7. The Corporation will not be responsible for postal delays in dispatch and receipt of
EMD instrument.
8. Bidder is advised to visit the SO/Location falling under the corresponding State office
for which bid is submitted and familiarize himself of the existing facilities &
environment, and shall collect all other information which he may require for
preparing and submitting the bid and entering into the contract. Claims & objections
due to ignorance of existing conditions or inadequacy of information will not be
considered after submission of the bid and during implementation.
SEAL

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 8
of 93
9. Further, bidder shall give an undertaking on their letter head that the content of the
bidding document has not been altered or modified. Any change in bid document or
conditional bid is liable to be summarily rejected.
10. Bids in physical form will not be acceptable. Bidder(s) are advised to quote strictly as
per terms and conditions of the tender documents for e-bidding through IOCL Etender portal https://iocletenders.gov.in
Any query with regard to non-issuance of the tender documents or rejection of the
tender may be forwarded to State head, GM, UPSO-II, sajjankumar@indianoil.in, Indian
Oil Corporation Ltd (M.D), Operations Department, UP State Office - II, E 8,

Sector- 1, NOIDA-201301, Uttar Pradesh. (name i.e State Head, Designation i.e GM
I/C or ED, e-mail & address).
Thanking you,
Yours faithfully,
For Indian Oil Corporation Limited,
Dy. General Manager (Ops),

Indian Oil Corporation Ltd. (M.D.),
Operations Department, UP State

Office - II, E 8, Sector- 1, NOIDA201301, Uttar Pradesh
SEAL

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 9
of 93
Instructions to Bidders for participation in E-Tendering

Indian Oil Corporation Ltd. has developed a secured and user friendly system which will
enable Vendors / Bidders to Search, View, Download tenders directly from Indian Oil
Corporation Ltd., secured website and also enables them to participate & submit Online Bids
on the e-tendering site https://iocletenders.gov.in directly from the website in secured and
transparent manner maintaining confidentiality and security throughout the tender
evaluation process and award.
All interested bidders are requested to register themselves with the portal indicated above
and enroll their digital certificate with the user id for participation in the tender.
Bidders are requested to read following conditions in conjunction with various conditions,
wherever applicable appearing with this bid invitation for e-Tendering. The conditions
mentioned here in under shall supersede and shall prevail over the conditions enumerated
elsewhere in the tender document.
How to submit On-line Bids / Offers electronically against E-tendering?
Vendors / Bidders are advised to read the following instructions for participating in the
electronic tenders directly through internet:
i)
Late and delayed Bids / Offers after due date / time shall not be permitted in Etendering system. No bid can be submitted after the last date and time of
submission has reached. (However if bidder intends to revise the bid already
submitted, they may change / revise the same on or before the last date and
time of submission of bid). The system time (IST) that will be displayed on etendering web page shall be the reference time and no other time shall be taken
into cognizance.
ii) Bidders are advised in their own interest to ensure that bids are uploaded in etendering system well before the closing date and time of bid.
iii) No bid can be modified after the dead line for submission of bids.
iv) No Manual Bids / Offers along with electronic Bids / Offers shall be permitted.
What is a Digital Signature?
This is a unique digital code which can be transmitted electronically and primarily identifies a
unique sender. The objective of digital signature is to guarantee that the individual sending
the message is who he or she really claims to be just like the written signature. The
Controller of Certifying Authorities of India (CCA) has authorized certain trusted Certifying
Authorities (CA) who in turn allot on a regular basis Digital Certificates, Documents which
are signed digitally are legally valid documents as per the Indian IT Act (2000).
SEAL

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 10
of 93
Why is a Digital Signature required?

In order to bid for Indian Oil e-tenders all the vendors are required to obtain a legally valid
Digital Certificate as per Indian IT Act from the licensed Certifying Authorities (CA) operating
under the Root Certifying Authority of India (RCAI), Controller of Certifying Authorities (CCA)
of India. The Digital Certificate is issued by CA in the name of a person authorized for filing
Bids / Offers on behalf of his Company. A Vendor / Bidder can submit their Bids / Offers Online only after digitally signing the bid / documents with the above allotted Digital
Signatures.
Bidders have to procure Class 3 Digital Certificate on their own from any of the Certifying
Authorities in India.
Submission of Documents
The Un-priced Technical Bids and Price Bid have to be submitted online only. However,
documents which necessarily have to be submitted in originals like EMD and any other
documents mentioned in the tender documents have to be submitted offline. Prices should
not be submitted in a physical sealed envelope. Indian Oil shall not be responsible in any
way for failure on the part of the bidder to follow the instructions.
It is advised that the bidder uploads small sized documents (preferably up to 5 MB) at a
time to facilitate in easy uploading into e-tendering site. Indian Oil does not take any
responsibility in case of failure of the bidder to upload the documents within specified time
of tender submission.
Submission and Opening of Bids
Bid along with all the copies of documents should be submitted in the electronic form only
through Indian Oil e-tendering system.
Before the bid is uploaded, the bid comprising of all attached documents should be digitally
signed using digital signatures issued by an acceptable Certifying Authority (CA) in
accordance with the Indian IT Act 2000.
Last Date for Submission of Bids
Bidders are advised in their own interest to ensure that bids are uploaded in e-Procurement
system well before the closing date and time of bid.
Resource Requirement
Vendors / Bidders must use any computer having Windows XP or higher of Window
operating system and an internet web browser version internet explorer V6.0 or higher
recommended.
SEAL
10

Due Date & Time: 27.02.2015 &
11:00 Hrs
Page 11
of 93

Note: Bidders are requested to go through the Bidders Manual Kit available in
the homepage of the e-tendering portal i.e. https://iocletenders.gov.in to have a clear
understanding
TENDERERS COVERING LETTER

FROM: M/s. ________________________________
_________________________________ (Name and Address of the tenderer)
To:
Indian Oil Corporation Ltd. (M.D.)
U.P. State Office II,E-8, Sector - 1
Noida - 201301
Dear Sir,
Sub: TENDER FOR ROAD TRANSPORTATION OF BULK PETROLEUM
PRODUCTS MS/ HSD/ Branded Fuels Ex:- MATHURA MARKETING
TERMINAL
With reference to your subject tender, we confirm having carefully read, studied and
understood various conditions/ documents supplied with the tender and hereby upload them
duly signed and stamped for having accepted in toto.
Tick Y For document enclosed.
Tick N For document not enclosed.
TECHNICAL BID :
1
2
3
4
5
6
7
8
9
10
11
12
13
Covering letter listing all enclosures.

Particulars of Tenderer
Particulars of T/Ts offered
Scanned copy of DD for EMD drawn on a scheduled Bank payable at ------All documents as required have been uploaded on the e-tender portal at the
appropriate place. Percentage is quoted only in the price bid and not quoted
anywhere in the technical bid
Undertaking for the TTs offered (Attachment-1).
Affidavit/s from the owners of the attached TTs (Attachment-2).
Details of relationship with Directors of IOCL and Declaration I, II and III
(Attachment-3).
Caste certificate (wherever applicable) issued by Competent Authority as per
format (Attachment-4).
Power of Attorney (Attachment-5).
Undertaking by RO dealers of the consortium (wherever applicable)
(Attachment 6)
Attested copy (acknowledged copy) of the latest Income Tax Return Filed
Letter from Divisional Manager giving the details of firm, SAP code, and
Y
Y
Y
Y
Y
/
/
/
/
/
N
N
N
N
N
Y / N
Y / N
Y / N
Y / N
Y / N
Y / N
Y / N
Y / N
SEAL
11

Due Date & Time: 27.02.2015 &
11:00 Hrs
14
15
16
17
18
19
20
21
22

Name of the Proprietor and partners (applicable to dealers)

Attested copies of valid Registration Certificate and CCOE License, for each
of the TTs offered. (Insurance, Certificate of Fitness and Calibration
certificate will be required during physical verification of TTs after LOI
issuance)
Certificate of Registration for transporters under Carriage by Road Act 2007
released by Ministry of Law and Justice vide Gazette Notification of India dt
01.10.2007
Bank Guarantee for Security Deposit (Attachment-7)
Bulk Petroleum Products Road Transport Agreement (Attachment-8)
Industry Transport Discipline Guideline (Annexure to bulk petroleum product
road transport agreement)
Integrity Pact Agreement (Attachment-9)
Undertaking that TT will be fit with Anti Lock Braking System (ABS)
conforming to IS:11852:2003 on issuance of LOI, before issuance of Work
Order.
Bidder shall give an undertaking on their letter head that the content of the
bidding document has not been altered or modified. Any change in bid
document or conditional bid is liable to be summarily rejected.
Undertaking that fitting of SS locking with single lock system in line with
specifications/drawing provided
Page 12
of 93
Y / N
Y/N
Y / N
Y / N
Y / N
Y / N
Y/N
Y/N
Y/N
I am/ We are authorized to sign this tender as Proprietor or as per Power of Attorney issued
by all other Partners/ Directors as per enclosure no. __________
Place:
Thanking you,
Yours Faithfully,
Date:
Signature___________________
Name of Person signing___________________
Tenderer's Name and address with seal_________________
SEAL
12

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 13
of 93
PARTICULARS OF TENDERER
1
Name of the firm of M/s.

tenderer:
Registered office
address (proof of address
to be submitted):
Address for
correspondence:
Contact Details:
Phone:
Email:
Fax:
Mobile:
Status of the tenderer:

(please tick one)
o Individual
o Partnership
o Co-operative Society
Registration No. of the Firm:
Permanent Account No. :

(PAN issued by Income Tax Dept.)
7.
Name and address of Proprietor/ Partners :
o Proprietor
o Limited Company
o Others (Pl. specify)
Year of establishment:
SEAL
13

Due Date & Time: 27.02.2015 &
11:00 Hrs
S.N.

Name
Status
8.
Name of authorized Signatory
Category:
a. (Please tick one *)
b. (Please tick one *)
General
Page 14
of 93
Address for Correspondence
* Scheduled * Scheduled * MSME

Cast
RO Dealer/ Customer
For own supply only.
Tribe
* General Tenderer
* RO Dealer/Customer * Consortium for supply to

for own supply and also consortium members only
for General Transport
10
In case of Consortium of RO Dealers, the Details of Consortium:

(Undertaking to be enclosed from all RO Dealers of the consortium as per Performa. The
consortium can only be with two more ROs i.e own + Two more)
S.No. Name of RO Dealer
Location of RO
11
Earnest Money Details (EMD):

No of TTs
offered:
For each TT offered @ Rs 5000/DD no.
13.
Date
Rs.
Bank
Whether tenderer/ Proprietor/ any of the Partners/ Directors are related (as defined
under Companies Act 1956) to any of Directors of Company to which tender is being
submitted, if so, name of Director of IOCL & nature of relationship.
....
SEAL
14

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 15
of 93
14.
Whether the tenderer is existing dealer/ customer of IOC. If so, enclose a letter from
concerned Divisional Manager, incorporating SAP code and name of the proprietor/
partner/s.
15
We confirm that neither tenderer nor any Tank Truck (TT) offered are blacklisted by
any oil company as on due date of tender (closing).
16.
We confirm that neither tenderer nor any Tank Truck offered are convicted as on
due date of tender (closing), which would render the performance of any obligation
impossible in case, the contract is awarded to us.
17.
We confirm that rates offered by us shall remain valid for acceptance by you up to
240 days from the date of opening of this tender.
Place:
Date:
Signature____________________
Name of Person signing____________________
Tenderer's Name & Address with seal __________________________
SEAL
15

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 16
of 93
A. PARTICULARS OF 12 KL TANK TRUCKS OFFERED

Sr.
No.
RTO
Registration
No.
Age of TT
Offered
from date of
manufacture
Engine
No.
Chassis No.
Name of TT
Owner
Owned by
Tenderer or
Attached
SEAL
16

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 17
of 93
B. PARTICULARS OF 18 KL & ABOVE TANK TRUCKS OFFERED

Sr.
No.
RTO
Registration
No.
Age of TT
Offered
from date of
manufacture
Engine
No.
Chassis No.
Capacity
in KL
Name of TT
Owner
Owned by
Tenderer or
Attached
Only Diesel engine driven TTs fitted with ABS shall be allowed.
TTs offered should be compliant to Motor Vehicle act regulations.
For Tank Trucks not owned by the tenderer, an affidavit from owner of the TT in the
format enclosed with tender document is required to be enclosed in addition to
documents required as per Technical bid.
Age of Tank Truck offered should not exceed 15 years on the closing date of tender
submission.
Registration numbers of tank trucks earmarked for their own supplies by RO dealer.
..
Place:____________
Date:_____________
Signature___________________
Name of Person signing____________________
Tenderer's Name and address with seal _______________________
SEAL
17

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 18
of 93
GUIDELINES FOR TENDERERS

1.
GENERAL:
1.1
1.7
This tender is being invited for road transportation of bulk petroleum products (MS/
HSD/ Branded fuels etc.) from bulk oil storage & handling locations in the state of
Uttarpradesh.
Each page of the tender document is to be signed by the legally authorized
representative of the tenderer, with the official seal.
If additional sheets are required, photocopies may be used and pasted accordingly.
The number of such extra pages used should be indicated in the Covering letter.
All entries are to be made in ink. No over-writing/ whitening/ erasing out is
permitted. All corrections are to be made by scoring out incorrect entries, and such
corrections are to be signed by the legally authorized representative of the tenderer,
with the official seal. Tenders deficient in this respect are liable to be rejected.
For any further clarification, concerned officials at IOC State Office or tender
document issuing offices may be contacted.
Copies of Registration Certificate, CCE License etc, enclosed along with Tender Form,
shall be self certified by the tenderers and Notarized.
This tender is an e-tender in 2 bid system, comprising of Technical Bid and Price Bid.
2.
TECHNICAL BID:
1.2
1.3
1.4
1.5
1.6
2.1
2.2
2.3
2.4
Covering letters listing all enclosures.

Particulars of tenderer.
Particulars of Tank Truck/s (TT/s) offered.
Enclose scanned copy of EMD Demand Draft, which should be drawn on a scheduled
Bank payable at Mathura. If it is found that EMD paid through DD is not acceptable
due to technical or any other reason, the tender shall be rejected.
2.5
Undertaking for the TTs offered (Attachment-1).
2.6
Affidavit/s from the Owners of the attached TTs (Attachemnt-2).
2.7
Details of the relationship with Directors of IOCL and Declarations I, II and III
(Attachment-3).
2.8
Attested copies of caste certificate (wherever applicable) (Attachment-4).
2.9
Power of Attorney (Attachment-5).
2.10 Undertaking by RO dealers of the consortium (wherever applicable)(Attachment 6)
2.11 Attested acknowledged copy of the latest Income Tax Return Filed and PAN card.
2.12 Attested copies of Registered Partnership Deed or Certificate of Incorporation
(wherever applicable).
2.13 Attested copies of valid Registration Certificate and CCE License for each of the TTs
offered. Authenticity CCOE license has to be mandatorily verified by State Office from
official site www.peso.gov.in and that of registration from state specific site (where
ever applicable)before LOI issuance.
2.14 Attested copy of Certificate of Registration under Carriage by Road Act 2007.
2.15 Bank Guarantee for Security Deposit (Attachment-7).
2.16 Bulk Petroleum Products Road Transport Agreement (Attachment-8).
2.17 Industry Transport discipline guideline (Annexure to bulk petroleum products road
transport agreement).
2.18 Integrity Pact Agreement (Attachment-9)
SEAL
18

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 19
of 93
2.19 Undertaking that, all tank trucks offered for award of work order on issuance of
LOI, shall be fitted with Anti-Lock Braking System conforming to IS:11852:2003
(part 9).
3.
PRICE BID:
Percentage has to be quoted by the bidder in the relevant portion of the price bid of the
tender document only and nowhere else.
SEAL
19

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 20
of 93
Attachment 1
(On Non-Judicial Stamp Paper as prescribed in the respective State)
UNDERTAKING BY THE TENDERER

We declare as under:
1.
In the case of a Proprietary concerns:

I hereby declare that neither I in my personal name or in the case of my Proprietary
concern M/s._________________, which is submitting the accompanying
Bid/Tender, nor any other concern in which I am proprietor nor any partnership firm
in which I am involved as a Managing Partner have been placed on black list or
holiday list declared by Indian Oil Corporation Limited or its Administrative Ministry
(the Ministry of Petroleum & Natural Gas) or by any department/s of the State of
Central Government/s or by any department/s of the State of Central Government/s
of by any other Public Sector Undertaking/s and that there is no inquiry in respect of
any corrupt or fraudulent practice pending against him/it/them except as indicated
below:
(Here give particulars of blacklisting or holiday listing, an in absence thereof state
NIL)
2.
In the case of a Partnership Firm:

We hereby declare that neither we, M/s. _________________, submitting the
accompanying Bid/Tender nor any partner involved in the management of the said
firm either in his individual capacity or as proprietor or managing partner of any firm
or concern have or has been placed on blacklist or holiday list declared by Indian Oil
Corporation Limited or its Administrative Ministry (the Ministry of Petroleum &
Natural Gas) or by any department/s of the State or Central Government/s or by any
other Public Sector Undertaking/s and that there is no inquiry in respect of any
corrupt or fraudulent practice pending against him/it/them except as indicated
below:
(Here give in particulars of blacklisting or holiday listing, and in absence thereof state
NIL)
3.
In the case of Company:

We hereby declare that the Company nor its Promoter/s /Director/s having
controlling stake in the Company (here controlling stake means person having
SEAL
20

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 21
of 93
minimum 26% shareholding of a company) as a proprietor or as a Managing Partner

has not been placed on black list or holiday list declared by Indian Oil Corporation
Limited or its Administrative Ministry (the Ministry of Petroleum & Natural Gas) or by
any department/s of the State or Central Government/s or by any other Public Sector
Undertaking/s and there is no inquiry in respect of any corrupt or fraudulent practice
pending against him/it/them except as indicated below:
(Here give particulars of blacklisting or holiday listing, and in absence thereof state
NIL).
It is understood that if this declaration is found to be false, Indian Oil Corporation
Ltd., shall have the right to reject my/our bid, and if the bid has resulted in a
contract, the contract is liable to be terminated.
Place:
Date:
Signature____________________
Tenderer's Name and address with seal___________________
SEAL
21

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 22
of 93
Attachment-2
AFFIDAVIT
I / We ______________________________ S/O Shri________________________ resident
of _____________________________ do hereby solemnly affirm and declare as
under:
1.
That I / We are the owners of Tank Truck no. ________________ having capacity
_______ Kiloliters bearing engine no. _______________ Chassis No.
_________________ make and model _________________.
2.
That I / We have attached / shall keep attached the above mentioned Tank Truck
with M/S __(Name of the tenderer)____ till the validity of Petroleum Products Road
Transport Contract awarded by Indian Oil Corporation Ltd. in favour of M/S
___(Name of the tender)___.
3.
That during above period, M/S ___(Name of the tenderer)___ alone shall have all
the rights of operating the said Tank Truck and receiving consideration for such
operation.
DEPONENT
VERIFICATION
Verified, that the contents of the above affidavit are true and correct to the best of my
knowledge and belief. No part of it is false and nothing has been concealed therein.
DEPONENT
Verified at _____________________ on ______________________________
Notary Public
SEAL
22

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 23
of 93
Attachment-3
DETAILS OF RELATIONSHIP WITH IOCL DIRECTORS ETC.

