VENDOR DATA REQUIREMENT

FOR AIR CONDITIONING SYSTEM

VENDOR DRAWING AND DATA

REQUIREMENT
The following Data marked shall be furnished by Vendor

S.
No.

Description

With
Bid

Filled in technical check list

After Job Award

For
For
Final
Review
InforDocuments
mation
4

Vendor drawing/documents submission

schedule in enclosed Format No. EIL-16411923, Rev.0

Filled in data sheet.

4
5

Cooling / heating load calculations

Air conditioning plant, cooling water piping

and ducting layout.
Vendor catalogues/Charts for equipment
selection.
List of bought out items with
make/catalogues

Equipment load data and foundation plan

Test certificates for

10
11
12

i)

Materials and all standard products.

ii)

Non destructive test

iii) Hydrostatic test

iv) Performance test

v) Field leakage test procedures

vi) Other test reports as required

Battery limits (interface) dwg. / information.

Utility requirements including power
consumption
Detail of wiring diagram, interlock/
shutdown/ control scheme with write up on
operation.

13

Itemised list of spares for two years of

normal operation.

14

List of commissioning and start up spares.

15

List of Special tools and tackles.

16

Performance guarantee test procedure.

17

Installation, operation, maintenance and

spares manual.

18

S.

Description

With

After Job Award

No.
1

Bid

For
Review

For
Final
Information Documents
5

Storage instructions
19

Torque speed characteristics (motor & driven

equipment).

20

Electrical drawings and documents

As described in electrical specifications

* - The documents required during inspection.

#-

Data with bid shall be retained for information only (for down stream
engineering).
Final data after award of job shall be subject
to EIL/BPCL review and approval.

NOTES
1.
1.
Vendor shall refer to EIL specification number 7-76-101
instructions to vendor for quality data requirements.
2.
2.
Document distribution schedule shall be as follows.
i)

Documents listed under column 3 above are to be submitted in 6

copies.
ii)
Documents listed under column 4 above are to be submitted in 8
copies (6 copies to consultant and 2 copies to purchaser)
iii)
Documents listed under column 5 above are to be submitted in 8
copies (6 copies to consultant and 2 copies to purchaser)
iv)
The documents listed under column 6 shall be submitted as hard
bound indexed books (10 copies) and in soft copies on CD (3 sets)
containing all drawings/documents as per vendor data requirement.
The distribution of these documents and CDs shall be as described
herein:
.1a. six hard copies + one set of CDs to client site
.2b. one hard copy + one set of CDs to client head office
.3c. one hard copy + one set of CDs to consultant
d. two hard copies of bound indexed books to the site with
consignment and shall be submitted within four weeks of release
note/despatch of material/equipment from vendors works.
3.

All documents except document at 2.iv.d mentioned above shall

be sent to EIL Delhi office through courier service. Documents at
2.iv.d mentioned above shall be sent directly to the site with
consignment.