1.

Background

This procedure provides direction as to the process of carrying out the

planning process for the project.

2.

Objective

2.1. To provide a stepwise process of planning the flow of work and

detailed break down of all works related to the project.

3.

Definitions

3.1. Planning

The process of setting goals, developing strategies,

and outlining tasks and schedules to accomplish the

3.2. Constructi
on
Schedulin
g

goals.
The process of identifying discrete activities to which
time

frames

are

allocated

and

subsequently

sequenced by date precindent to provide an overall

time line and critical path for construction works.

4.

Authority and

The Project Manager and Projects Planning Engineer are responsible for

Responsibility

setting targets to be achieved and breaking the work packages into

smaller activities that can be monitored and tracked to check the
progress of the project.

5.

Process

5.1. Planning is an important step for progress of the project, planning

the work activities to be carried out helps in;
Identifying the approximate time duration required to complete
the project,
Identifying the quantity of work to be done for each activity to get
complete,
Identifying the material requirement for each activity,
Identifying approximate manpower, plants, machineries and
equipments required to be deployed for each work activity,
It helps in identifying the capital required to be invested during
various phase of the works,
It helps in doing work in a systematic manner,
It helps in rescheduling the work due to changes and delays,
It helps in finding implications of changes in case of changes and
delays in terms of time and cost.
5.2. The stepwise process of planning is to be carried out for a project as
shown in;
Appendix 1: Stepwise Process of Planning

6.

Appendices/

Appendix No. 1: 01-5.1-1 Stepwise Process of Planning

Forms
7.

References

NA

PROJECT SPECIFIC PROCEDURES

MASTERS

Planning Protocol
Process of Planning Protocol

Procedur
e No:

01-5.1

Appendix No.: 01-5.11

Process:

Identify the scope of work

Identify the key elements of the plan
Determine the overall duration stage wise
Determine the budget
Prepare the Master Project Schedule i.e. LEVEL I
Identify the package wise break-up of the Master Project Schedule
Prepare the phase wise plan i.e. LEVEL II
Identify the resources requirement & available
Identify the package wise main phases in the plan.
Determine package wise cost.
Prepare the plan i.e. LEVEL III
Determine the detailed break-up of the packages.
Assign the resources & cost.
Determine the level wise details required.
Prepare the plan i.e. is LEVEL IV.
Level III & IV program to be agreed by all the stake holders
Plan communicated at site level for execution.
o Same time derive 3 months look-ahead plan for updates.
Identify the team, which needs to be updated periodically on the status.
A global calendar to be issued to site on the various updates consisting following
o Schedule updates on 1st Friday of every month
o Resources updates on 2nd Monday of every month
o Cost update on 2 Friday of every month
o Various updates send to stake holders by the planning department
Monitoring of the project to be done on following 3 parameters
o Schedule (Time)
o Resources (Items)
o Cost
Planning department receives updates from site on weekly/fortnightly & monthly basis is
prescribed formats.
Planning department prepares summary reports & graphical reports as per attached
formats.
Sr. No.
1
2
3
4
5

Name
Weekly Reports
Schedule Reports
Resources
Cost
S Curve

Frequency
Weekly
Weekly
Fortnightly
Monthly
Monthly

Remarks
Excel Sheet
P3 Report
P3 Report
P3 Report
Excel Sheet

Report generated is studied and variances are identified.

Variances are analyzed and are categorized in critical & non-critical type.
Stakeholders are updated on the status through reports with red flags.
Site team is asked for contingency plan for the red flags.
Agree with plan.
Closeout.

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