Tenderers should furnish following details in the appropriate part based on their organization
structure.
Organizational structure
Part of the form applicable.
Sole Proprietor
Partnership Firm
Company Private / Public / Co- operative Society.
PART A
PART B
PART -- C
PART A
(Applicable where Tenderer is Sole Proprietor)
1.
2.
3.
4.
Name:
Address:
State whether tenderer is related to any of the Director(s) of IOCL: YES / NO
If YES to 3, State the name(s) of IOCL Director(s) and Tenderers relationship with
him / her.
Strike off whichever is not applicable.

Date:
Signature___________________
PART B
(Applicable where the Tenderer is a partnership firm)
1.
2.
3.
4.
5.
6.
7.
Name of the partnership firm responding to the tender:

Address:
Names of partners:
State whether any of the partner of the tenderer is a Director of IOCL:
Yes/No
If Yes to (4) state the name(s) of the IOCL Director(s).
State whether any of the partner of the tenderer is related to any of the Director(s)
of IOCL:
Yes/No
If Yes to (6) state the name(s) of IOCL Director(s) & the concerned partners (of the
tenderer) relationship with him/ her.

Date:
Signature___________________
SEAL
23

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 24
of 93
PART C
(Applicable where the Tenderer is a Public/ Private Limited Company/ Co-operative Society)
1.
Name of the Company/ Co-operative Society responding the tender:
2.
Address of:
(a) Registered Office:

(b) Principal Office:
3.
4.
5.
6.
7.
7.
State whether the Company is a Pvt. Ltd. Co. or Public Co. or Co-operative Society.
Names of Directors of the Company/ Co-operative Society
State whether any of the Director Of the Tenderer/ Company is a Director of IOCL:
Yes/No
If Yes to (5) state the name(s) of the IOCL Director(s).
State whether any of the Director of the Tenderer Company is related to any of the
Director(s) of IOCL:
Yes/No
If Yes to (7) state the name(s) of IOCL Director(s) & the concerned Directors (of
the tenderer Co.) relationship with him/her.
Strike out whichever is not applicable.

Date:
Signature___________________
Name of Person signing__________________
DECLARATION I
We declare that we have complied with and have not violated any clause of the standard
Agreement.
Date:
Signature___________________
DECLARATION II
We declare that we do not have any employee who is related to any officer of the Oil
Company/ Central/ State Government.
OR
We have the following employees working with us who are relatives of the officers of the
Oil Company/ Central /State Government.
Name of the Employee
of the Contractor
Name and Designation of

the Officer of the Oil Company/ Central/ State
Government and relation.
SEAL
24

Due Date & Time: 27.02.2015 &
11:00 Hrs

1. ___________________
2. ___________________
Page 25
of 93
_____________________________
_____________________________

Date:
Signature___________________
DECLARATION III
The Tenderer is required to state whether he/ she is a relative of any Director of the IOCL or
the tenderer is a firm in which Director of IOCL or his relative is a partner or is any other
partner of such a firm or alternatively the Tenderer is a private company in which Director of
IOCL is member or Director, (the list of relative(s) for this purpose is given below)
N.B: Strike off whichever is not applicable. If the tenderer employs any person subsequent
to signing the above declaration and the employee so appointed happens to be relative of
the Officer of the Oil Company/ Central/ State Government, the tenderer should submit
another declaration furnishing the names of such employees who is/are related to the
Officer/s of the Oil Company/ Central/ State Government.
Date:
Signature___________________
Tenderer's Name and address with seal__________________
LIST OF RELATIVES
A person shall be deemed to be a relative of another, if any and only if,
i) He / She / They are members of Hindu Undivided family or
ii) He / She / They are Husband & Wife or
iii) The one is related to the other in the manner indicated below.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Father
Mother (including Step Mother)
Son (including Step Son)
Sons Wife
Daughter (including Step Daughter)
Fathers Father
Fathers Mother
Mothers Mother
Mothers Father
Sons Son
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
Sons Sons Wife

Sons Daughter
Sons Daughters Husband
Daughters Husband
Daughters Son
Daughters Sons Wife
Daughters Daughter
Daughters Daughters Husband
Brother (including Step Brother)
Brothers Wife
Sister (including Step Sister)
Sisters Husband
SEAL
25

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 26
of 93
Attachment-4
SC/ST CERTIFICATE
A tenderer who claims to belong to one of the Scheduled Castes / Schedules tribes should
submit in support of his claim a certificate issued within one year preceding the date of the
tender opening for the Bulk Petroleum Products transportation contract, in original, with a
copy thereof, in the form enclosed from the District Officer or the sub-Divisional Officer or
any other Officer as indicated in the enclosed form, of the District in which his parents (or
surviving parents) ordinarily reside who has been designated by the State Government
concerned as competent to issue such a certificate. If both his parents are dead, the
officer signing the certificates should be of the district in which the tenderer himself
ordinarily resides otherwise than for the purpose of his own education.
The enclosed format is to be used for the purpose.
Form of certificate to be produced by a candidate belonging to a Scheduled Caste or
Scheduled tribe in support of his claim.
FORM OF CASTE CERTIFICATE
This is to certify that Shri / Smt / Kumari*..son /daughter* of
.of village / town* in district / division*of the
State / Union Territory* belongs to the ..caste / tribe* which is
recognized as Scheduled Caste / Scheduled tribe* under:
@The Constitution (Scheduled Castes) Order, 1950
@The Constitution (Scheduled Tribes) Order, 1950
@The Constitution (Scheduled Castes) (Union Territories) Order, 1951
@The Constitution (Scheduled Tribes) (Union Territories) Order, 1951
(As amended by the Scheduled Castes and Scheduled Tribes Lists (Modification) Order,
1956, The Bombay Reorganization Act, 1960. The Punjab Reorganization Act, 1966, The
State of Himachal Pr. Act. 1970, the North Eastern Areas (Reorganization) Act, 1971 and
Scheduled tribes Orders (Amendment) Act, 1976.)
@The Constitution (Jammu & Kashmir) Scheduled Castes Order, 1956
@The Constitution (Jammu & Kashmir) Scheduled Tribes Order, 1989
@The Constitution (Andaman & Nicobar Islands) Scheduled Tribes Order, 1959
@The Constitution (Dadra & Nagar Haveli) Scheduled Castes Order, 1962
@The Constitution (Dadra & Nagar Haveli) Scheduled Tribes Order, 1962
@The Constitution (Pondicherry) Scheduled Castes Order, 1964
@The Constitution Scheduled Tribes (U.P.) Order, 1967
@The Constitution (Goa, Daman & Diu) Scheduled Castes Order, 1968
@The Constitution (Goa, Daman & Diu) Scheduled Tribes Order, 1968
@The Constitution (Nagaland) Scheduled Tribes Order, 1970
@The Constitution (Sikkim) Scheduled Castes Order, 1978
@The Constitution (Sikkim) Scheduled Tribes Order, 1978
2.
Application in the case of Scheduled Castes/Scheduled Tribe persons who have
migrated from one State / U.T.:
This certificate is issued on the basis of the Scheduled Castes / Scheduled tribe
Certificate issued to Shri / Smt*.father / mother of Shri / Smt /
SEAL
26

Due Date & Time: 27.02.2015 &
11:00 Hrs
3.

Page 27
of 93
Kumari*in District / Division.of the State /

Union Territory*who belong to the .. Caste /
tribe* which is recognized as a Scheduled Caste / Scheduled tribe* in the State /
Union Territory*..issued by the .. (Name of
prescribed authority) vide their no. .dated..
Shri / Smt /Kumari*.and/or his / her* family ordinarily reside(s) in
village / town of..District / Division of the State / Union
territory of..
PlaceState/Union Territory
Date
Signature
Designation...
(With seal of Office)
* Please delete the words, which are not applicable.

@ Please quote specific Presidential Order.
2/ 3 Delete the paragraph, which is not applicable.
Note: The term ordinarily reside(s) used here shall have the same meaning as in Section
20 of the Representation of the Peoples Act, 1950.
List of authorities who may be empowered to issue Scheduled Caste/ Scheduled Tribe
Certificates are as under and accordingly tenderer must ensure that only the authorized
official has issued the certificate.
1.
2.
3.
4.
5.
District Magistrate/ Additional District Magistrate/ Collector/ Deputy Commissioner/

Deputy Collector/ 1st Class Stipendiary Magistrate/ City Magistrate/ Sub-Divisional
Magistrate/ Taluka Magistrate/ Executive Magistrate/ Extra Assistant Commissioner
(not below the rank of 1st Class Stipendiary Magistrate).
Chief Presidency Magistrate/ Additional Chief Presidency Magistrate/ Presidency
Magistrate.
Revenue Officers not below the rank of Tehsildar.
Sub-Divisional Officer of the area where the candidate and/or his family normally
resides.
Administrator/ Secretary to Administrator/ Development Officer (Lakshdweep
Islands).
SEAL
27

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 28
of 93
Attachment 5
GENERAL IRREVOCABLE POWER OF ATTORNEY
We, the undersigned (1) Shri ___________________ (2) Shri _______________________ (3) Shri
___________________ all residing at _________________ the Partners / Directors of M/S
__________________________ having its registered office at _____________________ do hereby
nominate, authorize and appoint Shri ___________________ & Shri _____________________ who
are our ----------------- in the firm to act as attorneys of our firm M/S _______________ with full
power and authority to exercise the following powers or any of them on our behalf and on behalf of
our firm:
i)
To sign, seal, execute, perfect and/or complete the tender document of transportation of
petroleum products and also other
relevant
documents required by
M/S Indian
Oil Corporation Ltd. (hereinafter called The Company) in respect thereof.
ii)
To negotiate, enter into correspondence with the Company and do all and everything
necessary suitable or proper with regard to the said tender for transportation of petroleum
products.
iii)
To sign, seal, execute, perfect and/or complete Transport Contract Agreement and all and/or
any other document, Indemnity Bond etc. Required by the Company in connection with the
said Transport Contract Agreement.
iv)
To do all acts, deeds, as may be necessary for and incidental to the execution of proper
performance of the said transport contract agreement with IOC.
We the said partner(s) do hereby agree to allow verify and confirm all and whatsoever the said Shri.
__________________, and Shri____________________ shall or may do or cause to be done in or
about the said tender and the Transport Contract Agreement, the execution and proper performance
thereof by virtue of these presents.
This Power of Attorney shall remain irrevocable till the validity period of our quotation/ Transport
Contract Agreement/ or refund of our Security Deposit whichever is later.
In witness whereof, we have hereunto set and subscribed our hands at ____________ this
_________ day of ____________ Two thousand __________________.
Signatures
Signed, Sealed and delivered by
the within named partners/
Directors of M/S _____________
1) Shri___________________
2) Shri___________________
3) Shri___________________
Before me.
Notary public
(Notary's Stamp)
SEAL
28

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 29
of 93
Attachment- 6
(Tenderer shall enclose all undertakings given by each member of the consortium. The total
number of consortium members limited to Maximum Three i.e Self + Two other ROs)
UNDERTAKING BY RO DEALERS OF THE CONSORTIUM

I/ We ______________________________ S/O Shri________________________ resident
of _____________________________ do hereby solemnly affirm and declare as under:
1.
I/ We _________________________________________ proprietor / partner of M/S.

_________________________ retail outlet dealer of IOC located at
__________________ supplies to which is being fed ex- -----------------.
2.
I/ We, along with the following other RO dealers have formed consortium of RO
dealers to take POL supplies from IOC in tank trucks owned by RO dealer M/S.
_________________________. This consortium shall be valid for entire contract
period of POL transport contract.
S.N.
(i)
(ii)
Name of RO Dealer
RO Location
3.
That M/S. ______________________________ Retail Outlet dealer located at

______________ is owning _____no. of Tank Trucks which has/have been offered
to IOCL for transportation work ex- ------------------------- .
4.
That, in case M/S. ___________________________ (tenderer) is awarded contract

for the transportation work by IOC, supplies to our above mentioned RO shall be
executed thru their tank trucks besides their own supplies.
5.
I/ We shall not demand supplies to our aforesaid retail outlet thru any other tank
trucks during the period of this contract. In case of any exigency, we shall give
proper intimation for arrangement of supplies in any other tank truck temporarily
which may be permitted at its sole discretion of IOC subject to any other condition
prescribed by IOC.
Place:
Date:
Signature___________________
Name of Retail outlet of consortium with address & seal______
SEAL
29

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 30
of 93
Attachment- 7
BANK GUARANTEE
1.
In consideration of IOC having its registered office at at G-9, Ali Yavar Jung Marg,
Bandra (E), Mumbai- 400 051 (hereinafter called "The Company") having agreed to
accept bank guarantee from M/S ____________________(Hereinafter called "the
said Carrier(s)") under the terms and conditions of an Agreement dated
___________ made between _________________ the Company______________
and the Carrier(s) ____________ (hereinafter called "the said Agreement") in lieu of
the Security Deposit for the due fulfillment of obligations by the said Carrier(s) of the
terms and conditions contained in the said Agreement on production of Bank
Guarantee for Rs. _________ (Rupees ________________ only), We
____________________(name of Bank) (hereinafter referred to as "Bank") at the
request of M/S _______________________ (Carrier(s) ) do hereby undertake to
pay
to
the
Company an amount not exceeding Rs. ________ (Rupees
_________________ only) against any loss or damage caused to or suffered or
would be caused to or suffered by the Company by reason of any breach by the said
Carrier(s) of any of the terms and conditions contained in the said Agreement.
2.
We ______________ (name of the Bank) do hereby undertake to pay the amounts

due and payable under this guarantee without any demur, merely on a demand from
the Company stating that the amount claimed is due by way of loss or damage
caused to or would be caused to or suffered by the Company by reasons of breach
by the said Carrier(s) of any of the terms and conditions contained in the said
agreement or by reason of the Carriers failure to perform the said Agreement. Any
such demand on the Bank shall be conclusive as regards the amount due and
payable by the bank under this guarantee. However, our liability under this
guarantee shall be restricted to an amount not exceeding Rs. _________________
(Rupees _________________ only).
3.
We undertake to pay to the Company any money so demanded notwithstanding any

dispute or disputes raised by the Carrier(s) in any suit or proceeding pending before
any Court or Tribunal or Arbitrator relating thereto our liability under this present
being absolute and unequivocal. The payment so made by us under this guarantee
shall be a valid discharge of our liability under this guarantee for payment
there under and the
Carrier(s) shall have no claim against us for making such
payment.
4.
We______________ (name of Bank) further agree that the guarantee herein

contained shall remain in full force and effect during the period that would be taken
for the performance of the said agreement and that it shall continue to be
enforceable till all the dues of the Company under of by virtue of the said Agreement
have been fully paid and its claims satisfied or discharged or till the Company
certifies that the terms and conditions of the said Agreement have been fully and
properly carried out by the said Carrier(s) and accordingly discharge this
guarantee. Unless a demand or claim under this guarantee is made on us in writing
SEAL
30

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 31
of 93
on or before _____________ we shall be discharged from all liabilities under this

guarantee thereafter.
5.
We _______________________ (name of Bank) further agree with the

________________ Company that the Company shall have the fullest liberty without
our consent and without affecting in any manner our obligations hereunder to vary
any of the terms and conditions of the said Agreement or to extend time of
performance by the said Carrier(s) from time to time or to postpone for any time or
from time to time any of the powers exercisable by the Company against the said
Carrier(s) and to forbear or enforce any of the terms and conditions relating to the
said Agreement and shall not be relieved from our liability by reason of any such
variation or extension being granted to the said Carrier(s) or for any forbearance,
act or omission on the part of the Company or any indulgence by the Company to
the said Carrier(s) or by any such matter or thing whatsoever which under the law
relating to sureties would but for this provisions have effect of so relieving us.
6.
This guarantee shall not be discharged due to the change in the constitution of the
Bank or the Carrier(s).
7.
We ___________________ (name of the Bank) lastly undertake not to revoke this

guarantee during its currency except with the previous consent of the Company in
writing.
Dated ____________________ day of ____________ 20__.
For __________________________
(Indicate name of the Bank)
SEAL
31

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 32
of 93
TENDER TERMS & CONDITIONS
A.
GENERAL:
1.
Relatives (as per list enclosed) of officer/s responsible for award and execution of
this contract in IOCL are not permitted to quote against this tender. The tenderer
shall be obliged to report the name/s of person/s who are relatives of any officers of
IOCL & any of their subsidiary companies or any officer in the State or Central
Government, and who are working with the tenderer in their employment or are
subsequently employed by them. Any violation of this condition even if detected
subsequent to the award of contract, would amount to breach of contract on
tenderers part entitling IOC to all rights and remedies available thereof including
termination of contract.
2.
Only percentage (+/-) within the allowable band of (+/-) 10 % is to be quoted at

appropriate place in the price bid both in words and figures. In case of any
difference between the two, the percentage quoted in words shall be considered as
final and authentic.
3.
Rates offered would be valid and binding on the tenderer for 240 days from the date
of opening of tender unless extended by mutual consent in writing. During the
validity period, tenderer shall not be allowed either to withdraw or revise his offer.
Breach of this provision shall entail forfeiture of the Earnest Money Deposit. Once
the tender is accepted and work awarded, the rates shall be valid for the entire
contractual period.
4.
IOCL reserve the right, at their sole discretion, and without assigning any reason
whatsoever, to:
Negotiate with any or all tenderers,
Divide the work among contractor(s),
Reject any or all tenders either in full or in part,
Assign the offered and accepted Tank Trucks to any of the contracts, and
Engage additional contractors/ Tank Trucks at any time without giving any notice
whatsoever to the contractor/s already appointed against this Tender.
Award contracts to additional RO dealers/direct customers in response to their offer
of TTs for their own load requirement at any time for the balance period of contract.
a)
b)
c)
d)
e)
f)
5.
For Tank Trucks under operation with any other Oil Company, a No Objection
Certificate is to be obtained from the concerned Oil Company for placing the same
fully in the service of IOC against this tender.
6.
The tenderer should study all the operations/ local conditions at the loading/
unloading point/s and route/s. Tenderers would be presumed to have acquainted
themselves with the working conditions existing at the location, before submission
of the tender.
7.
Earnest Money Deposit (EMD) of Rs. 5000/- per TT (Rupees five thousand only per
TT) in the form of DD/ Pay Order is to be submitted in original and dropped in
SEAL
32

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 33
of 93
tender box kept in our office at address given below by the due date and time of
tender i.e. 11:00 hrs on 27.02.2015.
Tenderers not paying EMD will be disqualified.

Bidder is also required to upload the scan copy of EMD (DD/Pay Order) along with
the tender
8.
Tenders not meeting the tender terms & conditions or incomplete in any respect or
with any additions/ deletions or modifications are liable to be summarily rejected
without any further communication to the tenderers and decision of IOCL in this
respect shall be final and binding.
9.
Agreements would be signed by IOCL with successful tenderers finalized out of

those quoting in this tender.
10(a) IOCL existing RO Dealers/ Direct Customers can participate in this tender for award
of transport contract. IOC reserves the right to give preference to award transport
contract to its RO Dealers/ Direct Customers for transporting their own load
requirements subject to their acceptance of L-1 rates offered by the company at first
instance. RO Dealers/ Direct Customers not accepting L-1 rate offered by the
company at first instance shall be treated at par with other tenderers and shall be
evaluated based on their original rankings.
(b) IOCL at its sole discretion reserves the right to induct additional tank trucks from RO
Dealers/ Direct Customers of IOCL offering tank trucks only for their own supplies,
RO Dealers offering tank trucks for supplies to consortium of RO Dealers and RO
Dealers earmarking owned tank trucks for their own supplies, who shall qualify under
this tender, to meet their incremental demand.
11(a) The tenderer shall have to offer minimum 5 (five) tank trucks and out of which the
tenderer shall own minimum of 3 (three) tank trucks. The tenderer may offer
additional owned tank trucks. In case the tenderer is offering additional attached
tank trucks then the number of such additional attached tank trucks shall be in the
ratio of 1:1 with additional owned tank trucks i.e. for every 1 (one) additional
attached tank truck 1 (one) additional owned tank truck shall be offered. The offer of
additional attached tank trucks not meeting the ratio of 1:1 with additional owned
tank trucks shall not be considered. In award of business to the successful tenderers,
preference will be given to the owned tank trucks. The maximum tank trucks
that can be offered to a transporter (other than the dealer/consortium for
own supply) is 21 TTs.
(b) In case of attached Tank Trucks offered by the tenderer, owners of such Tank
Trucks should execute affidavit attaching the Tank Truck with the tenderer for the
SEAL
33

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 34
of 93
full period up to last date of proposed Agreement period. Format of Affidavit is

enclosed with tender form. IOCL shall not deal with the owners of the attached Tank
Trucks. For any claim, losses, damages, etc for the attached Tank Truck, the liability
shall solely rest with the tenderer.
(c) RO Dealer / Direct Customer may offer tank trucks as per requirement for their own
supplies only and all the tank truck should be owned by the RO Dealer/ Direct
Customer. Direct Customers to have TTs in the name of the Firm only. RO
Dealers/Direct customers can have TTs of capacity 12 KL/18 kl and above upto 40 KL
for own use.
(d) RO Dealer, who owns tank truck/s and has part utilization of offered tank truck/s
considering own requirement, can form consortium with not more than TWO other
IOC RO dealers who are not having tank trucks and in that event following additional
terms shall be applicable:
(i) The tank truck/s offered by the tenderer shall be utilized only for the supplies
to RO dealers of the consortium under the arrangement.
(ii) No change in the consortium shall be permitted during the entire contract
period. However, IOC at its sole discretion may allow reconstitution in the
consortium considering operating feasibility on prior written request of the
tenderer or on its own at any time during the contract period.
(iii) It is the responsibility of the tenderer to obtain an undertaking from each of the
other consortium RO dealers as per the proforma enclosed in this tender
document and submit the same along with the tender.
(iv) It shall be entirely responsibility of the tenderer to resolve the disputes, if any,
amongst the consortium RO dealers.
(v) In case of any dispute or difference amongst members of the consortium for
any reason whatsoever, IOC shall not be responsible for non utilization of the
tank truck/s offered by the tenderer.
(vi) IOC shall have the discretion to make alternative arrangement for supplies to
consortium members in the event of any exigency subject to any condition that
IOC may prescribe.
(e) RO Dealer desirous to offer tank trucks more than their own requirement shall fulfill
the norms of minimum offer of tank trucks and minimum owned tank trucks as per
clause 11(a) above. These RO dealers shall earmark the owned tank trucks as per
requirement for their own supplies and these tank trucks shall not be used for other
transportation work. In case the RO dealer not earmarking tank trucks for their own
supplies, the supplies to their retail outlet shall be made at the discretion of IOC.
These RO dealers shall be evaluated as general tenderer and SD will be as applicable
to General Tenderers.
(f) The owned tank trucks offered by the tenderer should be in their name i.e. Firm or
Partner or Company or Proprietor. In case of partnership firm participating in this
tender, the formation of such partnership firm shall not be later than date
29.01.2015. The tender submitted by the partnership firm formed later than this date
shall be rejected. The partnership deed should be registered. Unregistered
partnership deed will not be considered and tender is liable to be rejected.
12.
Age (As mentioned in RC book) of Tank Truck offered shall be as prescribed by Local
Laws and in any case shall not exceed 15 years as on the closing date of tender
submission. In case only year of manufacturing is mentioned in the RC book, the age
SEAL
34

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 35
of 93
should be reckoned from 1st January of the year of manufacturing. In case both
month and year of manufacturing is mentioned in the RC book, the age should be
reckoned from 1st day of the month of manufacturing. The Tank Trucks attaining the
age of 15 years during the contractual period shall be removed from the contract.
Replacement within 30 days with another eligible Tank Truck having age of less than
15 years shall be the responsibility of the concerned transport contractor.
Dispensation beyond 30 days can be with the specific approval of the State
Operations Head.
13.
The estimated number of Tank Trucks shown in tender notice is indicative and is
subject to change. IOCL reserves the right to contract additional Tank Trucks.
14.
Pre-Bid Meeting :Tenderers are invited to attend a meeting scheduled at 1430 hrs on 06.02.2015 at
the address given below:
Address :

The salient features of the techno-commercial issues in tender will be informed in the
pre-bid meeting and clarification required by tenderer will be answered.
15.
Tenderer should submit all the details and enclosures as has been asked for in the
tender form. In case any of the information is not applicable to the tenderer, "Not
applicable" may be written against such item. Not submitting any information/
enclosure sought for may be a ground for rejecting the tender.
16.
Tenderer may witness the opening of tender on the appointed date and time by
sending authorized representative.
17.
Tank trucks quoted in this tender should have all valid documents such as explosive
license, registration certificates, etc, at the time of submission of bids. Temporary
explosive permission will not be considered. The genuineness of explosive license is
to be mandatorily verified by State Office from www.peso.gov.in and that of TT
registration from state specific site (where ever applicable)on internet before
issuance of LOI. (Both during award of transport contract and TT replacement).
18.
The documents of the Tank Trucks offered shall be liable for verifications. If forged
documents are submitted or any information is found to be incorrect, the tender
shall be rejected and if the contract is awarded and detected subsequent to award of
contract, the contract shall be liable to be terminated, all TTs blacklisted on industry
basis as per ITDG and IOC shall be entitled to recover such damages/ losses/ claims/
etc as the IOCL may undergo. The Security Deposit (SD) will be forfeited.
SEAL
35

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 36
of 93
19.
IOCL can appoint third party for verification of documents, inspection of tank trucks
for construction of tank, safety fittings, etc, as per approved explosive drawing,
IOCs safety aspects requirements and other specific requirements such as security
locking system, vehicle tracking system, bottom loading arrangements, colour
scheme of tank trucks, etc.
20.
Tank trucks blacklisted by any of the Oil companies are not eligible to participate in
the tender.
21.
Tenderers willing to participate in the tender shall have to necessarily sign the
Integrity Pact Agreement attached with the tender document and submit along with
the Technical/ Commercial Bid.
22.
The tenderers shall, while quoting the percentages for transportation, take into
consideration the provisions of the Carriage by Road Act, 2007 and rules thereto
and the hazardous nature of the POL products and the liability to pay the loss for
non delivery/damage to the product at higher risk rate.
Evaluation of the tenderers:
B.
1.
This Public Tender is floated in two bid system i.e. technical bid & price bid. First
technical bid shall be opened on scheduled date and shall be evaluated. Price bids of
only the technically qualified tenderers, based on technical evaluation, shall be
opened on a notified date.
2.
Price bid includes offer for transportation rates in four different items in categories of
12 KL and 18-40 KL as detailed below:
a.
b.
c.
d.
Rate
Rate
Rate
Rate
in
in
in
in
Rs.
Rs.
Rs.
Rs.
per
per
per
per
KL
KL
KL
KL
(for 12 KL TTs).
per KM (for 12 KL TTs)
(for 18 - 40 KL TTs).
per KM (for 18 - 40 KL TTs)
Tenderers shall quote single percentage and the same will be applicable for all the
above items and transportation charges whichever is higher for the same volume of
product transported shall be payable.
3.
IOC shall offer Estimated POL transportation rate for the above four items and
tenderers to quote percentage within (+/-) 10% of the offered estimated
transportation rate. The tenderers quoting beyond (+/-) 10% of any of the estimated
transportation rates shall be treated as disqualified and their tender shall be rejected.
During contract period, in case tank trucks are deputed to locations/ destinations in
other states for the transportation of POL product, then any statutory levies (road
permit charges, taxes, etc) shall be reimbursed on actual on production of receipt.
The period of statutory levies shall be decided by IOCL.
4.
Ranking of the tenderers i.e. L-1, L-2, L-3, etc shall be decided on minimum financial
outgo to IOCL by considering the percentages quoted for all the four items and
expected volumes of business.
SEAL
36

Due Date & Time: 27.02.2015 &
11:00 Hrs
5.

Page 37
of 93
Tenderers shall be listed in ascending order as per their ranking. Tenderer with
minimum financial outgo to the Company shall be ranked L-1. Tenderer with the
next lowest financial outgo shall be ranked L-2 and so on. The list shall include all
the technically qualified tenderers in the ranking based on the rates quoted by them
along with the number of Tank Trucks offered.
6.
In case rates offered by L-1 tenderers are acceptable to IOC, then this L-1 rate
(once established) shall be offered to all the RO Dealers/ Direct Customers who are
offering Tank Trucks only for their own supplies. RO Dealers offering tank trucks for
supplies to consortium of RO Dealers and RO Dealers earmarking owned tank trucks
for their own supplies shall be allocated on acceptance of L-1 rate at the first
instance. The TTs offered by L-1 tenderers shall be allocated up to the requirement.
In case of RO Dealers who have earmarked owned tank trucks for their own
supplies and also offered tank trucks for general transportation work, the tank
trucks offered for general transportation work shall be evaluated as per original
ranking.
7.
In case rates offered by L-1 tenderers are not acceptable to IOC then IOC has the
discretion to negotiate with L-1 tenderers and in such cases negotiations/ counter
offer exercise shall be carried out with such tenderers, then the process for
allocation of tank trucks on this revised L-1 rate accepted by L-1 tenderers shall be
as per para 6 above.
8.
In case, Tank Trucks offered by L-1 tenderers is not meeting full requirement then
the L-1 rate/ revised rate accepted by L-1 tenderers would be offered to all the
remaining successful tenderers. Based on their ranking and acceptance by the
tenderers, Tank Trucks shall be allocated at above rates till full requirement of Tank
Trucks is met.
9.
In case, for a particular ranking, Tank Trucks offered are more than the
requirement, then the tenderers in that particular ranking shall be further ranked
based on the following order of priority and allocations shall be made only till such
time the full requirement of Tank Trucks is met. The tenderers who are ranked
lower in that particular ranking may not get any allocation.
i)
ii)
iii)
iv)
v)
10.
Tank trucks offered by RO Dealer/ Direct Customer.

Average age of the fleet
Maximum number of owned TTs offered.
Maximum number of TTs offered by the tenderer.
Tenderer offering highest number of 18 KL & above TTs.
In case requirement is not met by the Tank Trucks offered by the tenderers accepted
L-1 rate/ revised rate accepted by L-1 tenderers, negotiations/ counter offer exercise
shall be carried out with the tenderers who are at highest ranking (in order of L-2, L3 and so on) amongst remaining tenderers who have not accepted above rates. The
Tank Trucks offered by these tenders accepting L-2 rate shall be allocated up to the
requirement.
SEAL
37

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 38
of 93
11.
In case, Tank Trucks offered by the tenderers accepted L-2 rate is not meeting full
requirement then the L-2 rate would be offered to all the remaining successful
tenderers who have not accepted L-1 rate/ revised rate accepted by L-1 tenderers.
Based on their ranking and acceptance by the tenderers, Tank Trucks shall be
allocated at above rates till full requirement of Tank Trucks is met. In case the
requirement is still not met, IOC shall have the option to continue the above process
or to have group negotiations with the remaining tenderers who have not accepted
L-1 rate/ L-2 rate.
12.
The technically qualified SC/ ST/MSME tenderers shall be ranked separately. Tank
Trucks offered by these technically qualified SC/ ST/MSME tenderers shall be
allocated as per Govt. of India directives and shall have preference at each step of
the evaluation above.
13.
The allocation of 12 KL and 18 KL and above, Tank Trucks shall depend upon offers
by the successful tenderers as per above evaluation and as per NIT requirement.
Total number of 12 KL and 18 KL and above, Tank Trucks indicated in the NIT may
vary considering scope of work.
C.
EARNEST MONEY DEPOSIT (EMD):

1. Earnest Money Deposit (EMD) of Rs. 5000/- per TT (Rupees five thousand only per
TT) in the form of DD/ Pay Order is to be submitted in original and dropped in
tender box kept in our office at address given below by the due date and time of
tender i.e. 11:00 hrs on 27.02.2015.
Tenderers not paying EMD will be disqualified.

Bidder is also required to upload the scan copy of EMD (DD/Pay Order) along with
the tender
2.
A cash receipt shall be issued for the EMD, after the tenders are opened and
scrutinized. The tenderer for obtaining subsequent refund should retain the cash
receipt.
3.
Cheques or request for adjustment against any previously deposited EMD/ pending
dues/ bills/ security deposits for other contracts etc. shall not be accepted as EMD.
Any tender with such stipulation shall be treated as without EMD and shall be
rejected.
4.
Interest is not payable on EMD.
5.
EMD submitted by a tenderer shall remain with IOC till validity of the tender as
extended from time to time. EMD would be refunded only after finalization of tender
SEAL
38

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 39
of 93
D.
subject to submitting original cash receipt. In case, however, the tenderer commits a
breach of the tender terms which defeating the purpose of EMD, IOCL shall have
right to forfeit the EMD.
NEGOTIATIONS:
1.
IOCL reserves the right to negotiate with any or all the tenderers.
2.
Tenderers may be required to visit IOC office or any other office of IOCL for
negotiations/ verification of documents, entirely at the cost of tenderers.
3.
Tenderer or the authorized representative of tenderer may personally attend such

negotiations, as commitments made and/ or clarifications given during the
negotiations shall be binding on the tenderer/s. He/ She should carry the necessary
authorization to attend such negotiations and to hand over an authenticated copy of
the same to the IOCLs representative/s participating in negotiations.
4.
Originals of the documents submitted as copies along with the tender documents, as
well as documentation to substantiate statements made in the tender document are
to be produced for verification by the IOCL at any time at the discretion of IOCL
during technical evaluation.
5.
All LOI holders will be informed by a separate communication to produce the TTs at
the location on the specified date and time along with the original documents for
verification before the issuance of Work Order. Location/ bidder must ensure
compliance to all tender conditions like safety fittings, locking, colour coding, ABS etc
before being recommended by location for issuance of Work Order by State Office.
SECURITY DEPOSIT (SD):
E.
1.
Successful tenderers shall be required to furnish SD within 15 days of issuance of

LOI at the following rates:
(a)
The security deposit shall be Rs.8,00,000/- per contract for general tenderers.
Minimum of Rs. 80,000/- shall be paid in the form of Demand Draft drawn on any
Scheduled Bank in favour of Indian Oil Corporation Ltd. (M.D.) and balance
amount may be deposited in the form of Bank Guarantee strictly in specified
performa, valid for six months beyond the maximum possible tenure of the contract.
(b)
(c)
For existing RO Dealers/ Direct Customers of IOCL and SC/ ST tenderers, the SD
shall be Rs. 50,000/- per contract irrespective of the number of Tank Trucks offered.
Concessional SD shall be applicable only to the RO Dealers/ Direct Customers who
are applying in the name of their dealership/ firm and participating for the location,
which is their normal supply source, under the categories of own supplies thru
owned tank trucks.
The security deposit shall be Rs.8,00,000/- per contract for those Dealers who are
participating in the tender of the location other than his normal supply location or as
General tenderer.
SEAL
39

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 40
of 93
2.
Adjustment of EMD towards SD is permissible for the portion of SD payable by DD.

Cash receipts for SD paid by DD shall be issued by the IOCL.
3.
Interest is not payable on SD.
4.
Any loss/ claim and/ or damage arising out of the performance of the contract would
be adjustable against the SD. Any loss/ claims/ damages higher than SD shall be
recovered from payments due to the contractor under this contract or deposits made
by or payments due to the contractor under any other contract with IOCL.
5.
Security deposit would be refunded after expiry of six months of completion of the
contract on written request from the contractor and with surrender of the original
cash receipt. In the event of loss/ misplacement of the cash receipt of the SD, the
refund would be made only after the contractor furnishes an Indemnity Bond in the
prescribed proforma, on non-judicial stamp paper of appropriate value (at
contractors cost), duly notarized.
6.
Separate SDs are to be submitted for each contract with IOC.
7.
Successful tenderer subject to compliance of all or any other requirement shall be

entrusted with transportation work only after signing of Agreement format enclosed
and payment of Security Deposit amount.
8.
F.
Security Deposit will

termination/blacklisting.
CONTRACT PERIOD:
G.
Unless otherwise specified or agreed to, the contract is awarded for 3 (three) years
with option for extension up to 2 (two) more years at the sole discretion of the IOCL
at the same rates, terms and conditions.
EXECUTION OF AGREEMENT:
be
forfeited
in
case
of
transport
contract
1.
Successful tender/s shall be required, before undertaking the contract, to execute

the Agreement and furnish required Security Deposit within 15 days of the date of
issue of the LOI and should physically place the TT at the location within 15 days
from the issue of Work Order. In case of failure, IOCL shall have the right to reject
the induction of such TTs.
Specimen agreement format is enclosed along with tender documents. Tenderers

are advised to carefully scrutinize the same before submitting their tender.
3.
When the person signing the tender is not the authorized signatory, necessary
power of Attorney authorizing the signatory to act on behalf of the proprietor/ firm
should be produced before signing the agreement, and an authenticated copy of the
power of Attorney should be submitted for the record of IOCL.
4.
Failure to execute the agreement and/ or furnish required Security Deposit within 15
days time of issuance of LOI and/ or physical placement of TTs for loading at the
location within 15 days time from issuance of Work Order may render the tenderer
SEAL
40

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 41
of 93
liable for forfeiture of Earnest Money Deposit and termination of contract without
prejudice to the rights of the IOCL to recover the damages under Law.
5.
H.
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
I.
1.
All terms & conditions stipulated in the Notice Inviting Tender, Guidelines for
Tenderers, Tender Terms & Conditions, Declarations, Agreement and other
documents furnished with the Tender and related correspondence shall form part of
the contract.
RESERVATION:
The provision of reservation shall be 15% (fifteen percent) & 7 % (seven and a
half percent) for Schedule Caste (SC) and Scheduled Tribes (ST) respectively on all
India basis.
Save as otherwise provided, the SC/ST members should fulfill all tender conditions,
and shall not be eligible for any price preference or relaxation of standards.
If adequate number of Tank Trucks offered by SC/ ST tenderers are not available in
any particular year, the unfilled quota may be allotted to the unreserved categories
in that year. However the unfilled quota may be carried forward to the next Tender
also and offered to SC/ST candidates. If the quota of the previous tender is not filled
even in the next tender, the unfilled quota of the previous tender may be dereserved and allotted to general categories.
The SC/ ST tenderer/s desirous of operating under partnership firm, or Private Ltd.
Co., or Public Ltd. Co. or a Cooperative Society, or any other, should have all the
partners or members of private / Public / Cooperative firms belonging to the same
category without exception, i.e. either SC or ST as the case may be. The partnership
firm should be registered. Unregistered partnership firm is liable to be rejected.
Caste certificate for each individual member of a Partnership/ Public/ Private/
Cooperative Firm should be enclosed as proof along with the technical bid.
In the event of any of the members failing to submit the caste certificate as proof of
belonging to SC/ ST category, the tender shall be treated as a general category
tender.
The registered owner/s of the Tank Trucks offered by the SC or ST tenderer/s must
also belong to the same category, either SC or ST, as the case may be. In other
words, if the tenderer is issued LOI/ Work Order under SC category, all the
registered owners of the Tank Trucks offered against the particular LOI/ Work Order
must also belong to SC. Cast certificate of registered owner of tank truck offered
should be enclosed as proof along with the technical bid.
If any of the Tank Trucks offered do not belong to a member of the category
concerned, i.e. SC or ST, as the case may be the tender shall be treated as under
general category.
MISCELLANEOUS:
(a) The tank trucks offered by the tenderers are to be painted as per IOC color
scheme including advertisements as per specimen attached with this tender. Tank
trucks awarded contract shall compulsorily be painted as per IOC color scheme
before placing the TT at the location. IOC reserves the right to place subsequent
advertisements on the body of the TT or otherwise at IOCs cost.
(b)The Tank trucks offered by the tenderers are to be provided with dome
cover/valve box & security locking arrangement as per IOC design.
SEAL
41

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 42
of 93
2.
The contractors shall have to provide specified number of Tank Trucks for operation
within the state where the loading/ unloading locations are situated and within the
same state and sections where axle load restrictions are imposed, they shall supply
T/Ts meeting axle load restrictions.
3.
IOCL reserve the right to reject the tender of any or all the tenderers without
assigning any reason whatsoever at its absolute discretion. IOCL reserves the rights
to withdraw/ cancel/ modify this tender without assigning any reason whatsoever.
4.
IOCL reserve the right to accept all or some of the Tank Trucks offered by the
successful tenderers, without assigning any reason whatsoever. The decision of the
IOCL shall be final and binding.
5.
IOCL shall have the right to assign the Tank Trucks offered in any one tender to any
contract in any other State Office/ Region/ Location, on any route, temporarily or
permanently, and the decision of IOCL shall be final and binding on the successful
tenderers/ contractors.
6.
The Tank Trucks offered should comply at all times with valid permits, rules and
regulations of Statutory/ Government authorities. Explanation for one factor
As per the petroleum rules 2002, clause 64, the net carrying capacity of a
tank shall be 97% of its gross carrying capacity in case of Petroleum Class A
and Petroleum Class B and 98% in case of Petroleum Class C. The
maximum safe carrying capacity (in weight) of petroleum that can be carried
in a tank vehicle shall not exceed the difference between the unladen weight
of the vehicle and the maximum gross weight permitted for the Class of
vehicle under the appropriate transport regulations.
7.
Wherever the word T/T or Tank Truck or TTs has been mentioned, the same applies
to Petroleum Product Tank Trucks.
8.
No unsolicited correspondence/ queries shall be entertained while the award of the

transport contract is under review/ consideration. IOCL regret their inability to
answer individual queries.
9.
If any of the information submitted by the tenderer is found to be incorrect at any

time including the contract period, IOCL reserves the right to reject the tender/
terminate the transportation contract without prejudice and any or all rights and
remedies available. The Security Deposit (SD) will be forfeited
10.
Each page of the tender document including notice inviting tender enclosed along
with the tender document must be signed by the legally authorized representative of
the tenderer, with the official seal, for having fully read and understood the terms
and conditions of this tender.
11.
The contractor shall be required to provide the following on all the tank trucks
offered at their risk & cost:
SEAL
42

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 43
of 93
a)
Contractor shall procure and install Vehicle Mounted Unit (VMU) along with fittings
on all the tank trucks as specified by IOC. The contractor shall be responsible to
upgrade VMUs and allied fittings/ system as and when directed by IOC. The
contractor shall be entirely responsible for tampering of VMU or its fittings. In case
of not working of VMUs, company reserves the right of not accepting such tank
trucks for loading and utilizes the services of other tank trucks.
b) Security locking system and any modification in security locking system as and when
required as specified by IOC. Tenderer shall be required to provide suitable fittings in
tank truck for providing Security Locks as per the design/ modifications specified by
IOC.
c) Bottom loading system as specified by IOC wherever required. The tenderer shall be
required to provide suitable coupling/ adopter to be fitted on the Tank Trucks.
d) All tank trucks offered for carrying hazardous goods shall be fitted with Anti-Lock
Braking System conforming to IS:11852:2003 (part 9). Tenderer shall provide
certificate w.r.t. ABS provision on tank truck.
12.
13.
All the TTs have to have calibration certificate certified by W&M. Tenderers shall be
required to calibrate the TT at IOC premises or at the place directed by IOC. Cost of
calibration shall be borne by the tenderer.
Company would distribute transportation work equitable amongst general tenderers

as far as practicable based on actual reporting of TTs.
14.
For carrying out Hot work in TT, engaged in transportation of POL products, certain
precautions need to be taken. Tenderer should ensure all the safety precautions, as
directed by company from time to time, are taken before and/ or during hot work in
TTs.
15.
The term IOC, IOCL, IOC (M), The Corporation and Indian Oil Corporation
Ltd. (M.D.) in the appropriate context means Indian Oil Corporation Limited, a
Company registered under the Companies Act, 1956 and having its registered office
at G-9, Ali Yavar Jung Marg, Bandra (E), Mumbai- 400 051 and its successors and
assigns.
J.
DUPLICATION OF CLAUSE:
In case of any difference of interpretation of any of the terms of this tender or
agreement, those specified in the agreement shall prevail.
Signed in acceptance of the aforesaid tender conditions.

Place:
Date:
Signature___________________
***********************
(space for photograph)

SEAL
43

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 44
of 93
Attachment-8
BULK PETROLEUM PRODUCTS ROAD TRANSPORT AGREEMENT

THIS AGREEMENT made ______________ day of ________ 20__ between Indian Oil
Corporation Limited a Company registered under Indian Companies Act, 1913/1956 having
registered office at G-9, Ali Yavar Jung Marg, Bandra (E), Mumbai- 400 051 hereinafter
called `THE COMPANY' (which expression unless repugnant to the context shall include its
successors
and
assigns)
of
the
ONE
PART
and
M/S
_______________________________________ a Proprietorship / Partnership Firm
/
Private Limited / Limited Company having registered office / place of business at
___________________________ hereinafter called THE CARRIER or Carrier (which
expression shall be deemed to include legal heirs and executors of the present constituents
in case of firm or official liquidator in case of Company) of the OTHER PART.
WHEREAS the Company is engaged in refining Crude oil and storing, distributing and
selling of the petroleum products and for this purpose require Tank Trucks for Road
transportation of bulk petroleum products from their various storage points to customers /
other storage points.
WHEREAS the Carrier is engaged in the business of operating Tank Trucks and is
interested in above transportation job of the Company.
AND WHEREAS the Carrier has offered its services of transportation of POL product
and the Company is agreeable to accept the same on certain terms & conditions.
Now therefore, it is agreed between the parties as follows: 1.
The Carrier shall provide the Company with _____ no. of Tank Trucks for
transporting petroleum products as per LOI / Work Order issued by the IOCL. Carrier
has certified that it is the owner and also sufficiently entitled to operate these Tank
Trucks throughout the Agreement period and these Tank Trucks are not under
Agreement with any other party. Further, these Tank Trucks shall remain under
exclusive use with the Company throughout the Contract period.
2(a)
Each of the Tank Truck would be attached to a particular loading location / storage
point of the Company as per LOI / Work Order issued by IOCL. The Tank Truck shall
be required to carry bulk petroleum products from the particular loading location to
Company's Retail Outlets / Consumers / other storage points as would be instructed
by the Company from time to time.
In the event of re-sitement / change of loading location of the Company, Tank
Trucks attached to the old loading location would get automatically attached to the
re-sited / changed loading location and the applicable transportation rate will be the
existing rate applicable to the transporter at his base location or the L1 rate of the
new location, whichever is higher.
(b)
SEAL
44

Due Date & Time: 27.02.2015 &
11:00 Hrs
(c)
(d)
(e)
(f)

Page 45
of 93
In case of exigency, Company would be entitled to utilise any Tank Truck attached to
a particular loading location for bringing the petroleum products (bridging) from
another loading location to the base loading location, where the Tank Truck is
contracted. In such event, the rate as detailed in LOI / Work Order issued to the
Carrier at the base loading location shall be applicable. In case of any disputes
arising out of such movements, the terms and conditions including Arbitration Clause
of this Agreement would be applicable.
IOCL shall have the right to assign the TTs under contract in any location to any
contract in any other State Office / Region / location, on any route, temporarily or
permanently, and the decision of IOCL shall be final and binding on the tenderers /
contractors. In such case if the TT is assigned to any other contract in any other
location, the applicable transportation rate will be the existing rate applicable to the
transporter at his base location or the L1 rate of the new location, whichever is
higher.
In case the Company desires to change the basis of loading of Tank Truck i.e.
volume to weight or vise versa, the transportation rates shall be altered taken into
account of various factors such as density, temperature, etc, of the products for
determining standard conversion factor at the discretion of Company.
Company shall be free to engage one or more additional Carriers, either to run
concurrently or separately, for transportation jobs from the same loading location.
3.
Carrier shall ensure that Tank Trucks listed in the LOI / Work Order are:
(a)
Maintained in sound mechanical conditions and having all the fittings up to the
standards laid down by the Company from time to time.
(b)
Meeting the following:

i.
Tank truck are to be painted as per the style of IOC color scheme at the cost of
Carrier. Additional declarations are made in Emergency Information Panel, logos
and advertisement of the specified Brand names as directed by IOC, etc is
painted at the cost of Carrier. The Carrier shall ensure that panels are provided
on the tank truck for display of Oil Company Brands as specified by Oil Company
on regular basis.
ii. Tank tucks should be epicoated and / or chambers are cleaned periodically as
directed by IOC from time to time.
iii. All tank trucks must be fitted with standard type retractable safety seat belts for
both driver & cleaner.
iv. crew members report in neat & clean uniform.
v. Safety helmets/safety shoes for crew members.
vi. Have adequately trained Crew (driver and cleaner) for efficient operations and
training to TT drivers under Motor Vehicle Act & obtaining the endorsement on
the driving license from RTO would be the responsibility of Carrier.
vii. Drivers health check up and medical certificate is submitted to location at the
time of engaging and subsequently once in six months.
(c)
Confirm to the statutory regulations like Indian Petroleum Act, Petroleum Rules,
Motor Vehicle Act etc. as applicable from time to time. Explanation for one
factor
SEAL
45

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 46
of 93
As per the petroleum rules 2002, clause 64, the net carrying capacity of a
tank shall be 97% of its gross carrying capacity in case of Petroleum Class A
and Petroleum Class B and 98% in case of Petroleum Class C. The
maximum safe carrying capacity (in weight) of petroleum that can be carried
in a tank vehicle shall not exceed the difference between the unladen weight
of the vehicle and the maximum gross weight permitted for the Class of
vehicle under the appropriate transport regulations.
(d)
(e)
(f)
(g)
(h)
(i)
4(a)
(b)
(c)
(d)
Properly calibrated / stamped under the Weights & Measures Act. These shall be
calibrated for single capacity up to maximum permitted under Motor Vehicles Act.
Company would be entitled for insisting for calibration at Company's premises at the
cost of Carrier.
Be equipped with sufficient number of rubber hoses having suitable couplings at both
ends, bonding/ earthing with heavy-duty crocodile clips and dip-rods duly certified by
Weights & Measures Department.
The officials of the Company would be entitled to inspect at any time, the Tank
Trucks and / or the documents of the Carrier / its crew is liable to carry under any
statute / regulation or this Agreement. Further, Carrier shall submit to the Company
certified true copies of calibration certificate and Explosive Licence and their renewals
for every Tank Truck.
IOCL can appoint third party for verification of documents, inspection of tank trucks
for construction of tank, safety fittings, etc, as per approved explosive drawing,
IOCs safety aspects requirements and other specific requirements such as security
locking system, vehicle tracking system, bottom loading arrangements, colour
scheme of tank trucks, etc.
The transporter shall ensure that they have completed the requirements under the
Carriage by Road act, 2007 and the rules thereto.
Anti-Lock Braking System: All tank trucks offered for carrying hazardous goods
shall be fitted with Anti-Lock Braking System conforming to IS:11852:2003 (part 9).
Tenderer shall provide certificate w.r.t. ABS provision on tank truck.
The Tank Trucks listed in the LOI / Work Order shall be made available to the
Company at all times during the Agreement period at the loading location. In case of
non/irregular reporting action will be taken as per ITDG including blacklisting of
TTs/Termination of contract.
In case any of the Tank Trucks is not made available by the Carrier on any day,
Company would be free to use the services of any other Tank Truck and recover the
difference in transportation charges from the Carrier.
In the event of breakdown or major repair of any of the Tank Truck, Company at its
sole discretion, may accept any other Tank Truck of the Carrier for the period of
break-down / major repair. Further, in the event Carrier request for the replacement
of Tank Truck/s, Company at its sole discretion may accept the same.
Age of the Tank Trucks offered should not exceed 15 years on the closing date of
tender submission or as prescribed by local laws whichever is less. Company shall
remove the Tank Trucks attaining the age of 15 years during the contractual period.
Carrier shall ensure replacement with another Tank Truck having age of less than 15
years in 30 days. In case Carrier fails to provide replacement within 30 days,
SEAL
46

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 47
of 93
Company shall be free to engage any other Tank Truck. Dispensation beyond 30
days can be with the specific approval of State Operations Head.
5(a)
Carrier shall be responsible for all taxes, transit, levies and other costs of running the
Tank Trucks / transportation business (except Service Tax, that will be borne by the
Corporation), which shall also includei)
ii)
iii)
iv)
v)
Salary, wages and other benefits and claims of Crew of Tank Trucks and all
members of Carrier's staff;
Payment of road tax, insurance and any other fees like permit, route fee etc.,
levied by statutory authorities of the base State. For any inter-State
movement, taxes will be reimbursed by IOC on production of Original
Receipts.
Cost of fuel, lubricants, tyres, repair etc;
Calibration fees and other fee payable to Weights & Measures Department;
Compensation or any other benefit payable to Tank Truck Crew and its other
staff or third party under any statute or regulation both under regular
working and arising from accident including damage caused to the person or
property of the Company.
(b) Payment of toll tax, bridge and Octroi will be reimbursed at actual on production of
receipts. The transporters should submit receipts of toll tax, / octroi/ bridge along
with the concerned copy of invoice to the location for reimbursement. This
reimbursement claim has to be taken by the transporter within three months and
company will not be under obligation to make such payment after expiry of three
months, if the same is not claimed by the transporter within three months of closure
of the month to which the bills pertain. Any kind of claim of the transporter will not
be entertained if submitted after three months of tender expiry. The transporters
shall have to intimate to the supply location-in-charge in writing, the introduction of
new toll gates/octroi along with notification, failing which toll claim for the
intervening period
( date of introduction of new toll and date of claim) will not be
reimbursed. On location receiving this information from the transporter, will
intimate pricing and retail sales for incorporating in price build-up of the dealer /
consumer.
(c)
(d)
(e)
(f)
Carrier shall indemnify and keep Company indemnified against any loss/ damage
which Company may suffer as a result of non compliance of above requirements. In
case, Company is made liable to pay any part of cost, the same shall be recovered
from the Carrier, any payment due within this contract or otherwise. The Company
shall not be obliged to contest any claim made upon it for payment.
It is agreed that the Tank Trucks covered by this Agreement shall operate at the sole
risk of the Carrier. In no case, Company would be held responsible for any loss or
damage done to / by the Tank Truck while on the Company's work or parked in their
premises or anywhere else.
Carrier shall make their own arrangement for parking of their vehicle overnight and /
or during holidays.
The Carrier shall comply with all statutory provisions relating to his trade / business /
profession including his own employees or employees engaged by the Carrier and
IOCL shall not be responsible for his omission or commission.
SEAL
47

Due Date & Time: 27.02.2015 &
11:00 Hrs
6(a)
(b)
(c)

Page 48
of 93
The Company shall pay to the Carrier either through electronic payment system in
vogue for the transportation work undertaken from the loading location and at the
rates detailed in LOI / Work Order. This rate shall be valid for all roads and weather
conditions and are calculated from loading location.
The above rates are subject to escalation / de-escalation as per formula given in
Schedule- A, B & C. On escalation of rates as per Schedule C at the end of the third
year, further escalation on this rate for 4th and 5th year will also be guided by
escalation/ de-escalation as per Schedule A & B.
The transport charges payable under this Agreement are based on shortest route
approved by the Company on the round trip basis (called RTKM). A list of current
RTKMs applicable to storage points where subject Tank Trucks are based, are
available with concerned storage point.
In the event the distance for a particular RTKM gets reduced / increased, it shall be
the responsibility of the carrier to bring the same to the notice of the company, in
writing, forthwith. On receipt of this information the company shall re-verify the
RTKM and communicate the new approved route to the carrier. The date of such first
written intimation to the Company by any of the Carrier shall be the basis for
reduction / increase in RTKM.
In case of failure of the carrier to give such intimation to the Company, the date
mentioned in the written communication issued by the concerned local Govt.
Authorities / the Company shall be binding on the Carrier and the Company for the
purpose of revision of RTKM payable / recoverable on account of such revision. The
date of intimation by the Carrier or the effective date mentioned in the written
communication of the Government / Company, which ever is earlier, shall be the
date from which the increase / decrease in RTKM to be made effective. No recovery /
payment shall be made, if variation in RTKMs are within the limit of +/- 10 RTKM
upto a distance of 750 RTKMs and +/- 20 RTKMs for distance beyond 750 RTKMs,
however, company at its sole discretion may revise these limits from time to time
which shall be binding on the carrier.
(e)
(f)
(g)
(h)
Company reserves the right to use the Tank Trucks on their return trip based on
Company's own operational convenience / requirement for delivery of petroleum
products. Payment in such case would be made only to the extent of any additional
distance covered beyond the normal RTKM route for which the movement was
undertaken.
The procedure for payment of transport bills and reimbursement of entry / transit /
bridge / toll tax / octroi charges prevalent in the Company from time to time would
be binding on the Carrier.
The Company has not guaranteed any minimum billings / mileage or loads for any
period whatsoever. Hence, Company shall not be responsible for their inability in
offering any load on any day or during any particular period and no idle charges etc.
would be payable.
The Company shall endeavor to arrange unloading of the Tank Trucks within
reasonable time. However, no detention charges etc. are payable if, for any reason,
such unloading is delayed at the receiving location.
SEAL
48

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 49
of 93
(i)
The Carrier shall provide consignment notes for each consignment loaded on a daily
basis to the loading location.
7(a)
The tenderer shall deposit a sum of Rs. 8,00,000/- as Security Deposit for due
fulfillment of terms of this Agreement. This sum shall not bear any interest. Further,
Company would accept bank guarantee of the balance amount (Rs. 80000/- as DD
and balance as Bank Guarantee) valid till 6 months after the expiry of the Agreement
as part of Security Deposit. SD will be forfeited in case of transportation Contract
termination/blacklisting. However for dealers quoting for own use/consortium and
tenderers under SC/ST category, SD will be Rs 50,000/- per contract.
Company shall be entitled to adjust any sum due to it from the Security Deposit
amount and / or any transport / other charges / dues pending for payment to the
Carrier against any other contract. The decision of the Company shall be final and
binding on the Carrier.
(b)
8(a)
(b)
9(a)
(b)
(c)
(i)
The Carriers shall be responsible for loading and discharging of the Tank Trucks. All
the instructions of the Company with regard to the same shall be binding on the
Carrier.
Only the Crew of the Tank Truck and authorized representative of the Carrier shall
be allowed entry inside the Companys loading / unloading locations.
The Carrier shall be responsible for quantity and quality of the products received by
him for transportation. It shall be responsibility of the Carrier to check the quantity
and quality of the products received by him at the Dispatch Storage Point before
acknowledgement of the products. Acknowledgement by any member of Crew of the
Tank Truck or by any other authorized person of the Carrier by way of signing on the
Challan or any other Dispatch Document shall be sufficient proof of acceptance of
product quantity and quality by the Carrier. The Carrier shall be responsible of the
products till the products are acknowledged at the Receiving location.
The Carrier shall comply with and give full cooperation to the Company in meeting
the requirement of prevailing Marketing Discipline Guidelines as applicable to them.
A copy of the Marketing Discipline Guidelines can be obtained from the Company, or
downloaded from IOCs website, and Carrier must acquaint themselves with the
same before operation.
If any shortage in quantity and / or variation in quality of product is found at any
stage after Tank Truck leaves the Dispatch Storage Point up to Receiving location,
the Carrier shall be responsible for the same irrespective of reason and Company
would be entitled to following In case of quantity shortage of MS/ HSD/ Branded Fuels or any other POL product,
recovery shall be made at the retail-selling price at the dispatch location or non
subsidized market determined price of such product, whichever is higher and
transportation charges for the shortage quantity.
(ii) Without prejudice to any other right of Company including the right for termination
of agreement in case of variation in quality, Company at its' discretion may dispose
off the contaminated product and all expenses / losses and cost of product in this
connection as determined by the Company shall be recoverable from Carrier.
SEAL
49

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 50
of 93
10.
Carrier shall be responsible for ensuring that:
(a)
Rules and regulations of the Company in force are followed by him, his staff and
Crew of Tank Truck.
All fittings in TT should be ISI marked. Each TT should carry two portable ISI
marked 10 KGs pressurized DCP fire extinguisher in an easily accessible position
away from the TT unloading facilities and one portable 1 KG CO2 / DCP / Approved
equivalent fire extinguisher in drivers cabin. Company may ask for additional fittings
/ equipments as per requirement.
Each TT should have security locking system arrangement as required by the
company.
Any security system (for e.g.: locking system) decided by company to guard against
malpractices shall be unconditionally accepted by contractor. Cost of modification /
modifications of fittings if any on TT shall be borne by the Carrier. Carrier shall be
responsible for safety / maintenance of such security systems.
Any Vehicle Tracking System (VTS) (for e.g.: Global Tracking System) decided by the
Company to track the movement of the Tank Truck shall be unconditionally accepted
by the Carrier. Contractor shall procure and install Vehicle Mounted Unit (VMU) along
with fittings on all the tank trucks as specified by IOC. The contractor shall be
responsible to upgrade VMUs and allied fittings/ system as and when directed by
IOC. The contractor shall be entirely responsible for tampering of VMU or its fittings.
In case of not working of VMUs, company reserves the right of not accepting such
tank trucks for loading and utilizes the services of other tank trucks. Carrier shall be
responsible for safety / maintenance of the equipment and in case the equipment is
lost / damaged due to any reason, the Carrier shall replace the same at their own
cost. This is in addition to action as per provisions in ITDG.
Bottom loading system as specified by Company wherever required shall be
unconditionally accepted by the Carrier and install the same in the Tank Truck. The
Carrier shall be required to provide suitable coupling/ adopter to be fitted on the
Tank Trucks. Cost of modification / modifications of fittings if any on TT shall be
borne by the Carrier.
Tank Truck delivers the product to the consignee specified.
The Crew has the correct delivery documents and TREM-Card.
Tank Truck follows the normal / approved route from loading location to receiving
location.
Average trip-time is maintained.
Signature of recipient is obtained on the delivery documents.
Wherever required by Company, collect cheques / draft / bank-slips etc from the
recipient after ensuring that remittances are correctly drawn.
Handover receipted delivery documents and remittances pertaining to deliveries
made, to the Company on the same day and before accepting next load. In case,
return of Tank Truck is delayed for any reason whatsoever, such documents and
remittance are reached to the loading location within 24 hours of completing the
delivery.
If the consignee so desire and is permitted by the Company, the Carrier shall allow
such representative of the consignee to travel along with the Tank Truck.
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
(k)
(l)
(m)
(n)
11.
While performing the trip for the Company under the terms of this agreement the
Carrier shall take all necessary steps and exercise due diligence to prevent any
SEAL
50

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 51
of 93
accident to the Tank Truck and products. However, in case of accident taking place
during transportation the Carrier shall:
(a)
(b)
(c)
(d)
(e)
Arrange conveying of information to dispatch storage points as also nearest police

station;
Guard the Tank Truck and product till arrival of rescue agencies;
Arrange another fit Tank Truck to salvage the product from Accident Tank Truck;
Bring such trans-shipped / salvaged product to Dispatch Storage Point or other
location as directed by the Company at Carrier's cost.
Be responsible and liable for loss / claims as determined by the Company.
12(a) Carrier shall be responsible for any damage or loss caused to the Companys product
or property by negligence or default of its Crew, authorized representative or Tank
Truck. This shall also include confiscation of Company's product delivered to the
Carriers by any statutory authorities.
(b)
The carrier should strictly adhere to Industry Transport Discipline Guidelines(ITDG)
as enumerated in Annexure-A to this agreement and to any amendment issued from
time to time.
13(a) The Carrier shall not be entitled to change the ownership of / their right on the Tank
Trucks or assign, subrogate, sublet or part with it's right, title and interest under this
Agreement for any reason whatsoever.
(b)
The Carrier shall not cause or allow any change in the constitution of its firm without
obtaining the previous written consent of the Company.
14.
Neither party to this Agreement shall be liable for the non-performance of any of its
obligations under this Agreement so far as such non-performance is occasioned by
conditions of the force majeure. The Force Majeure means natural calamities like
floods, earthquake and other acts of God and riots, etc.
The affected party shall give the notice to the other party of occurrence of any such
calamities within a period of 24 hours of occurrence of such calamities. The
performance of the respective obligations of the parties under this Agreement shall
be resumed as soon such calamities, which have resulted in the non-performance
cease to occur.
15.
This Agreement shall be valid for period of three years from the effective date as
given in the LOI / Work Order with option at the sole discretion of Company to
extend the same up to two more years on same terms and conditions. However,
Company reserves the right to terminate this Agreement by giving two months
advance notice without being liable to give any reason or pay any compensation.
Notwithstanding anything to the contrary contained hereinabove, Company reserves
the right to terminate this Agreement forthwith upon or at any time after happening
of any of the following -
(a)
If the Carrier, its' proprietor or any partner is adjudicated insolvent or become

bankrupt or goes into liquidation whether voluntary or otherwise.
SEAL
51

Due Date & Time: 27.02.2015 &
11:00 Hrs
(b)
(c)
(d)
(e)
(f)
(g)
(h)

Page 52
of 93
If attachment in execution of a decree is passed against the Carrier, its proprietor or

any of its' partners.
If road permits or statutory licenses / permissions granted to Carrier / it's Tank
Trucks by transport or any statutory authorities is cancelled or revoked.
If any of the information submitted by the Carrier in the tender is found incorrect at
any time.
Breach of any of the terms or conditions of this Agreement by the Carrier.
If the Carrier commits or suffers to be committed any act which in the opinion of the
Company whose decision shall be final, is prejudicial to the good name / image of
the Company or its products or its services.
If the Carrier causes disruption in transportation of bulk petroleum products. The
decision of Company shall be final and binding on the Carrier.
On the death or retirement of proprietor or any of the partners of the Carrier firm.
However, in case, Company does not exercise this option, the Agreement shall
continue as between the Company and surviving / continuing partners of the Carrier.
The legal representatives of the deceased partner or the retiring partner himself shall
be liable for all the obligation of the carrier incurred up to the date of death or
retirement but shall not be entitled to claim from the company any portion of
Security Deposit.
Company shall account for Security Deposit to the surviving or continuing partners.
The death or retirement of any partners shall be notified by the Carriers to the
Company in writing within 24 hours of such death or retirement.
16.
All questions, disputes and differences arising under or in relation to this Agreement
shall be referred to the sole arbitration of the Director (Marketing) of the Company.
If such Director (Marketing) is unable or unshalling to act as the sole arbitrator, the
matter shall be referred to the sole arbitration of some other officer of the Company
by such Director (Marketing) in his place, who is shalling to act as such sole
arbitrator. It is known to the parties herein that the Arbitrator appointed hereunder is
an employee of the Company and may be Shareholder of the Company. The
arbitrator to whom the matter is originally referred, whether the Director (Marketing)
or officer, as the case may be, on his being transferred or vacating his office or being
unable to act, for any reason, the Director (Marketing) shall designate any other
person to act as arbitrator in accordance with the terms of the Agreement and such
person shall be entitled to proceed with the reference from the stage at which it was
left by his predecessor. It is also the term of this Agreement that no person other
than the Director (Marketing) or the person designated by the Director (Marketing)
as aforesaid shall act as arbitrator. The award of the Arbitrator so appointed shall be
final, conclusive and binding on all the parties to the Agreement and provisions of
the Arbitration & Conciliation Act 1996 or any statutory modification or re-enactment
thereof and the Rules made there under and for the time being in force shall apply to
the arbitration proceedings under this clause. The venue of the arbitration shall be
NOIDA.
17.
The parties hereby agree that the court in city of NOIDA alone shall have jurisdiction
to entertain any application or any award/s made by the Sole Arbitrator or other
proceedings in respect of anything arising under this Agreement.
SEAL
52

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 53
of 93
18.
This Agreement covers entire understanding between the parties. No alteration /

variation of any of the terms of this Agreement shall be valid unless made with the
consent of both the parties and evidenced in writing duly signed by authorized
representatives of both the parties.
19.
All notices and other communications to be given under this Agreement by either
party to the other shall unless otherwise specifically agreed be given in writing by
Registered Post or hand delivery against acknowledgement to the following
addresses of the respective parties.
To,
Dy. General Manager (Operations)

Indian Oil Corporation Ltd.
Operations Department, UP State Office - II,

E 8, Sector- 1, NOIDA-201301, Uttar Pradesh
To,
Name of Carrier,
Address,
__________
Signed and witnessed at ___________ on _________.

WITNESS :
1.
2.
WITNESS:
1.
2.
For COMPANY
M/s. _____________________
(Authorized Signatory)
For CARRIERS
M/s. ________________________
(PROP. /PARTNER/DIRECTORS)
SEAL
53

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 54
of 93
PRICE BID
RATE SCHEDULE FOR ROAD TRANSPORTATION OF BULK PETROLEUM PRODUCTS
S No
Item
1 Rate in Rs/KL
Rate in
2 Rs/KL/KM
Bidders Quote
(to quote with
3 either + or
sign
Capacity of TT
12 KL
18 - 40 KL
Estimates
(To be filled by
(To be filled by State
State Offices
Offices
(To be filled by
(To be filled by State
State Offices
Offices
( + ) Plus / ( - )
(To be quoted by bidder)
minus
Tenderer to Quote within (+/-) 10 % of the estimated rates and in case ve signed
1 is not mentioned it will be taken as +ve
2 The quoted percentage applies to all the rates in the schedule
Transportation Charges in (Rs/KL or Rs/KL/KM) whichever is higher for the same
volume of product transported shall be payable and applicable from the loading
3 location
The rates finalized shall be valid for the entire period of the contract subject to
4 escalation/ de-escalation as per formula given in Schedule A, B & C
SCHEDULE -A
FORMULA FOR WORKING OUT ESCALATION/ DE-ESCALATION IN TRANSPORTATION
RATES ON ACCOUNT OF INCREASE/ DECREASE IN RETAIL SELLING PRICE OF HSD
Increase/ decrease in the transportation rate in Rs. Per KL Per KM:
FORMULA: Increase/ Decrease in 1 litre of HSD Retail Selling Price (RSP) ex-State Capital
cities (within municipal limits) of the supply point concerned inclusive of taxes (with
following clarifications)
------------------------------------------------------------------------------------------------------Q x Average KM/Lt
SEAL
54

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 55
of 93
Where Q represents notional capacity of a Tank Truck and it is taken as 12 KL or 18 KL and

average KM/Lt, is the distance, which a Tank Truck can run with 1 litre of HSD (loaded or
otherwise) for the purpose of calculations.
NOTE:
1.
The retail-selling price of HSD as on the date 04.12.2014 will be the base price. The
transportation rates shall be finalized based on this base price of HSD.
The escalation/ de-escalation of transportation rates will be allowed every quarter
i.e. on 1st January, 1st April, 1st July and 1st October. In case of commencement of
the new contract in between of the quarter period, the escalation/ de-escalation shall
also be applied from the dates mentioned above.
Escalation/ de-escalation shall be applicable as per increase/ decrease in RSP (Retail
Selling Price) of HSD, which will be the weighted average of RSPs of HSD during
immediate previous three months, and the new transportation rates arrived at on the
above dates shall be applicable for a period of subsequent three months.
Only the increase/ decrease in RSP of HSD at the State Capital cities (Within
Municipal Limits) of the supply point concerned shall be considered and the
escalation/ de-escalation factor shall apply for all the Locations coming under the
respective State. In case of any dispute, the decision of the IOC shall be final and
binding.
2.
3.
4.
SCHEDULE - B
Increase/ decrease in transportation rate: In Rs. Per KL.
Increase/ decrease in transportation rate in Rs. Per KL shall be increase/ decrease in
transportation rate as per SCHEDULE - A in Rs. Per KL Per KM X Break even KMs
(Break Even KMs means: where transportation (per KL) and (per KL per KM) become equal.)
Schedule C
Formula for working out One Time Escalation at the end of 3rd year of contract:
Let the rate at the end of the 3rd year of the contract be R in Rs/KL/KM.
Let H be the Retail Selling Price (RSP) of HSD in Rs/Ltr (As in Schedule A) at the end of
the 3rd year of the contract.
The capacity of the tank truck is taken to be 12/18 KL and the average distance travelled
by the tank truck in 1 ltr of HSD as considered by the State Office for each of its
location. (For explanation of the formula, the same is taken as to be 4 Kms.)
The Fuel component F, is given by:
F = H (12) (4) = (H/48) in Rs/KL/KM
SEAL
55

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 56
of 93
The Non-Fuel Component N, is given by:

N = (R F)
The increment of 5% is applied to N, which becomes N#, given by:
N# = (1.05) x N
The revised rate would be: (N# + F)
Illustration:
Let the rate R, at the end of the 3rd year of the contract be Rs. 1.95 per KL per KM.
Let the Retail Selling Price RSP of HSD, H, be Rs 45/- per Ltr.
The Fuel Component in the above rate R is Rs. 0.9375 per KL per KM
The Non Fuel Component N = 1.95-0.9375 = Rs 1.0125 per KL per KM
Applying the increment of 5% on Rs 1.0125 per KL per KM, we have:
N# = 1.05 X 1.0125 = Rs 1.0631 per KL per KM
The revised rate for the 4th and 5th years would be: 1.0631 + 0.9375 = Rs 2.00 per KL
per KM.
For arriving at per KL transportation rates, formula as at Schedule B will apply at the end
of the third year to the per KL per KM rates as illustrated above.
SEAL
56

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 57
of 93
Annexure-A
OIL INDUSTRY TRANSPORT DISCIPLINE GUIDELINES

1. INTRODUCTION
1.1
Objective
To evolve uniform Oil Industry Transport Discipline Guidelines (ITDG) for
transportation of bulk petroleum products by Tank Truck/ Tank Lorry (TT) for:
a. Delivery of products to Retail Outlets and Direct Customers
b. Stock Transfers from one location to another, i.e. Bridging
1.2
Purpose
The purpose of Industry Transport Discipline Guidelines is to ensure that:
1.2.1 Petroleum products are filled in TT in accordance with Industry Quality Control
Manuals.
1.2.2 Petroleum products are transported and delivered to dealers/direct customers
and receiving locations in good condition conforming to the specifications.
1.2.3 A well defined system of checks exists at various stages of handling of
petroleum products.
1.3
Scope
1.3.1 The procedure/code outlined in these guidelines are only the minimum
required in order to ensure quality and quantity of the petroleum products
during receipt, storage, transit and delivery. Therefore, standard operating
procedures with due regard to safety in handling of petroleum products in
general shall be followed as laid down in the respective safety and operations
guidelines/manuals. It is expected that such standard procedures will be
followed at all times in addition to the instructions contained in the following
chapters of these guidelines.
1.3.2 Changes, if any, in these guidelines will be advised through serially numbered
amendments and will be displayed at the location notice board/website. The
amendment record (Annexure-I) of these guidelines shall be updated
accordingly. These changes will be implemented with effect from the date of
its amendment.
SEAL
57

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 58
of 93
2. TRANSPORTATION
2.1
Transport Agreement
2.1.1 Industry Transport Discipline Guidelines (ITDG) shall be part of the transport
agreement.
2.1.2 TT shall not be used for any product other than the designated petroleum
products and will operate only for the Oil Company with whom the agreement
has been entered into.
2.1.3 Carrier shall ensure that TT is painted and maintained as per the color
scheme advised by the Oil Company from time to time. Carrier shall also
ensure that the name of Oil Company & Logo is prominently displayed on the
tank of TT and the name of the base location in the information panel as per
the directions of the Oil Company.
2.2
Fitness of Tank Lorry
2.2.1 Carrier shall be responsible for providing a TT fit in all respects to carry
petroleum products and shall be transporting/delivering the same in good
condition, as per specifications, to the dealers/direct customers/receiving
locations and shall be held accountable for any malpractice/adulteration en
route.
2.2.2 TT shall be duly approved for its design/fittings by Petroleum and Explosives
Safety Organisation (PESO) Department. The carrier shall be responsible for
ensuring that the integrity of the TT fittings is maintained in accordance with
the conditions laid down by the licensing authority at all times.
2.2.3 The original and a copy of the valid Explosives License shall be submitted to
the loading location. Original certificate shall be returned to the Carrier after
verification. TT shall carry valid Explosive License in original issued by
Petroleum and Explosives Safety Organisation Department at all times.
2.2.4 TT without valid Explosives License shall not be utilized, unless authorized by
Petroleum and Explosives Safety Organisation Department to use the TT
pending renewal.
2.2.5 Carrier shall ensure compliance to various statutory rules and regulations,
including provisions of Motor Vehicle Acts/Motor Vehicle Rules/The Carriage
by Road Act in force at all times during the period of agreement.
SEAL
58

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 59
of 93
2.2.6 Carrier as per the design given by the Oil Company from time to time shall
provide the product sealing/security locking/electronic sealing arrangements
(security locking system) as advised by Oil Company from time to time. The
transporter to ensure that, the integrity of the locking arrangements is
maintained against any tampering at all the times.
2.2.7 Carrier shall ensure that the Vehicle Mounted Unit (VMU) along with fittings &
fixtures installed on the TT for tracking of the TT is kept always in working
condition and its on/ off operation is done according to the instructions given
by the Oil Company.
2.3
Calibration of Tank Lorry
2.3.1 The original and a copy of the valid calibration certificate shall be submitted to
the loading location. Original certificate shall be returned to the Carrier after
verification. TT shall carry valid Calibration Certificate in original issued by
Weights and Measure Department at all times.
2.3.2 TT shall be calibrated for single capacity in line with MV Act/Petroleum
Rules/Weights & Measures Act.
2.3.3 Carrier to provide manhole on top of the tank in the geometrical center of the
compartment of TT.
2.3.4 Carrier to provide dip hole/dip pipe in the geometrical center of the manhole
with manhole fittings duly welded.
2.3.5 Datum Plate height should not be more than 10 mm from the bottom plate and
should be shown in the drawing.
2.3.6 Tampering with calibration of vehicle in any manner shall be construed as a
malpractice and penal action will be taken against the carrier as outlined
under clause no. 8. Further, alleged product losses will be recovered from the
carrier from the date of last calibration.
2.3.7 The calibration of the TT should be done at the calibration facility provided by
the Oil Company or as directed by the Oil Company. Carrier shall produce TT
for verification/ checking as and when required by the Oil Company.
2.3.8 Carrier shall provide brass/aluminum dip rods individual compartment-wise or
single dip rod as per prevailing W&M rules.
2.4
Tank Lorry Accident
2.4.1 In case of TT accident, the crew shall inform the nearest Police Station,
loading location, carrier, nearest Oil Company location and shall guard the
vehicle as well as product.
SEAL
59

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 60
of 93
2.4.2 Carrier shall arrange to transfer/salvage the product in another fit TT

immediately on receipt of the information, after obtaining permission from the
Oil Company and various statutory authorities. Proper safety precautions are
to be followed while transferring the product from the damaged vehicle.
2.4.3 Carrier shall complete all the statutory formalities including lodging of FIR &
shall submit accident report to the base location. Non-lodging of FIR, not
reporting the accident to the Oil Company shall be construed as a malpractice
& penal action will be taken against the carrier as outlined under clause no. 8.
2.4.4 Spilled or trans-shipped product salvaged in TT/ barrels shall be brought to
the loading location or the receiving location as advised by the Oil Company.
2.4.5 Draw three (six nos. in case of MS) composite samples (TMB), 1 liter each
from each TT compartment/ barrel in the presence of carrier/TT crew carrying
the salvaged product. Prepare sample tags as per specimen given in
Annexure-II. Locking/ sealing of the TT/ barrel and sample containers and
signing on the sample tags shall be done jointly by the Oil Company
representative and carrier/TT crew. One set of sample shall be sent to the Oil
Companys lab for testing, one set to be given to carrier/TT crew and one set
to be retained at the location.
2.4.6 On receipt of test results from the lab, the carrier shall be suitably advised and
action taken.
2.5
Other formalities
2.5.1 Carrier shall engage TT driver who has undergone training on transportation
of hazardous goods as stipulated under the Motor Vehicle Acts/Rules. The
driving license of the driver should be endorsed by Road Transport Authorities
to this effect.
2.5.2 Emergency Information Panels shall be correctly displayed on the TT as
stipulated.
2.5.3 The TT registration number shall be painted on the fire extinguishers carried
by the TT.
2.5.4 Carrier shall submit details of TT crew, verification of antecedents of the TT
crew obtained from local Police and a copy of valid driving license of the
driver, duly endorsed by RTO for having undergone training for transportation
of hazardous goods as per MV Act/Rules, to the base location and obtain
entry pass from the location.
2.5.5 Before embarking for the delivery it will be carriers or his representatives
responsibility to ensure that TT crew has :
SEAL
60

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 61
of 93
a. Correct Challan/ Invoice

b. Correct TREM CARD and standing instructions
c. Switched on the VMU.
2.5.6 The crew of the tank truck who are signing the Invoice at the loading location
should deliver product at the destination. In case of substitution of crew due to
any reason, the same should be done only after obtaining permission from the
location.
3. PRODUCT LOADING
3.1
Quality Control
3.1.1 Petroleum products shall be received, stored and delivered ex loading

locations in accordance with Industry Quality Control Manual.
3.1.2 a.
b.
3.2
Sales document: Dispatch density of the product at 15 0 C Celsius shall

be indicated on sales document.
Stock transfer document: Dispatch temperature & density of the
product at 150 C shall be indicated on stock transfer documents.
Sealing / Locking of Tank Lorry
3.2.1 Security locking of the TT shall be done in accordance with the guidelines of
the Oil Company.
3.2.2 Carrier to ensure that the integrity of the security locking system is intact at all
times.
3.2.3 Carrier shall ensure that the TT is always in locked condition (as per security
locking system) including on its return journey except during
loading/unloading operation. Any act of tampering with the security locking
system shall be construed as malpractice and action shall be taken against
the carrier.
3.3
Log out, in Time System And Delivery Route.
3.3.1 The departure time from the loading location shall be recorded on the
invoice/stock transfer document itself by the loading location and the
dealer/direct customer/ receiving location shall record the arrival and
departure time of the TT on the same document.
3.3.2 Carrier shall ensure that the trip time and the VTS route specified for the
destination are strictly adhered to.
SEAL
61

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 62
of 93
4. PRODUCT RECEIPT
The procedure outlined hereunder is applicable for the receipts of product at the
supply locations, dealers and direct customers.
Responsibility towards handling of product shall be in accordance with the Marketing
Discipline Guidelines in force and Industry Quality Control Manual in force.
4.1
Actions to be taken on arrival of the TT
4.1.1
Recording of timings
Arrival & departure time of the TT shall be recorded in the delivery
document. If a bridging TT is used for deliveries by receiving location, it shall
report back at the receiving location after completion of delivery.
4.1.2
Checking security locking system
4.1.2.1 The security locking system shall be checked and if it is found O.K then
proceed to clause 4.1.3. If found tampered, then it will be construed as a
malpractice and action shall be taken as mentioned in clause 4.2 and 8.
4.1.2.2 Dip rod and Calibration checking
The dip rod should match the calibration chart provided by Weights &
Measures for markings at the dip level, proof level and the total length.
4.1.3
Density checking
On arrival of TT, dealer / customer shall check the density @15 deg C of
product from each compartment. If the variation is found to be within +/- 3
kg/cum as compared with the invoice density, steps as mentioned in clause
4.1.4 to be followed. However, if variation in the observed density is beyond
+/- 3 kg/ cum, the TT shall not be unloaded and action shall be taken as
mentioned in 4.5.1.
4.1.4 Retained Tank Lorry samples

If density check is found to be within +/- 3 kg/cum, dealer/dealers
representative shall draw 2x1 liters of MS and/or 1x1 liter of HSD bottom
samples (composite samples from all the compartments proportionate to the
quantity of the product received in each compartment after removing
approximately 20 liters of product from each compartment). Before drawing
samples, the empty aluminum sample containers should be rinsed with the
SEAL
62

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 63
of 93
same product from the TT. Sample shall be sealed & labeled and jointly
signed by dealer / dealers representative and TT driver before unloading
the TT.
The transporter will have the option to obtain another set of samples (2x1 liter
of MS and/or 1x1 liter HSD) duly labeled and jointly signed, for retention. On
such request from the transporter, dealer should hand over this set of
samples against payment to the TT driver/transporters representative. In
addition, the carrier/TT driver will have to pay a deposit of Rs.300/- per
sample container or as revised from time to time to the dealer.
In case the TT driver refuses to sign the label, TT shall not be unloaded and
dealer shall contact supply location/field officer.
4.1.5 Marker Testing
The tank lorry may be subjected to the marker test en route or at the dealer /
direct customer location premises. If the product carried through TT is found
failing in the marker test then actions shall be taken as mentioned in 4.2.
4.2
Procedure for Dealing with Suspected Irregularities

The following procedure shall be followed for dealing with the suspected
irregularities.
a. Inform sales officer/ loading location.
b. The TT shall be detained.
c. The Sales officer/ loading location officer shall draw the samples as
mentioned in 4.3.
d. The sales officer/ loading location officer, TT crew/ carriers representative
& consignee/ consignees representative, inspecting authority shall
prepare a joint statement mentioning the compartment wise observed
density / result of the marker test / status of the security locking system
and shall sign the statement.
e. In case of TT receipt at the location the loading location officer & TT crew/
carriers representative shall prepare a joint statement mentioning the
compartment wise observed density / result of the marker test / status of
the security locking system and shall sign the statement.
f. The TT, thereafter, shall be sealed by the sales officer/ loading location
officer and detained at the place of the consignees premises.
g. If the product passes in the lab test, the TT shall be decanted at the
consignees premises. If the product fails in the lab test, then the TT shall
be sent for the disposal of the product as directed by the Oil Company.
h. Action shall be taken against the carrier as outlined under clause no. 8.
SEAL
63

Due Date & Time: 27.02.2015 &
11:00 Hrs
4.3

Page 64
of 93
Sampling Procedure for Suspected Irregularities
4.3.1 At the dealer / Direct customer premises

The sales officer / location officer shall draw eight nos. composite samples
(TMB) in case of MS (four in case of other products) of 1 liter each from every
TT compartment in the presence of carrier/ TT crew and consignee/
consignees representative. Prepare sample tags as per specimen given in
Annexure-II. Signing on the sample tags and sealing of the sample containers
shall be done jointly by the sales officer/ loading location officer, TT crew/
carriers representative and consignee/ consignees representative. One set of
sample shall be sent to the Oil Companys lab for testing, one set to be given
to carrier/ TT crew, one set to be given to consignee/ consignees
representative and one set to be retained by the sales officer/ loading location
4.3.2 Receipt at the locations
The location officer shall draw six nos. composite samples (TMB) in case of
MS (three in case of other products) of 1 liter each from every TT
compartment in the presence of carrier/ TT crew. Prepare sample tags as per
specimen given in Annexure-II. Signing on the sample tags and sealing of the
sample containers shall be done jointly by the loading location officer and TT
crew/ carriers representative. One set of sample shall be sent to the Oil
Companys lab for testing and one set to be given to carrier/ TT crew and one
set to be retained by the loading location.
4.4
Testing of samples at lab

The TT samples drawn by the sales officer / loading location officer at the
consignees premises shall be testedin the lab.If the product passes in the lab
test, the TT shall be decanted at the consignees premises. If the product fails
in the lab test, then the corresponding supply location retention sample shall
be tested. If the supply location retention sample passes in the lab test then it
would be construed as malpractice done by the carrier &action shall be taken
as outlined in clause no 8. If the supply location retention sample fails in the
test then no action shall be taken against the carrier. In any case of failure of
the TT sample, the TT shall be sent for the disposal of the product as directed
by the Oil Company.
4.5
Testing of Retained Tank Lorry Samples at lab as per Clause no. 2.5(D)
of MDG of 2012 effective 08-01-2013.
4.5.1 Testing for specifications

Laboratory will test the RO sample, the last TT retention sample (TL1) and the
corresponding supply location sample (SL1) simultaneously and compare the
reproducibility / permissible limits of the test values. In case RO sample fails
SEAL
64

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 65
of 93
and TL1 passes, then (the second last retention sample) TL2 & (supply
location sample corresponding to TL2) SL2 will be tested. In case TL2 fails
and SL2 passes, action shall be taken against transporter as per clause 8.1 of
ITDG.
In case RO sample passes and TL1 fails, in the event of a request from the
transporter (not a dealer-cum-transporter) for testing his retained sample, the
same will be tested as per guidelines in presence of the field officer, dealer
and transporter after due verification of the samples. Its results shall be
compared with TL1 and SL1 results and decision of Oil Company shall be
based on the test results of these 3 samples (TT retention sample with the
dealer, SL sample and the TT retention sample with the transporter) and
would be decisive and binding on all. All samples should be tested in the
same Lab.
Note: While collecting the samples from RO for testing at the lab, the field
officer shall also collect TL2 in addition to TL1 and Nozzle sample so
that TL2 can be tested immediately upon failure of TL1.
4.5.2 Testing for Marker
If the product sample drawn from the retail outlet is found failing in the marker
test then the last Retained Tank Lorry samples kept at the retail outlet shall
be tested for marker test. The marker test of Retained Tank Lorry samples
will be carried out after giving prior notice to the dealer & the concerned
carrier so that they can be present at the test venue if they so desire for
witnessing the testing. Field officer or the representative of the divisional
office/ regional office/ territory office will also be present & conduct/ witness
the marker test. This team will submit its report in the approved industry
format. If the Retained Tank Lorry samples is also failing in the marker test
then the corresponding location sample will be tested. If the supply location
sample is passing in the marker test then it shall be construed as a
malpractice done by the carrier & penal action would be taken against the
carrier as outlined under clause no. 8.
SEAL
65

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 66
of 93
5. TANK TRUCK/TANK LORRY MONITORING

5.1
Carrier having agreement with the Oil Company for a TT shall not enter into
agreement with other company for the same TT. Carrier shall not enter into
agreement with the Oil Company for the blacklisted TT. If it is subsequently
proved that the carrier has entered in to agreements with other Oil Company
for the same TT then it shall be construed as malpractice & penal action
would be taken against the carrier as outlined under clause no.8.
5.2
The TT/ Carrier/ transporter blacklisted by any one Oil Company shall be
construed to be black listed by all Oil Companies.
5.3
Carrier shall not enter into agreement with the Oil Company by submitting
forged documents/ false information.
5.4
Bridging TT, only after verifying the product acknowledgement for the
previous trip, and seeking clarification in the cases where trip time has
exceeded, the TT will be accepted for loading.
5.5
In case a TT has not reported for delivery at the receiving location/destination

after a reasonable transit time, carrier shall inform loading location and
receiving location/destination the reasons for delay and likely date/time of
reporting. In case the Corporation does not find the reasons valid, action will
be taken as per clause no. 8.
Even in case of valid reason, not informing the delay as above shall be
construed as a malpractice and action will be taken against the carrier as
outlined under clause no. 8.
5.6
Bridging TT arranged by receiving locations shall be accepted only on the

basis of indent slips issued by receiving locations. The receiving location shall
issue a serially numbered indent slip before it proceeds to the loading location
for uplifting the product. In case of missing of such TT, action as mentioned in
item 5.5 above shall be taken.
5.7
In case a TT is not received at the receiving location, action shall be taken

against the carrier as outlined under clause no. 8.
SEAL
66

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 67
of 93
6. VEHICLE TRACKING SYSTEM

6.1
If VMU of the TT is not in working condition, it would be considered that the

TT is not fit for loading.
6.2
Carrier or his representative shall inform the Oil Company within 30 minutes
of stoppage of VMU functioning.
6.3
Carrier shall strictly follow the specified route stipulated by the Oil Company.
Any unauthorized deviation from the specified route would be considered as a
malpractice and action will be taken against the carrier as outlined under
clause no. 8.
6.4
If it is observed that the VMU, its fittings or fixtures installed on the TT is

damaged deliberately by the carrier or his representative, the VMU is
switched of en-route, VMU is removed from TT, VMU is used on other
vehicles then it would be construed as a malpractice and action will be taken
against the carrier as outlined under clause no. 8. Companys decision would
be final in determining as to whether it has been damaged deliberately or not.
6.5
TT should not make any stoppage en-route. Any stoppage shall be construed
as malpractice unless explanation given to the Location In-charge/nominated
officer is accepted. If not, action will be taken against the TT/Carrier as
outlined in clause 8.2.2.
6.6
Carrier to ensure that the TT reaches the destination and delivers product to
the consignee within specified trip time. The TT not reaching the destination
or unauthorized delays shall be construed as a malpractice and action will be
taken against the carrier as outlined under clause no. 8.
6.7
Carrier shall ensure that TT does not exceed the speed limits prescribed by
the concerned authorities.
SEAL
67

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 68
of 93
7. HEALTH, SAFETY & ENVIRONMENT

7.1
All rules/ regulations and statutory requirements shall be strictly followed by

the carrier and their work force i.e. drivers/ cleaners at the work place and on
the road while transporting petroleum products.
7.2
Driver and cleaner shall wear retractable seat belt and uniform as specified by
respective OMC, while driving vehicle.
7.3
No TT shall be plied by the driver without cleaner, either on the road or at any
work place.
7.4
The TT crew would not be permitted to enter the location premises without
use of the personal protective equipment i.e. safety shoes, helmet, spectacles
(wherever necessary).
7.5
The crew of TT shall check safety fittings, fitness conditions of vehicles to ply
on road before the TT is brought for loading.
7.6
Safety procedures for unloading and loading of vehicles at the supply location
as well as at the destination i.e. retail outlets, direct customer, supply location,
etc. shall be strictly adhered to.
7.7
It shall be mandatory for all drivers to undergo refresher training course /

training programs organized by the location.
7.8
The TT should be driven by driver having valid driving license duly endorsed
by RTO for having undergone training to carry hazardous goods.
7.9
TT crew to undergo routine health check up once in every six months and
certificate issued by the authorities to be submitted to the loading location.
7.10
The carrier shall ensure that the TT crew are not in intoxicated state while on
duty.
7.11
Any deviation from/violation of above requirements shall be construed as an

irregularity and action will be taken against the carrier as outlined under
clause no. 8.
SEAL
68

Due Date & Time: 27.02.2015 &
11:00 Hrs
8.0

Page 69
of 93
ADULTERATION/ MALPRACTICES/ IRREGULARITIES/

PENALTIES
TT caught for having indulged in adulteration/ malpractices/ irregularities shall be

immediately suspended by the location-in-charge. However, an investigation shall be
conducted as per the laid down procedure of the company. On investigation, if the
adulteration/ malpractice/ irregularities is established then penal actions stipulated as
under shall be taken.
8.1
Penalties in case of adulteration

In all cases of failure of the products/ adulteration in TT as well as deemed
failure (i.e. sample test value falls within specification range however, it is
beyond the repeatability / reproducibility limits w.r.t. reference sample) of the
product,action against the Carrier shall be initiated as under :
a. i. Carriers with single TT
On the first incident (during the tenure of the contract) of adulteration, the
contract with the concerned carrier shall be terminated and the
concerned carrier & the particular TT shall be blacklisted on Industry
basis.
ii. Carriers with multiple TTs
On the first incident (during the tenure of the contract) of adulteration,
the particular TT shall be blacklisted on Industry basis along with the TT
crew. In case of second incident of adulteration, the whole contract
comprising of all the TTs belonging to the concerned carrier shall be
terminated and the concerned carrier & their all TTs shall be black listed
on industry basis.
However, if the complicity of the carrier is detected in case of adulteration
of the first incident, then the whole contract comprising of all the TTs
belonging to the concerned carrier shall be terminated and the concerned
carrier & their all TTs shall be black listed on industry basis.
b. Disposal of the contaminated product shall be done as directed by the
company.
c. Cost of product as determined by the company shall be recovered from
the carrier.
d. Incidental expenses and any other expenses sustained by the concerned
Oil Company for disposal of the contaminated product shall also be
recovered from the transporter.
e. Transportation charges, octroi, toll taxes, other levies shall not be paid for
the futile trip to the dealer/ direct customer or receiving location as well as
for the subsequent trip for delivering the adulterated/ contaminated product
SEAL
69

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 70
of 93
to the concerned Oil Companys nominated location for disposal of the

product.
8.2
Penalties for malpractices/ irregularities
8.2.1 Malpractices/ irregularities will cover any of the following:

a. Unauthorized deviation from specified route/ unauthorized delay/
unauthorized en-route stoppage/ not reaching destination/ over speeding/
en-route switching off VMU/ unauthorized removal of VMU/ use of VMU on
other vehicles
b. TT crew found in intoxicated state while on duty.
c. Irregular reporting of TT at loading location without permission of the
location.
d. Refusal to carry loads allocated by the location.
e. Reported case of non-wearing of retractable seat belt while driving.
f. Driving vehicle without cleaner/helper.
g. Non-functioning of Fire Extinguisher carried by TT.
h. Polluting environment due to product spillage from tilting or leaky vehicles
on road, in case of accident/ unsafe driving
i. Accident involving injury or damages to the facilities at the work place
j. Fatal accident at the work place
k. Tampering with standard fittings of TT including the sealing, security locks,
security locking system, calibration, Vehicle Mounted Unit or its fittings/
fixtures
l. Unauthorized use of TT for products other than the petroleum products for
which it has been engaged
m. Entering into contract based on forged documents/ false information
n. Entering into an agreement for the same TT with other oil companies
o. Irregularities under W&M Act
p. Not lodging FIR with the Police in case of accident, not informing/
submitting accident report to the Oil Company about the accident
q. Pilferage/ short delivery of product
r. Any act of the carrier/ carriers representative that may be harmful to the
good name/ image of the Oil Company, its products or its services.
8.2.2 Penalties upon detection of malpractice/ irregularities
The carrier shall attract penalties for the malpractice/irregularities as given
below and the TT mentioned in the following instances shall be
suspended/blacklisted along with TT crew. However, an investigation,
wherever required, shall be conducted and if the malpractice/ irregularity is
established then penal actions stipulated as under shall be taken, including
blacklisting :
SEAL
70

Due Date & Time: 27.02.2015 &
11:00 Hrs
Clause
No.
8.2.2.1
8.2.2.2
8.2.2.3
8.2.2.4
8.2.2.5
8.2.2.6
8.2.2.7
8.2.2.8

Page 71
of 93
Type
of
malpractice
/
irregularity
(a) Reported non-wearing of
retractable seat belt while
driving.
(b) Over speeding.
(c) Driving
vehicle without
cleaner / helper.
(a) Established un-authorized
stoppage en route.
(b) Established un-authorized
diversion from specified
route.
(c) Refusal to carry loads
allocated by the location.
(d) Irregular reporting of TT at
loading
location
without
permission of the location.
Penalty against number of instance

First
Second
Third
TT shall be TT shall be TT shall be
suspended
suspended
blacklisted.
for
one for 3 months.
week.
Short delivery of product for

established malpractice.
(a) Non-availability/nonfunctioning
of
TT
fire
extinguisher.
(b) TT crew found in intoxicated
state while on duty.
(c) Not wearing uniform.
(d) Not
wearing
PPEs
at
loading/un-loading locations.
TT shall be
blacklisted.
TT shall be TT shall be TT shall be
suspended
suspended
blacklisted.
for
one for 3 months.
week.
(a) Established
tampering/
damaging of VMU.
(b) Established disconnection
of power/cable of VMU
enroute.
(c) Removal
of VMU from
original mounting.
Accident at the location leading
to injury of persons or damages
to the facilities.
TT shall be
blacklisted.
TT shall be TT shall be
suspended
blacklisted.
for
3
months.
TT shall be
suspended
for
3
months.
Polluting environment due to TT shall be
product spillage from TT.
suspended
for
3
months.
Established
case
of TT shall be
pilferage/non-delivery of product. blacklisted.
TT shall be
blacklisted.
TT shall be
blacklisted.
SEAL
71

Due Date & Time: 27.02.2015 &
11:00 Hrs
8.2.2.9
8.2.2.10
8.2.2.11

Page 72
of 93
Fatal accident at the work place.
TT shall be
blacklisted.
Irregularities under W&M Act.
TT shall be
blacklisted.
Tampering with standard fittings TT shall be
of TT including the sealing, blacklisted.
security locks, security locking
system, Calibration.
8.2.2.12
Unauthorized use of TT outside TT shall be

the contract.
blacklisted.
8.2.2.13
Entering into contract based on TT shall be

forged
documents/
false blacklisted.
information.
8.2.2.14
Entering into an agreement for TT shall be

the same TT with other oil blacklisted.
companies.
8.2.2.15
Not lodging FIR with the Police TT shall be

in case of accident, not blacklisted.
informing/ submitting accident
report to the Oil Company about
the accident.
8.2.2.16 Any act of the carrier/ carriers As decided
representative that may be by
the
harmful to the good name/ image company
of the Oil Company, its products
or its services.
If the complicity of the carrier is detected in case of occurrence of any of
above malpractice/ irregularity or incident of malpractice/ irregularity
stipulating into blacklisting of second TT of the carrier (during the tenure of the
contract), the whole contract comprising of all the TTs belonging to the
concerned carrier shall be terminated and the concerned carrier & their all
TTs shall be black listed on Industry basis.
However, in case of the following irregularities, the complicity of the carrier
shall be deemed to be existent and the whole contract comprising of all the
TTs belonging to the concerned carrier shall be terminated, security deposit
forfeited and the concerned carrier & their all TTs shall be blacklisted on
Industry basis :
1. False/hidden compartment, unauthorized fittings or alteration in standard
fittings affecting Quality and Quantity.
2. Illegal/un-authorised duplicate keys of security locks.
SEAL
72

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 73
of 93
3. Duplicate dip rod/calibration chart.

4. Mis-appropriation of security locking system.
8.2.3 Period of blacklisting
The period of blacklisting for the carrier & TTs shall be 2 years. Depending
upon the seriousness of the offence, the carrier/ TT may be banned
permanently.
*****
SEAL
73

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 74
of 93
Annexure I
Amendment Record
Amendment
No.
Date
Page/s
Date
Received
Chapter
Subject
Signature
SEAL
74

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 75
of 93
Annexure II
SAMPLE TAG
Product
Location
Tank Truck / Tank

Lorry No.
Name of
Dealer/Direct
Customer
Document No.
Date & Time of

Sampling
Type of Sample
Compartment No.
Reasons for
testing
Names & Signatures
Carrier
Dealer / Direct Customers
Oil Company
SEAL
75

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 76
of 93
Attachment-9
INTEGRITY PACT.
(Covering letter required to be signed and submitted by the tenderer)
(For Tenders having estimated value more than Rs.10.0 Crores)
Ref No: _____________________
Date:___________
To:
Indian Oil Corporation Ltd. (M.D.)
(Operations Department)
---------------------------------------------Subject: Submission of offer for Tender No: ____________________________.
Dear Sir,
The Bidder acknowledges that Indian Oil Corporation Limited (IOCL) has signed the
MOU with Transparency International India for the adoption of the Integrity Pact
Program and stands committed to following the principles thereof as enumerated in
the integrity agreement enclosed with the tender document.
The Bidder agrees that the Notice Inviting Tender (NIT) is an invitation to
offer made on the condition that the Bidder will sign the enclosed integrity
Agreement, which is an integral part of the tender documents, failing which the
tender will stand disqualified from the tendering process. The Bidder acknowledges
that the Bid would be kept open in its original form without variation or modification
for a period of 240 Days(state the no of days from the last date for the receipt of
tender stated in the NIT) AND MAKING OF THE BID SHALL BE REGARDED AS AN
UNCONDITIONAL AND ABSOLUTE ACCEPTANCE of this condition of the NIT.
Bidder confirms acceptance and compliance with the Integrity agreement in
letter and spirit and further agrees that execution of the said Integrity agreement
shall be separate and distinct from the main contract, which will come into existence
when bid is finally accepted by IOCL. The bidder acknowledges and accepts the
duration of the Integrity agreement, which shall be in line with Article-8 of the
enclosed Integrity agreement.
Bidder acknowledges that in the event of Bidders failure to sign and accept
the Integrity agreement, while submitting the bid, IOCL shall have unqualified,
absolute and unfettered right to disqualify the tenderer and reject the Bid in
accordance with the terms and conditions of the tender.
Yours faithfully,
(Duly authorized signatory of the bidder)
Note: one copy of this agreement along with the integrity agreement duly
signed must be returned along with the offer)
{To be signed by the bidder and same signatory competent/authorized to sign the relevant
contract on behalf of IOCL}
SEAL
76

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 77
of 93
(Indian Oil Corporation Ltd, Marketing Division)

(Tender No: ____________________________________)
INTEGRITY AGREEMENT
This Integrity Agreement is made at __________________ on this ______ day of
_____________________
BETWEEN
Indian Oil Corporation Limited, a company duly incorporated and validly existing under the
provisions of Companies Act 1958 and having its registered office at Indian Oil Bhavan, G-9,
Ali Yavar Jung Marg, Bandra (East), Mumbai 400 051 (hereinafter referred as Principal /
Owner, which expression shall unless repugnant to the meaning or context hereof include
its successors and permitted assigns)
And
___________________________________________________ ( name and address of the
individual /firm/Company/consortium ______ members ___________ through
___________ (mention details of duly authorized signatory) hereinafter referred to as the
bidder/Contractor and which expression shall unless repugnant to the meaning or context
hereof include its successors and permitted assigns.
Preamble
WHEREAS the Principal/Owner has floated a Tender No: ---------------------------------------------------(hereinafter referred to as Tender) and intends to award, under laid down
organizational procedures, contracts/purchase order/work order for Road transportation of
bulk petroleum products Black Oil Ex Mangalore Terminal hereinafter referred to as
theContract.
AND WHEREAS the Principal/Owner values full compliance with all relevant laws of the land
rules, regulations, economic use of resources and of fairness/transparency in its relation
with Bidder(s) and contractor(s)
AND WHEREAS, in order to achieve these goals, the Principal/Owner has appointed
Independent External Monitor (IEM), to monitor the tender process and the execution of the
contract for compliance with the principles as laid down in this Agreement.
AND WHEREAS to meet the purpose aforesaid both the parties have agreed to enter into
this integrity Agreement (hereinafter referred to as Integrity Pact or Pact), the terms and
conditions of which shall also be read as integral part and parcel of the tender documents
and contract between the parties.
NOW, THEREFORE, inconsideration of mutual covenants contained in this pact, the parties
hereby agree as follows and this pact witnesseth as under:
SEAL
77

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 78
of 93
Article 1: Commitment of the Principal/Owner

1) The Principal / Owner commits itself to take all measures necessary to prevent corruption
and to observe the following principals:
a) No employee of the Principal/Owner, personally or through any of his/her family
members, will in connection with the tender, or the execution of the contract,
demand, take a promise for or accept, for self or third person, any material or
immaterial benefit which the person is not legally entitled to.
b) The Principal/Owner will, during the Tender process, treat all Bidder(s) with equity
and reason. The Principal/Owner will in particular, before and during the Tender
process, provide to all Bidder(s) the same information and will not provide to any
Bidder(s) confidential / additional information through which the Bidder(s) could
obtain an advantage in relation to the Tender process or the Contract execution.
c) The Principal/Owner shall endeavour to exclude from the Tender process ant person,
whose conduct in the past has been of biased nature.
2) If the Principal/Owner obtains information on the conduct of any of its employees which
is a criminal offence under the Indian Penal Code (IPC)/Prevention of Corruption Act
1988 (PC Act) or is in violation of the Principal herein mentioned or if there be a
substantive suspicion in this regard, the Principal/Owner will inform the Chief Vigilance
Officer and in addition can also initiate disciplinary actions as per internal laid down
policies and procedures
Article 2- Commitments of the Bidder(s) / Contractor(s)
1) The Bidder(s)/ Contractor(s) commits himself to take all measures necessary to prevent
corruption. He commits himself to observe the following principles during his
participation in the tender process and during the contract execution.
a) The Bidder(s)/ Contractor(s) will not, directly or through any other person or firm,
offer, promise or give to any of the Principal/Owners employees involved in the
Tender process or execution of the contract or to any third person any material or
other benefit which he/she is not legally entitled to, in order to obtain in exchange
any advantage of any kind whatsoever during the Tender process or during the
execution of the contract.
b) The Bidder(s) / Contractor(s) will not enter with other Bidder(s) into any undisclosed
agreement or understanding, whether formal or informal. This applies in particular
to prices, specifications, certifications, subsidiary contracts, submission or nonsubmission of bids or any other actions to restrict competitiveness or to cartelize in
the bidding process.
c) The Bidder(s) Contractor(s) will not commit any offence under the relevant IPC/PC
Act. Further the Bidder(s) / Contractor(s) will not use improperly. (for the purpose of
competitive or personal gain), or pass on to the others, any information or
document provided by the Principal/Owner as part of the business relationship,
SEAL
78

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 79
of 93
regarding plans technical proposals and business details, including information

contained or transmitted electronically.
d) The Bidder(s)/Contractor(s) of foreign origin shall disclose the names and addresses
of agents/representatives in India, if any, Similarly Bidder(s)/Contractor(s) of Indian
nationality shall disclose the names and addresses of foreign agents/representatives,
if any Either the Indian agent on behalf of the foreign principal or the foreign
principal directly could bid in a tender but not both. Further in cases where as
agent participates in a tender on behalf of one manufacturer along with the first
manufacturer in a subsequent/parallel tender for the same item. Copy of CVC
guidelines dated 21/04/2004 is annexed hereto as Annexure A
e) The Bidder(s)/Contractor(s) will, when presenting his bid, disclose any and all
payments he has made, is committed to or intends to make to agents, brokers or
any other intermediate in connection with the award of the contract.
2) The Bidder(s)/Contractor(s) will not instigate third persons to commit offences outlined
above or to be an accessory to such offences.
Article 3.
Disqualification from Tender process and execution from future

contracts.
1) If the Bidder(s)/Contractor(s), either before award or during execution of Contract

has committed a transgression through a violation of Article 2 above or in any other
form, such as to put his reliability or credibility in question, the Principal/Owner is
entitled to disqualify the Bidder(s) / Contractor(s) from the Tender process or
terminate the Contract, if already executed or exclude the Bidder(s)/Contractor(s)
from future contract award process. The imposition and duration of the exclusion will
be determined by the severity of transgression and determined by the Principal/
Owner. Such exclusion may be for a period of 1 year to 3 years as per the procedure
prescribed in the guidelines for holiday listing of the Principal/Owner.
2) The Bidder/Contractor accepts and undertakes to respect and uphold the
Principal/Owners absolute right to resort to and impose such exclusion.
3) Apart from the above, the Principal/Owner may take action for banning of business
dealings/holiday listing of the Bidder/Contractor as deemed fit by the
Principal/Owner.
Article 4. Consequences of Breach

Without prejudice to any rights that may be available to the Principal/Owner under law or
the Contract or its established policies and laid down procedures, the Principal/Owner shall
have the following rights in case of breach of this integrity pact by the
Bidder(s)/Contractor(s):
SEAL
79

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 80
of 93
1) Forfeiture of EMD/Security Deposit. If the Principal/Owner has

disqualified the Bidder(s)/ from the tender process prior to the award of the
contract or terminated the contract or has accrued the right to terminate the
contract according to Article 3, the Principal/Owner apart from exercising any
legal rights that may have accrued to the Principal/Owner, may in its
considered opinion forfeit the Earnest Money Deposit /Bid Security amount of
the Bidder/Contractor
2) Criminal Liability. If the Principal/Owner obtains knowledge of conduct of a
Bidder or Contractor, or of an employee or a representative or an associate of
a Bidder or Contractor which constitutes corruption within the meaning of PC
Act or if the Principal/Owner has substantive suspicion in this regard, the
Principal/Owner will inform the same to the Chief Vigilance Officer.
Article 5. Previous Transgression.
1) The Bidder declares that no previous transgression occurred in the last 3 years with
any other company in any country confirming to the anti-corruption approach or with
any other Public Sector Enterprise in India that could justify his exclusion from the
Tender Process.
2) IF the Bidder/Contractor makes incorrect statement on this subject, he can be
disqualified from the Tender process or action can be taken for banning of business
dealings/ Holiday listing of the Bidder/Contractor as deemed fit by the
Principal/Owner.
3) If the Bidder/Contractor can prove that he has resorted/recouped the damage
caused by him and has installed a suitable corruption prevention system, the
Principal/Owner ,may at its own discretion as per laid down organizational
procedures, revoke the exclusion prematurely.
Article 6. Equal Treatment of all Bidders/Contractors/Sub-contractors.
1) The Bidder(s)/Contractor(s) undertake(s) to demand from all subcontractors a
commitment in conformity with this integrity pact. The Bidder/Contractor shall be
responsible for any violation(s) of the Principles laid down in this pact by any of its
Sub-Contractors/Sub-Vendors.
2) The Principal/Owner will enter into pacts on identical terms as this one with all
Bidders and Contractors.
3) The Principal/Owner will disqualify Bidders, who do not submit the duly signed pact
between the Principal/Owner and the bidder, along with the Tender or violate its
provisions at any stage of the Tender process, from the Tender process.
SEAL
80

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 81
of 93
Article 7. Independent External Monitor(IEM)

1) The Principal/Owner has appointed competent and credible independent External
Monitor(s) (IEM) for this pact. The task of the monitor is to review independently
and objectively, whether and to what extent the parties comply with the obligations
under this pact.
2) The IEM is not subject to instructions by the representatives of the parties and
performs his functions naturally and independently. He reports to the Chairman,
Indian Oil Corporation Limited.
3) The Biders9s)/contractor(s) accepts that the IEM has the right to access without
restriction, to all Project documentation of the Prinicpal/Owner including that
provided by the Contractor. The contractor will also grant the IEM, upon his request
and demonstration of a valid interest, unrestricted and un-conditional access to his
or any of his sub-contractors project documentation. The IEM is under obligation to
treat
the
information
and
documents
of
the
Bidder9s)/Contractor(s)/subcontractors(s) with confidentiality.
4) In case the tenders having estimated value of Rs.150 crores or more, the
Principal/Owner will provide to the IEM sufficient information about all the meetings
among the parties related to the project and shall keep the IEM appraised of all the
developments in the Tender Process.
5) As soon as the IEM notices, or believes to notice, a violation of this pact, he will so
inform the Management of the Principal/Owner and request the Management to
discontinue or take corrective action, or to take other relevant action. The IEM can in
this regard submit non-binding recommendations. Beyond this, the IEM has no right
to demand from the parties that they act in a specific manner, refrain from action or
tolerate action.
6) The IEM will submit a written report to the Chairman, Indian Oil Corporation Limited
within 6-8 weeks from the date of reference or intimation to him by the
Principal/Owner and, should the occasion arise, submit proposals for correcting
problematic situations.
7) The IEM has reported to the Chairman, Indian Oil Corporation Ltd. A substantiated
suspicion of an offence under the relevant IPC/PC Act and the Chairman, IOCL has
not, within reasonable time taken visible action to proceed against such offence or
reported it to Chief Vigilance Office, the IEM may also transmit the information
directly to the Central vigilance commissioner.
8) The word IEM would include both singular and plural.
SEAL
81

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 82
of 93
Article 8 Duration of the Pact.

This pact begins when both the parties have legally signed it. It expires for the
Contractor/Vendor 12 months after the completion of Work under the contract or till the
continuation of defect liability period, which ever is more and for all other Bidders, till the
contract has been awarded.
Article 9 Other Provisions.
1) The Pact is subjected to Indian law, place of performance and jurisdiction is the
Head Office/Head quarters of the Division of the Principal/Owner, who has floated
the Tender.
2) Changes and supplements need to be made in writing, side agreements have not
been made.
3) If the contractor is a partnership or a consortium, this pact must be signed by all
the partners and consortium members. In case of a company , Pact must be signed
by a representative duly authorized by board resolution.
4) Should one or several provisions of this Pact turn out to be invalid, the remainder
of this Pact remains valid. In this case, the parties will strive to come to an
agreement to their original intentions.
5) Any dispute or difference arising between the parties with regard to the terms of
this Pact, any action taken by the Owner/Principal in accordance with this Pact or
interpretation thereof shall not be subjected to arbitration.
Article 10 Legal and Prior Rights.
All rights and remedies of the parties hereto shall be in addition to all the other legal
rights and remedies belonging to such parties under the contract and /or law and the
same shall be deemed to be cumulative and not alternative to such legal rights and
remedies aforesaid. For the sake of brevity, both the parties agree that this Pact will
have precedence over the Tender/contract documents with regard any of the
provisions covered under this Pact.
SEAL
82

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 83
of 93
IN WITNESS WHEREOF the parties have signed and executed this Pact at the place and
date first above mentioned in the presence of following witnesses:
__________________________________________
(for and on behalf of Principal/Owner)
___________________________________________
(for and on behalf of Bidder/Contractor
WITNESS
1)
2)
___________________________________________
___________________________________________
___________________________________________
Signature, Name & Address
__________________________________________
__________________________________________
__________________________________________
SEAL
83

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 84
of 93
SEAL
84

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 85
of 93
SEAL
85

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 86
of 93
PROFORMA FOR CONFIRMATION ON APPLICABILITY OF MICRO, SMALL

AND MEDIUM ENTERPRISES DEVELOPMENT ACT, 2006 (MSMED ACT
2006)
1.You may aware that Micro, Small and Medium Enterprises Development Act 2006 (MSMED) has
been come into force w.e.f. 2nd October 2006, which has repealed the provisions of the old Act
regarding Small Scale Industrial undertakings.
2. As per the MSMED Act, Enterprises engaged in the manufacture / production of goods or rendering
/ providing of services are to be classified into Micro, Small and Medium enterprises based on the
investment in plant and machinery / equipment.
3. Such Enterprises are required to file a memorandum in the prescribed form to the appropriate
authority as mentioned in the MSMED Act.
4. The term Enterprises stated in the above paragraph includes Proprietorship, Hindu undivided
family, Association of persons, Cooperative Society, Partnership firms, undertaking or any other legal
entity.
5. For your ready reference, the definition of Micro, Small and Medium enterprises are given below:Classification of enterprises engaged in :
a. Manufacture or production of goods pertaining to any industry specified in the First Schedule to the
industries (Development and Regulation) Act 1951 as :
Nature of Enterprise
Micro
Small
Medium
Investment in Plant & Machinery (#)

Does not exceed Rs.25 lacs
More than Rs.25 lacs but does not
exceed Rs.5 Crores
More than Rs.5 Crores but does not
exceed Rs.10 Crores.
b. Providing or rendering Services.

Nature of Enterprise
Micro
Small
Medium
Investment in Equipment
Does not exceed Rs.10 lacs
More than Rs.10 lacs but does not
exceed Rs.2 Crores
More than Rs.2 Crores but does not
exceed Rs.5 Crores.
(#) In calculating the investment in plant & machinery, the cost of pollution control, research and
development, industrial safety devices and such other items as maybe specified will be excluded.
6. You are therefore requested to fill the Format (proforma attached) and submit the same along
with proof of valid document / certificate, (indicating registration no.) in your offer. In case same is
not submitted along with your offer, it will be presumed that your organization is not a micro, small or
medium enterprises as per the provisions of MSMED Act 2006 and consequently you will not be
eligible to the benefits admissible under the MSMED Act 2006.
CONFIRMATION ON APPLICABILITY OF MICRO, SMALL AND MEDIUM ENTERPRISES DEVELOPMENT
ACT, 2006 (MSMED ACT 2006)
SEAL
86

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 87
of 93
1. We confirm that provisions of Micro, Small and Medium Enterprises Development Act 2006
(MSMED) are applicable to us and our organization falls under the definition of :
a. Micro Enterprise - ( )
b. Small Enterprise - ( )
c. Medium Enterprise - ( )
(Please put a tick in the appropriate box)
2. Copy of proof of valid document / certificate (indicating registration no.) of being a Micro / Small /
Medium Enterprises are enclosed.
Place :
Date :
Signature of Authorized Signatory

Name :
Designation :
Seal :
Note : In case above Format along with proof of valid document / certificate (indicating registration
no.) is not submitted in offer, it will be presumed that your organization is not a micro, small or
medium enterprises as per the provisions of MSMED Act 2006 and consequently you will not be
eligible to the benefits admissible under the MSMED Act 2006.
SEAL
87

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 88
of 93
SEAL
88

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 89
of 93
Drawings of Locking system/Dome Covers for tank trucks - ANNEXUREB
SEAL
89

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 90
of 93
SEAL
90

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 91
of 93
SEAL
91

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 92
of 93
SEAL
92

Due Date & Time: 27.02.2015 &
11:00 Hrs

Page 93
of 93
Drawing for Security Lock arrangement with Single Lock.

SEAL
93

Tech Bid Mathura MH

Загружено:

Сведения о документе

Авторское право

Доступные форматы

Поделиться этим документом

Поделиться или встроить документ

Параметры публикации

Этот документ был вам полезен?

Это неприемлемый материал?

Авторское право:

Доступные форматы

Tech Bid Mathura MH

Загружено:

Авторское право:

Доступные форматы

Tender No.

Indian Oil Corporation Ltd (Marketing Division)

INDIAN OIL CORPORATION LTD

TENDER FOR ROAD TRANSPORTATION OF BULK

Indian Oil Corporation Ltd (M.D),

Tender No.: UPSO-II/OPS/POL-MSHSD/BULK/MATHURA/2015-20/02

Indian Oil Corporation Ltd (Marketing Division)

PART A: TECHNICAL/ COMMERCIAL BID

Notice Inviting Tender

Industry Transport Discipline Guidelines (ITDG)

IOC color scheme for tank trucks

Proforma for confirmation on applicability of micro, small

Tender No.: UPSO-II/OPS/POL-MSHSD/BULK/MATHURA/2015-20/02

Indian Oil Corporation Ltd (Marketing Division)

e-TENDER ENQUIRY (https://iocletenders.gov.in)

PART A: TECHNICAL / COMMERCIAL BID

Indian Oil Corporation Limited (M.D.)

Tank Truck Requirement*

Date & time

EARNEST MONEY DEPOSIT (EMD):

Tender No.: UPSO-II/OPS/POL-MSHSD/BULK/MATHURA/2015-20/02

Indian Oil Corporation Ltd (Marketing Division)

Indian Oil Corporation Limited (M.D.)

SUBMISSION OF TENDER/ ELIGIBILITY CRITERIA:

The tenderer (quoting as transporter / dealer-transporter) shall have to offer

Tender No.: UPSO-II/OPS/POL-MSHSD/BULK/MATHURA/2015-20/02

Indian Oil Corporation Ltd (Marketing Division)

Tenderers should quote in percentage within (+/-) 10% of the estimated

All transporters to be eligible to quote in tender should have a certificate of

Tender No.: UPSO-II/OPS/POL-MSHSD/BULK/MATHURA/2015-20/02

Indian Oil Corporation Ltd (Marketing Division)

Confirmation on applicability of micro, small and medium enterprises development

Tender No.: UPSO-II/OPS/POL-MSHSD/BULK/MATHURA/2015-20/02

Indian Oil Corporation Ltd (Marketing Division)

Tender No.: UPSO-II/OPS/POL-MSHSD/BULK/MATHURA/2015-20/02

Indian Oil Corporation Ltd (Marketing Division)

Oil Corporation Ltd (M.D), Operations Department, UP State Office - II, E 8,

Dy. General Manager (Ops),

Operations Department, UP State

Tender No.: UPSO-II/OPS/POL-MSHSD/BULK/MATHURA/2015-20/02

Indian Oil Corporation Ltd (Marketing Division)

Instructions to Bidders for participation in E-Tendering

Tender No.: UPSO-II/OPS/POL-MSHSD/BULK/MATHURA/2015-20/02

Indian Oil Corporation Ltd (Marketing Division)

Why is a Digital Signature required?

Tender No.: UPSO-II/OPS/POL-MSHSD/BULK/MATHURA/2015-20/02

Indian Oil Corporation Ltd (Marketing Division)

TENDER FOR ROAD TRANSPORTATION OF BULK PETROLEUM

TENDERERS COVERING LETTER

Covering letter listing all enclosures.

Tender No.: UPSO-II/OPS/POL-MSHSD/BULK/MATHURA/2015-20/02

Indian Oil Corporation Ltd (Marketing Division)

Name of the Proprietor and partners (applicable to dealers)

Tender No.: UPSO-II/OPS/POL-MSHSD/BULK/MATHURA/2015-20/02

Indian Oil Corporation Ltd (Marketing Division)

Name of the firm of M/s.

Status of the tenderer:

Registration No. of the Firm:

Permanent Account No. :

Name and address of Proprietor/ Partners :

Tender No.: UPSO-II/OPS/POL-MSHSD/BULK/MATHURA/2015-20/02

Indian Oil Corporation Ltd (Marketing Division)

Name of authorized Signatory

Address for Correspondence